Information Broadcasting - how to organize

We have a requirement for information broadcasting for several reports from several countries. In this context we have to make the decision if we:
a) schedule the reports/precalculation centrally by the BW Team or
b) allow each end-user to schedule the precalculation
As a) has the disadvantage, that for the BW team the scheduling of several reports could result in a lot of maintenance effort, we are thinking about to decentralize this activity and allow the end users to schedule the precalculation. But here we see the risk, that b) is somehow uncontrolled and could lead to performance issues if users from the whole world schedule the precalculation at the same time. A second point is the knowledge exchange.
Can you tell us how you organized / customized information broadcasting in your company. How does the best practice look like. Thank you for your feedback!

In our company, a general BW account is created with relevant roles for each business, so key users from each business unit can create IBs using these general accounts.
However, only we,  business analysts from group IT can schedule the IB which can maintain the control of IB.

Similar Messages

  • Information Broadcast - how to get options for process chains?

    I try to find out why I do not get the options to trigger the information broadcast through the process chain.
    Every time I try to schedule an information broadcast, I only see the option to schedule the broadcast by time only.
    I tried by creating/activating a process chain and many more ways - with no success in seeing the desired options.
    Who could help and tell how I get the option "Scheduling Set" / "Execution with Data Change in the InfoProvider"? Do I need some add. piece of software?

    hi ,
    Check these links regarding information broadcast through the process chain.
    1. []
    2. /thread/450654 [original link is broken]
    3. broadcasting through process chains
    Regards ,

  • How can I set information broadcasting (send Workbook with E-mail) in serv.

    FYI: I set a broadcasting schedule to send workbook with e-mail. The pre-calculated server was set already.
    How can I set information broadcasting (send Workbook via E-mail) when I cannot access enterprise portal ?

    Check this thread:
    Work book broadcasting

  • How to enable information broadcaster in portal

    In DEV portal system, I can access information broadcaster content. But in QA, though the same content are there ( ivew, page, role) under "content provided by SAP", I was not able to run it. Can anyone advise what is missing here? I have super admin privilege on portal and admin role in BI system.

    Hi Ehud,
    I am getting below error, a common error which I get a lot when it couldn't find the web page during browering:
    Internet Explorer cannot display the webpage
       Most likely causes:
    You are not connected to the Internet.
    The website is encountering problems.
    There might be a typing error in the address.
       What you can try:
         Diagnose Connection Problems 
         More information
    Just so you know, our portal and bi server are hosted at our hardward outsource vendor site. How can I check if there is any domain barrier between portal and BI portal?

  • How to Remove Information Broadcasting

    Hi All,
          How to Remove Information Broadcasting tab in BW Report, if any one knows please reply immediately....
    really i appreciate that person work....
    Jagadish Babu Kanikanti.

    It is commented in the code pointing out the fourth tab. Delete this segment...
    <!-- Fourth Tab: Display Broadcasting -->
    <td align="middle" nowrap class="SAPBEXTbsTab" id="GR4Area">
    <A  title="<SAP_BW_TEXT program='SAPLRRSV' key='704'>" href="<SAP_BW_URL ITEM='GR' MULTI='X' HIDDEN='X'  CMD_1='ITEM=GR4&MULTI=X&HIDDEN=' >&amp;dummy=#TabStripContent" ><SAP_BW_TEXT program="SAPLRRSV" key="704"></A>
    <a name="TabStripContent" tabIndex="0"><IMG title="<SAP_BW_TEXT program='SAPLRRSV' key='740'>" alt="<SAP_BW_TEXT program='SAPLRRSV' key='740'>" src="/sap/bw/Mime/BEx/Icons/pixel.gif" border=0 ></a>

  • How to intergrate Outlook addressbook with information broadcasting

    Hi All,
    I have been able to send mail to my outlook thro information broadcasting. I would like to integrate outlook address book in broadcasting. ie. when a user is trying to send mail, he would like to get all mail address from his outlook in portal.
    How can we do this? Any help would be appreciated.
    - Parin Gandhi.

