Fillable forms with digital signatures on SharePoint

We have a Document Set content type on SharePoint that contains some fillable PDF forms. Users are filling it out and adding digital signatures. Some users have Acrobat Pro and some have Readers. Once in a while users get the error "The document has been changed since it was created and use of extended features is no longer available." and the form becomes unusable. After reading some forums I learnt that it happens if there is a major change in a PDF file. My users are doing the following: check-out a file from SharePoint, fill some fields, digitally sign and check back in. Does this qualify a major change in a PDF file? Is there any way to fix it or should we simply stop using PDF files for this?

Yes, you should use Acrobat to enable the forms. A form enabled with Forms Central doesn't include the digitial signature usage right, but one enabled with Acrobat Pro does.

Similar Messages

Pdf fillable form - multiple digital signatures

I have a fillable pdf form that requires multiple digital signatures. Is there a way to send the form to multiple parties and merge it back to one form upon receipt of the signature from each party? Does that be accomplished with a javascript or do I need to use a different software? Thank you.

That's not how digital signatures work, so the answer is "no". When multiple people need to sign a document, they need to sign the same document in sequence.

PDF Fill-in forms with Digital Signatures - LDAP, Roaming ID's

Hello, my organization is trying to be more "Green" by taking regular PDF documents that use to be printed, filled in by hand, signed and then routed... To a PDF fill-in form that contains a Digital Signature Block. I can easily and successfully create PDF fill-in forms, where Im running into an issue is with the Digital Signatures.
I can easily create a Digital Signature that is stored on my local computer and sign documents then forward them via email on to the recipient. However, what we would like and have been failing and making happen is to set up a signing server where the signer can fill out the PDF form and then sign the document by pulling their digital signature from a Directory Server, in our case LDAP or Active Directory.
From the information that I have found on the web I know this can be done without use of expensive third party applications. However, I have not found information on how to do this other then this simple 3 line instruction which did not work for us. - http://help.adobe.com/en_US/Acrobat/8.0w/Professional/help.html?content=WS58a04a822e3e501 02bd615109794195ff-7d96.html
Any help on this topic would be greatly appreciated.

Thanks for the reference to the digsig user guide. I've reviewed this documentation and the majority of it I had already tried however one TIP that is in this document that I hadn't seen before points to setting up a FDF file to import AD secure to easily import the ID's
More specifically, I have configured LDAP and the Security settings in Adobe Pro and when attempting to connect to our LDAP server is when I run into the issue. I am not able to connect. Is there any additional information that you know of that can shed some light on LDAP configuration with Adobe PDF forms for digital id's?

How to print a form with digital signatures

I created a form that was signed digitally and submitted electronically. When I look in my summary table, the signature shows, but when I create a pdf of the form, the signature does not show. How can I print the forms with the digital signature showing?

Yu -
There is no need to post the same question repeatedly - this does not affect how quickly we can respond.
Merging with:
How to print a form in a UIX page and
how to print a form in a UIX page?
Andy

Restrict printing of a form with digital signatures

I hope this isn't a duplicate question... Please forgive me if it is; I did search the forums first.
I have a form that requires a digital signature from several people as it gets emailed from one person to the next. Unfortunately, some of the people can't grasp the concept of digitally signing the form, therefore they print the form, sign it with a pen, scan it, and email it. (Very frustrating...)
Is there a way to prevent them from printing the form while still allowing me to print it once I receive it. I'm the last person in the signing chain and need the ability to print a hard copy listing all the digital signatures.
Thank you so much for the advice! I really appreciate it!
Heath

