How SAP handles AFS Third Party Orders in ECC system?
Hi All,
There is a user exit EXIT_SAPLJ3AM_003 which exist in 4.6C version of SAP for AFS.
This user exit is for Third Party order processes. This is called within the include LJ3AMFD1 of the main program SAPLJ3AM.
But this User exit is missing in ECC version of SAP for AFS.
Basically when the Dierct ship Sales Order is created, corresponding PR is created for it and using this User exit certain fields in this corresponding Purchase Requisition is filled from Sales Order but this user exit is missing in ECC system.
Could anyone please let me know how SAP handles the Third party Orders in ECC AFS system?
Thanks,
Ameesha
Hi Ameesha,
Did u find out any solution for it? bcoz, am also hving the same issue!!
thanq
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Direct Ship orders - Purchse Requisation ME51N - AFS - Third Party orders
Hello,
There is a user exit EXIT_SAPLJ3AM_003 which exist in 4.6C version of SAP for AFS.
This user exit is for Third Party order processes. This is called within the include LJ3AMFD1 of the main program SAPLJ3AM.
But this User exit is missing in ECC version of SAP for AFS.
Basically when the Dierct ship Sales Order is created, corresponding PR is created for it and using this User exit certain fields in this corresponding Purchase Requisition is filled from Sales Order but this user exit is missing in ECC system.
Could anyone please let me know how SAP handles the Third party Orders in ECC AFS system?
Thanks,changed the requirement
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HI SD Gurus,
I would like to know the process (mainly the list of documents), how is followed for Third party order processing in Indian scenerio.
When the vendor is supplying the goods to the customer, what are all the documents needs to be carried along with the consignment?
When the Business raising Invoice to customer, what are all the documents needs to be sent to customer?
In particularly, who will pay excise duty and sales tax etc,.
Expecting your valuable response.
In case, if you need more clarity, please feel free to ask me...
Regards,
ManiHi Swamy & SD Gurus,
Let me explain more on my question.
In Third party order processing, Vendor is supplying the goods to Customer on behalf of Business. Here is my doubts :-
1) What are all the documents to be sent to Customer by the Vendor?
2) Who will pay the excise duty (Whether the Vendor or Business)? (as per my knowledge, Excise duty is on Manufacuruing)
3) Who will pay the Sales Tax? (to my knowledge Sales Tax is only at the time of Sales) - In this case, whether the sales tax is applicable or not
When the Business sends the Invocie to cutomer -
1) What are all the document will be sent to customer by Business?
2) When Business raises the Invoice to customer, how is Pricing , Excise duty, Sales Tax are calculated?
Here I don't like to know the setting in SAP (however this is later stage), at least, would like to know the business process...
Hope you understand the questions......
Thank you
Regards,
Mani -
How to configure third party order ?
how to configure third party order ? and how the business know that the customer has received the goods so that invoice to be raised?
hi shoban,
Third party order processing is as follows:
Assume three companies X, Y and Z
X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods, X has an option of either manufacturing those goods or procuring those goods.
If he is procuring the goods, there are two methods that are generally followed:
Method 1) After receiving the PO from Y, X creates a sales order against Y.
Now at the same time he also creates a PO to a vendor Z to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation between Z and Y.
This process is known as Trading Process. and the Material here is created with Material type HAWA.
The other method is a Third party order processing method:
Here the glaring difference is that instead of Z supplying the material to X and X in turn supplying the same material to Y.
X authorizes Z to supply the material to Y on his behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges the same to X.
Z will send a copy of delivery acknowledgement and invoice to X.
After receiving the delivery confirmation and invoice from Z, X has to verify the invoice and this process is known as invoice verification and is done in SAP through Tcode MIRO.
The next step for X is to create an invoice and submit to Y
Only after the invoice verification document is posted then only X can create an invoice for Y.
This is the business flow that is followed for third party order configuration.
There are few steps that have to be configured to enable the system to function as mentioned above.
