GL Account Missing : A/P Credit Memo

Hi
I am trying to create A/P Credit memo by copying A/P Invoice.
I am getting the error: GL Account Missing : A/P Credit Memo.
Kindly solve this.
Regards
pawan

Hi Pawan,
Check sales Return account are defined in Warehiuse accounting Setup and aslo
check the following thread
GL Account missing in AR Credit Memo
Issuing a Credit memo - G/L account is missing
AR Credit Memo - Account Missing Error?
GL Account Missing: A/R Credit memo
*Close the thread if issue solved.
Regards
Jambulingam.P
Edited by: Jambulingam P on Jul 25, 2009 12:03 PM

Similar Messages

GL Account Missing: A/R Credit memo

Hi
I am getting error : "GL Account Missing: A/R Credit Memo".
Please suggest.
Regards

Hi,
You can go through the following EES session regarding the error :
[G\L Account Missing|https://websmp210.sap-ag.de/~sapidb/011000358700000325072008E.zip]
You can also have a look at the following thread :
Re: [ A/R credit Memo-Document Status],G/L accoutn is missing(1)
Kind Regards,
Jitin
SAP Business One Forum Team

GL Account missing in AR Credit Memo

Good Morning All,
I'm getting an error while passing A/R Credit Memo called 'G/L Account is missing(1)'. Please help me to troubleshoot this error and please let me know the account details are needed to be determined to pass a A/R Credit Memo.
Thanks,
Balaji

Hi Balaji,
please see our Expert Empowerment Session:
[GL account missing|http://service.sap.com/~sapidb/011000358700000325072008E.zip]
Also, if you are working in version 2007, see SAP note [1090171|https://service.sap.com/sap/support/notes/1090171].
All the best,
Kerstin

No matching record found G/L Account (OACT) A/P Credit Memo

Hello Experts,
                               When i post A/P Credit Memo i get message as No matching record found G/L Account (OACT).
                                Version SAP B1 8.8 PL11
I tried following
   check the rounding account In G\L determination.
   check the offset account in G\L determination.
everything is properly set.
We did upgrade from 2007B to SAP B1 8.8
Please Suggest
Quick reply will be helpful

Hello Gordon & Sachin,
                                                                                I have even tried in test system , same error it gives,
                                               I have check the Purchase return , Purchase credit and Expense Account , everything is
                                               properly set.
                                               When i do copy to from A/P Invoice , it is getting added
One more error it gives mewhen i load or open   the from of Purchase A/p credit Memo, it
                                              Gives error in red color as "Divide By zero error encountered (NFN1)
Please Suggest

Diferente Control Account in A/P Credit Memo copied from A/P Invoice

I have a strange situation in SBO2007. An A/P Invoice for Vendor X was created duplicating an A/P Invoice from Vendor B. The new Invoice was created with a differente Control Account from the assign in BP Master Data of Vendor X. The Invoice waas copied to a A/P Credit Memo but it used the right control account these time. Now I have an Invoice and a Credit Memo that reconcile each other but with different control accounts.. What is the best way to correct or undo these situation ?

Hi,
This problem is solved in B1 2007A SP01 PL12. To prevent this issue, you upgrade your current B1 version to the PL.
The existing problem in the db can be solved by SAP Support. Log a message to SAP support to obtain the solution.
Prior to uprade and log message, check this note 1463211:
Incorrect Control Account when duplicating invoice
Symptom
Create an AP Invoice for a Business Partner(BP1). Duplicate this invoice to another Business Partner(BP2) who has different control account. The journal entry of the duplicated invoice posts the amount to control account of BP1 instead of BP2.
Behavior is reproducible for AR Invoice as well.
Other terms
Control Account, Payables Control Account, Receivables Control Account, Journal Entry, Incorrect Control Account, Duplicate Invoice, JE, SAP Business One
Reason and Prerequisites
Application error
Solution
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.
In order to detect whether this issue affect your DB, please run the
following query :
SELECTt1.BaseRef as 'DocNum', t1.transid, t1.shortname [BP code], t1.account [account.jdt1], t0.debpayacct [BP control acct],
CASE
WHEN t1.transtype = '13' THEN 'A/R Invoice'
WHEN t1.transtype = '18' THEN 'A/P Invoice'
WHEN t1.transtype = '14' THEN 'Credit Memo'
WHEN t1.transtype = '15' THEN 'A/P Credit Memo'
WHEN t1.transtype = '204' THEN 'A/P Down Payment'
WHEN t1.transtype = '203' THEN 'A/R Down Payment'
ELSE 'Others'
END
FROM jdt1 t1
inner join ocrd t0 on t1.shortname = t0.cardcode
WHERE t1.account <> t1.shortname and t1.account <> t0.debpayacct
AND TransType in (13, 18, 14, 15, 204, 203)
If the above query retrieves results, please log a support message
via the Service Marketplace referring to this note including all
relevant information.
Apply the solution of the note to solve your problem.
JimM