    With the distribution type Precalculated Value Set it is possible to fill variables of the type precalculated value sets with values for characteristic values in the background. The precalculated value sets are then available as variable values in BEx queries.
    The precalculated value set displays the value of a variable of type Precalculated Value Set from the selected characteristic.
    As a result of background processing, you can use the precalculated value set in a characteristic variable. You create a characteristic value variable in the Query Designer using the variable editor. Under Details you determine that the variable represents a precalculated value set. The value of this variable is the technical name of the value set specified in the broadcast setting. You enter the technical name in the Default Values tab page. The variable can be input ready and you can select different value sets in the variable screen at query runtime.
    Hope it helps...

  • Broadcast Email (Bursting) - Information Brodcasting :: How it can be used?

    Hi Friends,
    Can you please tell me the steps for Broadcast E-mail (Bursting)?
    Whenever you select this option in the BEx Broadcaster Wizard in New Setting, we can see a Recipent Determination. Under this we can find many options such as Characteristic Determination, Filter etc.
    I don't understand the functionality here. On which case and what time these settings are determined? Could you please guide me with the step by step functinality of Email bursting of Information Broadcasting?
    Thanks a lot in advance.
    Best Regards,

    here I am sending the link again try this,
    <a href=",1,SAP BW 3.5 Information Broadcasting: Overview">Broadcasting overview</a>.
    I am working on BW 3.5, so i need a seperate license for Broadcasting.So this is delayed.But I would like to discuss anything related to Information broadcasting and alert monitoring.

  • How to change the owner of an Information Broadcasting setting?

    I have created and scheduled some reports to be distributed via the Information Broadcasting functionality. I would like know if it is possible to change the "owner" of the setting in order to cater for the following scenario.
    User A has created and setup a few Information Broadcasting settings. I would like to change the ownership of the setting so that User B has access to make changes. At the moment, users only have rights change their own settings.
    Appreciate any help...

    Found a workaround although not ideal. I can temporarily assign the user the required rights to view all setting. User can then copy the settings (using save as option) and once done I can remove the rights.
    However, the report format would have been customised and saved (using save view option) prior to setting up the information broadcast. When transfering ownership I also need to transfer the ability for the user to edit the saved format without starting from scratch. Any table or transaction I could use to do this? So at the moment I have a solution to enable the new user to change the distribution list and schedule, but not the report format which is required.

  • How to stop the information broadcasting mail if the output of the query is

    Hi everyone, We have a requirement to not to send the information broadcasting mail in case if the query output is blank (ie no applicable data). However as per the schedule the mail should go in case if there is applicable data. In other words, users are not interested in opening the broadcasted mail to see if there is any applicable data or not. Inputs will be certainly rewarded

    Create an exception or condition for this report then use the "broadcast according to exceptions" option.

  • How can we use the Information Broadcasting?

    Can any one tell me about Information Broadcasting and its uses in BI 7

    Information broadcasting
    Note 760775 - Settings for Information Broadcasting
    Functions of Bex broadcaster
    Information broadcasting process chain-
    Information Broadcasting Through Process Chains
    Hope it Helps

  • How to Hide reception list in BW information broadcasting

    Hi All,
    We are sending our BW reports from mail using Information broadcasting functionality and it is working properly.
    Now we are having a requirement to hide the reception list ( All member who receives mail).
    i.e when we send a mail it should not show who have been marked in the mail.
    Please suggest.
    Macwan James

    We can just create a Generic Mail Id with all Distribution List( required mail Ids) and can put this single Mail id in the Information Broadcasting. there are 2 advantages in this, First as you require, we cant see the other mail ids, and if there is any change in the distribution list, we need not to change the list in information broadcasting now and then, so less work. we can only change the Distribution list, which can be maintained by any manger.
    Hope it has given some insight.....

  • How to use information broadcasting bursting option?

    Hi all,
    I am unable to find the option for the information broadcasting bursting option? can anyone pls advise me on this!!
    I have the precalculation server but still i cant find the bursting option ? were can i see it?

