FICO : AR&AP Down Payment

Dear Friends,
Can anybody share , how to clear vendor and customer down payment against invoice?
Regards,
Perumal

Dear Perumal,
For vendor clearing use T.Code F-44
For customer clearing use T.Code F-32
If you satisfy this answer please give me points
Thanks & Regards
shankarsap

Similar Messages

Handling of Down payments / advance payments retail POS interface

Hi all,
Does anyone know if there´s a best practice to handle down payments with POS interface?
thanks in advance
Mariana

Hi Mariana,
Pl use the following link:
help.sap.com/bp_retailv1470/documentation/EN/Store%20Business%20Offline%20EPOS_EN_PRES_V147.ppt
IDOC for down payment is WPUTAB01.
Entries will be as follows:
If a customer is making a down payment of Rs.1000/-
Cash a/c DR 1000/-
Customer or Site CR(Retail Stores if u dont maintain individual customers) 1000/-
When sales are closed say for example Rs.10000/-
Cash a/c DR Rs.9000/-
Customer or Site DR Rs.1000/-
Sales CR Rs.10000/-
In SAP u need to create a Special G/L with Indicator A and this special G/L will be assigned to your main a/c in Tcode OBXR.
F-29 Post Customer Down Payment ,F-32 Clear Customer ,F-39 Clear Customer Down Payment are the FICO transactions which will be used. Pl contact yr FICO
consultant for further details.
Hope this helps you.
Regards,
Mani

Cost centre field needed in down payment transaction F-48

Dear FICO experts,
I am using the special GL indicator A. Currently my F-48 transaction contains a mandatory field "business area". Tried all morning to replace this with an optional field "cost centre". Checked the field status variants G001 and G026 and cost centre is mentioned as an optional field but in the transaction, the field cost centre does not show up?
Any tips?
Deb

Dear Alex,
Ok I am thinking of an alternative
Perhaps I could use perhaps FB60 to post down payments by setting "transaction" on blank (instead of invoice or credit memo) and selecting "special GL indicator" to A?
The only thing now will be to include the special GL indicator A in the matchcode of SGL Ind field in FB60?
Best regards, Deb

Down Payments / Noted Items

Hello,
I was trying to see if anyone can provide me with documentation about Down payments and Noted items in SAP FICO. Not just how to post these, but process and background info.
Thanks in advance and happy thanksgiving!!!

Further informaion can be found here:
Down Payment:
http://help.sap.com/saphelp_47x200/helpdata/en/59/ac922bcb0411d2acbe0000e8a5bd28/frameset.htm
Noted Items:
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9c6cc455711d182b40000e829fbfe/frameset.htm

Customer/Vendor Down Payments (Raise & Post)

Hi Friends,
Question:
I am technical guy, now i want to know how to raise a vendor/customer down payments & how to clear those in FICO.
I tried in F-47, F-54, F-32, F-53...... but i didn't get the correct way.
Doing:
My intention is, i am generating a report with the help of Vendor Doc Number (BELNR). I am getting the number(BELNR) for Vendor/Customer Invoice from F-53.
So is it possible to get the BELNR from F-53 for Down Payments.
Additional Point:
My Knowledge: Creation: vendor invoice (FB60) & customer invoice (FB70)
Payments vendor payments (F-53) & customer paymetns (F-31).
I need a answer for Question Block alone
Thanks a lot
Ganesh

It's dependent on the process (Business Process) - The only way you can find this info is when the users enter the PO info while creating a down payment request.
In order to make the above step mandatory, PO/Other field representing this Info must be be a required field for Alternative Reconciliation Account.
Nandita

Down Payment Assistance Program

I recently was able to help a client who purchased a house with down payment assistance programs. The new dallas home was found on Aleman Realtors website where he search the MLS free. We paired him up with a lender who was able to assist him in purchasing a home with the new home buyer program and he was very please as a first time home buyer this home was purchased with zero down payment and at closing he actually recieved $1000 cash back and keys to his new home. If anyone wants assistance with information regarding this I can get you the info to the mortgage officer for our new home buyer. Its amazing that these programs exist and work as a benefit for families starting out as first time home buyers. If you want to search the mls free and find homes in the plano area, new homes in frisco, realtors in frisco, realtors in plano visit AlemanRealtors

Take your revolvers to only one carrying a balance of no more than 9% of its indvidual CL this will help give you the best Fico score, you will have to play with the actual amount you let report to see where your score is best,. I also removed your cross post in the mortgage forum, its against our rules to post same topic in multi forums, thanks for your understanding on this.