Missing Functionality in credit memo

On steps:
1. We create goods AB - 10 pieces serial numbers a1, a2, a3, a4, a5, a6,
a7, a8, a9, a10
2. We create delivery 1 on 1 pcs with number-a1
3. We create delivery 2 on 2 pcs with numbers-a2, a3
4. We create delivery 3 on 1 pcs with number a4
5. We create Invoice for all delivery (Invoice 1,2,3...)
6. We do credit memo Invoice 3, in the given all Serial numbers, namely
a1, a2, a3, a4 are accessible
It seems to me that this logic is wrong, because we are creating a
reserve for the same item "AB" with serial number "a4".
Whether it will be corrected in the future versions SAP?

Hello Mancy,
Indeed Naveen is correct to use Transaction VTFA. Sample Standard Settings:
HEADER:
Target Billing Type = G2, From Sales Doc Type CR
Copying requirements = 001:Header/order/related (can be customized of course)
Hint: You may COPY item number from reference
ITEM:
Target Billing Type = G2, From Sales Doc Type CR
Item Category Proposal <--THIS IS OPTIONAL (i suggest to leave this blank and input something only if you have a special business requirement wherein you need to change the item category in your credit memo, you may check Help/F1 for sample scenarios)
Item Category = G2N <--this is the item category coming from your source document i.e. item cat. from your Sales Order
Copying Requirements = 002: Item/order-related
Data Transfer Routine = 002: Ord-rel.credit memo
Pricing Type = D: Copy pricing elements unchanged
Please let me know if this helps you.
Kind regards,
Eva

Credit memo and subsequent GL account

Dear All,
I would like to clarify 3 point below.
when i do credit memo on full quantity, the double entry is hitting vendor and GRC account.
when i do credit memo on part quantity, the double entry hitting vendor GRC and stock account also.
when i do subsequent debit or credit, double entry hitting vendor and stock account.
1) May I know why credit memo, full quantity only hit GRC whereas part quantity hit GRC and stock?
2) May i know why subsequent debit/credit hitting stock account only?
3) credit memo must have to create return PO? without return PO can?
Thanks

Hi
credit memos and subsequent credits can be used to adjust the amount due to the vendor.
we usually receive a credit memo from a vendor if you where overcharged.
as in case of invoice .creit memo refer to purchase orders or good receipt
when you post credit memo,the total invoice quantity in the po history is reduced by the credit memo quantity.the maximum quantity you can make a credit for is the quanitty that has alredy ben invoiced.
During Credit Memo, It is making same accounting entires as it makes during Invoice posting
Regards
kailas ugale

Credit memo for Balance sheet account

We have a balance in account XXX (Description- Other: accrued expenses & prepaid income, nwc, out) that we need to be able to deplete through a credit memo to a customer.
Customer prepaid for material and once a month we issue a credit memo based on an internal calcuation to refund that repayment. How do assign a specific account assignment to a credit memo, so that the credit memo is not posted to a Sales credit account.

