How to manage the payment approver users?
Hello community,
I would like to understand more on the payment approval process in SAP Business ByDesign. Despite it is quite easy to find the payment approval process in the help center, it is really hard to find how to manage to whom the payment approval request is sent. How can a system administrator can decide which users have the faculty to approve payments? How to change/update the list of approver users?
Of course I have the rights to manage all users by assigning them business roles and access rights. I have access to all workcenters.
Thank you in advance for your help.
Luca
Hi Luca,
You can define threshold amounts for payment approvals depending on company, payment method, and user. No task will be created if the amount of the outgoing payment is below the specified threshold.
You can define this threshold for both incoming and outgoing payments on the Fine-Tune task Business Task Management for Payment and Liquidity Management
After maintaining a threshold amount to trigger the approval process, you can define who is the approver via Application and User Management work center, Employee Work Distribution view. In the Finance and Administration group, define the approvers within Approver for Liquidity Management.
The approval task is then sent to all approvers that you've maintained. If the task is completed for one of them, the payment gets approved. If there is no approver maintained, the task is sent to all authorized managers.
Please, mark my reply as answered or helpful if this answers your question.
Additionally, I'd also suggest you to post financial related questions on the Financial Management forum (http://scn.sap.com/community/bydesignbc/fm), which would have a greater visibility from our financial experts team.
Thanks a lot.
Best Regards,
Alexandre.
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