EL37 showing unreversed & archived billing document related MR??

Dear Friends & Gurus,
We are in the process of archiving billing & print documents. During the testing, it was realized that T. code EL37 (Reverse Meter reading) showed an archived billing document which was never reversed. The understanding is that EL37 should only show reversed billing documents So does this anomaly/issue occurs due to archiving or some other reason?
Appreciate feedback ...
thanks in advance,
Anand

Thanks for your reply
your absolutely right, i have used FD document type and i have created a proforma invoice so that i can have a excise posting done for the particular materials , because since it should excised .
i have a billing type with SD document category as "U" for proforma invoice .
here everything is happening like sales order is created , PGI is happening and when it comes to delivery related billing
The system cannot able to able to save the data during billing.
the system is saying an error "billing document XXXX does not exist"
since i am creating a proforma invoice atleast i need to have the billing document number generated to do the exicse posting
Is it related to number ranges problem ?
Kindly reply me , waiting for your reply in anticipation
thanks

Similar Messages

Creation of DMR and CMR from the archived billing document in EHP3 system

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

> If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.
I suggest you open that question in an SD forum together with the support package you run and if you have an industry solution or any business function sets activated or not.
Markus

Creation of sales document (DMR, CMR) from the archived billing document

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

hi,
the help says:
You can use this business function to further optimize your electronic Sales and Billing Processes.
Electronic data archiving regulations result in a high volume of data for sales documents and require invoices to be archived at an early stage. You can integrate archived billing documents in your business processes more easily. Since you still have electronic access to archived invoices during the sales process, you can manage archiving without delay and execute further sales processes electronically.
You can more efficiently use the rebate agreements from SAP ERP for your marketing activities. In particular, customers who use SAP CRM (Trade Promotion Management) with a large volume of data for campaigns, target groups, and product segments can define a custom-made logic for their rebate determination and thus avoid potential database problems.
Integration
To implement the logic for rebate processing in SAP ERP, you use the Enhancements for Rebate Processing Business Add-In (BAdI). For more information, see the Implementation Guide (IMG) under Sales and Distribution Billing Rebate Processing Business Add-Ins (BAdIs) Enhancements for Rebate Processing .
Prerequisites
You have activated the Logistics: S&D Simplification (SD_01) business function.
Features
You can integrate archived billing documents in your business processes as follows:
Create sales documents with reference to archived billing documents, such as credit memo and debit memo requests.
Display archived billing documents.
When you do either of these steps, the system first looks for the invoice in the database and then in the archive.
For the sales employee, the processing steps are identical, regardless of where the sales document is stored. As soon as the sales employee processes an archived billing document, they see the relevant information in the message line as well as in the title of the function.
For rebate processing, you can store your company's check logic in the interface of the Business Add-In (BAdI) Enhancements for Rebate Processing.
So check if you have activated the business function.
I hope this helps.
Balazs

Regenerating output for archived billing document

Hi,
As TCODE=VF31 can not generate output from archived billing documents, I would kindly ask you if is there any other alternative standard SAP way to do it ?
Thanking in advance for your help, best regards
Joseph Sangoi

You cannot print from archived documents as archived documents have to remain unchanged. Printing will create new NAST records for your document which is not possible for archived data.
You have to care about such requests prior to data archiving. You need a general strategy e.g. printing into an archive (setting in your message conditions), which is optical archiving and often mixed with data archiving . Those optically archived invoices can be reprinted at any time.

Archiving Billing documents

HI Colleagues,
Needs your help on the below issue.
Some of the old Billing documents were not archieved, supposed to be archieved as they are in 1998 and 1999. When I checked the spool for analysis and found the below information.
Example:
Doc. 0090000000     Sales organization S001   Bill.doc.type F2
the document is not complete
Doc. 0090000001     Sales organization S001   Bill.doc.type F2
the document is not complete
Doc. 0090000003     Sales organization S001   Bill.doc.type F2
the document is not complete
Verified documment flow for those billing docs and found accounging documents were cleared and overall status shows completed.
What could be the reason only few documents were not archived.
Appreicate your inputs as soon as possible.
Regards,
Vamsi P.

Refer following SDN thread, this might assist with understanding:
- problem in storing archieve file
Regards
JP

Archive Billing document

Dear All,
There are some billing document in our production system which is archived , I can see the accounting document but Billing document is not shown in VF03, system gives message that "This document was possibly archived". Also in document flow it is showing as "Archived". we are not doing any archiving activity in our current production system.
We also not able to see this in transaction code VF07.
Please suggest how to see these document in SAP.
Regards,
KC Choudhury

Hi,
Actully we have not archived any document in the production server and we dont know how document has archived.
Let us know how this archive happened in system , which activity triggered this archive.
Also Please note that we are not running any program for archiving or scheduled any for archiving.
Archive has not happened in all billing document but for one specific sales office about 10 numbers we are not able to find the solution for this how it happened. Please help so that we can avoid this type of problem in future.
Regards
KC Choudhury

Need to show all outstanding billing documents

Which table can I use to show all billing documents where the accounting document has been created but not yet cleared?

