F.13 Clearing Procedure - Criterions

Dear All,
Can anybody tell me what are the fields (Criterions) we have to maintain (in T-Code: OB74) for clearing the GR/IR accounts?
Regards
JS

Hello,
You use transaction code F.13
Before that make sure your settings in OB74
For Account type Vendor K Use EBELN as criteria
For Account type GL S Use ZUONR
For GRIR Account use the sort key as 014 (Purchase Order)
Hope this solves your problem.
Regards,
Ravi

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No clearing procedures were carried out( f.13)

Hi Friends,
I am clearing GL account by ususing F.13, but at the last i am getting error " No clearing procedures were carried out".
IN OB74:
i have maintained 1. CHA, 2.acct type, 3.account ( 2 to 9999999999) 4.Criteria(ZUONR) 5.(BELNR)
Could you please tell me is there any settings are missing in my confiq or could you please guide me whare should i check the settings apart from OB74
Appreciate your early response and would be a great help to me.
Regards
Jay.

The above items will never clear against each other. Keep in mind that the F.13 program "groups" line items in an account (A SINGLE ACCOUNT!!!) according to the criteria that you specify in OB74 and when the balance in local and foreign currency is zero for that group, all of the line items in that group are cleared. If I change your example as under, they will clear against each other.
4500123 100 DR
4500123 100 CR
(these two open line items will clear against each other)
or
4500125 100 DR
4500125 100 CR
(these two open line items will clear against each other)

Screen Layout and clearing procedure

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and
How to Setup clearing procedures to for Open items and Bill of Exchanges

u can define screeen layout for enjoy type transation using TCODE: SHD0.
USE:F-03, F-32 AND F-44 for account type S,D and K
u can also use F.13
There is no separate setup for openitem clearing.
Only gl has to be open item managed.

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Residual Clearing for Customer in F-32

Hi
We have two instances, one with New GL and the other one on Classical Gl, but ECC 6.0
I am facing issue in residual clearing for Customer Open Items. I have a customer open item - Invoice of 1000 and Payment Recipet of 200. I am clearing 200 against the invoice of 1000 and creating a residual item of 800, which will reflects as open item of 800 after posting clearing through F-32. My Issue is with the way the Accounting entry of clearing document are created.
New GL System, the Accounting Entry is reflected as:
Customer A/c Dr    800
Customer A/c Dr    200
           To Customer A/c 1000
In this the line items of 200 and 1000 reflect as cleared items in FBL5N and 800 item appears as open item in FBL5N
Classical GL System, the Accounting Entry is reflected as:
Customer A/c Dr 800
    To Customer A/c 800
The Line Item of 800 Cr appears as Cleared Item in FBL5N and 800 Dr Item appears as open item in FBL5N.
Why is the Clearing Document created in different ways in the two system? Do we have any configuration, which decides the nature of how the Accounting Entry for Clearing Document is created in case of Residual Clearing in F-32?
Regards
Sanil

Hi
In the Clearing Procedure in FBKP, the Posting Key and Document Type are assigned. Also, in OBA3, tolerance setting for clearing are determined. My issue is on how the Accounting Entry for Residual Item is created for system on new GL. I have checked the configuration suggested but they do not help on the way how the accounting entry is created for Clearing Document.
Regards
Sanil

F.13 automatic clearing G/L Account in Amount in Local Currency

Hi gurus:
I need a lot of help with t-code F.13.
I need clearing a lot of line items in one GL Account. every one has the same Assignment Number and has in local currency (CLP), but one of them is in USD.
When i call the transaction, I fill the follow fields, but the system doesn't clear the items and shows follow message "B No clearing (difference too large)" .
Company code                    CMF
Fiscal year                     2009
Assignment                      2009
Select GL Accounts        X
G/L accounts                    21070016
Clearing date                   30.06.2010
Clearing Currency               CLP
Permit individual line items   X
Include Suppl Account Assign X
I tried with the follow configuration in OB74
S     21070016     21070016     ZUONR     DMBTR
But system cleared certain items, not everything.
¿How can I do a automatic clearing when i have documents with differents document currency? ¿Is it posible to do a residual items from F.13?
Greetings and anticipated thanks
Marco