Vendor Down Payment Clearing: F-54 or F-44

Hi
I have made a down payment (with Spl. GL indicator) to a vendor, using F-48. Then I book an invoice using FB60. I kept the two amounts same and ignored WT to keep things simple.
Now i want to clear the down payment against the invoice. I use F-54. The clearing transaction is getting posted. However, the Invoice is lying open (credit entry) along with the Clearing document (debit entry). On the other hand the down payment document (debit) is getting cleared with the Clearing document (credit entry). This means I have two open line items and two cleared line items. I can clear the two open items again using F-44.
I have two questions:
1. What is the use of F-54 here since I have to use F-44 eventually?
2. While doing F-54, Posting Key for the debit line item is 26 : Payment Difference. This is could not understand.
Can anyone please help me out on this?
Thanks in advance
Aninda

Dear Aninda ,
I will explain you with following example.
Recon account(Vendor)---3000000
Advance to Vendor----
4005000
Exp a/c----
7575100
Bank a/c----
5000100
1. Advance to Vendor (spl gl -A)(F-48)
Vendor a/c    (SPL-A)( GL- 4005000)        DR   1000
                  T0 Bank a/c (GL-5000100)                  1000
2. Invoice posting
Expenditure a/c ( GL-7575100) Dr      1000
     To Vendor Account(GL-3000000)     1000
3. Clear Vendor Down Payment (F-54)
Vendor a/c (GL-3000000) DR                1000 (Posting key-26)
     To Vendor a/c (SPL-A)( GL- 4005000)          1000
It means Credited spl GL-A has converted from advance to Normal open item. Amount has been transferred from Advance to Vendor GL to Normal Recon account.By this way Advance account shows Nil Balance with debit(F-48) and Credit (F-54)
The remaining 2 line items i.e., Credit (F-43) and Debit (F-54) shows as open items. In the next step we need to knock off those line items by manual clearing or automatic clearing.
4. Normal Clearing (F-44)
It will be posted without line items.
I hope i am able to help you out to understand process

CO Object Assignment Error while posting Down Payment Request

User is raising a Down Payment Request for the purchase of an Asset through a Purchasing Document. This Asset Master has got the cost center and WBS Element assigned in it.
System while saving the DP Request is throwing an error that CO Account Assignments has different Profit Centers
I have also checked the cost center master but the profit center assigned there is correct only. Should I check the OKB9 settings ? If yes, for which GL Account do I need to check ? Where else can I check the CO Object Assignments for profit centers ?
Requirement is critical. Please help.
Thank you
Ravi
9849393564

Hi,
Good evening and greetings,
Please have a look in GGB1 (Profit Centre Substitution), there may be some rule which is overriding the OKB9.
Please reward points if found useful.
Thanking you,
With kindest regards,
Ramesh Padmanabhan

Error While Posting the Asset Down Payment

Dear Members,
When I am doing Asset down payment through F-48, I am getting the following error.
Before that I would like to inform you that I created 2 GL Accounts. i.e. Down Payments on Assets ( Recon A/c Assets ) and Second GL A/c is Asset Clearing A/c ( With out Recon A/c ).
Further I assigned in T. Code - AO90, I assigned the Down Payments on Assets GL A/c and In Clearing column I assigned the Asset Clearing A/c.
Even though it is giving the following error.
Item category 07000 not allowed in accounting transaction 1000/0001
Message no. GLT2001
Diagnosis
The online document splitting is active in your system. Here, each document is assigned to a accounting transaction variant and each document row to an item category.
You determine for each business transaction variant which item categories can or must be posted here.
The following error occurred for the document you entered:
Item category 07000 in accounting transaction 1000, variant 0001 is not allowed.
System Response
The document cannot be posted.
Procedure
Check the document entered, the derivation of the business transaction variant, the derivation of the item category, and the assignment of the item categories to the business transaction variant.
do the needful at the earliest.
Thanking You
Regards
K. S. Kumar

Hi Sai Kumar,
Go to Document splitting node..
And check against the doc type that you are using in F-48, what business transaction variant is assigned in Classify document types for Document Splitting.
next go to the following node....
Doc Splitting->Extended Doc Splitting-> Define Business Transaction variants
and select your business transaction variant as defined above and copy that and give it a name Z001,
now select Z001 and double click on Assigned Item categories.., then select new entries and add 07000 Asset there and save.. it will give a warning message but just go on saving.
next go to the node Classify document types for Document Splitting again and enter this Business transaction variant againt the document type that u r using in F-48. AND it will work.
Regards,
SAPFICO

Error -Account 'Down-payments clearing account' could not be found for area

When I am trying to pass a down payment entry by debiting vedor and crediting bank with asset it is giving an error as follows.
Account 'Down-payments clearing account' could not be found for area 01
Message no. AU133
Please help me to rectify the same.
Thanks in advance
Deepak