It seems to me like an accounting and business misunderstanding of the business process. When you do the Goods issue to the Cost Center it means that the Cost Center is consuming those materials, they are issues to "production process" and in this case you naturally debiting the P&L account (with a cost element category 1).
If your concept is about "designated Cost Center stock" this means simply moving materials between two stock locations that has no impact in financial accounting. There is no such thing in standard SAP as designated Cost Center stock.
You can have a special stock for SD order and for WBS-element (project stock), and in this case it is reflected with a BS account (and a cost element category 90) at WBS-element.
If you need designated "Cost Center" stock you have two possible options:
1. Create a storage locations
2. Create a project and utilize a designated project stock (having "mapped" your WBS-elements to Cost Centers)
BR
Paulo

Credit memo and debit memo

Can some one kindly explain the img config step by step and how to check this setting in easy access.
Thankyou in advance
Rewards are assured
Best regards,
R.Srinivasan

REFER BELOW REWARD IF HELPS
Debit note and Credit note? What is the purpose? How we create?
1. A transaction that reduces Amounts Receivable from a customer is a credit memo. For eg. The customer could return damaged goods. A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
2. Credit memo request is a sales document used in complaints processing to request a credit memo for a customer. If the price calculated for the customer is too high, for example, because the wrong scale prices were used or a discount was forgotten, you can create a credit memo request. The credit memo request is blocked for further processing so that it can be checked. If the request is approved, you can remove the block. The system uses the credit memo request to create a credit memo.
You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other sales orders, or distribute the items of one credit memo request to several billing documents, the assignment is no longer valid and the system will not process it.
For credit memos, credit memo requests, and payments, you have the following assignment options:
- Assignment to a single invoice
- Assignment of a partial amount to an invoice
- Assignment to several invoices
When you post credit memos, the payment programme processes them automatically. If the credit memo is specifically related to a particular open invoice item, the payment program automatically attempts to offset the credit memo against the open item. If it is not possible to completely offset the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount. Then you can apply a multilevel dunning program.
3. Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
4. As mentioned above, creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
Without reference to an order
With reference to an existing order
Here you enter which order the complaint refers to.
With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
5. You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.

Vendor credit memo

hi all,
How to post credit memo for vendor withrespect to PO or Invoice.
Rds,
Javed

Hi,
Credit memo: This is done when the material returned reduced price
Path: Accounting  Financial Accounting  Accounts payable  Document entry  Credit memo u2013 general (F-41)
Regards
Surya

Credit memo billing document

Today we came to know that system not generating the credit memo billing doc # & accounting doc # for those credit memo order raised on 24th march. approx 42 credit memo order raised.
Actually once the credit memo order created in the system w.r.t original sale billing doc # then system will automatically generate the corresponding credit memo billing doc & accounting doc thru system batch job but here for those 42 credit memo order raised yesterday the corresponding credit billing doc not generated till now by the system automatically.
Can anyone suggest the cause

Hi,
Goto SM37, Give the JOB name and user name as * and execute.
Check the job and then click on Job Log to see the log of the job.
you can also check on the spool icon if you see a page like icon next to the job

Settlement of Debit and Credit Memos of Sales Orders

Hi,
Do we Settle Credit/Debit Memos while settling Sales Orders as a Part of Month End Procedures, What should we do if we need to settle them.
Thanks
Sivaram

Hi Madhu, did u find the solution to this problem you posted please reply as soon as you can
The value from a condition is posting to the same side of GL account in credit and debit memos.
e.g., the value of 100 from condition x is bebiting GL a/c 100 and crediting GL a/c 200 in debit memo in accounting document. In credit memo the value from this conditon should credit GL a/c 100 and debit GL a/c 200, but system is crediting and debiting the same GL a/c as in debit memo.
Thanks

How AR Credit Memos created in iReceivables linked to an AR Invoice

Hi to All,
We are looking to find out when a credit memo (dispute) is created in iReceivables and linked to a invoice in AR. What is the main table that links or shares data for the credit memo being applied to the invoice.
Any help would be greatly appreciated.