Step1)
If you are always followwing a third party process for a material then you have to create the material using item category group BANS.
The procument type should be marked as External procurement (F) in MRP 2 view of the material master record.
if you are not always allowing third party order processing then u can create a material master record with item category group as NORM and the procurement type should be marked as ( X) meaning both types of procurment ( in house manufacturing and external procurement).
step 2)
the item category in the order should be manually changed as TAS.
For that you need to confugure the item category determination
ord type + item cat grp + usge + Hiv level = Item cat + Manual item cat
OR + NORM + + = TAN . + TAS
OR + BANS + + = TAS
Step 3)
make sure that during the item category configuration for TAS you need to mark relevnat for billing indicator as F
step 4)
The schedule line cateogry for this type should be CS.
make sure that you mark subsequent type as NB - purchase requisition in this schedule line category as this will trigger the purchase requision order immediately after the creation of the sales order and the PO to vendor is created against this purchase requiesion.
Hope it helps
Mastan -
How to configure purchase requesition in third party order
dear expert
can you explain how to configure purchase requesition in third party order.
vickyHi
Kindly check the below
Maintain the purchase requisition doc type in the third party order schedule line category in the t code VOV6 as below
Sched.line cat. TP Third party schedule
Delivery block
Movement Type Item rel.f.dlv.
Movement type 1-step
Order type NB Purch Req P.req.del.sched
Item category 5 Third-party
Acct.assig.cat. X All aux.acct.assgts.
Incompl.proced. 31 Sched.Line w/PurReq.
Req./Assembly
Availability
Prod.allocation
Regards
Damu -
How to code document flow for third party order
Hi, I need to extract data from VBKD, but the creteria is document has been completed. as in third party order, it will only has sales order, purchase order no, invoice no. how to do ?
thanks a lot! kittyKitty,
Look at the status of the document in the table VBUK. It should give you all kinds of status - Confirmation status, Delivery status, Total goods movement status, Billing status.
Also if you want the status at the item level you can look at the table VBUP.
regards,
Ravi -
How will i configure third party sales order
pls tell me how will i configure for third party sales order
dear,
prasanta,
the configuration of third party sales order is given below
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *-- Seema Dhar
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Clilck on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
in third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
the processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing:-
if a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
when you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
you process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
i think it will fulfill your requirement if so plz reward point.
ambarish -
How to file data from sap server to third party-tibco using EDI-Idoc?
Hi all,
I need to send data from sap server to third party system in th form of file.
Please guide me how to send data file from sap server to third party-tibco using edi-idoc?
Also guide the configuration ti be done for EDI.
Thank you.1)create file port
2)TCP-IP RFC destination with a program RFCEXEC to be executed on application server
3)Dummy distribution model
4)Partner pofile of type other han LS -
How to create Credit or Debit Memo for Third party orders
Dear All,
Is it possible to create Credit or Debit Memo for the Third party Orders.
Is there any standard procedure to do that?
Kindly explain.
Regards,
MullairajaHi,
What is the scenario, why you want to create Cr/ Dr memo?
Any credit / Debits memo to the Customer, SAP have provided the standard functionality which can be used across the different types of sales.
- but if you are looking for issue Credit / Debit memo to the vendor which can be done using Tx: FB60
Regards,
Reazuddin MD -
How to stop Third Party Order PR creation in Data Migration
Dear All,
We are having an issue with Purchase Requisition's which are getting created automatically when Third party sales Orders Transaction data is uploaded into the new client. The Third Party Orders already have PR's from MM side in Database. Kindly guide me a known practice to stop this Redundancy.
Regards
VKDear All,
We are having an issue with Purchase Requisition's which are getting created automatically when Third party sales Orders Transaction data is uploaded into the new client. The Third Party Orders already have PR's from MM side in Database. Kindly guide me a known practice to stop this Redundancy.
Regards
In the query, I think the above underlined sentence might gave you a different perception. what i mean is in the source database i.e in The table EBAN we have PR's for the Third party Orders. its my bad if it made you misread.