HI
Please pay attention at the possible causes of message AU133:
1. Error AU133:
   a) You have not defined a contra account for acquisition value postings in the Asset Accounting Customizing settings (Transaction AO90).However, this is required as of Release 4.6C because, as is the case for all other integration postings in Asset Accounting, invoice receipt postings have to be displayed in Asset Accounting via the new posting kernel to ensure an identical document
structure.
   b) You have defined the account in Asset Accounting, however, it is not created in the affected company code.Check whether the account is correct and create it for the company code, if necessary.
2. You have entered an asset reconciliation account for the "Contra account: Acquisition value posting" (for example, the same account as for   "Acquisition:Acquis. and production costs" account).This is not permitted.Check whether your account determination is correct
   (Transaction AO90) in Asset Accounting Customizing. The same applies
   for the 'Contra account: Down payment posting'.
3. As "Contra account: Acquisition value posting" you entered an asset G/L account. If necessary change the automatic posting indicator in the G/L account master record.
4.Check if you need revaluation accounts in depreciation areas involved   (AO90):
-Revaluation acquis. and production costs
-Offsetting account: Revaluation APC
Please run also programm RACKONTO where missing or wrong customizing
the accoutn determinations per company code is displayed
Also have a look at note 7595 in this regard.
Please assign points if it useful.
Regards
Ravinagh Boni

Creation of A/R Down Payment Invoice based on Sales Order not logical

When creating a A/R Down Payment Invoice based on a Sales Order you
have the option to create multible ones. Which by itself could be
usefull to create one of 50 % for a certain day and decide they need to
pay another 25 % at a later date.
But SBO does not track what already have been posted. Therefore you can
create a sum more then a 100% without warning or blockage.
Tested this in SBO 2007 A SP:00 PL:00
Scenario:
Sales - AR>Sales Order
Create and post a Sales Order
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 40%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 100%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 70%
Post the A/R Down Payment
Making the total for the Sales Order 210% worth of Down Payment
Invoices without warning/blocking. I would expected that you would only
be able to set the rest sum %. For instance first scenario I entered
60% therefore setting the second Down Payment Invoice to a max of 40%
Untill you have used up the 100% and you cannot select the Sales Order
in question..
If multible users do the same work, SBO doesn't show that it has
already been done. Same if you forgot you already created it you can
still create one. Plus sometimes it will happenyou create the Down
Payment Invoice and not paying attention you create the first one with
a 100% and later with the intended percentage..

Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

Trying to create a query that shows Sales Order/Invoice Totals as well as Paid/Outstanding/Available Down Payments

Currently working on SAP B1 v8.82
I'm looking to generate a query that will give an overall report for a given customer that shows Sales Order No, Invoice No, Sales Order Total, Invoice Total, Amount Paid on Invoice, Amount Remaining on Invoice, Down Payments Available, Open on Sales Order.
I'm not sure what the best way to select the columns in bold above. Invoice Total should be self-explanatory. Amount Paid should be any down payments or applied payments on the invoice. The balance due on the invoice (which seems to be T0.DocTotal if I'm not mistaken) should = 'Invoice Total' - 'Amount Paid on Invoice'. In the Down Payments Available column I want the total amount of money on the account or on down payments that aren't tied to a Sales Order. If a client overpaid in the past for instance and there's a credit on their account, then it should contribute to this sum. Open on Sales Order should be pretty easy. I guess it's just the sum of everything that is still open on the Sales Order. I'm just not sure what the best way to sum all the un-delivered freight, tax, and line items is. Here's what my query looks like so far.
SELECT DISTINCT T4.[DocNum] [Sales Order No],
T0.DocNum [Invoice No],
T4.DocTotal [Sales Order Total]
T0.DocTotal [Amount Outstanding],
FROM OINV T0
INNER JOIN INV1 T1 ON T0.DocEntry = T1.DocEntry
INNER JOIN DLN1 T2 ON T1.BaseEntry = T2.DocEntry AND T1.BaseLine = T2.LineNum
INNER JOIN RDR1 T3 ON T2.BaseEntry = T3.DocEntry AND T2.BaseLine = T3.LineNum
INNER JOIN ORDR T4 ON T3.DocEntry = T4.DocEntry
INNER JOIN OSLP T5 ON T4.SlpCode = T5.SlpCode
WHERE T0.CardName Like '%%[%0]%%'
GROUP BY T4.DocNum, T0.DocNum, T0.DocTotal, T4.DocTotal
I tried doing a little searching around for queries similar to what I need, but I could find exactly what I was looking for and I'm very unfamiliar with OJDT, JDT1, and ITR1 tables which I think might be important to finding unapplied payments...

