Inter-company with 'Free Item in Purchase Order'

Dear Expert,
In case inter-company, how to create billing document wiht including u2018free item purchase orderu2019. ?
My case is
1) Company A issue purchase order (both normal and free item)
2) Company B issue the delivery order by referring to PO (both normal and free item)
3) However, when company B issue the billing document, only normal goods is copy to billing document. Free item are completed status after good issues is completed and they do not come in inter-company billing.
Thank for any sharing

Both delivery type and item type are the same as normal items.
The messages from system.
8500000020 000000 The document is not relevant for billing
echnical data
   Tech. data details
    Client                                 800
    Group Number
    Sales Document Number                  8500000020
    Item Number of the SD Document         000000
    Schedule Line Number                   0016
    Counter in Control Tables              00
    Message Identification                 VF
    System Message Number                  016
    Output Type                            I
    Message Variable 01
    Message Variable 02
    Message Variable 03
    Message Variable 04
    Group Type                             F

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Error: Automatic tick in free Item in purchase order on line for specific vendor

Hello All,
Sales order is created then running mrp through MD01,requisitions are created.while creating purchase order for a particular vendor it is automatically ticking on free item indicator and giving error as material is not maintained in the plant (XXX) Free trade. while PR is not created for plant(XXX).
i have checked they are not doing any transaction in plant (xxx).
Please do needful in above issue.

Hi all ;
Can you share screen-shoots for your sales document ?
1-What is your sales document type ? Go to VOV8 find it and share.
2-What is your item category for this sales order? Go to VOV7 find it and share us.
3-What is your schedule line ? Go to VOV6 find it and share us.
Regards.
M.Ozgur Unal

Free Items in Purchase Orders

Hi,
We have a scenario where in certain line items in a Purchase Order, first a net value was entered and then they were made free items by checking the free item indicator.
The purchase order was then saved.
However the value that was reduced when the items became free items wasn't getting updated in the Net value that appeared in the Header Level conditions. This resulted in the Net value of the Purchase order appearing higher than it was.
When we went to ME22N and unchecked the free item indicator for all the free items and re-checked them, the value was updated correctly.
Any idea why the value was not updated correctly the first time?
Thanks,
Nandita

Please check if you can replicate this behaviour. If this does not happen, then it is a one-off case and better to leave it at that. If you are able to replicate this consistently, the likely reason is that the values are transferred to the header conditions before you make the item free. The conditions are not refreshed while saving the PO (which should actually be done). In such a case, your best bet is to ask SAP to look into this.
Lakshman

Free Item in Purchase Order Item

Hello All,
I would like to ask where in table level can I identify Purchase Orders which have "Free Item". Because on the screen field i saw from the technical definition that the "Free Item" is of field MEPO1211-UMSON, but when I go to EKPO I cannot find the corresponding field.
I have this idea but I don't know if it is right or not, in case I uncheck the "Invoice Receipt" in the Purchase Order Item details, the "Free Item" check box appears. So I am thinking is all Purchase Order Items which have "Invoice Receipt" (EKPO-REPOS) uncheck considered as a "Free Item".
Thanks.

Hi,
When we are talking about Free Items, in SAP terms, it means that we would not have any conditions/Gross/Net Price.
Also, Invoice Receipt will be unchecked because for free items, there would not be any invoice right?
So we can conclude that, once Invoice Receipt is unchecked + Free items is checked, this particular line item will be received as free goods.
Note that if the material is valuated, it will affect your MAP (moving average price).

Free item in Purchase Order

Hi,
How can we find out that an item in PO is free item or not? In which table it is stored? What is the procedure to extract that?
Thanks & Best Regards,
Kumar.