Hi Heath,
Yes it can be done, and it's not that hard to do, but I am going to get a bit techno-geeky here. In the Acrobat world you can sign an encrypted form, but you cannot encrypt (or change the encryption of) a signed form. You can solve the problem by encrypting the form (most likely you'd use password security because it's the simplest).
First a word about PDF file encryption. Using file encryption gives you two things, control over who can open the file and the ability to restrict what they can do with the file once they get it opened (such as print). You are going to want to encrypt the form before anyone signs allowing all but printing to occur. Then when the users open the form they can fill out form fields and sign the file (at it's heart digitally signing a PDF file is just a special type of form fill-in), but they will not be able to print the file.
Here's is where things get a bit geeky. The key is when you encrypt the file (assuming you are using Password Security) you need to apply both a Document Open Password and a Permissions Password. Would it be simpler if there was no Document Open Password, yes it would, but then you wouldn't be able to print the form either. By using a Document Open Password when anyone (including yourself at the end of the signing work-flow) tries to open the file they will see this dialog:
You will supply all of the end-users that you want to sign the file the Document Open Password. Once the file is opened the Print functionality will be disabled so all they will be able to do is fill it out and send it back via e-mail (or a Submit button is you added one to the file). Eventually the file will get back to you, but when you open the file (and get the dialog above) you'll type in the Permissions Password. That tells Acrobat that you are the "document owner" and it raises the permission set to "allow all", and thus you will be able to print out the file. As long as you only share the Document Open Password and keep the Permissions Password to yourself no one else will be able to print but you.
Could this work with Certificate Security or Rights Management Security, yes it could, The steps would be different, but the outcome the same. Since I'm guessing that you'll use Password Security here's what you'll want to do:
Open the unsigned file
Select the File > Properties menu item
Select the Security tab on the Document Properties dialog
Select Password Security from the Security Method drop-down list
Select the Compatibility and Encryption options at the bottom of the dialog (I suggesting that you do this first because if you change them you may need to reenter the passwords again)
Select the Require a password to open the document checkbox
Enter the Document Open Password
Select the Restrict editing and printing of the document checkbox
In Printing Allowed drop-down leave it set to None
In Changes Allowed drop-down select Filling in form fields and sign existing signature fields
Select the Copy checkbox at your discretion
Enter the Change Permissions Password (it must be different then the Document Open Password)
Click the OK button
Confirm both Passwords
Click the OK button on the Document Properties dialog
Save the file to apply security
Now, when you reopen the file, if you use the Document Open Password printing will be disabled, but if you use the Permissions Password printing will be enabled.
You can also simplify this if you use the Tools > Protection panel, but I don't want to dump too much on you at once.
Good luck,
Steve

Distributing forms with Digital Signatures..

How can I distribute forms that I have created where Digital Signatures are required.. For Example, I have a Personnel Action Notification form that needs 4-5 different signatures (which I would like to use digital signatures). When uploading to FormsCentral it displays DS fields as invalid and will be ignored... Should I distribute through Adobe Pro then?Please Help..Thanks, Jerry

Yes, you should use Acrobat to enable the forms. A form enabled with Forms Central doesn't include the digitial signature usage right, but one enabled with Acrobat Pro does.

Form 16 With digital signature giving adobe document corrupted output

Dear All,
We have configured ads and implementing form 16 with digital signature,we have done the all configuration as per SAP Guide and dezso blogs,but when generating the form 16 with digital signature its giving
"Adobe reader could not open _xxxxx.pdf because it is either not a supported file type or corrupted,
we have done the same configuration in dev its working fine and prd its not working,request you to please provide the solution for the same.
as per some check list i have cheked ads_https is working fine,but when executing the report fp_pdf_test_00 with rfc ads_https its asking for user name and password,we have maintained the same user name and password for abap and java for both adsuser and ads_agent still same issue,
pelase suggest.
please find attached screenshot for your reference.
Regards,
Basis

This can be done but you must use the Document Form var to route the signed pdf. You must configure the FormGuide submit button to 'Submit from PDF' in Guide Builder.
Also the button on the form must be configured to submit as 'PDF' (not XDP). This change is done when you open the form in designer.
Note that after you have submitted the signed pdf you will be dealing with a pdf subsequently.
Attached is a sample FormGuide.