Regards -
Third party order processing in Thailand
Hi,
does anyone know that for third party order processing in Thailand, where goods are shipped directly from the vendor to the customer, is it a legal requirement for Thailand to keep track of the in and out movement of the goods in SAP although the goods did not actually come in to the company before going to customer?
If that's the case, how can we handle this in the SAP system? Do we need to do goods receipt and then goods issue out from the inventory to record all the movement for the direct shipment?
please can anyone shed any lights on the above.
Thank you.
KTHi,
the third party process is as fillows:
1. Item category is TAS and schedule line should be CS
2. MM01 general item category group is BANS
3. item category determination should be in T_184 table ORBANSNIL+NIL=TAS
4. schedule line detrnination should be TAS+NIl=CS
5. process OR (VA01) and get the purchase requisition number from VA02
6. wrt PR create purchase order.
7. wrt PO verndor supplies stock directly to ur customer
8. vertually u do GR in MIGO, that goes to directly stock consumption because ur accounts have to be updated to that extent.(u dont do delivery and PGI, u receive GR that goes to consumption stock dierectly)
9. Vendor message comes to u as goods supplied that u make settings PO item views
10. basing on that you send the F2 to ur customer in VF01
10. vendor sends invoice to you.
hope this will hilp u
regards,
sk -
User Exit for third party order processes.Missing in ECC 6.
Hi All,
There is a user exit EXIT_SAPLJ3AM_003 which exist in 4.6C version of SAP for AFS.
This user exit is for Third Party order processes. This is called within the include LJ3AMFD1 of the main program SAPLJ3AM.
But this User exit is missing in ECC version of SAP for AFS.
Could anyone please let me know how I can resolve this issue as I need this User exit for my requirement. Has SAP provided any enhancement spots for this?
I tried to search the enhancement spots and OSS notes but couldnu2019t get any useful information.
Please advice.
Thanks,
Ameeshachanged our requirement
-
I created a third party order,PO,IR and finally the customer invoice. The overall order status shows <b>Being Processed</b> inspite of everything being complete. Can someone who worked with Third Party Orders let me know how I can change the overall status to <b>Completed</b>?
Thanks
NehaDear Neha,
the status of the third-party item depends on the billing relevance settings in Customizing of item category. Please check it in the transaction VOV7. SAP recommends here to use 'F' or 'B'.
If you use 'F', then the item will be completed with the creation of the invoice. As soon as new Invoice Receipt (via tranaction MIRO) will be done, the status will be automatically changed to "In Process". After creation of the invoice to this invoice receipt, the status will be changed to "Completed" again, etc.etc. With every invoice receipt the status will be "In Process", with every invoice creation the status will be "Complete".
If you use 'B', then you can create invoice without invoice receipt, then the status will be complete after invoicing the complete itenm quantity.
I hope, this information will help you a little bit further.
Kind regards,
Akmal Vakhidov
Development Support SD, SAP, Walldorf/Germany -
Order Related Intercompany Billing - Third Party Order
Dear all,
I have configured intercompany billing that is based on the delivery and i have done that successfully, then I tried the third party process but after billing the third party order then the intercompany billing doesn't show up in the vf04, I have searched the SAP Notes especially SAP Notes 63459 but I really haven't got the clue how to do that clearly, if somebody can help me how to configure the intercompany billing for my requirement. I'm using SAP 5.0. I believe something missing in the copying control between sales document and billing document and also for the output type.Please help me very urgent.hi,
Customizing settings are reported in notes 338922, 109254 and 308989.
During delivery creation the LIKP fields VKOIV/VTWIV/SPAIV/FKAIV/PIOIV/FKDIV/KUNIV must be filled in program FV50XFLK_LIKP_FUELLEN_IV_UML. If you checkt this table and not all of these fields are filled, you have the wrong the customizing. If the error is in your pruduction there is a report with which you can correct the relevant deliveries (of course after correcting your customizing): see note 176476.
Balazs
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