F.13 Automatic Clearing of customers subject to EWT

Hi All
Customer is subjected to withholding tax (in our case TCS). We have received down payment and appropriate amount of TCS (configured as EWT) was deducted. Now an invoice is generated for an equal amount which is appearing in Customer amount (i.e. net of TCS).
When we are running F.13, system is not clearing the Customer account (Message is "Items with withholding tax code for customer subject to withholding tax").
My question is that if customer/vendor is subjected to EWT, will system clear the open items by executing F.13?
Regards
Rajesh

Hi Rajesh,
Please use transaction F110 to clear the invoices with their reversals! For testing purpose, you can make a payment proposal and check what happens
For background information, please check attached note 499902 which talks about SAPF124/E:No clearing of documents with withholding tax.
Assign points if it useful.
Regards
Ravinagh Boni

Similar Messages

Automatic Clearing for Customers and Vendors

Hi,
We want to clear the open items at a time for the customers and vendors.
Ex: Cutomer "A" contains 15000 Dr(20 Line items), 12000 Cr(15 Line items) and closing balance 3000 Dr
Now we want to clear the all open items at a time and remaining(3000 Dr) balance for open items.
We don't want Manual Clearing(F-32)
Is this possible through F.13 or others?
Thanks in advance

No you cant
The automatic program groups items from an account together where they have the same
entries in the following fields:
Reconciliation account number
Currency
Special G/L indicator
Five freely defined criteria from document header or line item, for example,
assignment field, reference number, and so on.
If the balance, in local currency, of the items within a group is zero, the system
automatically clears them and creates clearing documents.
All accounts requiring automatic clearing must be defined in Customizing.
The automatic clearing program does not clear:
Noted items
Statistical postings and certain special G/L transactions relating to bills of
exchange
Down payments can only be cleared if down payment clearing items of the
same amount have already been posted.
items with withholding tax entries

Automatic Clearing - Customers

Dear Gurus,
I have an issue in Automatic Clearing for Customers (T.Code F.13), when i do a test run, i get an error message for all the customers selected:
"Account was selected, but is not entered in table TF123"
Could you guide me through this... also what are the steps that are to be taken before running F.13.
Thanks in advance for your help.
regards,
Raj

Hi Raj,
Table TF123 can be configured in transaction OB74. It is necessary that you define an account type and a range of accounts before you can actually use them for automatic clearing in F.13. As per the error message you are getting, you have not defined for account type K and for the given accounts in your initial problem description. In OB74, you can also define up to five additional criteria for clearing. For more details please refer to the online documentation of OB74 (IMG> Financial
acctg>general ledger>business transaction>open item clearing>prepare auto clearing> click on the document icon. You can also read the documentation of the program SAPF124 via SA38>goto>documentation.
Please assign points if it useful.
Regards
Ravinagh Boni

Automatic clearing by Account ID (HKTID)

Hello,
I want to clear several invoices with one unic payment, the way I choose to clear is by account id (as in the assignment field I have the invoice number informed when the case is one invice one payment clearing).
I already have created at OBA7 the following condition:
D 1 9999999999 ZUONR
If I want also to clear these specific invoices that should clear just with one payment with hotel id, should I add the following conditon??
D 1 9999999999 HKTID
I guess something is missing because the system obviously doesnt allow me to add the same condition for clearing customers...
Thanks for your help
REgards

Notice, thera are no automatic clearing in SAP without manual execution start. You must use F.13 and define rules for clearing as I said.
Answering your question If you want define automatic clearing for customers you have to maintain following rules in OB74:
1 - Account type: D
2 - From Acc: 0; To Acc: 9999999999
3 - Criterion 1: HKTID
The system will select item Type D, for all customers, and clear according Account ID. Example:
Entries:
D - 10000 - ACC001
S - 10000 -
K - 10000 - ACC001
D - 10001 - ACC001
D - 10000 - ACC002
D - 10000 - ACC001
Cleared Items:
D - 10000 - ACC001
D - 10000 - ACC001

Automatic Clearing - Special G/L indicators

Hello fellas!
Does anybody know how can I clear vendors and customers documents in F13E/F.13 with different special G/L indicators?
Or someone have another alternative?
By the way..I donu2019t want to use F-32.
Happy Holidays! Have a great new year!
Thanks,
P.

