How to create one GR document for mutiple Purchase orders

Can you please explain me in SAP - How to create one Goods Receipt document for reference of Multiple purchase orders.

Dear Tanuj,
Both Rama & Stephen are correct.
You can take Single GR for Multiple PO either in MIGO or MB01 as long as that POs belongs to same vendor.
In MIGO, after putting the PO press,enter, again give the next PO of that vendor .
If this solve your problem, close the issue.
With Regars,
Krishna Reddy

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How to create one inbound delivery for multiple purchase order?

Hi Experts,
Please let me know how can I create one inbound delivery for multiple purchasing documents(PO or SA)?
Is there a configuration needed for this? If yes, please let me know the configuration to make this happen.
Appreciate your help on this. Right answers will be rewarded.
Thank you.
with regards,
Muthu Ganapathy.

Hi,
my situation is:
- a WM managed warehouse, society A;
- a HU managed warehouse (without WM), society B;
- a purchasing process of HU from society A towards society B.
Society B have a scheduling agreement; when a delivery schedule appears, in society A born a sales order and a delivery. After the registration of the delivery good issue, an idoc transfer information for inbound delivery creation.
This process is ok without WM, but with a WM managed warehouse the idoc has the following problem:
"V51VP - item was not found - process cancelled".
Can you help me to transfer these HU?

LSMW me51n, how to create one PR document for all the records in the file

HI all,
I need to create LSMW for t-code me51n -Create Purchase Requisition. I`m using Bapi BUS2105, method CREATEFROMDATA, idoc message type PREQCR, basic type PREQCR03. The problem is that the LSMW is creating different idoc and different PR document for every record in the source file. My requirement is to create one PR document for one source file (Every source file is different Purchase Requisition) . I`m trying to do this with writing some code(global functions ) in the 'Mapping and conversion rules' events - BEGINOF_TRANSACTION_, ENDOF_TRANSACTION__..., but i`m not very sure what exactly i`m doing .
Please help me resolve this problem, any help will be appreciated .
Best regards, Emil Milchev.

Thank you for you answer.
But I have found faster way of doing it - two source structures, one HEADER and ONE ITEM.
HEADER: one empty text field and identificator for it.
ITEM: everything else.
Then everything was just fine, i`ve mapped the different IDOC segments by PREQ_ITEM fields (equal values in the source file : 10-10-10..., 20-20-20,.... etc.) and put all required fields for my LSMW
SOURCE FIELDS:
Z_ME51N_V2 - MASS_UPLOAD - CREATE create
Source Fields
UPFILE                    upload file
            IDENT                          C(010)    ident
                                           Identifing Field Content: header
            TEXT                           C(001)
            UPFILE2                   123
                IDENT                          C(010)    ident
                                               Identifing Field Content: item
                BSART                          C(004)    Document type
                BANFN                          C(010)    Purchase requisition number
                BNFPO_FOR_MAP                  N(005)    Item number of purchase req. for MAPPING acc.
                BNFPO                          N(005)    Item number of purchase requisition
                KNTTP                          C(001)    Account assignment category
                PSTYP                          C(001)    Item category in purchasing document
                MATNR                          C(018)    Material Number
                WERKS                          C(004)    Plant
                LGORT                          C(004)    Storage Location
                MENGE                          N(013)    Purchase requisition quantity
                EKGRP                          C(003)    Purchasing group
                KONNR                          C(010)    Number of principal purchase agreement
                KTPNR                          N(005)    Item number of principal purchase agreement
                LIFNR                          C(010)    Desired Vendor
                FLIEF                          C(010)    Fixed Vendor
                AFNAM                          C(012)    Name of requisitioner/requester
                PREIS                          AMT4(011) Price in purchase requisition
                ABLAD                          C(025)    Unloading Point
                WEMPF                          C(012)    Goods Recipient
                PS_POSID                       C(024)    Work Breakdown Structure Element (WBS Element)
                KOSTL                          C(011)    COST_CTR v bapito ?
                NAME1                          C(040)    Name1 - Name of an address
                NAME2                          C(040)    Name2 - Name of an address 2
                STREET                         C(060)    Street
                DELIVERY_DATE                  C(008)    Date on which the goods are to be delivered
                TEXT                           C(132)    item text
STRUCTURE RELATIONS :
Structure Relations
E1PREQCR              Header segment                                               <<<< UPFILE upload file
           E1BPEBANC             Transfer Structure: Create Requisition Item                  <<<< UPFILE2 123
           E1BPEBKN              Transfer Structure: Create/Display Requisition Acct Assgt    <<<< UPFILE2 123
           E1BPEBANTX            BAPI Purchase Requisition: Item Text                         <<<< UPFILE2 123
           E1BPESUHC             Communication Structure: Limits                              <<<< UPFILE2 123
           E1BPESUCC             Communication Structure: Contract Limits                     <<<< UPFILE2 123
           E1BPESLLC             Communication Structure: Create Service Line                 <<<< UPFILE2 123
           E1BPESKLC             Create Comm. Structure: Acct Assgt Distr. for Service Line   <<<< UPFILE2 123
           E1BPESLLTX            BAPI Services Long Text                                      <<<< UPFILE upload file
           E1BPMERQADDRDELIVERY PO Item: Address Structure BAPIADDR1 for Inbound Delivery    <<<< UPFILE2 123
               E1BPMERQADDRDELIVERY1 PO Item: Address Structure BAPIADDR1 for Inbound Delivery    <<<< UPFILE2 123
           E1BPPAREX             Ref. Structure for BAPI Parameter EXTENSIONIN/EXTENSIONOUT   <<<< UPFILE2 123
MAINTAIN FIELD MAPPING AND... :
the MAPPING between two IDOC`s segments:
In first segment:
E1BPEBANC                      Transfer Structure: Create Requisition Item
         Fields
             PREQ_NO                      Purchase requisition number
                                 Source: UPFILE2-BANFN (Purchase requisition number)
                                 Rule :   Transfer (MOVE)
                                 Code:    E1BPEBANC-PREQ_NO = UPFILE2-BANFN.
             PREQ_ITEM                    Item number of purchase requisition
                                 Source: UPFILE2-BNFPO (Item number of purchase requisition)
                                 Rule :   Transfer (MOVE)
                                 Code:    E1BPEBANC-PREQ_ITEM = UPFILE2-BNFPO.
In second segment :
E1BPEBKN                       Transfer Structure: Create/Display Requisition Acct Assgt
           Fields
               PREQ_NO                      Purchase requisition number
               PREQ_ITEM                    Item number of purchase requisition
                                   Source: UPFILE2-BNFPO_FOR_MAP (Item number of purchase req. for MAPPING
                                   Rule :   Transfer (MOVE)
                                   Code:    E1BPEBKN-PREQ_ITEM = UPFILE2-BNFPO_FOR_MAP.
After that everything was OK .