    Hi Pooja,
    Are your precal server setting are ok? Check the settings for the pre calcualtion server once.
    Check the below links

  • Information Broadcasting: Monthly Reporting with variable dates

    Dear all,
    we have created a lot of reports with RD and have pubished the reports in the portal. Our reports have a lot of selection screens. Now we would like to use information broadcasting. We have already created information broadcasting settings. We have maintained fix variants for our reporting
    For example:
    Variant x1
    Organization: C110
    Scenario:       Actual
    Date:             is filled by the user Exit
    Now we tried to shedule the report. We are using Variant x1 to find the correct selection. The problem is, that we have already saved a fix date in the variant (for example 01.01.2008), because the field is obligatory.
    The User-Exit for the variables works with step 1, but the problem ist, that the variant x1 is overwriting our User-Exit value.
    How can I avoid, that the Variant is not overwriting the User-Exit. Of course for reporting without variant, the manual entry has priority before the user exit.
    Thanks for a soon feedback.

    in order to update months, firstly create variants for the reports. Then implement the below program modifying the users inputs. For current month or last month you have to hard something like sy-datum(6), an you have to hard code the field name for the month variable that you use in query.
    Below program is for BI 7.0, you can also check the document. It also contains a method for bw 3.5 variants.
    You can schedule this program in a process chain or make variations of this as needed.
    [How To… Troubleshoot Information Broadcasting (BEx Workbooks)|]
    *& Program to mass update BEx Variants within SAP NetWeaver 2004s *
    parameter variable like RSRVARIANT-VARI.
    parameter vname like RSRVARIANT-VNAM.
    parameter sign_01 like RSRVARIANT-SIGN.
    parameter opt_01 like RSRVARIANT-OPT.
    parameter low_01 like RSRVARIANT-LOW.
    parameter high_01 like RSRVARIANT-HIGH.
    tables: RSRVARIANT.
    select * from RSRVARIANT.
    if rsrvariant-VARI = variable AND rsrvariant-vnam = vname.
    rsrvariant-SIGN = sign_01.
    rsrvariant-OPT = opt_01.
    rsrvariant-LOW = low_01.
    rsrvariant-HIGH = high_01.
    elseif rsrvariant-vnam = vname.
    rsrvariant-SIGN = sign_01.
    rsrvariant-OPT = opt_01.
    rsrvariant-LOW = low_01.
    rsrvariant-HIGH = high_01.
    update rsrvariant.
    if sy-subrc 0. insert rsrvariant. endif.
    RSRVARIANT-VNAM must be your month variable.
    RSRVARIANT-LOW and HIGH must be your automatic month like sy-datum(6)

  • Information broadcasting in BI7.0

    Dear friends,
    Could you pls help me with the procedure to configure the information broadcasting in BI7.0.
    Pls help us with the below information
    1.prerequiste for information broadcasting
    2.How to configure bex broadcaster?(is there any step by step procedure doc?)
    3.As per our understanding we can access bex broadcaster in web environment only(in browser).Is there any other way to access bex broadcaster to email the reports to the users?.
    4.Is precalculation server is mandatory to execute and email the reports?
    Thanks in advance for your time and help.

