External Document Number Range

Dear Forum,
We have an issue with the Document Number Range that has been defined in the system, according to which the document numbering is automatic. When the users post the entries for audit adjustments in the back date, the numbers jump, which becomes an audit issue. However, to resolve this the users want the externally controlled document number range, so that they have the option to chose the manual numbers. Another problem is that we are using the ledgers 0L as well as 1L, while the entries are posted in the leading ledger 0L, the same get replicated in the non leading ledger 1L and we want the external document number range in the non leading ledger 1L also.
Your prompt help would be highly appreciated as to how can we resolve the same.
Regards

Hi Dianne,
Your advice is quite helpful. I have one more confusion. The fiscal year for the leading ledger 0L is calender year and for the non leading ledger 1L is the year from April to March. Thus period 03 for 0L corresponds to period 12 of 1L. Therefore, to keep the 'external document numbers' same in 0L and 1L, would the following be corect way, say for year 2010 -
0L Year 2010 (Calender Year Jan to Dec) - External Doc nos. From 01 to 1000
1L Year 2009 (April'09 to Mar'10) - External Document nos. From 01 to 1000
Thus if the audit adjustmnets are posted on 31 March, 2010 with document no with 001 in 0L, it would appear with same document no. 001 in 1L on 31 March, 2010. In ledger 0L it will be in period 3, but in ledger 1L it will be in period 12.
Would really appreciate your help.
Regards,

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Document Number Range problem

Dear All,
Previously Document number range(FBN1) for Invoice was External, then i have changed to Internal number, now the problem is that in Counter it shows 1800000126 but system is showing document number 1800000136. Pls help on this & when i am changing from Internal to External system is showing error as "Lower limit can only be changed during Initial Entry".
Pls pls help on this.

Dear ranjith,
If you want to change number ranges from external to internal no ranges,
from T-code FBN1 you can for the changes first go to ,<change status button> and make you counter no as 0 and save the intervals,
and come to change intervals button and change the no ranges according to ur requirement.
Assign points.
SU

Document number range object

Hi
Please tell document number range object . T-code :FBN1
PLEASE URGENT
Thanks
Krishna

Hello
A number range must be assigned to each document type in the SAP System. Via the document types, you distinguish the postings according to the different business transactions, for example customer payment, vendor credit memo, and so on. To store documents separately according to document types, you must assign a separate number range to each document type, for example to invoices or to credit memos.
In the following activities:
You define your document number ranges.
You can determine which intervals of document number ranges are to be copied from one company code into another.
You can determine which intervals of document number ranges are to be copied from one fiscal year into another.
Define Document Number Ranges
In this IMG activity you create number ranges for documents. For each number range you specify (among other things):
a number interval from which document numbers are selected
the type of number assignment (internal or external)
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You can use one number range for several document types. This means you can differentiate documents by document type but combine them again for filing the original documents, provided you store your original documents under the EDP document number.
Note
The type of number assignment is of special importance. For each document type you should check whether a separate number range must be used and which type of number assignment is most appropriate.
One example of a case where external number assignment would be suitable is when you transfer documents into your SAP system from a non-SAP system. The numbers must be unique. The number range is not displayed with external numbers. You must therefore ensure that you do not skip any numbers when entering numbers manually (for organizational reasons).
You should use internal number assignment if the original documents do not have a unique document number. This is the case, for example, with vendor invoices.
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The number intervals must not overlap. If you use year-dependent number ranges, you can specify the same interval with the same key several times for different to- fiscal years (the limit up to which a number range is still valid). If you want to define number ranges which are independent of the to-fiscal year, enter 9999 in the to- fiscal year field.
Caution
For sample documents, use a number range with key X2, for recurring entry documents with key X1. These keys may not be used for other number ranges.
Recommendation
Store your original documents (paper documents) under the EDP number of the SAP System. You should write the EDP document number on the original document. In this way, the original document for a business transaction can be found at any time.
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1. Determine how document filing is to be carried out in your company codes.
2. Define your number ranges accordingly.
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To fiscal year(s) (validity limit up until which the number range is valid)
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Company code(s) into which you copy (target company code(s))
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Note
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Notes on transporting
The documentation for the step "Define document number ranges" describes how to transport document number ranges.
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Number range number(s) which are copied
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Fiscal year into which you copy (target fiscal year)
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Reg
*assign points if useful

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Hi friends,
now i am working upgradation project from 4.7 to 6.0. sandbox i created one Asset, After that i posed amount to that asset by using f-90.now i run depreceation in ABAF T code the bellow issue is comming
Create document number range 22 using internal number assignment
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Diagnosis
     Processing terminated because the document number range 22 for year 2011
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System Response
     For periodic posting of depreciation, you have to create a document
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Procedure
     Change the number assignment for the number range 22 from external to
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But no ranges for that particular year having, if any changing that one it s not come edit or deleating
ple any one help me
Regards
Gangadhar reddy

Hi Gangadhar,
after 4.6C the Internal Number Range was changed into external Number Range due to technical requirements.
As the error messages due to posting manual into the affected number ranges could not be hindered in this case with ERP2005 the desicion was made to rechange to internal number range. Note 890976 describe what to do here.
regards Bernhard

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Hi,
I m in SAP ECC 6.0 and new GL concept is activated. I am posting a document. Document number is generated. But the update error is given. When i saw the document number range status in document number in general ledger view, the document number is updated to further 100 numbers.
For example:
Before document was psoted, current document status was 1800000100.
But after the document was posted, current document status was 1800000200.
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Here is SAP help text on buffering field.
Buffer flag
This ID determines whether the number intervals are buffered for assignements and checks.
Use
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Dependencies
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Create document number range 03 using internal number assignment in AFAB

Hi Experts,
Where i have to create number range to Depreciation Posting ? Please mentain Transaction code .
I had check T Code:AS08 (No Tick is assign) & FBN1 (Intrenal Tick is assign)
I am doing T Code AFAB
Folowing error coming
Create document number range 03 using internal number assignment
Message no. AA776
Diagnosis
Processing terminated because the document number range 03 for year 2011 was set up with external number assignment.
System Response
For periodic posting of depreciation, you have to create a document number range with internal number assignment, since the document numbers are assigned from Financial Accounting.
Procedure
Change the number assignment for the number range 03 from external to internal in Customizing for Asset Accounting. See SAP Note 890976 for more information.
Waiting for reply
Regards,
Girish

locked. please read the error message and search the IMG (very easy).

