Exporting a large filtered list to Excel
I have a list that has approx 9600 items. List view threshold is set to 5000. The list view has a filter on it which in the browser is only displaying around 100 items. However, at the top of the list it displays "Displaying only the newest
results below. To view all results, narrow your query by adding a filter". When i try to export the list to Excel, i get "You do not have permission to view the entire list because it is larger than the list view threshold enforced by
the administrator".
My questions are:
1. Shouldn't this only be trying to export the 100 or so items being displayed in the filtered view?
2. Why would it work in the browser but not export to Excel (since the same limit should apply both places, right)?
3. Is there a way to get this to work (other than changing the list view threshold)? I need to be able to export this small filtered list multiple times a day.
thanks to anyone with any info or help.
Hello,
The message you see in the browser indicates that the list is not filtered using an indexed column. You need to create an index on the column. If the filtered view then returns less than 5000 items, you won't see the message and the filtered view will also
export to Excel nicely.
In order to create an index, you either need to temporarily lift the threshold, create the index (or indices) and the lower the threshold again. Or use the daily time window for large queries. For details see http://blogs.msdn.com/b/dinaayoub/archive/2010/04/22/sharepoint-2010-how-to-change-the-list-view-threshold.aspx
Also, once the view has been exported to Excel, you can save the Excel file and only refresh the data connection. The saved query in the Excel file can then return over 50,000 items to Excel. Here is a video course about large lists that is easy to
follow: http://office.microsoft.com/en-us/sharepoint-server-help/introduction-RZ101874361.aspx?section=2 It contains a section about Excel
exports that is very useful.
cheers, teylyn
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User NOT found:
User NOT found:
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User NOT found:
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Linda Li
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Hi,
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According to your post, my understanding is that you got the error "unable to download owssvr.dll" when exporting a list to Excel.
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Linda Li
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In fact, SharePoint list is a form of database table. So, SharePoint list can keep the relationship.
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[email protected]
Victoria Xia
TechNet Community Support -
Hello,
I have an excel list with some columns. I changed the name of some of the column. When I export this list to excel, I always get the first column name, which was created by the creation of the column, and not the new one.
Is there some possibility to export a SP list to export with the new column names?
I'm waiting for your help,
BR
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I tested in my environment, change the column name and export to excel list, the exported field name is the correct one.
Please check the column name from somewhere else from site UI, you could check from SharePoint designer or powershell script.
[system.reflection.assembly]::loadwithpartialname("microsoft.sharepoint")
$site= New-Object Microsoft.SharePoint.SPSite ("http://siteurl")
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How do i export my entire address book into excel. I want to send the list to lady who writes a newsletter for me and she would like it in excel. I know I did this last christmas, but cannot remember how i did it. Please help.
export and import to csv
or here are other options
http://www.google.dk/search?source=ig&hl=da&rlz=1G1TSEH_ENDK367&q=ohm+law&oq=ohm +law&aq=0&aqi=g3&aql=&gs_sm=e&gs_upl=848060l852340l0l853488l7l7l0l1l1l0l216l774l 1.2.2l5l0#sclient=psy-ab&hl=da&rlz=1G1TSEH_ENDK367&source=hp&q=export%20contacts %20to%20excel%20outlook%202010&pbx=1&oq=export%20contacts%20to%20exc&aq=1L&aqi=g -L4&aql=&gs_sm=sc&gs_upl=1097767l1103601l0l1106743l22l11l0l10l10l0l288l2210l1.4. 6l21l0&bav=on.2,or.r_gc.r_pw.,cf.osb&fp=a68934164527e931&biw=1631&bih=731&pf=p&p dl=300 -
Removing the ID of a lookup column when exporting SharePoint list to Excel
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Try the following blog post for same samples:
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Hello Everyone,
I would like to have a discussion on the issues, which I am facing at the time of Exporting the Sales Price List and Purchase Price List for the Materials from
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(1). Sales Price List :
We have maintained Customer Group Specific Sales Price List for the Materials in the following Location.
Location : Product and Service Portfolio Work Center > Pricing > Price Lists > Customer Group Specific Price List (Type of Price List)
Target : We want to export the entire records in some reports or excel sheet.
Records : Number of Materials in the Customer Group Specific Price List is more than 2,00,000
Issues :
(A). In the SAP Business ByDesign Screen we can filter by number of records but we can export till 50,000 records.
And if we are trying to export records more than that limit, then it throws "HTTP 500 Internal Server Error".
(B). We could not find any SAP standard reports in Product and Service Portfolio and/or Business Analytics Work Center
for getting the entire record set of the Sales Price List, so that we can have the entire set of records together.
Searching For :
(A). Is there any SAP reports or data source available for getting the entire Sales Price List records?
(B). Can we have any other filter conditions for exporting the Sales Price List records in a single shot or module wise?
(2). Purchase Price List :
We have maintained the Purchase Price List for the Materials in the following Location.
Location : Product Portfolio Work Center > List Prices > Active List Prices (Type of Price List)
Target : We want to export the entire records in some reports or excel sheet.
Records : Number of Materials in the Purchase Price List is more than 4,00,000.
Issues :
(A). In the SAP Business ByDesign Screen we can not see more than 10,000 records and the actual number of
records are more than 4,00,000. We could able to download the records till 10,000 but that is not sufficient.
We want to export the entire records in an excel sheet.
(B). We could not find any SAP standard reports in Product Portfolio and/or Business Analytics Work Center for
getting the entire record set of the Purchase Price List, so that we can have the entire set of records together.
Searching For :
(A). Is there any SAP reports or data source available for getting the entire Purchase Price List records?
(B). Can we have any other filter conditions for exporting the Purchase Price List records in a single shot or module wise?
Please go through the attached screen shots for the references and more clarity on the issues.
I am waiting for the valuable responses.
Thanks and regards,
Susanta Dey Sarkar
Bangalore, India
19th March, 2015Dear Michael,
The number of records :
2 Million (Approximately) is for the Sales Price List Material Price Data
4 Million (Approximately) is for the Purchase Price List Material Price Data.
Regards,
Susanta Dey Sarkar -
How to convert alv list into excel file?
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i have created one report for Due Date Analysis.
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