Importing the word document in RoboHelp

Hi,
I am importing a word document into Robohelp 7 HTML. But after the import is completed, the entire word document is converted into a single HTML page. My requirement is that each chapter should be created into seperate HTML file based on the heading level. This will help in creating the book based on the heading level. I was able to do this task successfully with RoboHelp X5 but not with any other higher versions!!!!!

Hi there
The key to this is to ensure the Word document has been styled consistently with headings and other formatting. If it's one of the garden variety where folks just painted across text all willy nilly you will indeed see mixed results.
Pay careful attention to the intermediate dialogs you see when importing the document. The second one should offer a way to split on style.
Cheers... Rick
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Similar Messages

Best way to import the word or PDF file

Hi All,
I am going to start a new project in Robohelp (7.0).
Presently i am working on the evaluation version, but will get the
original copy soon.
All the existing documents are Pagemaker files and i need to
copy them into Robohelp project. I have not been supplied with the
stylesheet, so i will be going with the default htmlhelp css till i
get the new one.
Three ways i can think of copying the content is:
1) Direct copy and paste from Pagemaker file to Robohelp (to
relevent topics)
2) Copy all the content in word file and format it and then
import the word file in Robohelp
3) Pagemaker generates PDF files with the existing content,
so importing PDF files in Robohelp
Please tell me the easiest and the best way to do it, so that
it leads to less problems.
Thanks
Varuna

Hi Krim,
Our dump files normally are never that big so that maybe you could face some other issue here.
If your dump was a full DB schema dump like:
$ exp username/password file=full.dmp parameter-list
then the import should first drop the user in the target system
SQL> drop user username cascade;
this is to drop the existing schema before importing
SQL> Create user according to your reqs
$ imp username/password file=full.dmp full=y commit=y ignore=y
Don't know which env you have to run this, but in our case for instance using an 8 X 1.6GHz Itanium2 Montecito a 14 GB dump takes about a couple of hours to import (with an EMC Clariion disk array). It's also true that Oracle imp (did you use exp or expdp ?) is not able as far as I understand to achieve parallelism like impdp where in case of multiple huge tables the import time could be sped up.
Another thing you may want to check is if you have archive logging on, since the import will log there consuming time.
Cheers,
Mike

Importing Microsoft word documents that already have paragraph styles

Hello. I have been trying to figure out how to do this for months, this was taught to me many months ago but for some odd reason when I tried it myself it didn't work . I have my paragraph styles all set up in my indesign document. I have to import text that another person is giving me. The document that this person is giving me is a Microsoft word document. Someone showed me that you can customize the document in microsoft word, with styles for example: Selecting a part of text and customizing it (making it big and bold for example), then naming that style Heading, and then doing the same for lets say...a subheading. Well after you save the document (the microsoft word document), you are able to import the word document into your indesign file and it's supposed to override the styles from Microsoft Word and customize itself with your own paragraph or character styles that you already have in your indesign document, as long as the name of the styles are the same as the ones you had in microsoft word(which in this case would be heading and subheading). Any help would be greatly appreciated.
Thanks!

Convert Word styles to InDesign styles
Here's the info you need. I found it in the InDesign Help section. I needed it, too. The "Show Import Options" is a little box in the lower left hand corner of the screen that comes up when you choose the file you want to place in InDesign. It's easy to miss.
While importing a Microsoft Word document into InDesign or InCopy, you can map each style used in Word to a corresponding style in InDesign or InCopy. By doing so, you specify which styles format the imported text. A disk icon appears next to each imported Word style until you edit the style in InDesign or InCopy.
Do one of the following:
To add the Word document to existing text in InDesign or InCopy, choose File > Place. Select Show Import Options, and then double-click the Word document.
To open the Word document in a stand-alone InCopy document, start InCopy, choose File > Open, and then double-click the Word file.
Select Preserve Styles and Formatting From Text and Tables.
Select Customized Style Import, and then click Style Mapping.
In the Style Mapping dialog box, select the Word style, and then select an option from the menu under InDesign style. You can choose the following options:
If there is no style name conflict, choose New Paragraph Style, New Character Style, or choose an existing InDesign style.
If there is a style name conflict, choose Redefine InDesign Style to format the imported style text with the Word style. Choose an existing InDesign style to format the imported style text with the InDesign style. Choose Auto Rename to rename the Word style.
Click OK to close the Style Mapping dialog box, and then click OK to import the document.
Marilyn