    Overview: Integration into the Portal
    A number of settings need to be made in the BI system for the integration of SAP NetWeaver BI and SAP NetWeaver Portal. Some settings depend on one another, which is why we recommend that you follow the given sequence when you maintain settings in the BI system and in the portal. The report Maintain Settings for Integration into the Portal (report RSPOR_SETUP) supports BI system and portal administrators in setting up a secure connection in both directions, step by step. First the report asks you to make the required entries and then automatically determines additional specifications that you either have to enter manually, or that are entered automatically when the steps are performed.
    Template Installer
    As an alternative to report Maintain Settings for Integration into the Portal (report RSPOR_SETUP), you can use the template installer. The portal-based template installer enables the automatic configuration of the settings required in the portal and in the BI system. For more information, see Template-Based Configuration.
    Before you start to maintain settings, you enter general information. This information is used, in part, by various steps. If you determine this mandatory information at the start, you can perform the steps in a simple, logical sequence.
    The report summarizes these specifications in the selection screen. The specifications are saved for the current session so that the transactions for the individual steps can be called separately from the SAP Reference IMG.
    BI administrators require authorization for transactions SM59, SMGW, RZ10, STRUSTSSO2, SM30 (table RSPOR_T_PORTAL) and, in some circumstances, STMS.
    Portal administrators need to have the portal roles super_admin_role and assigned to them. They also need to have access to the portal file system.
    It is recommended that, from an organizational point of view, BI and portal administrators work together closely.
    Connections Between SAP NetWeaver BI and SAP NetWeaver Portal
    This report supports you in establishing connections between BI and the portal. The portal communicates with BI using the Web protocol http or https. Communication is establised based on the system object in the portal.
    BI uses an RFC connection to communicate with the portal. The portal is the RFC server and BI is the RFC client. The report is used to create an RFC destination.
    Single Sign-On Between SAP NetWeaver BI and SAP NetWeaver Portal
    Single Sign-On saves you having to log on to BI and the portal separately. Single Sign-On uses SAP Logon Tickets. SAP Logon Tickets are created in the source system and contain the system ID, user, validity, and a digital signature. The digital signature is created by using the private key of the certificate. In the target system, the signature is verified by using certificates with public keys. The target system must trust SAP Logon Tickets from the source system; this requires the source system to be entered in the access control list (ACL).
    For single sign-on to work correctly, the URL must be fully specified with the host name and domain. For this reason, you must also specify the portal URL prefix and domain in step 3. When you call BI iViews within the portal, the hostname from SAP NetWeaver AS determined in step 7 is used if this is a Web template from BEx Web Runtime 3.x For this reason, you must also specify the domain there. See the documentation for different domains under SAP Library -> SAP NetWeaver -> Security -> User Authentication and Single Sign-On -> Authentication on the Portal ->Single Sign-On -> Single Sign-On with SAPLogon Tickets -> SAP Logon Tickets for Multiple Domains.
    Standard settings
    The individual selection screen values are now described. For a more detailed description of these values, see the documentation on the individual steps.
    Creating RFC Destinations in the J2EE Engine
    Program ID: The program ID is the name of the registered server program (see step Creating RFC Destinations for the Portal).
    Portal Directory: The Portal Directory is used to start the SAP J2EE Engine Administrator tool. The file ./admin/go.bat has to be in the directory. The SAP J2EE Engine Administrator can also be installed locally on the administrator's PC for remote access to the portal server.
    BI User and BI Password: The BI user and the BI password are used by the J2EE Engine to request signatures from the RFC function modules in the BW system. Users can be compared using ALEREMOTE.
    Creating RFC Destinations for the portal
    User-Defined RFC Destination, Program ID as RFC Destination and RFC Destination : This report allows you to choose any name for the RFC destination. Otherwise the program ID is used (see above). If you choose a user-defined name, enter the name under RFC destination.
    RFC Description: The RFC description is the text that is displayed in the BEx Web Application Designer and BEx Query Designer applications as the description of the connected portal.
    Maintaining Portal Server Settings for the Portal
    Default: To select a portal as the default portal, select the Default indicator. A warning will be produced if another portal is already marked as the default portal.
    Portal URL Prefix: The Portal URL prefix is required for input help in the BEx Broadcaster. The report uses the portal URL prefix to list particular iViews for maintaining or testing the settings. The portal roles super_admin_role and are required for calling these iViews.
    Prefix of RM for BI Metadata: The RM prefix for BI metadata is required in the step Setting up Repository Managers for BI in the Portal and also has to be maintained in the portal server settings. The prefix determines the path in Knowledge Management under which BI metadata is accessed by the Repository Manager.
    Exporting the BI Certificate into SAP BI
    Export Path and Export File Name: The BI certificate is saved under the specified path and file name and can then be imported into the portal.
    Creating BI Systems in the Portal
    Path in Portal Content and Name in Portal Content: The BI system in the portal is created under the specified path and name in the Portal Content Studio.
    Template for Defining BI Systems in the Portal: As a template, you can choose either System with Load Balancing orSystem with Application Server when creating a BI system in the portal. The necessary information is determined and displayed depending on the template you select.
    BI Properties: The following properties are specific to a BI system. If the identifier BI Directory Provider is activated, the BI system is displayed in open dialog when selecting queries or InfoProviders. The properties BI Documents for InfoProviders, Master Data, and Metadata contain the path to the respective CM Repository Manager for storing BI documents in Knowledge Management. These properties are used when the documents are migrated to Knowledge Management.
    The property BI Master System means that the BI system is the central persistent store in the portal. The BI master system is used to read and execute Web templates. The running BI Web Runtime requires exactly one BI master system within a portal.
    System Alias: Every system in the portal requires a system alias. You can enter any value. SAP recommends that you use the logical system name as the alias.
    Creating System Alias SAP_BW: For the portal role Business Explorer, a BI system is required in the portal with the system alias SAP_BW. Note that there can only be one system with the alias SAP_BW.
    Configuring User Management in the Portal
    Logon Ticket Client: The logon ticket client can be any value between 000 and 999. The client is necessary if several portals with identical portal SIDs are connected. This is not normally the case and the default value can usually be transferred. You have to enter the client when you import the portal certificate into the BI system.
    Exporting the Portal Certificate into the Portal
    Portal SID: The portal SID is required so that naming conventions are observed. It has to be entered when you import to the BI system.
    Import Path and Import File Name: The portal certificate should be saved under the specified path and file name and can then be imported into the BI system.
    Maintaining User Mapping in the Portal
    User-Mapping User and User-Mapping Password: The user-mapping user and password are used to check user assignment. This information is not absolutely necessary but does ensure that all settings have been made for a secure connection from the BI system to the portal.
    1. Determine the mandatory information described above.
    2. Execute the activity (= report Maintaining Settings for Integration into SAP Enterprise Portal ).
    3. Enter the mandatory information on the selection screen.
    4. Choose Execute.
    5. Choose Previous Step or Next Step to switch between the individual steps.
    6. To execute the step, choose Execute Step. The system either starts the necessary application so that you can enter information manually, or executes the step automatically.  For each step the report supports the start-up of the appropriate application for executing the step manually.
    Sequence of Steps
    SAP recommends that you perform the necessary steps in the following order:
    7. Create RFC Destination in J2EE Engine
    8. Create RFC Destination for the Portal
    9. Maintain Portal Server Settings for the Portal
    10. Maintain Single Sign-On in the BI System
    11. Export BW Certificate to the BI System
    12. Import BW Certificate to the Portal
    13. Create BW System in the Portal
    14. Configure User Management in the Portal
    15. Export Portal Certificate to the Portal
    16. Import Portal Certificate to the BI System
    17. Set Up Repository Manager for BW in the Portal
    18. Maintain User Mapping in the Portal
    19. Import SAP Basis Plug-In to the BI System
    The documentation for the individual steps describes the manual process. The report Maintaining Settings for Integration into the SAP Enterprise Portal (report RSPOR_SETUP) executes some of these steps automatically..