Hi Marwan,
You can clear automatically normal items with special GL transactions. The reason is the entry are posted with different reconciliation account for both transactions. If you really want to clear automatically, then you have to follow below steps.
1. Define clearing criteria as assignment field (ZUONR) & document currency (WRBTR) in automatic clearing for customers. Suppose if you define a field ZUONR (assignment), then both the documents should have same value.
2. Clear the down payment clearing against the invoice in F-39
3. Then run automatic clearing f.13. The system will clear the documents automatically.
Hope it understands you.
Regards,
Mukthar

Automatic clearing (SAPF124) - Clearing across multiple customers

Is it possible to use F.13 to clear open items across two different customers if the matching criteria is fulfilled? Eg: Receivable is created in Customer A. We do not have any visibility to who the payment will come from. Payment comes through an interface and posted to Customer B. If the invoice number is referenced in both the receivable and the payment, can F.13 be used to clear them?

Automatic clearing happens only within the account and not across the accounts
You can use F-04 with "transfer posting with clearing". If you want to automize this transcation you can advise your development to team to write a BDC to this activity.
All you need to make sure is that the referencing point in Cutomer A and Customer B should be the same. This can be assignment filed or Ref1, 2, 3 fileds.

Automatic Clearing Rule for Customers

Hi,
I have a query regarding Automatic clearing rules for the Customers.
I want to clear all the debit balances against all credit balances for each customer (irrespective of the assignment). The exact amounts are not matching though.
Can this be configured for Cusomers in 'Automatic Clearing Rules'?
Please Advise.
Thanks in Advance,
Safi

Hi,
You can use the transaction code F-32 to clear debit and credit items of a customer account. You can only clear open items from one account. You can use this function to clear debits and credits that balance to zero (for example, invoices and payments that have already been entered into the customer account).
Reward points if it is helpful.
Thanks
Ram

Automatic clearing of open items

hi,
we have customers with 'dummy-invoices' in our system.
There is a document in FI with a value of 0,01 Euro on the customer.
this document is an open item and never will be cleared.
is there any possibility for automatic clearing of such open items ? program SAPF124 does the clearing
only when there is a second document, right ?
reg, Martin

Hi,
Clearing is always against counterpart; that's the concept of this funcionality.
Regards,
Eli

EBS: Automatic clearing of customer open items

Hi Experts,
I am setting up the electronic bank statement with format MT940 structured with field 86. As part of the scope, business is requesting to ensure that customer open items gets cleared automatically when the bank statement is uploaded through transaction FF.5. Because bank statement contains entries relating to payments by customers into the bank account.
But here the problem is that customers will provided ONLY the name. They do NOT provide either the invoice reference number (XBLNR) or our accounting document number (BELNR).
I have searched a lot and found out that I can use the BAdI FIEB_CHANGE_BS_DATA to get the SAP customer number from the customer name given in Notes to Payee fields of MT940. Kindly correct me if I am mistaken.
Now from the derived customer number, I need to find out the related open items which match with the amount given in MT940. So, how does the system know which open items can be cleared for the given amount. Because the paid amount (by the customer) can be for an individual invoice or for a couple of invoices together. Do I need to use the enhancement user exit FEB00001 to specify the system to use fields "Distribute by age" and "Automatic search" field in transaction F-32 ?
Or is there any other better way of achieving this objective of automatic clearing of open items. Asking our customers to provide the invoice reference number is not an alternative since it has already been tried a lot for long without any result. So, business has requested for the set up in our system to ease this process of automatic clearing of open items.
Thanks you so much for your time to help me on this. I will be waiting for your kind responses.
Regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Automatic Clearing F.13

What is the prupose of using F.13 . Is it the same as F-44 if we are using it to clear vendor items. When do we need to do this. Is it after making paying the open items. I went into F.13, then checked all vendors. I got a list of document numbers with the amounts. And bekow that got a log below that says "account selected but is not entered in tableTF123" what does this mean.
Suppose we want to clear G/l items do we use the same transaction?
ANother question does MR11 does the same clearing as F.13. For eg, if we run MR11 and clear GR/IR, wont it do the same in F.13 to that G/L account
I am not able to clear vendor open items through F.13, though they exist. It is confusing. Can someone guide me through the whole process adn why do we use f.13, what all it does.