Headings are getting bookmarked while importing word document to Robohelp 9

HI everyone. Easter wishes in advance.
I have a problem while importing word document to Robohelp.
Version - MS Word 2010
Robohelp 9
While I import word document to Robohelp after mapping styles, my heading styles are getting tagged as bookmarks in RH.
I have customized word template along with customized RH css.
How can I prevent the headings (all the heading level used in a document) getting tagged as bookmark after I import word docs to RH.
If there is no solution is there any solution to remove bookmarks at one go from RH.
Help would be greatly appreciated.
Thanks

The quickest way to resolve this is to create a new project and import a document that causes this problem. Zip up the project and document and send it to me via my site so that I can take a look.
You can strip out any confidential content and it only needs to be a document short enough to show the problem.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Importing Word Documents to RoboHelp 7 HTML

Hi,
We are using RoboHelp 7 HTML for our project requirements.
The approach we adopted is as follows -
1.) Develop content in MS Word 2003 with proper formatting
including the styles defined for tables, fonts, paragraphs, various
levels of headings etc. We will have high number of word documents
which need to be reviewed by the SMEs before putting them in
RoboHelp.
2.) Copy the content to RoboHelp. We are using the File >
Import > Word Document. We find the following issues in the word
documents thus imported -
a.) Formatting errors like the font of the numbered list is
not consistent. The numbers have a different font while the ontent
has a different font.
b.) The content in Tables is also not properly indented. It
touches the borders.
c.) Foreign characters are being introduced wherever
double-quotes are used. Eg: ”r;Other” (it should have
been "Other")
How do we address the above-listed issues? How do we get the
same output in RoboHelp as can be seen in the formatted word
document? Do you suggest any better alternative?
Thanks & Regards,
Anil

1] Yes. Non-RH users develop the content.
2a & 2b] What I have noticed is that the numbers appear
in Times New Roman while the content appears in Arial after
importing. As mentioned, we have lot of documentation (many word
documents). So each word doc I import, a CSS gets generated and
editing them itself is a herculean task. Is there any work around
this so that we can gain time and carry out the import smoothly?
2c] Could not find the patch in your website. One of your
posts says that it is Item 21. But cannot find any downloadable
link.
As suggested I tried reading the article in Printed
Documentation. But really didn't know which one you were referring
to.
Regards,
Anil

Missing spaces between words after importing Word document into RoboHelp HTML version 8

I created a 400+ page document in Word 2007 and imported it into RoboHelp 8 (HTML, not RoboHelp for Word). In many places, the space between a bold word and a non-bold word is no longer there. I would like to avoid having to go through the entire RH document to replace the spaces manually. Did I import incorrectly?

Looks perfect, works terribly...
Things to consider:
Chances are, the different treatments of the space are due to whether the space was included in the bolding of the word in MS Word.
Additionally, since Word files contain much underlying binary code (macros and such), your security settings might or might not be playing well with the Word stuff.
Are you importing the Word file from a network location, or from your local machine? Network traffic might be partially impacting the import, too.
Bottom line? You'll probably need to clear all formatting in the Word file and redo the formatting properly. To test this, cut a couple of pages into a new Word file, clear and redo the formatting in Word, import the Word file into another RH project, and see what results you get.
To clear the formatting:
Select text.
On the Home tab, in the Font group, click Clear Formatting.
Redo the formatting, being careful to not format the spaces.
Good luck,
Leon

Losy images after importing Word document into RoboHelp 7 HTML

We imported a simple Word document into RoboHelp 7 HTML, as a
new project (from scratch).
Everything worked out pretty well (afterall, this was just a
simple Word document), and we expect to have to tweak the styles,
etc. That is understood.
However, the images that were embedded in the Word document
(as opposed to saved to disk, and only linked to the Word document)
do not look very nice in the RoboHelp 7 HTML project topics.
When we browse to the iamge folder, and view the actual image
files, these images do not look too bad. But in the Design View,
the images have display issues (solid color bars on the
sides/top/bottom of the images). When we compile to a Single Source
Layout (except PDF), the images look fine again. When we create
Printed Documentation, even for the best PDF-settings, the images
look terrible -- smudgy, like low resolution quality).
1) Except for storing the images outside of the Word document
before importing, and then manually linking them back into the
imported RoboHelp HTML files, is there a way to maximize the
quality of the imported Word images in RoboHelp HTML?
2) Why doe the images look worse in Printed Documenation
(PDF), even for the highest PDF settings, than for the other Single
Source Layouts?
While I am typing, I realized that we should try to include
the images in Word via a link to the image files on disk. Perhaps
then RoboHelp will not actually modify the image files during
import. I will report back about this one.
Your help will be greatly appreciated!