Hi,
Faced same pbm. Thought of sharing the solution.
Free Material will not have invoice. So, the field is nothing but the 'Invoice Receipt' field in EKPO table. (EKPO-REPOS).
If the Invoice receipt field is checked, then the material is not a free material and
If the Invoice receipt field is Unchecked, then the material is free material .
Thanks & Regards,
Vishnu Priya

Alternative items on Purchase Order

Hi Experts:
I have a question regarding the alternative items on Purchase order. If alternative item A2 is setup for item A1 from Vendor XYZ, and if we place a PO with XYZ for item A1 but they ship item A2: can we receive A2 in stock on the initial PO for A1? Dose SAP have these kind of solutions?
Thanks and best regards
Xincheng JIN

Hi,
there is one good solution for this sort of requirement...However, the limitations are there; may be suitable for example, we order for envelopes from vendor. You may order for one type of envelope and vendor may send other type...size may be the same, one envelope with window for address and other type may not have a window....similar such situations can be easily address using the standard SAP's below example: (I implemented this already in 2 projects previously)
http://help.sap.com/saphelp_47x200/helpdata/en/9f/fb79385feddf6ae10000009b38f8cf/frameset.htm
Example: Configurable Materials in Purchasing
You are responsible for procuring office supplies for your company, including envelopes. A printing firm supplies you with envelopes featuring your company logo in various sizes, with or without an address window.
In order not to have to create separate material master records for every possible combination (e.g. C5 with window, C6 without window), you wish to use a configurable material.
You must carry out the following activities for a configurable material:
Create characteristics
Create class
Create material
Create configuration profile
Create Characteristics
You define the criteria you use to differentiate between the variants of a material (in this case, the size of the envelope and the address window) by means of characteristics. You must create a characteristic for each criterion under Logistics ® Central Functions ® Classification System ® Master Data ® Characteristics Management.
Characteristic: Size of envelope
Enter size_of_envelope in the field Characteristic.
Choose Create.
Enter the following data on the tab page Basic Data:
· Description: Size of envelopes
· Data type: Character format
· Number of characters: 20
This indicates how many characters a characteristic value may comprise.
· Select the Single value indicator in the area Value assignment.
If you set the Single value indicator, one value only may be assigned to the characteristic. For example, only one size may be chosen when you specify the dimensions of the envelopes that are to be ordered in a PO.
Enter the following data on the tab page Values:
· Enter possible values for the characteristic:
Characteristic value
Description
DIN C4
229 mm x 324 mm
DIN C5
229 mm x 162 mm
DIN "Langhülle"
218 mm x 114 mm
DIN C6
162 mm x 114 mm
· Select the Additional values indicator.
If this indicator is selected, you may also specify values that you have not yet defined here when assigning values to the characteristic.
Choose the class type 300 (variants) on the tab page Restrictions.
Choose Save.
Characteristic: Address window in envelope
Enter window_in_envelope in the field Characteristic.
Choose Create.
Enter the following data on the tab page Basic Data:
· Description: Address window in envelopes
· Data type: Character format
· Number of characters: 4
· Select the Single value indicator in the area Value assignment.
Enter the following data on the tab page Values:
· Values of characteristic: yes , no
· Do not select the Additional values indicator.
Choose the class type 300 (variants) on the tab page Restrictions.
Choose Save.
Create Class
You group several characteristics to form a class. The class is then assigned to a material.
Choose Logistics ® Central functions ® Classification system ® Master data ® Class management.
Enter the following data on the initial screen:
· Class : Envelope
· Class type: 300 (variants)
Choose Create.
Enter a short description of the class in the Description field on the tab page Basic data: Envelopes with company logo.
On the tab page Characteristics, enter the characteristics you created previously: size_of_envelope, window_in_envelope .
Choose Save.
Create Material
Choose Logistics ® Materials management ® Material master ® Create material ® Create (general) ® Immediately.
Enter the following data:
· Material: Envelope
· Industry sector: Office supplies
· Material type: Configurable material
Choose Enter.
Choose the views Basic Data 1, Basic Data 2, Purchasing, and Accounting 1.
Enter plant 0001.
Enter the following data on the tab page Basic Data 1:
· Short description of the material: Envelopes with company logo
· Base unit of measure: KI (box)
· Material group: Office supplies
On the tab page Basic Data 2, check whether the Material is configurable is selected.
On the tab page Purchasing, select the Subject to batch management indicator.
On the tab page Accounting 1, enter the following data:
· Valuation class:
· Price control: V
· Moving average price: 99.95
Choose Save.
Create Configuration Profile
In the configuration profile, you assign characteristics to the material via a class.
Choose Logistics ® Central functions ® Variant configuration ® Configuration profile ® Create.
Select Material and choose Enter .
Enter envelope in the field Material.
Choose Goto ® Profile overview.
Enter the following data:
· Priority: 01
· Profile name: Envelopes
· Class type: 300 (variants)
Choose Goto ® Class assignment and enter envelope in the Class field.
Choose Save.
Use in Purchasing
You can now create, change and display this configurable material in all purchasing documents.
Display
If a configuration already exists for the material, you can display it in the purchasing document.
Change
If the configuration of the material was adopted from a sales order or from the material master record, you can change it in the purchasing document. This may be necessary if a material with the selected characteristic value cannot be supplied (is not available) and has to be changed to the material in the quotation.
If you change the configuration of a material in the purchasing document:
A new price determination process is carried out
You do not change the original configuration in the sales order or in the material master record as a result
Subsequent changes to the sales order or the material master record do not affect the configuration in the purchasing document
Create
If no configuration yet exists for a configurable material, you can create one in the purchasing document. This may be necessary, for example, if a configurable material is to be ordered without reference to a sales order.
Subcontracting items and the archiving of the characteristic values are not supported.
For more information on configurable materials, refer to the section LO Variant Configuration.

