How to send external mails to the user

Dears,
How to send external mails to the user who creates the sales document (Quotation)
Can you please suggest what modification required in the FM
Thanks,
pinky

You can have a partner function like 'Created by' and use an exit to populate the User ID to this partner function(dont have the system right now but i think this can be done with standard partner detr. procedure also)
Then, create an Output type for that Partner function with transmission medium as 'External Send'. You can use the standard SAP program to trigger the email. To send the actual email after the output is trigerred, the link connection has to be set up be BASIS but if you want to check, then goto SOST and see if the email got trigerred or not.

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    Hi Experts,
    I have a requirement where user needs to get the automatic mail which has the updated information sheet as the attachement.
    Kindly give me a clue on this.
    if any body has model program for this...kidnly send it to [email protected]
    Thanks in Advance,
    Aiswarya

    HI
    good
    go throug this link
    http://help.sap.com/saphelp_nw04s/helpdata/en/38/71f865c2c9a94ab1dce95792187c16/content.htm
    /people/thomas.jung3/blog/2004/09/08/sending-e-mail-from-abap--version-610-and-higher--bcs-interface
    go through this report=>
    : Report  ZSAPTALK                                                   :
    : Author  SAPdev.co.uk                                               :
    : Description :                                                      :
    : Send mail message to SAP mail inbox.                               :
    :                     Please visit www.sapdev.co.uk for further info :
    REPORT ZSAPMAIL NO STANDARD PAGE HEADING.
    TABLES: DRAD,
            QINF,
            DRAW,
            SOUC,
            SOFD,
            DRAP.
    DATA: P_RETURN_CODE LIKE SY-SUBRC.
    data: d_username LIKE DRAP-PRNAM.
    mail declarations
    DATA : BEGIN OF NEW_OBJECT_ID.         " the newly created email object
            INCLUDE STRUCTURE SOODK.
    DATA : END OF NEW_OBJECT_ID.
    DATA : BEGIN OF FOLDER_ID.             " the folder id of the outbox
            INCLUDE STRUCTURE SOODK.
    DATA : END OF FOLDER_ID.
    DATA : BEGIN OF REC_TAB OCCURS 5.     " the table which will contain the
            INCLUDE STRUCTURE SOOS1.       " information on the destination
    DATA : END OF REC_TAB.
    DATA : BEGIN OF OBJECT_HD_CHANGE.      " the table which contains the
            INCLUDE STRUCTURE SOOD1.       " info for the object we will be
    DATA : END OF OBJECT_HD_CHANGE.        " creating
    DATA : OBJECT_TYPE LIKE SOOD-OBJTP.    " the type of object
    DATA : BEGIN OF OBJHEAD OCCURS 5.      " the header of the object
            INCLUDE STRUCTURE SOLI.
    DATA : END OF OBJHEAD.
    DATA : BEGIN OF OBJCONT OCCURS 0.      " the contents of the object
            INCLUDE STRUCTURE SOLI.        " i.e. the text etc
    DATA : END OF OBJCONT.
    DATA : BEGIN OF OBJPARA OCCURS 5.      " formatting options
            INCLUDE STRUCTURE SELC.
    DATA : END OF OBJPARA.
    DATA : BEGIN OF OBJPARB OCCURS 5.      " formatting options
            INCLUDE STRUCTURE SOOP1.
    DATA : END OF OBJPARB.
    DATA : BEGIN OF T_MAIL_TEXT OCCURS 0,  "Message table for messages to
            STRING(255),                   "user via mailbox
           END OF T_MAIL_TEXT.
    Parameter: p_uname like sy-uname.
    **START-OF-SELECTION
    START-OF-SELECTION.
        d_username = p_uname.
        PERFORM POPULATE_EMAIL_TEXT.
        PERFORM SETUP_TRX_AND_RTX_MAILBOXES USING P_RETURN_CODE.
        PERFORM CREATE_AND_SEND_MAIL_OBJECT.
          FORM POPULATE_EMAIL_TEXT                                      *
          Inserts text for email message                                *
    FORM POPULATE_EMAIL_TEXT.
      CLEAR T_MAIL_TEXT-STRING.            "puts a blank line in
      APPEND T_MAIL_TEXT.
      APPEND T_MAIL_TEXT.
    adds failed list  on to end of success list.
      T_MAIL_TEXT-STRING = 'Test email message line 1'.
      APPEND T_MAIL_TEXT.
      T_MAIL_TEXT-STRING = 'Test email message line 1'.
      APPEND T_MAIL_TEXT.
      CLEAR T_MAIL_TEXT-STRING.            "puts a blank line in
      APPEND T_MAIL_TEXT.
      T_MAIL_TEXT-STRING = 'Header1    Header2    Header3'.
      APPEND T_MAIL_TEXT.
      T_MAIL_TEXT-STRING = '----
