External Email (PDF Attachment) while PO is created or Changed

Question

Hi All,
I have a requirement as below.
1. When a PO is created / changed then saved, the PO Form is to be sent to the respective vendor through External Email along with the PO Form printout generated.
2. The PO Form is to be attached in the Email (PDF Document).
Please write to me if you have a suitable solution for this requirement.
I have created the PO Form in SAPScript. Is it possible to develop the above requirement in SmarForm? Please suggest me.
Thanks in Advance,
Kannan.

Answer 1

Since you are using SAPScript I thought this solution would be simpler. We are also using SAPScript and email all document types when necessary.
1. As suggested before: create an output type as an email type (Same as mornal output just the value 8 for transmission medium).
2. For ease of maintainance I copied the associated printing program to a new program and link this new program to the output type as normal.
3. In your print program make the following changes.
(a) include code below just before your open form. You can read the email address from whereever you have them. In this example they are read from a custom z* table ZEMAIL_TEMP . Sometimes we read them from customer master, vendor master etc.
(b) make sure you have the folowing export parameter in your "START_FORM" Function module
     MAIL_RECIPIENT = RECIPIENT_OBJ
4. Make sure your conversion rules are set properly. Transaction code SCOT Setting-->Conversion Rules
SAPScript text is an OTF type. We are converting our forms to PDF so we have the following entry:
Format = OTF     
Format to = PDF
Ranking = 1        
Function Module = SX_OBJECT_CONVERT_OTF_PDF</b>
5. The are other bells and whistles (like changing the email header) that I can happily share once/if you are happy with your solution.
Hope I am not missing any vital info.
Good Luck