Digital Signature and SharePoint 2013

Dear Expert,
My company has a plan to do digital signature and sharepoint 2013. Now, we focus for internal use that I know use AD CS. and in near future we use for external use. We plan to buy 3rd party certificate.
My question
1. How to implement this solution? Please suggest
2. If I implemented AD CS, can we use public certificate in near future.
3. Can we use public certificate with SharePoint 2013?
Thank you

Hi,
Based on your description, my understanding is that you want to use Digital Signature in SharePoint Server 2013.
You can use digital signatures in forms ,then use these forms in you SharePoint site.
In InfoPath form ,you can change the form to allow signature here: File>Info>Advanced form options >Digital Signatures .You can choose to sign the whole form or a field .
https://social.technet.microsoft.com/Forums/en-US/0ed54d57-d67d-41cd-bd1b-9e5a4be10d0c/use-of-digital-signature-in-sharepoint-2010?forum=sharepointcustomizationprevious
besides, here is a similar post, you can take a look at:
http://sharepoint.stackexchange.com/questions/78058/custom-digital-signatures-or-hash-on-list-items
For more information about implemented AD CS, refer to the following link:
http://technet.microsoft.com/en-us/library/hh831574.aspx
Best Regards,
Lisa Chen
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
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Lisa Chen
TechNet Community Support

PDF by email in 46C with digital signature

Hi all,
can anyone tell me if it is possible to send a PDF with digital signature from SAP in 4.6C?
I'm converting a spool order into PDF document, and send it by email using FM SO_NEW_DOCUMENT_ATT_SEND_API1..
Best Regards,
Pedro

Thanks for the reference to the digsig user guide. I've reviewed this documentation and the majority of it I had already tried however one TIP that is in this document that I hadn't seen before points to setting up a FDF file to import AD secure to easily import the ID's
More specifically, I have configured LDAP and the Security settings in Adobe Pro and when attempting to connect to our LDAP server is when I run into the issue. I am not able to connect. Is there any additional information that you know of that can shed some light on LDAP configuration with Adobe PDF forms for digital id's?

Loading Invoice XML IDoc with digital signature via XI into R/3

Hi,
I received an Invoice XML IDoc with digital signature via Mail (for test purposes) and want to load it via XI into an R/3 systeme.
My idea is to load the Invoice XML IDoc file via the File Sender Adapter into XI and send it to the R/3 system via the IDoc Inbound adapter.
Due to the digital signature the file looks like this:
0 S      *H÷
   D0 @   1 0       +      0 '      *H÷
      0 0 û      etc.
When I load the file like this with the File Sender Adapter, an error message occurs in the XI Monitoring as the XML Parser cannot read the file due to the digital signatur (as expected).
Has anybody an idea how I can configure the File Sender Adapter Communication Channel to be able to load only the XML IDoc and ignore the digital Signature strings?
Thanks in advance for your support.
Alex

BTW
do use the second way you need:
Security Settings for the Sender Mail Adapter
http://help.sap.com/saphelp_nw04/helpdata/en/27/c0524257a1b56be10000000a155106/content.htm
and
Key Storage Service
http://help.sap.com/saphelp_webas630/helpdata/DE/e9/a1dd44d2c83c43afb5ec8a4292f3e0/content.htm
apart from adapter module config
Regards,
michal

PDF File with Digital Signature

I am opening a "PDF File with Digital Signature" using Adobe Acrobat Pro 9.
File gets opened.
Then i choose "Preflight: option for "Report PDF Syntax issues".
The following message is displayed:
"An error occured while parsing a contents stream. Unable to analyze the PDF file."
So whats the solution for this error?

Hi,
I have uploaded the file on the specified link:
http://www.filefactory.com/file/b3g5h37/n/abc.pdf

Form with multiple signatures, each with sigDate, only one date fills

I have a form with two signature fields, Sig1 and Sig2. Each sig field has an associated date field Sig1Date and Sig2Date.
I have a Topaz signature pad, so the form users physically sign the document.
When the first signature is entered (in either Sig1 or Sig2), the associated date field autofills as expected.
When the second signature is entered the associiated date remains blank.
I have other forms from vendors with up to six signature fields, each with dates, where each date fills as the signatures are entered... what am I doing wrong?
Thank you.