How to Create a Billing Document For SalesOrder

Hi Guys,
Any one please Explain me how to create a Billing Document for salesOrder. give me step by step procedure so i can easily understand the terms.Thanks in advance.
Thanks
Kiran.B

Hi Kiran,
Normally a billing doc is created after a sales order-->delivery.
U can create a sales order w.r.t a Contract or another sales order.
In your case, its possible only for sales Returns.
pass billing doc number to ORDER_HEADER_IN-REF_DOC in BAPI_SALESORDER_CREATEFROMDAT2.
Reward points if helpful
Regards,
Hemant

How to create a smart form using the purchase order

hi everybody............
i have created one purchase order, i want to print that PO using smartforms rather than scripts. how can i do it, can anyone help me out in solving the issue. i am using the version sap 4.7
Edited by: mhyderali on Aug 21, 2009 4:08 PM

Hi,
Before answer your question few things i would like to kno:
1. currently is there any script is printing while displaying output.
2. do u allready hae a smartform or you are going to develop a smartform.
3. if you dont have a smartform and there is a script attached then you can convert script into smartform and then you can change in the smart form accordingly.
4. after devloping a new smart form or converting script into smartform what you need to do is go to V/83 transaction give Output Type which is associated with script and Application area (for purchase order i.e. EF). then press ok screen will display here you can change the name of your form name under the form column.
6. if you dnt have the Output type then you need to create a output type for the purchase order.
Please let me know if you have still some question.
Thanks
Narendra

How to Park the single invoice for multiple purchase orders

Hi,
How to Park the single invoice for multiple purchase orders?

brother this is possible to enter one Invoice fro multiple purchase order.
call transaction MIR7, select " purchase order/Scheduling Agreement" from the PO refernce Tab. then click on arrow. give your purchase orders here.
Thanks

How to find the supplying plant for a purchase order

Hi Guru,
My requirement is to dispaly the suppling plant and some other fields for the purchase orders using ALV report.
Could any one help me how to find the supplying palnt for a purchase order.
Suggest me any function module or with sample coding
Regards
Paul

Hi Ravi,
You are solution is right but in that table the supplying plant is not updated
Could you suggest me any other tables
Regards
Paul

How to create Extra Freight Unit for LCL Forwarding Order in Web Version of SAP?