      APPEND T_MAIL_TEXT.
    ENDFORM.
    *&      Form  SETUP_TRX_&_RTX_MAILBOXES
      Ensure that the mailboxes of the sender (INTMGR) are set up OK
    FORM SETUP_TRX_AND_RTX_MAILBOXES USING P_RETURN_CODE.
    get the user no of the sender in order to add the mail to the
    user name's outbox for future reference
      SELECT SINGLE * FROM SOUC
               WHERE SAPNAM = SY-UNAME.    "SAP name of a SAPoffice user
      IF SY-SUBRC NE 0.
        "Error finding the SAPoffice user info for the user
        MESSAGE E064(ZR53) WITH SY-UNAME.
        P_RETURN_CODE = 1.
        EXIT.
      ENDIF.
    *Get the outbox No for the sender from the user No where the folder
                                           " type is an outbox
      SELECT * FROM SOFD WHERE OWNTP = SOUC-USRTP   "Owner type from ID
                           AND OWNYR = SOUC-USRYR   "Owner year from the ID
                           AND OWNNO = SOUC-USRNO   "Owner number from the I
                           AND FOLRG = 'O'."Output box
      ENDSELECT.
      IF SY-SUBRC NE 0.
        " Error getting folder information for the user
        MESSAGE E065(ZR53) WITH SY-UNAME.
        P_RETURN_CODE = 1.
        EXIT.
      ENDIF.
    ENDFORM.                               " SETUP_TRX_&_RTX_MAILBOXES
    *&      Form  CREATE_AND_SEND_MAIL_OBJECT
    FORM CREATE_AND_SEND_MAIL_OBJECT.
      FOLDER_ID-OBJTP = SOFD-FOLTP.        " the folder type ( usually FOL )
      FOLDER_ID-OBJYR = SOFD-FOLYR.        " the folder year ( usually 22 )
      FOLDER_ID-OBJNO = SOFD-FOLNO.        " the folder no.
      OBJECT_TYPE     = 'RAW'.             " the type of object being added
    build up the object information for creating the object
      OBJECT_HD_CHANGE-OBJLA  = SY-LANGU.  " the language of the email
      OBJECT_HD_CHANGE-OBJNAM = 'PS to DM Interface'. " the object name
    mail subject 'Mass Linking of QA, pass/fail'
      MOVE TEXT-002 TO OBJECT_HD_CHANGE-OBJDES.
      OBJECT_HD_CHANGE-DLDAT = SY-DATUM.   " the date of the email
      OBJECT_HD_CHANGE-DLTIM = SY-UZEIT.   " the time of the email
      OBJECT_HD_CHANGE-OBJPRI = '1'.       " the priority ( highest )
      OBJECT_HD_CHANGE-OBJSNS = 'F'.       " the object sensitivity
    F is functional, C - company sensitive
    object_hd_change-skips  = ' '.       " Skip first screen
    object_hd_change-acnam  = 'SM35'.    " Batch imput transaction
    object_hd_change-vmtyp  = 'T'.       " Transaction type
    add the text lines into the contents of the email
      CLEAR OBJCONT.
      REFRESH OBJCONT.
    free objcont.      " added this to delete the mail contents records
      LOOP AT T_MAIL_TEXT.
        OBJCONT-LINE = T_MAIL_TEXT-STRING.
        APPEND OBJCONT.
      ENDLOOP.
      CLEAR OBJCONT.
    build up the table of receivers for the email
      REC_TAB-RCDAT = SY-DATUM.            " the date to send the email
      REC_TAB-RCTIM = SY-UZEIT.            " the time to send the email
    the SAP username of the person who will receive the email
      REC_TAB-RECNAM = D_USERNAME.
    the user type of the person who will send the email ( USR )
      REC_TAB-SNDTP = SOUC-USRTP.
    the user year of the person who will send the email ( 22 )
      REC_TAB-SNDYR = SOUC-USRYR.
    the user number of the person who will send the email
      REC_TAB-SNDNO = SOUC-USRNO.
    the sap username of the person who will send the email
      REC_TAB-SNDNAM = SY-UNAME.
    get the user info for the receiver of the document
      SELECT SINGLE * FROM SOUC WHERE SAPNAM = D_USERNAME.
      IF SY-SUBRC NE 0.
        WRITE : / TEXT-001, D_USERNAME.    "usnam.
        EXIT.
      ENDIF.
    the user number of the person who will receive the email ( USR )
      REC_TAB-RECNO = SOUC-USRNO.
    the user type of the person who will receive the email ( USR )
      REC_TAB-RECTP = SOUC-USRTP.
    the user year of the person who will receive the email ( USR )
      REC_TAB-RECYR = SOUC-USRYR.
    the priority of the email ( highest )
      REC_TAB-SNDPRI = '1'.
    check for delivery on the email
      REC_TAB-DELIVER = 'X'.
    send express so recipient knows there is a problem
      REC_TAB-SNDEX = 'X'.
    check for a return receipt
      REC_TAB-READ = 'X'.
    the sap username of the person receiving the email
      REC_TAB-ADR_NAME = D_USERNAME.       "usnam.
    add this receiver to the internal table
      APPEND REC_TAB.
      CLEAR REC_TAB.