Thanks. There's a few problems though.
1) It seems that OINV DocTotal != Balance Due. I'm seeing a number of invoices where there was a balance due, but we applied additional money (either we took another incoming payment and applied it or applied money from the account balance, etc.) and yet it still shows a total.
2) It's pulling incoming payments from different customers. I think this is because the table was joined based on "RCT2 T4 on T4.[DocEntry] = T3.[DocNum] and T4.[InvoiceId] = T2.[LineNum]" In one example I have 2 incoming payments 446 and 614. Both have the DocEntry 542, but one relates to A/R Invoice 542 (for a different client) while the other relates to Down Payment Invoice 542. *I was able to fix this by adding WHERE T5.CardCode = [%0]*
3) I'm going to work with this a little bit and see if I can alter it to make it work for me. Basically this query falls a little short on the following:
- Doesn't include incoming payments that aren't linked to a down payment invoice.
- Does not give the Invoice Total (I'd like to know how much of the SO was invoiced. DocTotal seems to give me Amount Invoiced - Down Payments. I'm not sure the best way to get this number. Maybe I could do the sum of each line * tax + freight)
- Does not give the outstanding amount on an invoice. The ARtotal [DocTotal] column gives me how much was owed when the invoice was created, but it doesn't tell me what is currently owed.
- Lastly it may complicate the query too much and could be left off, but it would be nice to see if they have any money from credits or incoming payments that has not been applied. Perhaps this would be easily accomplished by simply pulling in their account balance.

How to add second A/P Down Payment or A/P Reserve Invocie

Hi
A/P with following terms:
- 30% Down Payment after issuing PO
- 70% Payment before shipping
For the 30% DPM an A/P Down Payment Invoice is posted, and later paid - no issues so far.
Now, before scheduled shipping the rest of 70% is due. The correct thing would be to post a A/P Reserve Invoice.
However, the Total Down Payment selection dialog available in A/P Invoice is missing in the A/P Reserve Invoice.
As a workaround, direct posting of an A/P Invoice is possible, but this already does post all the items to stock which is not correct.
Creating another A/P Down Payment Invoice seems not to be the correct solution either.
How does SAP suggest to handle this?
Thanks and best regards,
Franz

Kerstin,
I'd like to pick this up again and add some questions:
First, what is the purpose of posting the Final Invoice at the end (7.) - except for closing the GRPO?
Second, I have some issues with Freight cost.
If I already know freight cost when I create the PO and add it there, it is not shown in the DPM Request nor in the DPM Invoice. Since I am really paying it in step 5, I need to add it somehow - I did as 'divers-item' what I feel is somehow nor really correct - to the DPM invoice, otherwise I can not post the correct outgoing payment.
Is the final invoice the place to add the freight at its correct position? I'd like these freight cost to add to the item cost as well, as they do with any other usual PO.
Any suggestion on how to handle the freight cost, that usually is not known before the 2nd (70%) payment?
Thanks and best regards,
Franz

Vendor ageing report for down payment bucketwise

Hi
I have paid many downpayment to various vendors. Now i want the ageing report for the same (i.e. bucket wise i.e. 0-30 days, 31-60 days and so on).
This i am getting for vendor invoices in TCode: S_ALR_87012085 (Vendor payment history with OI sorted list).
Please let me know if the bucketwise report is possible for the downpayment too.

Hi,
Vendor ageing for down payments as well as invoice i use to see from T.code FBL1N by creating layouts.
Choose Arreas after net due date from layout and for that column you can apply a rule that from 0 to Lessthan or equal to 30.
Like that you can create the layouts. In FBL1N you can give this layout (down) so information come in that format.
The one disadvantage is that you have to select manually the layouts and you can see only one ageing information at a time.
Regards,
Sankar

Down payment report by purchase order

Hi,
Is there any report available to see the down payment/down payment requests by purchase order.
I am trying to execute the transaction code ME2DP but it does not exist. We are in ECC 6.
Please note we cannot use FBL1N (noted item/sp GL) as there is no PO in selection.
Regards
Shanif

HI,
You can try using Transaction code: ME2N with Scope of List 'BSET' and Selection Parameter which has option Down payment validation. If such selection parameter is not available in your system than you can create it using below path:-
SPRO - Materials Management -Purchasing -Reporting -Maintain Purchasing Lists -Selection Parameters
Please find below screen shot for the same:-
ME2N
SPRO Path- (Selection Parameters)
Regards,
Anand Raichura

FICO : AR&AP Down Payment

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