Hello Raj:
Thanks for your reply. Look, the difference that I found between both t-codes is the field: Clearing Currency.
I've executed many times with that field empty and CLP. But the result is the same "No clearing procedures were carried out".
Also I've tried with different combinations of this checks:
F124BVK - Special Processing (Clearing Currency from Assignment Field) (I dont know how to configure this)
F124ALW - Expiring Currencies
F124TOLEB - Consider a Single Line Item for Tolerances
F124NKON - Include Supplementary Account Assignment
What can I do now?
Thanks a lot
Marco

GR/IR clearing issues

Hi,
There is a difference in GR/IR debits and credits in terms of rounding of difference. Hence GR/IR clearing in F.13 is not possible as system looks for items can be cleared. How excess credits in GR/IR due to user error can be cleared(GR/IR is not possible for external postings)
Can anyone give suggestion how to solve this.

Hi ,
While setting up Gr/ir gl accounts check if the setting balance in local currency is enabled in the control data of the GL account.
no additional settings are required for the clearing.
Exttract of SAP help for this setting in GL accounts
=============
Indicator: Only Manage Balances in Local Currency
Indicates that balances are updated only in local currency when users post items to this account.
Use
You would set this indicator for accounts in which you do not want the system to update transaction figures separately by currency.
Setting this indicator for accounts managed on an open item basis affects the clearing procedures. See the example below.
Procedure
Set the indicator in cash discount clearing accounts and GR/IR clearing accounts. It cannot be set in reconciliation accounts for customers or vendors. Setting it in all other instances is optional.
It is usually set for particular balance sheet accounts including:
Accounts which are not managed on an open item basis and not kept in foreign currencies.
Accounts which are managed on an open item basis and have the same types of items posted in different currencies, but always allow clearing to be made if the local currency amounts correspond.
Examples
You set up a clearing account for goods receipts and invoice receipts and manually post these items to it. You post invoice receipts in the invoice currency and goods receipts always in the local currency.
Invoice receipt 1000 DEM 600 USD
Goods receipt 600 USD
Both items can be cleared if the clearing account balances are recorded in local currency only. If you have not set the indicator for this account, the system will translate DEM to USD during the clearing procedure in order to determine the amount in USD required to clear 1000 DEM. If the translation rate is .65 USD per DEM, then the system displays 650 USD for the invoice receipt and 600 USD for the goods receipt when the open items are processed.
This means that to clear both of these items, you will also have to enter a difference posting for 50 USD, and the system will automatically make an additional exchange rate difference posting for this amount.
===========================
No set-up required for this in F.13 SAP helps extract.
==============
GR/IR Account Special Processing
If you select this field then documents are assigned to GR/IR accounts using the material document in addition to the purchase order number and the purchase order item, assuming that a goods-receipt based invoice verification is defined in the purchase order item.
It only makes sense to use this indicator if the assignment of invoice receipts to the corresponding goods receipts using the purchase order number and the purchase order item is not sufficient (such as with scheduling agreements).
Note
From a system performance point of view you should only set this indicator in such cases.
======================

Trouble in GR/IR clearing account

Hi,
Kindly guide me GR/IR clearing procedure through F.13 and MR11. I want to clear GR/IR account of those documents whose invoices are completed through MIRO. It is not being cleared through two procedure. What are the parameters I need to select ?
Regards,
Samrat
Edited by: Samrat Roy on Jan 21, 2010 6:54 PM

