Invoice approval functionality in R12

HI
I can apply the Invoice approval functionality on invoice matched with receipt?
Or it’s only applied on invoice not match with Item?
Thanks

When you use the Invoice Approval feature, all invoices require approval, with the following exceptions. Payables sets the Approval status of the following invoices to Not Required:
• expense reports imported through the Payables Expense Report Import Program (because these expense reports have already been through an approval process)
• recurring invoices if the recurring invoice template did not have the Approval Workflow Required option enabled (because recurring invoices are often approved in advance)
• invoices that existed before you enabled the feature
• Invoices that completed the Invoice Approval Workflow process and the Invoice Approval Workflow process determined that according to the rules set up in Oracle Approvals Management that no one needs to approve the invoice.
You can refer to the following Metalink Note for more information on Invoice approval Workflow
AP Invoice Approval Workflow [ID 293152.1]
Hope this helps.
Thanks,
Anil

Similar Messages

  • AP Invoice Approval Status in R12

    I was trying to find invoice approval status in AP (R12) using below.
    select ai.invoice_num,
    AP_INVOICES_PKG.GET_APPROVAL_STATUS('36928',209.28,'N','STANDARD') APPROVAL_STATUS_LOOKUP_CODE
    from ap_invoices_all ai where AI.CREATION_DATE between '1-AUG-2010' and '16-OCT-2011'
    AND AI.INVOICE_NUM='8778107012529398SEP11';
    Result: Approved
    But, when i opened this invoice 8778107012529398SEP11 in Payables manager -->Invoices -->Inquiry -->Invoice Overview
    Under Invoice Status
    ===============
    Approval: Initiated
    Status : Validated
    Accounting: Processed
    Payment:Not Paid
    Not sure why it is showing me Approval: Initiated from the front end & showing Approved when i used above query?
    Could you let me know where i'm going wrong

    Please see if (R12: Status of the Invoice Becomes Blank After Applying a Prepayment [ID 733006.1]) is applicable.
    Thanks,
    Hussein

  • PUBLIC SECTOR FINANCIALS - SECONDARY INVOICE APPROVAL FUNCTIONALITY

    Using Public Sector financials, it is possible to be entered as an entry clerk and approver within the same approval group. This means that a user can enter and approve the same invoice. Is it possible to functionally either a.) Prevent the user from being entered as both a user & approver within the same approval group or b.) Prevent a user form approving their own invoice?

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    In MSS Team -> Start Employee Process service.
    Check the standard delivered below Processes in t-code HRASR_DT
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  • Invoice Approval workflow - forward functionality with AME

    Dear,
    We are on R12.0.6, setting up AME for invoice approval.
    Looking at the Invoice Approval process Approval lookup type I don't see 'forward' or 'approve and forward' lookup codes.
    Does it indicate that 'Forward' and 'Approve and Forward' functionality is not implemented for the Invoice Apporval workflow?
    The AME documentation on the other hand discusses forwardingBehaviors.
    If anybody went through this and can through any comments on the subject of the forward functionality in the invoice approval would be great!
    Thank you
    Anatoliy

    Pl post details of OS, database and EBS versions.
    In 11i, using AME is a requirement. I believe the same applies to R12 also.
    AP Invoice Approval Workflow White Paper (Doc ID 293152.1)
    A Guide to Invoice Approval Workflow - setup and demo (Doc ID 299618.1)
    HTH
    Srini

  • Migration of  Approved Invoices from 11i to R12

    Hi All,
    I am migrating all approved invoices from 11i to R12 using Invoice Interface tables and "Payables Open Interface Import" Concurrent program.But in R12 the Approval status changes and to "Required" and the Accounted status of distribution line changes to Unprocessed. We do not have the set up for approval work flow process, So the invoice should be validated by "Force Validation" by checking the ‘Allow Force Approval’ in payable options. But when I am running the "Invoice Validation" program the theere is no change in the Approval status.
    Please help.
    Thanks in Advance,
    Subhrakant

    I am a newbie to Oracle Apps. I guess Oracle Apps use the "sequence" to generate the Key in the Oracle tables or is there some else mechanism.
    When migrating Oracle Apps from lower version to higher version, is there any concept of setting the sequence numbers in Oracle Apps or we don't need to take care of this ie the migration handles this automatically.The migration/upgrade script/driver should take of seeded objects,
    For your custom objects, you need to verify it yourself.
    Thanks,
    Hussein

  • How to create Invoice Approval in oracle Payable R12 ?

    Hi All..
    Can any one let me know how to create Invoice Approval in oracle payable R12?

    pl.go thru following link.
    http://oracleerpfunctional.blogspot.in/2012/08/ap-invoice-approval-workflow-setup-and.html
    http://oracleerpfunctional.blogspot.in/2012/08/oracle-approvals-management-ame-setup.html
    http://www.scribd.com/doc/101107120/Oracle-Payables
    HTH
    Sanjay

  • Invoice Approval History encounter errors while viewing in r12

    hi all,
    would like to seek your help, a certain approver of AP invoice encountered error in viewing his invoice approval history.
    also, his worklist is not updated, new invoices is no longer reflected on this worklist...
    this the error when he view the invoice approval history:
    app-sqlap-10000: ORA-06502: PL/SQL: nuberic or value error: Bulk Bind: Truncated Bind occured in AP_WORKFLOW_PKG.Get_ALL_Approvers <-APKAWHS with parameters (&Parameters) while performing the following operation: set variables from workflow
    this is the version of ERP r12:
    RDBMS : 11.2.0.3.0
    Oracle Applications : 12.1.3
    hope your favorable response..