Hi
Manual Clearing of G/L , Vendor and Customer are done at F-03 , F-44 and F-32.
Automatic Clearing of all these G/L , Vendors and Customers are done F.13.
F.13 includes all the three F-03 , F-44 and F-32.
regarding MR11 , Cancelling of Goods Receipt is done at MR11 but Clearing is done at F.13.
For Example ,
suppose that you have a goods receipt for a quantity of 12.You got the invoice receipt for a quantity of 10 only.then if you go to MR11 it will show the difference of quantity of 2.And you have the information that you will not receive the remaining quantity of 2.You will cancel the goods receipt of quantity of 2 using MR11.
MR11 displays and cancels the goods receipt but doesnt clear.
Clearing is done at F.13 Automatic clearing.
regards
Venkat
Edited by: Venkat Dara on Dec 8, 2008 8:45 AM

Automatic clearing in electronic banking

Hi all,
I'm working with the electronic banking program to import statements and want to clear items from sub ledger accounts automatically.
From the tests I have done so far, it seems that SAP always tries to locate the business partner via the bank details FIRST. In other words:
IF business partner bank details are provided in the electronic bank statement
THEN SAP takes this as leading in order to determine the business partner
I do not want SAP to start the search via the bank account details. I have been using interpretation algorithm 020 (doc.number) and 031 (doc.number and customer from document) but still SAP always starts searching for the business partner based on the bank details.
My test case is as follows:
- I have a customer A without bank details maintained
- I have a vendor B with bank details maintained
- Customer A is in fact the SAME business parter as vendor B although they are not linked in their master data
Now Customer A makes a payment to me and the bank provides the bank details of the customer AS WELL AS the invoice number. SAP then starts matching and finds vendor B because the customer bank details are maintained in the vendor master. Clearing from the vendor does -of course- not take place because the invoice exists on the customer, not the vendor. So a payment advice is created which holds the vendor account AND the invoice number.
I cannot get SAP to avoid finding the vendor, and instead, find the customer with help of the document number that is also in the bank statement file.
Hope the case is clear, any suggestions would be highly appreciated.
Rene

Hi Jay,
Open items for G/L Accounts, Vendors and Customers can be cleared automatically by running the Clearing Program
Set up predefined criteria for automatic clearing (Configuration)
Program groups those items from an account that have the same
u2022 Trading Partner ID
u2022 Reconciliation Number
u2022 Currency in which the General Ledger is updated
u2022 Four freely definable criteria
The program groups together items from an account that have the same reconciliation account number, currency, and Special G/L indicator, as well as pre-defined criteria from the document header or item such as the allocation field, reference number and amount.
If the balance, in local currency, of the items within a group is zero, the system automatically clears them and creates clearing documents.
Prerequisites for using the automatic clearing program:
u2022 Accounts must be managed on an open item basis.
u2022 Accounts to be cleared must be defined in customizing.
The automatic payment program does not clear noted items, statistical posting, down payments, bills of exchange and items with withholding tax entries.
When clearing open items in a foreign currency, differences may occur due to fluctuations in exchange rates. The system automatically posts these differences as realized gains or losses.
Config: IMG>FA>GL. Accounting>Business transactions>Open item clearing>Prepare automatic clearing.
AS well see the notes for better understanding.
Hope it gives better understanding.
Respectfully,
Vyas

Clearing control and Automatic clearing

Hello,
1.Why Automatic clearing(Business Transactions) is different from Clearing Control?
2.How Automatic clearing is linked to the Contract account?
3.Is it possible to mention both automatic clearing control and clearing control at two different fields so that based on my rquirement it should pick up automatically for to clear the open items through FPY1(payment Run)
4.How to overrule the clearing control settings for the contract account for to auto pick off Automatic clearing?
Regards,
Narn