Srinu,
After setting as per your guidance I have found it is being cleared for those entries where no difference exist i.e, 0. But it is not being cleared where difference is occured. But in F.13 it is showing as separate line. In this case how I can clear those items ? Sample is given below
MIRO NO :                                                                                PO Number
30000166     2                         INR         40,000.00 11-09/008437-8438   3000000456
30000166     4                         INR          2,836.00 11-09/008437-8438    3000000456
30000166     3                         INR          2,648.00 11-09/008437-8438    3000000456
                                               INR         45,484.00 11-09/008437-8438   3000000456
GRN NO :                                                                                PO Number
45000014     4                         INR         68,000.00- 20090608           3000000276
45000014     2                         INR         51,000.00- 20090608           3000000276
                                               INR        119,000.00-20090608           3000000276
Above document numbers are not being cleared.
30000048     3 23.01.2010              INR         22,400.00 20090904           3000000310
45000070     2 23.01.2010              INR         22,400.00- 20090904           3000000310
30000048     2 23.01.2010              INR         89,600.00 20090904           3000000310
45000069     2 23.01.2010              INR         89,600.00- 20090904           3000000310
                      23.01.2010               INR                  0.00 20090904           3000000310
45000053     2 23.01.2010              INR        747,500.00 20090813           3000000320
45000048     2 23.01.2010              INR        747,500.00- 20090813           3000000320
                      23.01.2010               INR                   0.00 20090813          3000000320
These document numbers are being cleared.
Regards,
Samrat
Edited by: Samrat Roy on Jan 22, 2010 2:21 PM
Edited by: Samrat Roy on Jan 23, 2010 12:21 PM

GR/IR account not clearing

Hi ,
When we run the F.13 transaction to clear the GR / IR account , the clearing procedures are not taking place.
The thing is that the transaction currency amount is the same, but there is coming a difference between the GR and IR amounts because of the change in the exchange rate..
We have even tried to use F13E for the same, but it did not resolve the issue..
Any ideas / suggestions...on how to go about this.
Thanks a lot
srikanth..

Even there is an exchange rate difference between GR and IR, the GR/IR account will be same according to GR or IR.
For most of GR/IR clearing issue, there are some reasons:
- The posting range not cover the GR and IR posting
- GR Based IV is selected in purchase orders, but the GR/IR special processing indicator is not selected.
- Clearing rule is not suitable for GR/IR account, for example, the assignment is not useful for clearing.
Hope this is useful for you !
Flex Yang
FI/CO/MM/SD PA Certified

Automatic Clearing of GR-IR Clearing account

Dear all
In f.13 i am not able to do automatic clearing of rg-ir clearing account ,i am getting the massage no clearing procedures are carried out despite all selection criterial fulfilled .
This is needed because i want only credit balances in GR/IR account after clearing which i will get in FBL3. There both the credit and debit entries are coming . Is it possible that if GR and IR is completed for perticular material amount is same then it sould not appear in report fbl3.
vijay

Hi,
Before performing the GR/IR Clearing, just to ensure that there are no open debit entries in the GR/IR Account, run the report thru the T Code "MR11" - Maintain GR/IR Clearing Account. While specifying the parameters, under the 'Clear Tab' check the boxes for GR/IR Clearing Account as well as Delivery Costs, this will take into account all GR/IR entries, ones meant for materail cost as well those for planned delivery costs. Under the 'Surplus Types' Tab check for Delivery Surplus as well as Invoice Surplus. Since we are just running a report ensure that under the 'Processing' Tab - "Automatic Clearance" is UNCHECKED. In the quantity variance put 100%. Exececute the report and all cases wherever there is a difference between the Quantity delivered and Quantity Invoiced, will get reported. Look for the cases where the Difference Quantity appears in minus. These are the cases where the quntatity invoiced is more than the quantity delivered and will result in open debit entries in GR/IR Account, even after the GR/IR Clearing is performed thru F.13. Investigae these cases and take appropriate action.
Assign points if found useful.
Thanks.

Automatic clearing of GR-IR Clearing Acount

Dear all
In f.13 i am not able to do automatic clearing of rg-ir clearing account ,i am getting the massage no clearing procedures are carried out despite all selection criterial fulfilled .
This is needed because i want only credit balances in GR/IR account after clearing which i will get in FBL3. There both the credit and debit entries are coming . Is it possible that if GR and IR is completed for perticular material amount is same then it sould not appear in report fbl3.
vijay

Hello,
go to transaction MR11, there you can have option automatic clearing of GL account
Regards
Kedar Kulkarni

Problem in clearing GR/IR clearing account thru' F.13 (automatic clearing)

Hello,
While clearing the GR/IR clearing account thru' F.13 (automatic clearing), the system is not giving any error in the test run.But, at the time of Production run following error is given " Account blocked - no clearing XXXX (GR/IR clearing a/c) XXXXXX(doc no)...No clearing procedure carried out"
The doc no which is coming in the error is the MIGO accounting doc no.
We have defined the automatic clearing rule on Purchasing doc & Item no.
Both MIGO & MIRO are correctly done
Kindly help.
Regards,
WNR

Hi,
You need to define the automatic clearing rule on Purchasing doc & amount combination and try once.
Thanks & Regards
Sarma Bhamidipati

Error when using automatic clearing (F.13)with foreign currency valuation.