    call the function to create the object in the outbox of the sender
      CALL FUNCTION 'SO_OBJECT_INSERT'
           EXPORTING
                FOLDER_ID                  = FOLDER_ID
                OBJECT_HD_CHANGE           = OBJECT_HD_CHANGE
                OBJECT_TYPE                = OBJECT_TYPE
                OWNER                      = SY-UNAME
           IMPORTING
                OBJECT_ID                  = NEW_OBJECT_ID
           TABLES
                OBJCONT                    = OBJCONT
                OBJHEAD                    = OBJHEAD
                OBJPARA                    = OBJPARA
                OBJPARB                    = OBJPARB
           EXCEPTIONS
                ACTIVE_USER_NOT_EXIST      = 1
                COMMUNICATION_FAILURE      = 2
                COMPONENT_NOT_AVAILABLE    = 3
                DL_NAME_EXIST              = 4
                FOLDER_NOT_EXIST           = 5
                FOLDER_NO_AUTHORIZATION    = 6
                OBJECT_TYPE_NOT_EXIST      = 7
                OPERATION_NO_AUTHORIZATION = 8
                OWNER_NOT_EXIST            = 9
                PARAMETER_ERROR            = 10
                SUBSTITUTE_NOT_ACTIVE      = 11
                SUBSTITUTE_NOT_DEFINED     = 12
                SYSTEM_FAILURE             = 13
                X_ERROR                    = 14
                OTHERS                     = 15.
      IF SY-SUBRC NE 0.
        MESSAGE A063(ZR53) WITH SY-SUBRC.
        EXIT.
      ENDIF.
    call the function to send the already created email to the receivers
      CALL FUNCTION 'SO_OBJECT_SEND'
           EXPORTING
                FOLDER_ID                  = FOLDER_ID
                OBJECT_ID                  = NEW_OBJECT_ID
                OUTBOX_FLAG                = 'X'
                OWNER                      = SY-UNAME
           TABLES
                RECEIVERS                  = REC_TAB
           EXCEPTIONS
                ACTIVE_USER_NOT_EXIST      = 1
                COMMUNICATION_FAILURE      = 2
                COMPONENT_NOT_AVAILABLE    = 3
                FOLDER_NOT_EXIST           = 4
                FOLDER_NO_AUTHORIZATION    = 5
                FORWARDER_NOT_EXIST        = 6
                NOTE_NOT_EXIST             = 7
                OBJECT_NOT_EXIST           = 8
                OBJECT_NOT_SENT            = 9
                OBJECT_NO_AUTHORIZATION    = 10
                OBJECT_TYPE_NOT_EXIST      = 11
                OPERATION_NO_AUTHORIZATION = 12
                OWNER_NOT_EXIST            = 13
                PARAMETER_ERROR            = 14
                SUBSTITUTE_NOT_ACTIVE      = 15
                SUBSTITUTE_NOT_DEFINED     = 16
                SYSTEM_FAILURE             = 17
                TOO_MUCH_RECEIVERS         = 18
                USER_NOT_EXIST             = 19
                X_ERROR                    = 20
                OTHERS                     = 21.
      IF SY-SUBRC EQ 0.
        MESSAGE I035(ZR53) WITH NEW_OBJECT_ID D_USERNAME. "usnam.
      ELSE.
        MESSAGE I036(ZR53) WITH D_USERNAME."      sy-subrc.
      ENDIF.
    ENDFORM.                               " CREATE_AND_SEND_MAIL_OBJECT
    thanks
    mrutyun

  • How to send a mail to the user when a job gets canceled?

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                DOCUMENT_NOT_SENT          = 2
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                PARAMETER_ERROR            = 5
                X_ERROR                    = 6
                ENQUEUE_ERROR              = 7
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    MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
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      ENDIF.
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         Form FORMAT_DATE
    FORM FORMAT_DATE USING IN
                           OUT.
      CALL FUNCTION 'CONVERT_DATE_TO_EXTERNAL'
           EXPORTING
                DATE_INTERNAL            = IN
           IMPORTING
                DATE_EXTERNAL            = OUT
           EXCEPTIONS
                DATE_INTERNAL_IS_INVALID = 1
                OTHERS                   = 2.
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    Regards,
    Sree

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    Edited by: Sivaprakash R on Apr 20, 2009 1:00 PM
    Edited by: Sivaprakash R on Apr 20, 2009 1:00 PM

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