Invoice Correction request/ Invoice Cancellation

Hi,
When does business use Invoice cancellation? If customer has any discrepancies related to price or quantity SAP has an option to edit using Invoice correction request document with reference to invoice document.
However what is the use of canceling invoice which normal does in VF11. When should invoice cancellation to be used and when should invoice cancellation request to be used.
Thanks in advance.

Invoice cancellation
In most of the cases, the seller would have generated billing document with either wrong quantity or wrong price. In this case, instead of making subsequent adjustments, immediately, they will cancel the document and recreate a new one.
In some cases, the end customer will ask the seller to hold the shipment by the time, the seller would have generated the billing document. So here there is no option to cancel all the documents.
In fact, invoice cancellation is only possible if the material is not moved out from the delivering plant.
Invoice Correction Request
Here the scenario would be goods would have been delivered to customer with either the quantity or price wrong. Here you cannot cancel the document but you have to compensate the buyer by way of making adjustments via Invoice correction request.
Hope you got the difference between these two. In nutshell, invoice cancellation can happen when goods are not despatched and invoice correction request can happen when goods are reached the end customer.
thanks
G. Lakshmipathi

Similar Messages

What is invoice correction request

Hi gurus
can any one explain me in which scenario we use invoice correction request.
2) can any one explain me about free of charge deliveries. How we do in sap sd module. what are steps involved into in that.
Thanks in advance

Hi,
1.Invoice correction request is one type of sales document.This doc enables us to correct the quantity and/or the price for one or more items in the invoice.Each invoice request that is made in reference to an invoice.We can not create an invoice correction request in reference to a sales order or delivery doc .
If there is any thing wrong in price or qty information in the billing doc then we can go for invoice correction instead of invoice cancellation.The doc type used for invoice correction request is RK. With ref to any billing doc only we can create a invoice correction request.After creating invoice correction request ,with ref to that we can create either credit memo or debit memo respectively basing on the difference between the old and new invoices.
2.Free of charge delilveries :In this process business can deliver the goods to the customer for free of cost.In this process the items which are in the order are not relevant for pricing and billing .
The doc type used to create Free of charge del is FD
Item category is KLN.
Hence this process is not relevant for billing there is no billing.
If business launched a new product and he is going to give as a sample to his customer then business will go for this.

Invoice Correction Request with reference to Billing plan

Dear SDN frnds,
I'm having one query in Invoice Correction Request (ZBOC) creation,
While creating with reference to billing document of billing plan type (ZCI), the net value in Invoice Correction Request is '0' and the net value is not modifiable during any correction done in quantity (L2N) debit, the net value still remains '0' and it is greyed.
It should get modified!!!
My configuration in copy control from Billing document (ZCI) to Sales document (ZBOC)
Header level :
DataT: 052 - Billing doc. header                           Copy requirements: 021 - Billing header
                                                                         Copy item no. activated
DataT: 103 - Billing business header data
DataT: 003 - Billing header partner
Item level :
DataT: 153 - Item from billing document                Copy requirements: 303 - Billing header
                                                                         Copy item no. activated
DataT: 104 - Billing business item data                 Pricing type - E
                                                                         2nd Pricing type - F
DataT: 004 - Billing item partner                           X - Update document flow
Billing plan - 402 - Billing plan
Kindly resolve my issue............
Best Regards,
Giridharan (Mumbai)

Dear Sagar,
I have selected 'E' in Pricing type in Item category, I didn't make any changes here (Credit memo item in order, Copy control Bill to sales order) and 'M' in 2nd pricing type in Item category, (Debit memo item in order, Copy control Bill to sales order). Still it didn't worked out.
Kindly reply me your views and suggestions.
Thanks for your support.
Best Regards,
M. Giridharan
Edited by: Giridharan Manokaran on May 18, 2009 11:36 AM

Invoice correction request

I have created an invoice correction request with ref to a billing doc.
From document I understand that system creates a credit memo for the +ve total value & a debit memo for a -ve total value.
Since my RK has default category set to K it always allows me to create only credit memo.
Anyway I will explain my problem below.
My Sales Order has 2 items & the origianl price for the 1st item was entered as $6,000 per piece. But found the new price to be only $8,000. I changed the debit amount in RK to $8,000.
For the 2nd item if the original price maintained is $500 & in invoice correction req I changed the debit amount to $300.
After I save the invoice correction req it allows me to create only Credit memo for both the items.
My credit memo shows the below,
item 1 credit amount $6,000
item 1 debit amount $8,000-
item 2 credit amount $500
item 2 debit amount $300-
I don't quite understand how it works & how by right it should be if my price change being lower & higher due to price discrepency.
Pls share,
rgds
pri