Hello all
below is our problem, please suggest us a solution
We are experiencing a problem when running the automatic clearing in SAP. Somehow, the system seems to clear (with no reason) open items created with the revaluation of foreign currency.
Let's say that we run the valuation of open items in foreign currency for December 31, and we run the program to post the reverse entry as of January 1 of the next year. As a result of this valuation, the system calculates a loss of 10 euros. Therefore, it posts a document with a debit entry of 10 into the Loss account, and a credit of 10 in to account where the valuation was carried out. This document has a posting date of December 31. The batch program also creates the reversing entry, this time a credit entry into the Loss account, and a debit into the original account.
If now, we try to run the automatic clearing (F,13) on December 31 for those accounts, the system will create (automatically) a document on December 31, similar to the reversing entry that the valuation created, clearing at the same time, the first document that the valuation originally created.
The final result then is that the valuation makes a posting, and we end up having two reversing entries. Does it make sense?
In our scenario in the system P70, for MX10, we have a foreign currency valuation run on December 31st, which posted the document numbers:
1) 5100004579/2008, for a total of 0 euros, and 240,483.17 MXN. Credit to account 11081108 Finavigate cash receipt bank collect.CMG MXN.Debit to account 18601000 Losses f.foreign curr.valuation on financial trans
2) In the same batch, the system also books a reversing entry (doc 5100000042/2009) with posting date 01.01.2009 with exactly the same opposite entries as in the previous document.
3) After this, we run the automatic clearing with posting date 31.12.2008, and now, the system creates automatically the document 5000003236/2008, which clear the original document, 5100004579.
The final result, as you can see, it's out of balance, there is an additional document that we need to reverse.
Thanks in advance
sujatha

To my knowledge you get do two things:
1. In F.13 transaction don't include both the GL accounts where the Dr. and Cr. posting from the valuation run have taken place. With this the system won't find the matching entry.
2. If you want to use all the GL accounts in F.13, then check the clearing procedure configuration and make suitable changes.
With the info provided, this is the only thing I can suggest.
Regards,
~Vishal.

Wrongly cleared document has been reversed &resetted

Hi Gurus,
could anybody help us to resolve below issue.
wrongly cleared document has been reversed and restted via FBRA ,so we are trying to reverse this doc via FBRA so we are getting below error message while doing
Resetting this reverse document is not possible
Message no. F5579
Diagnosis
The system required a reverse document to be created after resetting a clearing procedure as otherwise documents would have been generated in the system which could not have been processed correctly. The following cases require the clearing document to be reversed:
Exchange rate differences were posted.
Your intime solution is highly appreciated
Thanks & Regards
Vyshnava

Hi Syed,
Thanks for your reply ,
original postings happened as below :---
001 40       187720     CTB1 CTB01                                        16.08
002 50       187722     CTB1 CTB01 -I/F Chq                               15.58-
003 50       800802     Realized FX gain                                   0.50-
the above doc is reversed Via FB08 as below :-------
001 50       187720     CTB1 CTB01                                        16.08-
002 40       187722     CTB1 CTB01 -I/F Chq                               15.58
003 40       800802     Realized FX gain                                   0.50
Could you pls reply ASAP

Clearing Customer who is also a vendor

We have customer A who is also Vendor .
Currently Clearing between customer and vendor is on- So during automatic payment transactions, clearing is made with the corresponding customer account, and that during manual clearing procedures, the items of that customer account are also selected.
The Vendor Master account has a payment method of "C".
The requirement is this particular vendors should ONLY be "Credited" to their account.
No check should be sent.
Can you suggest sme solution which may not require enhancement.

Any ideas?

F.13 Clearing Procedure - Criterions

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