The problem must be in the way the form is constructed. There must be a JavaScript associated with your signature fields that autofill the date, and perhaps it is working on Sig1 but not on Sig2. If you sign the second signature field first, does its date field get populated? Do you know that other people are able to sign both fields in the same PDF and have both dates populated? I am sceptic about that. IMO this is more a question to the author of the PDF that you are signing.

How to create Web Service Client from wsdl with digital signature?

Please, help me to create Web Service Client from wsdl with digital signature. I know create Web Service client from wsdl file and I know how to add digital signature to XML with jwsdp, but I don't know how to do it together.
Thanks.

I'm handling security wit JAX-WS handler. So I insert "manually" ws-security tag and I encrypt (and sign) message parts.
On client side, all works fine, but on server side I obtain:
---Server Inbound SOAP message---|#]
Decrypting message and rebuilding Valuees... |#]
Starting decrypt|#]
. dectypted.!
--found following string: <ns1:addiziona><num1>80</num1><num2>22222</num2></ns1:addiziona>|#]
...MESSAGE Restored.|#]
<?xml version="1.0" ?><soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/" xmlns:ds="http://www.w3.org/2000/09/xmldsig#" xmlns:ns1="http://calculator.me.org/" xmlns:wsse="http://docs.oasis-open.org/wss/2004/01/oasis-200401-wss-wssecurity-secext-1.0.xsd" xmlns:wsu="http://docs.oasis-open.org/wss/2004/01/oasis-200401-wss-wssecurity-utility-1.0.xsd"><soapenv:Body><ns1:addiziona><num1>80</num1><num2>22222</num2></ns1:addiziona></soapenv:Body></soapenv:Envelope>|#]
Error in decoding SOAP Message
Error in decoding SOAP Message
        at com.sun.xml.ws.encoding.soap.server.SOAPXMLDecoder.toInternalMessage(SOAPXMLDecoder.java:89)
        at com.sun.xml.ws.protocol.soap.server.SOAPMessageDispatcher.toMessageInfo(SOAPMessageDispatcher.java:187)
        at com.sun.xml.ws.protocol.soap.server.SOAPMessageDispatcher$SoapInvoker.invoke(SOAPMessageDispatcher.java:571)
        at com.sun.xml.ws.protocol.soap.server.SOAPMessageDispatcher.receive(SOAPMessageDispatcher.java:145)
        at com.sun.xml.ws.server.Tie.handle(Tie.java:88)
        at com.sun.enterprise.webservice.Ejb3MessageDispatcher.handlePost(Ejb3MessageDispatcher.java:160)
        at com.sun.enterprise.webservice.Ejb3MessageDispatcher.invoke(Ejb3MessageDispatcher.java:89)
        at com.sun.enterprise.webservice.EjbWebServiceServlet.dispatchToEjbEndpoint(EjbWebServiceServlet.java:178)
        at com.sun.enterprise.webservice.EjbWebServiceServlet.service(EjbWebServiceServlet.java:109)
        at javax.servlet.http.HttpServlet.service(HttpServlet.java:820)
        at com.sun.enterprise.web.AdHocContextValve.invoke(AdHocContextValve.java:100)
        at org.apache.catalina.core.StandardPipeline.doInvoke(StandardPipeline.java:566)
        at org.apache.catalina.core.StandardPipeline.invoke(StandardPipeline.java:536)
        at com.sun.enterprise.web.WebPipeline.invoke(WebPipeline.java:71)
        at org.apache.catalina.core.StandardHostValve.invoke(StandardHostValve.java:182)
        at org.apache.catalina.core.StandardPipeline.doInvoke(StandardPipeline.java:566)
        at com.sun.enterprise.web.VirtualServerPipeline.invoke(VirtualServerPipeline.java:120)
        at org.apache.catalina.core.ContainerBase.invoke(ContainerBase.java:939)
        at org.apache.catalina.core.StandardEngineValve.invoke(StandardEngineValve.java:137)
        at org.apache.catalina.core.StandardPipeline.doInvoke(StandardPipeline.java:566)
        at org.apache.catalina.core.StandardPipeline.invoke(StandardPipeline.java:536)
        at org.apache.catalina.core.ContainerBase.invoke(ContainerBase.java:939)
        at org.apache.coyote.tomcat5.CoyoteAdapter.service(CoyoteAdapter.java:231)
        at com.sun.enterprise.web.connector.grizzly.ProcessorTask.invokeAdapter(ProcessorTask.java:667)
        at com.sun.enterprise.web.connector.grizzly.ProcessorTask.processNonBlocked(ProcessorTask.java:574)
        at com.sun.enterprise.web.connector.grizzly.ProcessorTask.process(ProcessorTask.java:844)
        at com.sun.enterprise.web.connector.grizzly.ReadTask.executeProcessorTask(ReadTask.java:287)
        at com.sun.enterprise.web.connector.grizzly.ReadTask.doTask(ReadTask.java:212)
        at com.sun.enterprise.web.connector.grizzly.TaskBase.run(TaskBase.java:252)
        at com.sun.enterprise.web.connector.grizzly.WorkerThread.run(WorkerThread.java:75)
Caused by: javax.xml.ws.soap.SOAPFaultException: Cannot find the dispatch method
        at com.sun.xml.ws.encoding.soap.SOAPDecoder.raiseFault(SOAPDecoder.java:674)
        at com.sun.xml.ws.encoding.soap.server.SOAPXMLDecoder.decodeDispatchMethod(SOAPXMLDecoder.java:152)
        at com.sun.xml.ws.encoding.soap.SOAPDecoder.decodeBodyContent(SOAPDecoder.java:337)
        at com.sun.xml.ws.encoding.soap.SOAPDecoder.decodeBody(SOAPDecoder.java:327)
        at com.sun.xml.ws.encoding.soap.SOAPDecoder.decodeEnvelope(SOAPDecoder.java:250)
        at com.sun.xml.ws.encoding.soap.server.SOAPXMLDecoder.toInternalMessage(SOAPXMLDecoder.java:81)
        ... 29 more
|#]
--->handleFault O_o<---|#]If you have any idea for solving my problem, then I can post my simple example :(
Bye!

