File structure and pictures

I had the data from my PC transferred over to the Mac. Photos were in a "My pictures" folder and then I had a number of sub folders by event or year, etc. Now everything seems to be in a folder labeled "iPhoto Library" and when I click on it it opens iPhoto, so I can't really see the files themselves, change file names, set up sub-folders, etc. How am I supposed to manage these files? Do I have to do it through iPhoto? My understanding was that changing names and descriptions in iPhoto doesn't actually change the file name. Additionally, I'm not thrilled with the iPhoto organizes things.

First, change your iPhoto settings so that this doesn't happen again: Go to iPhoto-> Preferences-> Advanced and uncheck Copy items to the iPhoto library. This way, iPhoto leaves your photos alone and you can do whatever you want with them.
That's not quite true... If you rename a file, move it, change the path to it then iPhoto will lose track of it. If you edit it directly instead of via the iPhoto Interface then iPhoto will not know of the changes, and the view in the iPhoto Window will not reflect what you've done. Precisely the only thing that running in the mode (Referenced mode) will do is allow you to see the actual folders of images.
Other things to consider:
1. Importing and deleting pics are more complex procedures. You have to to put the files where they will be stored before importing them. When you delete them you'll need to remove the files from the HD yourself.
2. You cannot move or rename the files on your system or iPhoto will lose track of them on systems prior to 10.5 and iPhoto 08. Even with the later versions issues can still arise if you move the referenced files to new volumes or between volumes.
3. Most importantly, migrating to a new disk or computer can be much more complex.
4. Because iPhoto has no tools for managing Referenced Files, if, for some reason, the path to the photos changes then you could find yourself resolving aliases for +each photo in the Library+ one by one.
My own opinion:
I've yet to see a good reason to run iPhoto in referenced mode unless you're using two photo organiser
here's how to get inside the iPhoto Library bundle. Right-click it and choose Show Package Contents. A new window opens with a bunch of folders. That's the iPhoto library. Links to your photos are under Originals.
And here's how to actually +use iPhoto+ to access the images:
*For Users of 10.5 and later*
You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Command-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
(Note the above illustration is not a Finder Window. It's the dialogue you get when you go File -> Open)
You can access the Library from the New Message Window in Mail:
Uploaded with plasq's Skitch!
*For users of 10.4 and later* ...
Many internet sites such as Flickr and SmugMug have plug-ins for accessing the iPhoto Library. If the site you want to use doesn’t then some, one or any of these will also work:
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. However, if you're using Gmail you can use iPhoto2GMail
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
*If you want to access the files with iPhoto not running*:
For users of 10.6 and later:
You can download a free Services component from MacOSXAutomation which will give you access to the iPhoto Library from your Services Menu. Using the Services Preference Pane you can even create a keyboard shortcut for it.
For Users of 10.4 and later:
Create a Media Browser using Automator (takes about 10 seconds) or use this free utility Karelia iMedia Browser
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
*To use a 3rd Party Editor*
You can set Photoshop (or any image editor) as an external editor in iPhoto. (Preferences -> General -> Edit Photo: Choose from the Drop Down Menu.) This way, when you double click a pic to edit in iPhoto it will open automatically in Photoshop or your Image Editor, and when you save it it's sent back to iPhoto automatically. This is the only way that edits made in another application will be displayed in iPhoto.
Note that iPhoto sends a copy+ of the file to Photoshop, so when you save be sure to use the Save command, not Save As... If you use Save As then you're creating a new file and iPhoto has no way of knowing about this new file. iPhoto is preserving your original anyway.
Regards
TD

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    The "project" is the icon you see in the Finder. An iMovie project is a package, a special kind of file that can contain other files and folders. To look inside the package, Control-click on the package and choose "Show Package Contents" from the popUp menu. One of the folders you'll see inside is the Media folder.
    You'll also see the "project file" inside the package. It has the same name as the project package, with the extension ".iMovieProj". The project file is the heart of the project, containing the description of each clip. The description includes the name of the Media file the clip relies on, the starting frame for that clip in the file and the length of the clip. Essentially, it says "start playing this clip at frame 400 and play for 2000 frames." (Plus lots of other stuff.)
    There's a second project file with a tilde (~) in its name. That is project file backup of sorts, containing the PREVIOUSLY-saved version of the project.
    "Clip" refers to a thumbnail on the Timeline or the Clips pane. The clip has no physical existence. It is the thumbnail of one frame of the video, plus pointers to the Media file that supports its video. Splitting/Copying/Pasting clips simply adds a new thumbnail and a new set of pointers.
    When we trash a clip and empty the Trash, iMovie always discards the clip, although not always its Media file.
    I should first clarify that my 12GB imports are not what I think you would call a single clip
    Aha, I misunderstood. I thought the project had two 12GB clips.
    Your point #5 seems to imply that if I delete clips (e.g. 55 minutes worth) from the 12GB import and then empty the iMovie trash, then the project file size will drastically decrease. Is this correct? If true, this would address a large part of my issue.
    Yes, probably so. It all depends on what clips you discard. If your 12GB project is imported as 12 clips, each 1GB, then each clip you discard will recover 1GB when you empty the iMovie Trash. But only if the clip hasn't been split or copied in some way. In other words, only if no other clip relies on that Media file. If you have split the original clip, then both clips must be discarded for their Media file to be discarded.
    This is so iMovie's non-destructive editing feature can work. It always allows us to restore a clip to the original condition of its Media file. To be able to do that, the Media file must be retained intact until that clip — and any other clip using that Media file — is discarded.
    The rule is this: When you discard a clip and empty the iMovie trash, its Media file is discarded only if that is the LAST clip using that Media file.
    Does the project file reduce in size by 1/2? 3/4?
    In your example, the project size would be reduced by 1/2.
    The number of times you import from the camera doesn't matter. All that matters is the clips that are imported, and their relationship to the Media files. Whatever you import from the camera files is saved in the Media folder. Those files ARE the source material. There is no link to the video on the tape.
    So too when you import a QuickTime movie. The movie is imported as a single clip, adding one Media file to the project. So too with photos.
    Hope this helps. If not, please say.
    Karl

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