Emailing PO to Vendor, copy to buyer as well

Question

Hi all
We want to send email to Vendor when a new PO is created
we also need to copy buyer in the email
Can this be achieved via standard SAP ??
please suggest a way out
Thanks

Answer 1

Hi,
This thread is exactly what I am trying to do for a large company with SAP deployed globally (R/3 u2013 4.7), but I canu2019t quite get it to work.
I figure with a partner type such as BU for buyer, there should be some way to grab the purchasing group configuration data, such as the email address (OME4 or table V_024), for the email output (#5 u2013 External Send). But I was not able to do so.
I did add BU to the partner schema and I assigned the partner schema to the document type. But, then when I create message output in the PO either directly or through output condition records (MN04), I canu2019t seem to get the partner right in the PO and link it back to V_024 to get the buyeru2019s email address.
The BU partner role out-of-the-box is linked to AP (Contact Person). I would think that this would be where it needs to be linked to the purchasing group config, but when I look at the other options, I donu2019t see it. Further, I need to make sure that the new partner doesnu2019t become our vendor on the PO. I tried linking BU to LI (vendor) and linked to our employee vendor records that we use to pay expense reports (different account group from regular vendors, but nonetheless managed with vendor master data). This actually allowed us to pick up the buyeru2019s email address, but not by virtue of V_024, but rather from their employee vendor record. I even got it to output via SOST. But, with standard SAP, this alternate partner (the employee vendor record in my case) is used on the purchase order form. So, the buyer ended up being the vendor on the PO form. I donu2019t want to customize the form to deviate from standard SAP to fix this.
So, can you tell me what partner type (AP, LI, other) BU should be linked to? And, how I can use BU to grab the email from V_024? And do all this without treating the buyer as a partner that would end up replacing the vendor on the PO form in standard SAP? Does this make any sense?
Any help would be very much appreciated.