Hi Jon
Check in <b>BSEG</b>
Thanks
G. Lakshmipathi

IDOC and Billing Document relation

Hi All,
I want to know that is there any table where we can find IDOC for a Billing Document.
Please advice.
Thanks!
Regards,
Vivek Srivastava

Hi,
Check these tables
EDID4
EDIDC
EDIDD
Thanks and regards
Praveen.J

Sub- Archiving billing document

HI everybody,
1 clarification--am facing 1 issue see ,we ve created 1 invoice in vf01-and the inv no is 700----we ve done some mistake in that inv no 700.... we want to cancel it.......but because of some obligations we want the same invoice no.700???
whether archiving will help us?? if so wats the procedure
or any other option??
if i archive ..will i get the same inv no 700??
Note :- Inv no 700 has been released to a/cng...
If i cancel i'll losse 700& 701 invoice no's.
Kindly reply/sujjest.....
Regards,
Raashith HH

Are you using internal or external number ranges?
I am assuming that you are using internal number ranges where the system automatically proposes the next number. In your case, invoice number 700 has been used up and your interval status probably points to some number greater than 700 - maybe 710.
If you were to archive invoice 700 and recreate the invoice, you will get a new number - 711.
What I am curious about is your "obligations". Why do you want to keep that number at 700? Mistakes/misunderstandings happen in business and that is the reason you have cancellation/deletion transactions. Cancel and rebill.

Archiving billing documentarchiving billing document

Hi,
Can anyone tell me how to archive billing documents with out using report S3VBRKWR.
Regards,
Bijay Achary

Hi Bijay
Check out this link which given below .
http://help.sap.com/saphelp_45b/helpdata/en/8d/3e4d2f462a11d189000000e8323d3a/frameset.htm
I think it will helpful to you,kindly give me points.
By
Pari

Billing document archiving

Dear all,
We have archived billing document using SD_VBRK in SAP 4.7. After the archiving, we can display archived billing doc in VF07, but the output option was disable. Which mean we can reprint the document.
Is any one have a workaround?
thanks a lot.

Hi Jess,
I am afraid I do not have very good news for you. Once you have archived a billing document, you can view it, but cannot reprint it. A lot of companies image their billing documents prior to archiving them so they will be able to reprint them if necessary. One reason this functionality is not provided is that usually, the print program or layout has changed since the document was archived so you would not be able to provide what the original invoice looked like (which is usually necessary in a legal situation).
Regards,
Karin Tillotson

Canel Billing Document

Hi,
I want to cancel billing document thro VF11. After entering the Billing doc no. and current date, the error log shows as "0000000 Document does not exist".    Billing document date 21.11.2008.
Long Text
Detail
The document does not exist.   It was possibly not posted and therefore cannot be read from the database.
Procedure
Repeat the transaction at a later time.
What can I do further and how to proceed to cancel this billing document.
Regards,
G. BHASKARAN

Cust Invoice (ZCR) xxxx 27.11.08 Completed (with Green colour)
Accounting Document xxxx 27.11.08 Not cleared (with Yellow colour)
Cancel Invoice (ZCR) xxxx 09.01.09 Open (with Yellow colour)"
In continuation of all your advice, I tried the following method :
Step 01:    Enter TCode: VF02 - System shows the "Change Billing Document" screen
Step 02:    Enter the cancelled Invoice document no.1234 to check the document flow
Step 03:    After entering the Doc no.1234 - use "Green Flag" icon or Shift + F4
                 for Release to accounting.
I tried the above steps can pass on the cancellation document procedure through to accounting.
Then the Accounting document will be cleared from "Open" to "Cleared Items" in Customer Account.
When I tried, the system is not allowing and it shows the following msg:
=====================================================================
"posting period 008 2008 is not open"
Sytem Response
Processing cannot be continued
Procedure
The error can have several causes. In order to eliminate the error, proceed as follows :
1. Check whether the posting date was entered correctly. The sytem determines the posting period by means of the date.
2. Check whether the required posting period is open for posting for the variant of period period XXX and account type +.   Make sure that the period is open for posting.
To do this, specify a period interval in which the required period for the variant of posting period XXX and account type + is contained.
=====================================================================
My doubt is how the system allows the cancel invoice posting at the time of cancelling Invoice
to the period Jan 2009 (09.01.09), as billing and accounting document posting period is related to Nov 2008 (27.11.08).
Can any one give some more guidelines.
GB

How to enable ERP Billing document display in CRM

Hi Experts,
we are looking for a possability to show the ERP billing document in CRM WebUI. We can see this billing document ID in CRM WebUI in a sales order or a claim and it is possible to click on the ID of the document, but the system is not starting correctly the ITS Transaction in the ERP System... We only get a blank screen with the header informartion ERP: Billing Document..
thanks for any feedback
regards
Marc