Doc size with digital signature

i've got 2 questions, please help:
1) why do .pdfs with digital signatures have such large file size? how can i reduce the size?
2) why do .pdfs with digital signature become text non-searchable?
thnx
brg

actually the same signature size isn't such a problem when using Adobe software, but when using pdfCreator, the size increases... pls don't give me lectures on using another software, i need A5 and Adobe doesn't provide it...
so i guess it's the problem within that other pdf maker...
why i need to pdf print the file? one reason is i can print it ( otherwise signatures don' show, protection i guess), the other reason to protect the signatures that for that specific reason only need to be seen.
thnx.
brg

Fillable form with multiple pages

I have a fillable form with multiple pages. However, when I save it and open it, it tabs to the end of the first page and will go back up to the top of the first page again. It won't tab to the second page. Instead, the user will have to click there cursor into the first field of the second page, tab through that, and repeat this process from page to page. If the person doesn't know there are multiple pages, they may believe they have finished the form once they get to the bottom of the first page, hit tab, and it takes them back up to the first field on the first page again. How can I make it go from the last field on the first page, tab, and first field on the second page?

Thanks for the reply. Since my post to this topic I discovered some things about tabbing. With out adding another master page but just keeping the one and making sure that it's occurance is set to a minimum of one and including master page in the numbering it will work as long as the order of fields in the hierarchy tab matches the order in the position of the fields.
I have a subForm that has a row of fields starting with a button then several text fields. I couldn't tab to the next page because the button was at the bottom of the hierarchy and it wasn't until I moved it to the top that I could finally tab to the next field on the next page. I also discovered that with a one page dynamic interactive form that has some expand able text fields in it and when the field expands so that any fields are pushed to a new second page tabbing seems to not work. In other words when I tab out of that field that is suppose to expand and a new page is added to the form the tabbing quits and in order for it to resume I have to click in a field and from then on it work even if it gets to where a third page and so forth is added. It is just when a one page (in my case) form turns into multiple pages for the first time.
Hope that makes sense.

Fillable forms with digital signatures on SharePoint

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