Hi,
Can anyone please tell me how to create Extra Freight Unit in LCL Forwarding Order. Normally, each LCL Forwarding Order has one Freight Unit. But, if there are two types of Dangerous Goods and need to be transported via separate containers. Obviously, it should have separate Freight Unit to be created in the system. But, even adding package in Items Tab, unable to create Freight Unit for LCL order. Is there any other way to create Extra Freght Unit?

Hi Aaron,
When the FWO saving, it would build the freight unit auotmatically.
The filed "Document Type" in FUBR is used to specify the FU type.
So the FWO build the FU base on the FUBR which maintain in the FWO type.
Useful link for FUBR :
http://help.sap.com/saphelp_tm80/helpdata/en/5a/6749c4614f46e2a12160c775ff19de/frameset.htm
Best Regards
Clark Huang

How to set up automatic payment for the purchase order

Hi, All,
I have one question how to set up automatically payment for the Rent Office purchase Order?
There is the requirement from the client. They want to create one kind of purchase order for the Office Rent, then pay the fees in the certain time of every month to the vendor for the rent fees without any invoice. Whatu2019s the normal solution for this kind of purchase order? Is it ERS? Or something else?
Please give me the details and business flow. Also please tell me how to setup in the SAP and T-code.
Thanks in advance

Either you can set up ERS or you can pay directly from the FI side.
Prerequisites
Evaluated receipt settlement must be flagged in the purchase order item.
The vendor must be flagged as being subject to ERS in the vendor master record.
The goods receipt must refer to a purchase order.
Goods-receipt-based Invoice Verification must be defined for the purchase order item.
A tax code must have been maintained in the purchase order item.
The order price of the materials may not be an estimated price.
If you flag a vendor as being subject to ERS, the system sets the ERS indicator as a default in each item when you create a purchase order for the vendor. You can prevent this happening for certain vendors by flagging the info record for the material and the vendor as not being subject to ERS.
In Purchasing, you can delete the default ERS indicator in a purchase order item.
Choose Logistics Invoice Verification ® Automatic Settlement ® Evaluated Receipt Settlement (ERS).
The selection screen appears.
You can use the following criteria to narrow down selection of the transactions to be settled:
Company code
Plant
Goods receipt posting date
Goods receipt document
Fiscal year of the goods receipt
Vendor
Purchase order and order item
You can define the selection criteria for the invoice documents by:
Delivery
Purchase order
Purchase order item
Goods receipt document
Credit memo
Invoice
Currency
Choose Execute.
The system issues a log for Evaluated Receipt Settlement, which displays the following:
Settled
In line with your selection criteria, the system displays all the order items that were settled (or if you are working in test mode, which would have been settled).
Could not be settled
In line with your selection criteria, the system displays all order items for which ERS is defined but could not be settled. It also lists the reasons.
If the system reports being unable to invoice a transaction, you should exclude the transaction from ERS to avoid it being included in the log the next time ERS is run.
Select the item and choose Exclude from ERS.
The system also generates and possibly sends a message to inform the vendor(s) about the transaction settled, depending on the settings in Customizing.
You can display the following environment information for the order items selected. To do this, choose Goto ®:
Display purchase order
Display invoice
Display material document
Display long text

IMG settings after creating new output type for a purchase order smartform

Hi all,
Do I need to make changes in IMG after creating a new output type in NACE for a purchase order smartform?
I have customized a purchase order smartform according to the requirements and copied an existing output type and assigned the custom form name.
When I am trying to create a purchase order to test it, I am going to the message tab for assigning the output type and if I press F4 on the output type field or if I give the copied output type there, it says output type is not defined.
Do I need to make any changes in SPRO?
Regards,
Anik

Yes. You have to add the new output type to the proper message determination schema.
Go to the IMG and select Materials Management -> Purchasing -> Messages -> Output control -> Message determination schemas -> Define message schema for purchase order -> Maintain Message Determination Schema: Purchase Order.
Select the proper schema, then Control Data and insert your new output type into the schema (eventually with any requirement that may be necessary... you probably want to use 101 like in case of the regular NEU message).
This should do it.