    Hi,
    I did not find any notes or bugs that address this specific error. I see that the AP_WORKFLOW_PKG.Get_ALL_Approvers procedure calls the AME_API2.getAllApprovers1.
    I can certainly look at your versions and see if there are any existing code bugs that address this. You would need to provide the versions of those procedures by running the following:
    select text from all_source
    where name = 'AP_WORKFLOW_PKG'
    and line = 2;
    select text from all_source
    where name= 'AME_API2'
    and line = 2;
    It might also help to get an FND Log or wfstatus.sql script output for review, but it might be best to log an SR to get this reviewed in more detail.
    Regards,
    Cheryl

  • Invoice Approval Status Table/Column in AP (R12)

    Hi,
    I need to add Invoice Approval Status column to AP Trial Balance report in (R12).
    Please let me know which table has this information.
    Also, i need to add another field where:
    If Invoice Approval Status <> Approved, then what is the name of the person which we are waiting approval (Last Name, First Name)
    Could you let me know this information.
    Thanks
    Pravin

    Hi Kashif,
    Thanks for your response.
    For the Invoice Approver question:-
    Ques:- if the Invoice is Not-Approved (or) if it needs Re-approval, If Invoice Approval Status <> Approved, then what is the name of the person which we are waiting for approval..
    As you said the ap_wfapproval_history_v table , I'm not sure whether this table has history data (or) can i get Next Approver from this table.
    I tried to do in this scenario :- For one invoice_id which needs Re-approval, when i looked into ap_wfapproval_history_v table with this invoice_id there are 4 Approver names ,against each of these approvers the Response column shows either SENT or APPROVED. So, how will i know by which Approver this Invoice needs
    Re-Approval.
    please could you clarify.
    Thanks
    Pravin
    Edited by: 855902 on Oct 9, 2011 8:28 AM
    Edited by: 855902 on Oct 9, 2011 8:34 AM
    Edited by: 855902 on Oct 9, 2011 8:36 AM

  • Unable to send emails on APPRV - AP Invoice Approval workflow. r12

    Hi,
    This is on r12.1.3. The Invoice approval workflow is not sending notification emails. We have tried all we could but email notifications are simply not going out.
    Steps executed.
    1. Make sure email addresses are valid
    2. Make sure all email preferences are set to receive emails
    3. WF_NOTIFICATION_OUT was cleared and rebuilt two times
    4. Ran WFSTAT.sql for complete diagnostics but shows nothing.
    5. Workflow log file shows nothing suspicious.Despite of all this we are not able to receive emails. We need to send notification emails when an Invoice in AP is in "Initiated Approval" state. The strange thing is that this issue is only with payable invoice approval workflow. All other workflows are receiving emails just fine.
    Please advise.
    D

    Can you find any errors in the Workflow log file?
    How To Troubleshoot Java-based Workflow Notification Mailer [ID 242941.1]
    Troubleshooting Workflow Java Notification Mailer - Technical Reference [ID 1191125.1]
    Workflow Java Mailer & Notifications FAQ [ID 562551.1]
    OWF H Diagnostics, Solutions and Information [ID 332152.1]
    Please see if (Checklist to see where and why Invoice Approval Workflow gets stuck [ID 261409.1]) helps.
    Thanks,
    Hussein

  • AP Invoice Approval R12

    Hi ,
    How to setup AP Invoice Approvals in R12 ? can anyone please provide the steps ?
    Is AME required for this , if yes can anyone please provide the steps ?
    Thanks in advance,
    Thejas

    You need to configure invoice approval workflow using AME. Pl check the below MOS documents for step by step configuration.
    APINV - How Do I Setup AP to Use Invoice Approval Workflow? [ID 315269.1]
    FAQ for Approvals Management (AME) Integration For Oracle Payables [ID 1302542.1]
    Regards,
    Tarun

  • R12 Payable Invoice Approval - Issue - Requesting URGENT help please

    Hello,
    This is on r12.1
    For some reason all invoices entered on Invoice workbench goes into approval mode "Not required" after we check the "initate approval" checkbox on the Action button.
    This is happening irrespective of any supplier, amount we use.
    We have no customizations in AME and APINVAPR workflow.
    The system options approval tab has check box "Use Workflow for Invoice Approva" CHECKED.
    The checkbox "Force Invoice Approval" is UNCHECKED.
    We have run out of options and the problem is still persistent.
    Please advise. How can we have invoices go through approval and not have it "Not Required" all the time.
    Thanks,
    Darsh