Looks perfect, works terribly...
Things to consider:
Chances are, the different treatments of the space are due to whether the space was included in the bolding of the word in MS Word.
Additionally, since Word files contain much underlying binary code (macros and such), your security settings might or might not be playing well with the Word stuff.
Are you importing the Word file from a network location, or from your local machine? Network traffic might be partially impacting the import, too.
Bottom line? You'll probably need to clear all formatting in the Word file and redo the formatting properly. To test this, cut a couple of pages into a new Word file, clear and redo the formatting in Word, import the Word file into another RH project, and see what results you get.
To clear the formatting:
Select text.
On the Home tab, in the Font group, click Clear Formatting.
Redo the formatting, being careful to not format the spaces.
Good luck,
Leon

Importing Word documents into Robohelp 8: topic content is in a text box

Hi
I think I am doing standard stuff, but I have never used the import from Word function in RoboHelp before...
I used file > import to import a Word document, paginating on heading1 and heading2. All is fine, except that all the text of every topic is contained within a text box.
Can I stop this happening? (Or fix it easily?)
(I hope it is not relevant, and don't want to go into this unless it is relevant: but the Word document was actually the printed output from another RoboHelp project.)
Thanks and regards,
Peter Braham

What I am thinking is that any Word import needs some cleaning up and the HTML is generally not good, blame Word for that. By importing the topics, you avoid that.
The document is not exactly tagged as "from RH" and other products may well create documents in the same way. Bottom line is the way the document is created in Word seems to mean you get this problem in RH. It would probably be quite easy to find a workaround for that but you are still left with a Word import rather than a better RH import.
These forums will testify to the number of problems Word imports can cause because of Word's code.
See www.grainge.org for RoboHelp and Authoring tips

Importing Multiple Word Documents into RH

I know that RH allows users to import word documents, however
I was wondering if there was a way to import multiple word
documents (ala batch style import) instead of importing each
document one at a time.

Colum has good advice. Also, since you're new to this, there
are a few curiosities that occur that can be puzzling to newcomers.
If you have graphics in your Word docs (screenshots, etc.) a new
folder will automatically be created. So if the name of your Word
doc is MYDOC.DOC, graphics will be placed in a new folder called
MYDOC_Files.
Another "hitchhiker" to the process is the creation of a CSS
file automatically created for each Word doc. After the import you
have the choice to reassign any style sheet you like, regardless of
the CSS originally linked.
Another tip if you're new to importing, go to Peter Grainge's
excellent site.
http://www.grainge.org/
Follow the links: RoboHelp > Importing from Word for some
excellent ideas.

Importing a word-document to RH11 for output as WebHelp (Image-Quality)

Hello guys,
i have a problem with importing word-documents to RH11. It is not a problem with the process itself, but with the settings. After importing the documents to RH11 the image quality is absolutly messed up. The resolution is not even half of the original and its blurry. It seems to be that RH11 only takes a "screenshot" of the picture within the word document instead of importing the original high quality image.
I am generating a manual and therefor im going to export the project as WebHelp Pro. My inconvinient solution is to export the high quality images from the word document manually and replace the messy pictures in the WebHelpPro folders. As you can imagin this is going to take a lot of time and resources while the project is getting bigger.
Hopefully you can help me.
Best regards from Germany and please pardon my English :-)

So you are putting the image into Rh at 100% and then shrinking it there, correct?
How are you shrinking it?
If you are going to Image Properties and resizing there, you will get poorer results.
Go to View > Pods > Tools > ReSize and you will get better results.
Or use SnagIt.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Converting Word Document into Robohelp format

I am new at Robohelp and have been recently assigned a task to convert several Word documents into Robohelp using version 9 of RoboHelp. Can someone please direct me in the right direction (location, URL, tutorials etc.) to find some step-by-step help, it would be most appreciative