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good wishes sapgurus,
while creating PO via requisition assignment using t.co.me58.
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I seen that the PR number which i created falls within the defined number ranges.
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Hi Rishi,
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AFAB:AA776 "Create document number range ## using internal number assignmen

Good afternoon
I ask for your guidance to see if anyone knows me that is generating errors in the transaction AFAB AA776 "Create document number range ## using internal number assignment", the peculiarity of this is that I'm in an environment that is proving to migrate V5 to V6 ranges in environment QAS is marked as external and no problems to run on v6 change in SAP itself. Test by removing the flag marking for external control and run, causing an alarm is that it does not work as in my QAS v 5 and that I should remove this flag is removed and remove it in all the years this range of numbers is that it can hurt if you make this change.
Can anyone guide me please.
Thanks for the support.
good day

Hello ,
Kindly have a look at the below notes that will help you resolve the
issue :
890976 - Converting closing report to internal doc number assgnmnt
If note 890976 has been applied in your system already (package
level is = or > SAPKH60005), so what you need to check is the
following :
In transaction FBN1, in your company code you should see that the
period and number range in question is ticked as external.
Please untick the indicator for "External" and press enter. If this
box happens to be uneditable then untick the number range for the
previous year and press enter. All other entries will update
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Before ERP2005(RAPOST2000 exists as of release 4.70)the number usage
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inside RAPOST2000 (and by the way also the new periodic posting report
RAPERB2000).
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I hope this provides some clarification.
regards
Ray

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Urgent please help.

Hi Sidhu,
It could be the limit of the authorization.
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Purchase Order Modification: External Document Number already assigned

Hello,
We're running Extended Classic Scenario in a SRM 4.0 implementation.
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"Purchase Order XXXXXXXXXX: PO header data still faulty "
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The system does not provide additional info (RZ20 give us the same message, no ST22 dumps...
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We've revised the SAP OSS but didn´t find anything....
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Hi
Any other rrors / dumps noticved in system using RZ20 and ST22 transactions ?
Have you seen this helpful pointers and link ?
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Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
"Purchase Order item 00010 still contains faulty account assignment items"
Re: How to create a PO in R/3 from a local Bid Invitation in classic scenario ?
Re: From local Bid invitation PO is not generated in backend
Do let me know.
Regards
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Document Number ranges

Dear All,
Pls help me to solve the issue reg document number ranges.
We have defiend the document number ranged for two company codes. Now ths issue is.. this document number range is being used/shared by both the company codes. For ex.. Invoice 01, 02 and 03 is posted in the company code A and we have not posted any Invoice in the Company Code B. If we post the Invoice in the Company Code B, number for the Invoice will be 04. And the next invoice in the Company Code A will be 05. But i will required to change the configuration to split the document number ranges..
Pls help me to do so.
Thank you

Hi,
This thing is obvious if the document number is being shared by more than one company code then it will act the following way...
for example :- Company code "A" is assigned with document number 01 and if you raise an entry it will take the range from 01...like document number generated will be 0000001
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This happens b'cz its being shared by both the company codes.
Hence you have to keep seperate document number range for both the company code to avoid this confusion.
Please assign points.
Zia.

Document number ranges changes

Dear friends,
While creating the document number ranges for current year, user wrongly changed the previous year number ranges, now it is giving new number ranges for new documents which are posted in previous year, how to reset the previous number ranges with out effecting the documents which are already posted.
regards,

Dear,
It is the only way to insert a correct number rang to the current year, and change the document No which posted to previous year wrong to the correct fiscal year. then correct the "current number" to the last one posted in previous year.
But these corrections need necesary authorizations and ABAP knowledge.
With Best Regards,
Gladys xing

Document number ranges in entry view and in General Ledger view

What is the difference between Document number ranges in entry view and in General Ledger view ?
We have new GL activated in our system , and found that the GL Document types ( SA) are assigned to document number ranges in entry view . What is the need to define document number ranges in General Ledger view ?

Hi,
Document Number Range in entry view is the document numbers which are posting in your leading ledger. You cant achieve the same document number range to the general ledger view. A General ledger view can have both Leading ledger view and non leading ledger view therefore document number range should not be kept same for both ledgers as your running document number gets skipped.
That to some times you can only post documents to only Non Leading ledgers. Therefore a separate number ranges needs to be created for general ledger view
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regards
srikanth
Edited by: boddupalli srikanth on May 21, 2009 9:28 PM

Document number ranging

How to do document number ranging in B1.How to see full details of G/L document.

Hi,
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Can you explain what type of detail you want.
Regards,
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Document number range - per fiscal year and continuous

Hi Experts,
In document number ranges, generally the FI dox have number ranges which start afresh every year whereas MM and SD dox have continuous number ranges over the years. It is possible to have continuous number range for FI dox also, but not many people use this.
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Sadhana

HI Sadhana
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Regards
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External Document Number Range

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