    Hi Darsh,
    can you review the AME configuration on the approval limits and the people assigned in the approval groups.
    Also, is this is the first time you are using this feature ? If not, was it working fine before ....?
    Also please check the below reference:
    11i: APXINWKB - Invoice Approval Status Is Incorrectly Changed To Not Required when Approval is Initiated if Approval Group Contains FND Users [ID 331214.1]
    Regards,
    Ivruksha

  • R12 AP Invoice Approval

    We have a requirement to initiate Invoice Approval only for Prepayments. I was able to make the necessary setup in AME to take care of the necessary approval mechanism. However as the 'Use Invoice Approval Workflow' option is chcked int Payables Options, 'Standard' AP Invoices are also requiring approval. Now we do not want any approval for Standard invoices. Is there any way to implement this? There is a Force approval option, but that would require opening each AP invoice one by one and will be vey time consuming. Is there anyway to bypass Invoice approval for Standard Invoices even with 'Use Invoice Approval Workflow' is checked?

    Hello
    Go to PAYABLES>SETUP>INVOICE>APPROVAL WORKFLOW
    Click SETUP icon for Payables Invoice Approval
    Click CONDITION under Setup
    Click CREATE button
    Select SUPPLIER_INVOICE_TYPE_LOOKUP_CODE for Attribute
    Put Prepayment in String Value
    Click Apply
    Now go to Rules
    Click Create Button
    Enter Name - e.g. Require approval for Prepayment
    Click Next
    Click Add Condition
    Select SUPPLIER_INVOICE_TYPE_LOOKUP_CODE in (Prepayment)
    Click Continue, click next
    Add Action Type
    Then Finish!
    Note: You should inactive/delete the existing rules to prevent rule conflicts.
    Let me know if it works. Thanks.
    Jasmine

  • Invoice Approval Workflow Setup in EBS R12

    Is there an easy way to tie the invoice approval process into the approval groups and rules that are already set up for the PO or Requisition Approval Process (Purchasing Approval Hierarchy)?  I'd like to keep the maintenance all in one place rather than recreating all the rules in AME.
    EBS 12.1.3

    Hi,
    Since it is a standard WF one cannot modify it.
    If we modify the standard workflow theres a chance of our changes getting erased when a patch is applied to the instance.
    One can create completey create a custom workflow and make it perform all the tasks performed by seeded workflow.
    Thanks,
    Vinod

  • Error while opening AME Approval Function

    Hi All
    I am trying to open the AME "Approvals" Function in R12 Vision Instance and I am getting the following Error.
    The requested URL /pls/VIS/OracleSSWA.Execute was not found on this server.
    Seeded approval functionality for iRec is working fine.
    I am logging in with a vision instance user only with a seeded responsibility "FED AME Application Administrator".
    I checked the function details but could not make out any thing. Here are the function details
    Function: AME_WEB_APPROVALS
    User Function Name: Approvals Management
    Properties:
    Type: SSWA plsql function that opens a new window (Kiosk Mode)
    Maintenance Support Mode: None
    Context Dependence: Responsibility
    Web HTML
    HTML Call: ame_rules_ui.listRulesForm1
    Web Host:
    Encrypt Parameters: Checked
    Have you got any of these issues.
    Thanks
    Gaurav

    In R12 old AME functionality will not work. Old AME pages as in 11.5.10, AME.A are built using mod PL/SQL. But in R12 mod PL/SQL is not supported. In R12 all the AME pages are build using OA Framework now and using RBAC mechanism for assigning responsibilities.
    For setting up AME Rules in R12 one can follow the following note
    Approvals Management Responsibilities and Setups in AME.B
    https://metalink.oracle.com/metalink/plsql/showdoc?db=NOT&id=434567.1&blackframe=1
    Following are the error you might get while opening the AME Approval function from old responsibility.
    1.
    The requested URL /pls/VIS/OracleSSWA.Execute was not found on this server.
    OR
    2.
    Can not access function AME_WEB_APPROVALS. This installation does not manage mode pl/sql. Please contact your System Administrator.
    Regards
    Gaurav

  • Error in Invoice Approval API

    Hi,
    We are facing the below error while using standard API (ap_approval_pkg.approve) to approve an Invoice in R12.
    The API is a part of custom workflow, which is used for the invoice approval process.
    DECLARE
    ERROR at line 1:
    ORA-20001: APP-SQLAP-10000: ORA-06502: PL/SQL: numeric or value error: NULL
    index table key value occurred
    in
    AP_APPROVAL_PKG.Approval_Init<-AP_APPROVAL_PKG.Approval<-APXAPRVL
    with parameters (&PARAMETERS)
    while performing the following operation:
    Set Options from Cache
    ORA-06512: at "APPS.APP_EXCEPTION", line 72
    ORA-06512: at "APPS.AP_APPROVAL_PKG", line 1698
    ORA-06512: at line 22
    If any one has faced similar issue please let us know.
    Regards,
    Syed

    Hi,
    I am facing the same error. Do anyone knows the solution?
    Regards,
    Hatim Ali Asgher

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