Hi Michael.
Rick asked that question because there IS a method of linking a Word file to a Robohelp project and bringing in any changes to them. It was designed exactly for the scenario where a SME or client writes the content and someone else just acts as a kind of content curator. However if you just want to import the Word file, this is fine also but you'll need to understand that once the content is in RoboHelp, the content would need to be changed in Robohelp.
There is a good tutorial on the benefits of both linking and importing over on Peter Grainge's website (see the link below). This is a very useful resource for all things RoboHelp and well worth bookmarking.
http://www.grainge.org/pages/authoring/importing/about_importing_linking.htm

Import of Word Document is not working

Hello, I wanted to import a word document but it is not
working. Draging droping is not working (just puts me link) and
through the menu (File > Import > Word Document ... ) is not
working.
Does somebody knows why.
Here is an image:
Image
Dreamweaver Menu

Good catch! Thanks, Alan.
Murray --- ICQ 71997575
Adobe Community Expert
(If you *MUST* email me, don't LAUGH when you do so!)
==================
http://www.projectseven.com/go
- DW FAQs, Tutorials & Resources
http://www.dwfaq.com - DW FAQs,
Tutorials & Resources
==================
"Alan" <[email protected]> wrote in
message
news:C5B334E2.31EDC9%[email protected]..
> your first screenshot-
>
>
http://www.janik.cc/b/dreamweaver-word-im.jpg
>
> shows an icon in the bottom bar for OpenOffice.
>
> Does that machine have Word installed?
> Dreamweaver doesn't import the .doc file directly, it
uses part of Word to
> do it. If Word is not installed, the Word import into
dreamweaver will not
> work.
>
> --
> Alan
> Adobe Community Expert, dreamweaver
>
>
http://www.adobe.com/communities/experts/
>
>
>

Importing multipage Word document w/hyperlinks into InDesign

I am new to InDesign and I am trying to import a 11 page Word document with hyperlinks into InDesign. For the life of me, I can not figure this out. I try to "put" the file into InDesign but it just imports as a tiny box. Two questions:
1. Does anyone know how to import a Word document where everything is left intact - formatting, line spacing and hyperlinks?
2. Can anyone recommend a good resource for beginners? Trying to learn the software is very challenging.
Thanks in advance for our help!

Matt: The 11 pages of information from Word still have to be laid out to 11 pages (or whatever) in InDesign. The little box you're talking about is a text box you either created before the Place command (with the text cursor waiting inside it) or created when you clicked the "loaded" cursor after the Place command.
You need to resize the box and link it to other boxes for the text to flow from one box to another. This can be a fairly automated procedure once you understand how to work in InDesign; it would require that you have your document designed with, say, a Master Page design, and then different choices of click, shift-click, cmd-click do different things: fill a single text box, fill "threaded" (connected) text boxes on pages you've created, or automatically create new pages as necessary to accommodate all the info you've brought in with the Place command.
s.

How to remove tab stops at one shot after importing a word document

HI everyone,
This is my first post in Framemaker Community as I am moving from RH to FM.
I have an issue with respect to importing word documents to Framemaker.
After I have import a word to doc to FM multiple tab stops are created.
Now, although I remove the tab stops manually once, If I place my mouse in the next line , the tab stops are seen again.
Is there any shortcut wherein I can remove tab stops at one go after I import a word document in Framemaker.
Thanks in advance.
Regards,
Parag

Edit > Find / Change
Find: Text: [ \x08 ]
Change To Text: [ \x20 ]
<*> Document
[ Change All ]
This would change all tabs to ordinary spaces. You can actually just type a tab and space character, but I used the hex notation so you see what you're doing. The space could be any other character(s) you desire, or no characters at all (make sure the To Text: field is empty).
Hex codes?
Found here on one of my installs:
C:\Program Files (x86)\Adobe\FrameMaker9\Documents\Character_Sets.pdf

How do I retain Microsoft Word hyperlinks (internal to the Word document) in pdf export?

How do I retain Microsoft Word hyperlinks (internal to the Word document) in pdf export? I lose them in process. Using Word 2011 (14.4.3) and Mavericks. Have tried importing to Pages 5.2 and exporting, but that does not work either.

If you don't get an answer here, search/ask in the forums devoted entirely to MS stuff by its maker. These forums are for the Apple app Pages.
http://answers.microsoft.com/en-us/mac/forum/macword

Importing the word document in RoboHelp

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