Goods receipt with Zero Quantity from Purchase Order

Dear Expert,
Is this a policy or something in SAP system?
Why I can MIGO with Zero Qty from Purchase order that still open quantity?
Best regards,
Dedy

Dear all,
Thanks a lot for all replies.
Dear Thiru,
First thing, all system message i have set error, M7 061 Document does not contain any items
M7 264 Qty and / or "delivery completed" ind. or final issue ind. are missing.
Scenario :
PO not yet tick delivery completed (open quantity), when we doing MIGO w/ zero qty and set delivery completed indicator to --> 2 Set, a document GR is posted w/ zero quantity.
Also when PO already tick delivery completed, but when MIGO and set delivery completed indicator to --> 3 Do not set, a document GR is posted w/ zero quantity.
Is this a way that SAP provide to tick delivery completed after PO final release w/ status not changeable so we do not need to cancel release or something like a bug/backdoor?
Best regards,
Dedy

"All items from purchase order cannot be invoiced"

Hello, 
 
I'm on a SRM 7.0 SP 5 system (ext-classic scenario). Here i try to create an invoice with reference to a Purchase Order, but none of my Purchase Orders can be used for reference. I get the following warning message 'All items from purchase order cannot be invoiced'. 
 
- Created via POWL (create with reference -> invoice/credit memo) i always get the warning message 'All items from purchase order cannot be invoiced'. And no items are converted / can be used for invoicing. Additionally when i use the search option 'find purchase order' within the create invoice transaction i can not find any purchase order to use, it shows 'There is no search result' while there are plenty purchase orders marked with 'invoice expected'. 
 
I am able to create invoices without reference. 
 
I tried vendors set up only for 'invoice expected' and 'GR', 'invoice expected' / 'GR' / 'GR-based-IV' and 'invoice expected' only none of them works, indicators set on vendor master are correctly used on the created purchase order. Outputting PO doesn't make any difference neither. 

I have not set up the following (do i need to?): 
- Deactivated the 'CRME' transaction type, no Credit Memo transaction type has been configured/is active. 
- I have not defined the 'INV' transaction type as a follow-on document for my ECPO transaction type within the define transaction type transaction. 
- Tollerances 
 
edit -> i've already searched thorougly for SAP notes but no note seems to cover this particular problem. 
 