How to create multiple accouting documents for one invoice for diff curr

Hi experts/gurus,
I have a requirement where we need to create two two different accounting documents for one invoice. The scenario is this:
1) We are exporting goods to oversea customer, as such the currency is bill in USD
2) We also have transportation charges using another condition type, we need to capture this charges/accrual in local currency which is MYR.
Currently, the system will automatically convert the transporation charges to USD when we create the invoice and the accounting document will be generated in USD for both sales and transport charges.
is there a way to fullfil the above requirement, any setting in condition type or any user exists we can used to create hte accounting documents.
Any ideas/input is highly appreciated, points will be awarded

Hi Wan,
The following user exits are available in report SAPLV60B for transfer to accounting (function group V60B): So please go through these.
·EXIT_SAPLV60B_001: Change the header data in the structure acchd
You can use this exit to influence the header information of the accounting document. For example, you can change the business transaction, "created on" date and time, the name of the person who created it or the transaction with which the document was created.
·EXIT_SAPLV60B_002: Change the customer line ACCIT
You can use this exit to change the customer line in the accounting document. This exit is processed once the ACCIT structure is filled in with data from document header VBRK.
·EXIT_SAPLV60B_003: Change the customer line in costing
The customer line is filled in differently for costing. You can use exit 003 to influence the ACCIT structure.
·EXIT_SAPLV60B_004: Change a GL account item ACCIT You can add information to a GL account item (such as quantity specifications) with this exit.
·EXIT_SAPLV60B_005: User exit for accruals
Once all relevant data for accruals was entered in the GL account item, you can add to this data with this exit.
·EXIT_SAPLV60B_006: Change the control line ACCIT
You can use exit 006 to add information to the control line.
·EXIT_SAPLV60B_007: Change the installment plan
You can use exit 007 to add information to the installment plan
parameters in the GL account item.
·EXIT_SAPLV60B_008: Change the transfer structure ACCCR, ACCIT and ACCHD
After the accounting document is filled in with data, you can use exit 008 to change the document once again.
·EXIT_SAPLV60B_010: Item table for customer lines
You can use exit 10 to influence the contents of customer lines before they are created.
·EXIT_SAPLV60B_0011: Change the parameter for cash account determination or reconciliation account determination
You can use this exit to change inbound parameters in order to influence account determination.
I hope any one of these will solve your problem
Thanks,
Murali.

How to create one submit form for both input an variable ports ?

Hello,
I would like to create an input from for a query I have.
The problem is that this query has both input an variable ports and each one creates a different input form. I would like to join it into one form or at least have it under one "Submit" button so the user won't need to fill two forms.
How can I achieve this?

Hi Mario,
Thank you for your quick reply.
>>Even if you could, only port would be effective.
Can you please elaborate?
>> You need to change your query and make your input port-fields variables?
So, if I understand correctly I should select whether I go for only inputs or only variables?
Thanks,
Roy

Create one invoice document for factory sales and third party sales

Hi All,
I want to create one single invoice document for material sold from factory and from third party.
I have checked the copy controls for order to billing but the system is still spliting the invoice.
Please share your expertise.

Hello,
Can you please provide the details from the "Split Analysis", when you are trying to combine the 2 documents.
Regards,
Raghavendra

How to create a single delivery for two sales orders?

Hi Experts,
I need to create one delivery for two sales orders. But it fails.
The route, shipping point, ship to party are same for both orders but INCOTERMS are different.
Delivery date, Good issue date, loading date,material availability date, transportation planning date for 1st order is 12/07/11 and for second order is 14/07/11.
I have created delivery on 14/07/2011 but the delivery is created for 1st order only, the second order is missing in the delivery.
It not happened because of incoterms.? different dates
Kindly help regarding this.
Thanks
Raghu

Prerequisite for Grouped delivery
1. Header data should be same like Inco terms,Payment terms
Go to VL10A
Enter the sales order Numbers and execute
Select the sales order Nos for the group delivery and select "Background" Tab in Tool Menu Bar
If delivery is created coloured line items will get generated
Check the log for delivery docuements
Check and confirm
Senthils

How to delete the subsiquent document for a sales order

Hi,
Please tell me the tcode to delete the subsequent document of a sales order and a sales quotation.I want to reject or delete the sales quotation.
Please tell me the procedure.
Currently i am trying to cancel the billing document for sales order by VF02 and try to cancel through menu bar.
After canceling the document its still giving the message that subsequent document exists.
Please help.
Thanks and Regards

in the document flow : i am finding documents which are given below :
Doc.                                           Date     Overall Processing Stat
Serv. notif. 00015773
Qt For NewConnection 20022016    23.04.08   -   Completed
Order New Connection 22460 23.04.08           -    Open
Z New Connection 90022430 23.04.08      FI doc. not Required
Cancel. Invoice (S1) 90023731 19.07.08    FI doc. not required
And no accounting document created.
Thanks and Regards
Edited by: Birendra Choudhary on Jul 19, 2008 2:08 PM

How to create one GR document for mutiple Purchase orders

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