Hi Santosh,
Take it easy. I have seen people posting job openings at SDN forums. Let us 'honestly" welcome new members.
This was a general open-ended question and I quoted (better way to say copied) SAP to give an answer. I can not explain better then SAP.
Comming back to the topic, Invoice Correction Request is "unique" to SAP and is quite useful but I have not seen it in use. Normally I have seen people using a combination of Credit memo request, Debit Memo request, Sales Return and New Sales order to achieve what can be done by this single document. So if some body shows interest in it, it interests me.
In a sequence to General Question - General Answer often there are specific questions and answer.
Morale of the story : "Take it Easy".
Cheers.
Ashish

Invoice Correction Requests

Hi Friends,
As per client's requirement which is as follows
Material is sold to customer say with price of Rs 100/- per item. But my client is realised that the price of Rs 100/ per item is on lower side. So client is now wants to charge Rs 150 per item.And it also reflect in chages in Excise and taxes applicable to that. Now I can create the invoice correction request for the same. Which I created...
But I am facing following problem as
1. Instead of positives values I am getting negative values in Invoice correction request.
2. I should be able to create the debit memo..for the difference amount. i.e. Rs 50/- per item.
3. what type of copy control should I maintain in order to get the right result.
Kindly advice
thanks in advance
shailesh

Hi there,
Invoice correction Request RK is configured to trigger a credit memo. But it can be manually be over written.
When you create a invoice correction request (which is always referenced from invoice), system will create 2 line entries for each line item in the invoice.
The 1st item is a credit item, 2nd item is a debit item. It will substract the 2nd item from the 1st item. + value indicates credit memo, negative value indicates debit memo.
For eg if you have 10 items in your case, this is what happens in the system:
Credit item: 10 items X Rs 100 === Rs 1000
Debit item: 10 items X Rs 150 === Rs -1500
Difference===================Rs - 500
The minus indicates we need to receive the amount from the customer.
So against the invoice correction request we create a debit memo in this case in VF01.
Regards,
Sivanand

Invoice correction request / pricing

Hi all ;
I create a invoice correction request with referance an invoice while i get all condition types in sales order like belowed.
ZFIY : Price , ZI01 : Discount , ZKDV : Tax
I want to change it this pricing with ;
Clear discounts and modify ZFIY with net price as same as ZFIY : 4,65 TRY.
To get it , i work on user-exit -->
USEREXIT_PRICING_COPY (module pool SAPLV61A, program RV61AFZA)
But , i can not achieve it. Is there any ways to solve problem ?
Regards.
M.Ozgur Unal

Hi Eduardo Hinojosa ;
I checked note 24832 but i can not get VBAK structure in the user-exit.
I do not have any idea to solve this problem.
Sample code :
FORM USEREXIT_PRICING_COPY.
DATA: LS_KONV LIKE KONV ,
        LV_ISKONTO TYPE P DECIMALS 2,
        LS_VBAK LIKE VBAK.
IF VBTYP_NEW EQ 'K'.
    SELECT SINGLE * INTO LS_VBAK
FROM VBAK
WHERE KNUMV = DOCUMENT_NUMBER_FROM.
    IF SY-SUBRC EQ 0 AND
       LS_VBAK-AUART EQ 'ZRK'.
      IF KONV-KSCHL = 'ZFIY'.
        CLEAR: LS_KONV,
                      LS_VBAK.
        SELECT SINGLE * INTO LS_KONV
FROM KONV
WHERE KNUMV EQ DOCUMENT_NUMBER_FROM AND
KPOSN EQ ITEM_NUMBER_FROM     AND
KSCHL EQ 'ZI01'.
        IF SY-SUBRC EQ 0.
LV_ISKONTO = LS_KONV-KBETR / 10.
LV_ISKONTO = 10000 + LV_ISKONTO .
KONV-KBETR = KONV-KBETR * LV_ISKONTO / 10000.
KONV-KWERT = KONV-KAWRT * KONV-KBETR / 1000.
KONV-KMPRS = 'X'.
KONV-KHERK = 'C'.
KONV-KSTEU = 'C'.
        ENDIF.
      ENDIF.
      IF KONV-KSCHL EQ 'ZI01'.
        U15_SUBRC = 4 .
      ENDIF.
    ENDIF.
ENDIF.
ENDFORM.
Regards.
M.Ozgur Unal