Naren,
1.I hve looked into Auto clearing process but Can you give an example for to make me clear..
Best example is that you migrate your open items and open payments separately and you want to Set off open items and Open payments using some rules. This is done via FPMA.
2.Is that function module need to create user defined characterstic key?
You need to copy the standard, modify and attach it in the config in clearing rules
3.Can u explain clearly how the sytem is auto pickick off Automatic clearing over clearing control for certain grouped due items
It all depends on how you configure your clearing rules.
Criteria may/can be any or few of the following:
1. Oldest item first
2. When Invoice and Amount matches
3. When Invoice and Amount matches but with in Tolerance limits
4. When Invoice and Amount matches but outside Tolerance limits
5. Partial payment- to be posted as On Account or Clarification Account
6. Partial Payment to be posted to Division Gas first
7. If Parital Payment, to be divided among Gas, Electricity & Water in 50:40:10 ration <some ratio>
8. Treatment of partial payments different for Group Customers and Individual Customers
9. Treatment of Partial Payments to be linked to your Creditworthiness
10.Clearing Rules based on Collective and Non Collective CAs'
Much more......it all depends on how this is needed in your project & usually differs from Project to Project.
Does this help?
Rgds
Rajendra

Reference document no and automatic clearing

Dear All,
The desired clearing variant of my client is Current invoice + FIFO
So lets say i have 3 open invoices in customers account as follows :
Due date 22 June 2010 Amount 1000
Due date 22 July 2010 Amount 2000
Due date 22 August 2010 Amount 1500
Then a payment of 2000 should clear the 22 Aug invoice by 1500 and 500 of the 22 June invoice
To achieve this My client is invoicing customers with the billing document number as the 'reference document' no. When we recieve payments(from check lot) the payments have the reference document no of the invoice against which the payment was made(which is usually the current invoice). When payments are processed by payment lot, it clears the current invoice since it finds a matching ref doc. However, it posts a credit open for the remaining amount(500 in this case) since the ref doc of payment is different from the ref doc of any open item left. Can we prevent this? Can the system ignore the ref doc and clear items as per the clearing variant?
One solution was to use automatic clearing to clear remaining amount. However, one big problem with automatic clearing is that if you group open items by any characteristic then clearing variant treats the credit open as a separate group. So it makes different groups of credit open and of open invoices and since it cant find both of these in any single group therefore no clearing takes place.
If this question seems too complicated then please feel free to ask details. Your help would be highly appreciated
Regards,
Adil Kapadia

Dear evolderen and Amlan,
Thanks for your reponses.
Now the problem is that if i put reference number in the payment then payment lot would only select those open item for clearing which have the same ref doc as the payment. So what will happen is that it will only clear the current invoice. It DOES NOT go to step 2 of clearing variant. It simply leaves a credit open.
What i would like is that the clearing variant goes to step 2 and clears items on a due date basis even if the ref doc of these open invoices do not match the ref doc of the payment
I hope i conveyed the problem properly
Regards,
Adil Kapadia

Automatic Clearing in F.13 post differences

Hi,
Presently, we run automatic clearing of g/ls/vendors/customers in F.13.
There are no tolerances, only balances that equal nil post.
We now have a scenario that for one particular G/L we want to set a tolerance of say £0.50p that would post to another holding code.
This would happen during the nightly run of F.13.
This would mean that if the DR on the assignment field matched the CR entry of the assignment field and the amounts were in a predefined tolerance for that GL the document would post - with the difference going to a holding account.
Can anyone advise of the configuration steps involved in this? Bearing in mind we do not have any tolerances set up for other documents?
Any help would be great.
Elaine

Hi,
If you want to set a tolerance of 0.50p then you can set that at GL level in the following path:
SPRO - financial accounting - general ledger accounting - business transactions - open item clearing - clearing differences
- Define tolerance groups for GL accounts
Or
you can set at clearing differences level. Path
SPRO - financial accounting - general ledger accounting - business transactions - open item clearing - clearing differences
- Create accounts for clearing differences.
Whichever is best you can choose that.
Hope this helps.

F.13 Automatic Clearing of customers subject to EWT

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