Employee wise Budget and Expense Tracking in FM-BCS

Question

Hi Experts,
We have Activated FM-BCS to one of our client for budget tracking.  Our client needs Employee wise expenses tracking for better and effective control. There is a requirement of capturing the budget Amount and Actual Amount on the basis of Expenses wise, Department Wise and Employee wise.  For Example: Client wants to maintain the budget Employee wise Department wise and Expenses. Like
Employee No (PERNR): 1234
Department (Cost Center): Marketing
Expenses (GL Code): Telephone Expenses
Grouping of Expenses: Operating Expenses
Tracking Method: How much one Employee 1234 has budget for Telephone expenses and how much he has spend over a particular period.
So we have mapped as follows in FM-BCS to address the above issue:
Cost Center = Fund Center
GL Code = Commitment Items
Group of Expenses = Fund
Through FMBB, we have given the budget values as follows:
Fund+Fund Centers+Commitment Items.  And actuals also we could capture.
But we are not able to map the Employee numbers in FM. How to accommodate / map the employee nos to FM Account Assignments. Can we map employee numbers to Funded Programs (700 employees in number and Overhead GL codes are around 50)
Regards,
Babjee

Answer 1

Hi,
To start with, choosing 'fund' for representing group of expenses, does not make much sense. Your expenses are already mapped by commitment items, being representative object for G/L. If you want to group those, you can use simple hierarchy of commitment items. 'Fund', when used properly, belongs more to budget domain, rather than to the expenses. For example, it could represent the source of the budget.
Secondly, having budget control on employee level sounds bit strange. Is your client going to budget 700 employees with different combinations of G/Ls? For what reason? And what happens if employee exceeds the budget? They won't pay him? All this does not make much sense. I understand, if you want to collect statistical data on the expenses made by employees. You can do it either via CO (internal order) or via self-developed reports based on PERNR.
Regards,
Eli