Marc,
what version are you on (CRM and ERP)?
For issue in CRM (about PREPARE_DATA_FLOW method) you can copy this class in your own z-class make changes in prepare_data_flow method as follows and put this class in TL definition. The code is from our current CRM 7.0 system from standard class
METHOD if_crm_ic_action_handler~prepare_data_flow.
DATA: __gdc    TYPE REF TO if_crm_ui_data_context,
       __source TYPE        string,
       __line   TYPE        string,
       __path   TYPE        crmt_ic_ac_identify_path.
__gdc ?=
cl_crm_ui_data_context_srv=>get_instance( gv_view_controller ).
********** Begin of parameter declaration ***********
DATA icwcprocessedobject TYPE ty_icwcprocessedobject .
DATA icwebclientborkeyparameter TYPE ty_icwebclientborkeyparameter .
CONCATENATE
'OBJKEY'
INTO __source.
CALL METHOD cl_crm_ui_ltx_cuco_access_srv=>get_instance
   EXPORTING
     iv_controller = gv_view_controller
   RECEIVING
     rv_result     = gv_ltx_cuco.
gv_selected_entity ?= gv_ltx_cuco->get_selected_clipboard_entry( ).
IF gv_selected_entity IS BOUND.
   TRY.
       __path = __source.
       CALL METHOD
         cl_crm_ic_activity_clipboard=>get_property_as_value
         EXPORTING
           iv_xpath = __path
           iv_entity = gv_selected_entity
         IMPORTING
           ev_result = icwebclientborkeyparameter.
     CATCH cx_crm_bdc_no_data cx_crm_bdc_xpath_error cx_root.
       CLEAR icwebclientborkeyparameter .
   ENDTRY.
ENDIF.
icwebclientborkeyparameter = cl_crm_ic_aic_util=>add_leading_0( icwebclientborkeyparameter ).
me->set_container_object(
   iv_name        = '<*MAINOBJ*>'
   iv_object_key = icwebclientborkeyparameter
   iv_object_type = gv_bortype ).
* Data flow is complete - set to false if data is missing
gv_data_flow_complete = abap_true.
ENDMETHOD.
About ERP side. Even on our 46C system VBRK object can receive a billing document number. Not from a parameter of the method DISPLAY, but If you run into a programm for display method you can see that FM BAPI_BILLINGDOC_DISPLAY starts with BILLINGDOCUMENT = OBJECT-KEY-BILLINGDOCUMENT.
You can check this by pressing Test button in swo1 and then press Instance button and give system a billing document number. After that execute DISPLAY method.

Creating Mulitile Billing documents based on Sales order

Hi All
My requirement is to create a billing documents based on sales order. Item category is SERVICE.
For example : In Sales Order the quantity is 100.
1 st billing doument user can create of 10.Then after 1 month 2nd billing document of 9 and so on.
when i create billing document related with sales order . the billing document is created with 100 quantity.
i know it is possible with delivery but my requirement is billing document should be created related to service.
Appreciate your time.
Thanks and Regards
Mahesh

Hi ,
You can use mile stone billing concept for this requirement.In mile stone billing ,we enter the billing dates and quanitity to be billed.We can bill the required quantity once the billing date reaches the system date.
Hope it helps.
Regards,
Pasapula.

Billing Document not generated.....

Hi Gurus,
When i am creating a Billing Document VF01....after completion of VL01n...the system shows an error Billing Document not generated...
Please help me
Rewards will be given

To resolve the error, you can analyze account determination in the billing document. Process:
Goto T.Code: VF02 & Enter Invoice number
Next (On the top most strip) goto Environment
Next (Select Environment) go to Account determination
Next (In Account Determination) select Revenue Account Determination (first option)
This will list all the condition types in the Billing document & analyze each condition & check for which G/L accounts is not determined.
Possible errors:
1. VKOA not maintained for required combination
Solution: Maintain the combination in VKOA.
2. Account Assignment of Customer / material not maintained in Customer / Material Master (If maintained in combination in VKOA).
Solution:
Option 1 (Standard solution):
step 1: Cancel Billing Document --> Reverse PGI --> cancel Delivery --> Cancel Sales Order
step 2: Maintain Customer master / Material Master correctly.
step 3: Recreate sales Order --> Delivery --> PGI --> Invoicing.
Option 2:
Force the Account Assignment Group of Customer / Material through Debug in change mode of Billing document, which will release Billing Document to Accounting.
3. Account Key not maintained in Pricing Procedure:
Impact: This may create accounting document, but if condition type, which are to be posted to account, but do not have account key maintained in pricing procedure, it will not be post the relevant condition type to G/L account.
From FI Side, you require to check that all the G/L account has been maintained through T.Code: FS00. G/L account being Master data has to be created in each client ot uploaded through LSMW / SCATT / BDC.
In Billing Document in change mode (in the first screen where we enter Billing Document number), on the top most left hand corner, take a dropdown on Billing Document & select Release to accounting. Here you can get the under mentioned possible message:
1. G/L account not found
2. Cost Element not maintained for G/L account.
In both the above cases, FI consultant requires to take corrective action.
Regards,
Rajesh Banka
Reward suitable points.
How to give points: Mark your thread as a question while creating it. In the answers you get, you can assign the points by clicking on the stars to the left. You also get a point yourself for rewarding (one per thread).

EL37 showing unreversed & archived billing document related MR??

Similar Messages

Maybe you are looking for