Help is very much appreciated

Solved! Added SYS attribute for back-end system in organisational scheme.

Not to include item from purchase order to the delivery order

Hi,
i need some guidance on above topic. The user requested to have the functionality not to include the item from purchase order to delivery order when the item having order balance quantity more than the available stock.
In other words, if a PO contains several items, those order balance quantity which is more than the available stock will not be included in the DO.
is the above scenario possible?
please advise.
Thanks.

Hi Yue ,
u can do it , but in this case u have to make use of user exit or BADI.
option 1 .
by using user exit , u can delete/change picking/confirm qty .
option2:
while doing the PGI , do can cross check stock avail with PO qty and raise error messages.
LE_SHP_GOODSMOVEMENT --> see its documentations in se18.
Regards
Peram

Create Return PO using ME21N with reference to Original Purchase Order

Dear Experts,
Does anyone knows how to create Return POs with reference to Original Purchase Order using ME21N. The Purchasing Department will be initiating the Stock Return to Vendor so we don't want to use MB01, 161 Movement Type to create the return PO. Can anyone help.
Thanks.

Hi,
It is not possible to create a Return PO w.r.t. the original PO. Even if you will copy, it will just copy the details from PO but not store the reference of original PO in return PO.
Better instead of creating a new return PO, add a separate line item in the orginal PO by marking it as "Return" and perform all the subsequent transactions. This will provide the better traking and reporting. But this may affect your release strategy (need to be tested).

How to restrict the user to enter the item in purchase order?

I want to restrict user to enter the item in purchase order.
How can i do this?
Please help
Abhishek

Hi,
You may create a transaction variant for ME21N in SHD0 transaction. Make the item field as output only as shown below:
Result:
You may check the doc: Learning SHD0 with Example
Regards,
AKPT

Retrieve Material group item in Purchase Order.

Hi all,
I would need to retrieve the material group from item in Purchase order to compare in Step condition in workflow.
I have a copy of WS14000075. The container from this WF hasn't this field, at least that I know.
How can to retrieve this value from purchase order?
Some idea for it?
Many Thanks,
Regards,
David.

Hi Nishant,
I will obtain the material group, but I need pass to workflow the value for each item and compare it with another values obtained from Z table (this part is implemented).
I would need something similar to BO BUS2121 attribute "MaterialGroup".
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Delete item from Purchase Order

Dear All,
I want to cancel line item from Purchase Order.
But i am unable to do it as i have already made advance payment against PO/Item.
Actually advance payment was against another Item of PO but by mistake selected wrong item while f-47.
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Regards
Swati

Hi,
Your Issue
Lets say, you have created two items in a PO, and made adv payment against item 10 instead of 20.
Now you want to delete the item 10---
Solution
I hope you have not done any GRN to both items (10 & 20) of your PO.
Then make your item 10 as same as your item 20. (Do change the material code, order qty, price etc)
Then delete the item 20.
So with this, you have made your errorised PO item as actual item, and deleting yout actual PO item as errorised item.
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This will resolve your issue.
Thanks,
Srinu

User Exit to add line item in Purchase Order

Hi SAP Gurus,
Can any body tell me which user exit is used to add the line items in Purchase Order. I want to link the Packaging material (material type - VERP) to the header material (Material type - FERT) in PO for order type NB or UB. Because our requirement is what, when we enter the finished material in PO then packaging material linked with that finished material should automatically comes into PO as a line item.
Please help me for the same.
Thanks in Advance.
Regards,
Sujay

Hi,
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BAPI_PO_GETDETAIL1
Bye,
Muralidhara

With reference to contract Purchase Order Analysis report.

Hi,
I need SAP Standard " With reference to contract Purchase Order Analysis report"
Regards,
Priya.

Hi,
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Inter-company with 'Free Item in Purchase Order'

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