  • Help on Information Broadcasting

    I am using the information broadcasting functionality through the BEx Browser
    In the tab for information broadcasting under setting , I have the options for entering email addresses
    I realize that I am able to send an email to anyone within the organization by just mentioning the email address
    If I dont want to diable /restrict entering email addresses how do I go about doing it

    Hi Ramesh,
    I hope the following documents ll be useful to u.
    <u>Information Broadcasting</u>
    <u>for BEx-reporting</u>,290042,sid21_gci1121728,00.html?bucket=REF
    Hope it helps...let me know

Maybe you are looking for

  • Re: Error occurred while transporting a request from dev to quality in BW

    Hi BW Guru's, I have done minor enhancement on one Master Data Data Source.  The transports went fine in R/3 side.  But in BW system it is giving an error message There is no DataSource with these attributes       Errors occurred during post-handling

  • Download Oracle 10g express edition for window

    I want to download Oracle 10g Express Edition, but it seems that this version is replaced by 11g Express version. Is there any place which I can download 10g Express Edition? Thank.

  • Cluster 3.0 fails to boot

    This is a two node cluster consisting of: 2x E250 w 512 Mb RAM both connected to D1000 with 12x 18 Gb IBM HDDs After I got over the initial configuration problem (see "Sun Cluster 3.0 update 1 on Solaris 8 - panics!" in a previous topic), I've run in

  • Windows on macbook air

    Hi! I am going for the lates gen macbook air 13 with i7 and 8 gb of RAM as my first mac. But there is som software (note havy software) that i need windows for. How should i install windows? using bootcamp or parallels?? Is the macbook air powerful e

  • Disable ability to IM a distribution list

    Good afternoon, Our users have figured out how to IM an entire distribution list in Lync. I have been researching and can't seem to find an answer. Is there a way to disable this?