Hi,
The table name is AR_RECEIVABLE_APPLICATIONS
Receivables uses the AR_RECEIVABLE_APPLICATIONS table to store the mapping of the credit memo to the invoice being credited. The payment_schedule_id and customer_trx_id columns contain the credit memo data, while the applied_payment_schedule_id and applied_customer_trx_id reference the original invoice. If the credit memo applies to an invoice with multiple payment schedules, a record is inserted into AR_RECEIVABLE_APPLICATIONS for each payment schedule of the invoice. The code_combination_id column, which is not shown, stores the receivable account of the invoice. However. when the transaction is posted to the general ledger it posts as two distributions. One entry is posted to the receivable account of the credit memo, as it is stored in the RA_CUST_TRX_LINE_GL_DIST table, and the other entry is posted to the receivable account of the invoice, as it is stored in the RA_CUST_TRX_LINE_GL_DIST table.
For a standard credit memo, the receivable account of the credit memo is debited, while the receivable account of the invoice is credited. Normally, the receivable accounts will be the same, but this process permits the flexibility of using a unique receivable account to record your credit memos.
Regards,
Raju.

Credit Memo from Retro Billing

Hello Gurus!!
Can anyone please help me
Scenario:
I have created a credit memo from retro-billing due to price drop, and released the credit memo to accounting.
Problem:
When we look at the accounting document of the credit memo it doesn't have a controlling document and profitability analysis.
I have simulated the document at KE4ST, and here is the error message I got
Document is not profit-related and thus could not be transferred
Message no. KF755
Diagnosis
Sales document was not transferred to Profitability Analysis (CO-PA) because it is not relevant for the analyses in CO-PA. This can be due to one of the following reasons (among others):
The document type is not profit-related, such as an inquiry
The sales document shows zero for the quantity
The sales document has been denied
The sales document is locked due to credit reasons
Please anyone give me an idea on how can I resolve this..
Thank You!!!!

Hi Carla,
I saw your the issue you posted on SDN.
We are facing exactly the same problem. We could not see the solution how you resolved this problem.
Can you tell us how have you resolved this ??
Would be great help to us.
Thanks,
Apte C.M.

Quantity factor in credit memo/invoice/subsequent crdr

hi all,
i have been seeking advice with regard to this area. I am happy that i am getting clearer.
i would like to have verification on 6 points below if my understanding is correct.
GR - qty 20080 value 3950
IR - qty 20080 value 3950
after vendor invoice is posted, there are 6 possible scenario i may need to create in relation to the posted invoice.
1) create credit memo qty 20080 (same qty) value 1000. 1000 will be credited PRD.
2) only value changed. create subsequent credit 1000, 1000 will be credited stock account.
3) create credit memo qty 1000, value 1000, 1000 will be affecting GRC
4) create invoice qty 20080 (same qty) value 1000. 1000 will be debited PRD.
5) only value changed. create subsequent debit 1000, 1000 will be debited stock account.
6) create invoice qty 1000, value 1000, 1000 will be affecting GRC.
thanks
rgds

1) create credit memo qty 20080 (same qty) value 1000. 1000 will be credited PRD.
see credit memo is posted when value and qty both changes. now u r posting a credit memo of qty 20080 means u are revering the whole invoice of qty 20080 and value 3950. so for the above scenario the value will be 3950 not 1000.
my AP dept is posting as what my point 1 question. which is why i am asking here. i agree with your explanation but i do not understand why my AP dept can credit PRD 1000.
2) may i know GRC(Gr/IR clearing account) and stock account, are they the same?
No the GR/Ir accout is not same as stock account. stock account is one which gives u total stock value for a perticular material. this account is attached to valuation class and valuation class is attached to material master accounting view so see the total stock value for u organization u have see the value of this stock account.
whereas GR/IR account acts as clearing account means when u do gr it is credited and when u do invoice against gr it is debited so that value becomes 0. it acts as intermitiate account between stock account and vendor accounts.
During GR stock acc + ve
GR/IR acc -ve
During Invoice Vendor account - ve
GR/Ir acc + ve
3) if GRC and stock account different, how can directly update stock account without changing the GRC account?
this happens in case where GR is done first and then invoice. So when u do invoice and if there is some difference in price of material from the price with is used during GR then the difference amount is loaded ( increase or decrese ) from stock account so that proper value is loaded on material.
I hope u get clear from this explanation.
for more details try to do the cycle and see the behavior. once u do all the cycle u will get clear.

GL Account Missing : A/P Credit Memo

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