Invoice correction request -- Debit Memo

Hi,
I am able to create the Debit memo with respective RK(invoice correction request).
But the value in debit memo billing document is negative. So, accounting entry is going with negative value.
Can any body suggeest me whether it is correct process or i need to any settings.
Regar

In invoice correction request doc type is RK and
there will be two line items in Sales order
and 1st line item is the invoiced item and
2nd line item is what you need to enter with material and the quantity
now, the difference between the both will be paid to the customer in Credit memo
and in debit memo customer will pay to the company.
rule 1: you should make sure that the "reference mandatory" field should be
set to Invoice.
hope this will clarify you,
Regards,
Sailesh

Invoice Correction Request clarification

Hello Gurus,
Invoice Correction Request (Document type RK).
In this we will have One line item as credit and one as debit.
the first item is for credit entry with item category G2N and second item for debit entry with item category L2N.
1)we cannot make any changes in first item, ie for credit entry, no adjustments is allowed only we can make changes in debit item. why so?
suppose i have a item with qty 2 amount 1000rs. But the invoice sholud be 900 rs , in this case what i need to enter in the debit item , is the amount or quantity.
2) if we can make debit memos and credit memos with this Doc type Rk , then why we need doc type L2(Debit) and G2(Credit)?
All answers are highly appriciated.

Hi
I will try to explain you.
This Invoice correction request you are having means, you are having an approval step.
So that, the end user, I mean the person who is processing the document should not be able to do any mis-appropriation.
So every time , he wants to issue a Credit memo for the mistake in Invoice, it has to pass through an approval step. Some authorised person will check it and then only Credit memo creation is possible.
Beside this, the end user has to specify the "Order reason", that he has to specify as to why this document is taking place and this will be recorded in the organisation to ensure that it should happen regularly , by taking appropriate step.
That is why Invoice correction request, credit memo request, debit memo request, return request, they all contains a billing block. In these documents also, you have to specify order reason as to why this document is taking place as they created in complain phase .
This documents are created due to some complain.
This is an approval step and some authorised employee can only release the block and after that the subsequent document can be created.

Invoice Correction Request- Both the lines with G2N

Hi
I am facing a problem while using a standard invoice correction request with reference to billing document.
In the standard SAP, there should be 2 line items created one with item category G2N and one with item category L2N which we can change the quantity and price.
In my system I got both line with the same item category G2N and hence I can not perform any changes to the line item.
In the Copy Control Setting, I see source item Category TAN AND TARGET G2N AND L2N which is how it should be for Invoice correction requrest.
I see the Item category determination for RK - - G2N and RK--G2N G2N (some of the SAP documents say it is standard and no need of L2N in the determination). Still, I tried with changing L2N as well in the default with header item being G2N but no luck.
Is this a bug in standard SAP? Do we need to apply some notes? Or Is there any specific config/routine to be applied?
Request your help in this.
Regards

Hi,
As you are creating a Invoice Correction request with reference to an Invoice Document.Standard SAP explains as
In most cases, an invoice correction request is created with the aim that a credit memo is generated. In the standard system, the invoice correction request is therefore characterized as a credit memo request, which means that the system creates a credit memo based on the invoice correction request.
In Customizing, you can change this, so that the invoice correction request is characterized as a debit memo request. In this case, the system creates a debit memo, based on the invoice correction request. You can change these settings in Customizing under Sales  S ales Documents  Sales document header  Define sales document types in the Sales document categ. field.
Regardless of whether the invoice correction request is a credit or debit memo, the first item is always a credit item and the second is a debit item.
The system creates two items in the invoice correction request for each item in the Invoice:
1)Credit Item- Credits
2)Debit Item-Debit
Kindly Cross check your Copy Control for your Source Billing Document type and Target Invoice Correction request.
Confirm for the ITEM Category TAN and TARGET G2N AND L2N.
Create the Invoice Correction request by referring an Invoice and notice the 2 items for each Billing Item.
Regards,
Ravi

Invoice correction request (net value not updating)

Hi guys,
I have a problem when creating an Invoice correction request (RK).
When I change the Target quantity in the item (L2N), the Net value is not updated. So I have to go to Conditions and Carry out new pricing.
Any idea to fix this.
Best regards,
Eduardo

Hi Eduardo
Check the copy control VTFA , what is the pricing type it is being used and what is the quantity field maintained -ve or +ve or kept blank .
Even Go to item data->conditions tab and click on analysis you will know the problem why it is not changing the gross price
Regards
Srinath

Condition type in invoice correction request

Dear All,
I am facing an issue with one of the condition type in invoice correction request for which the sign "+" is same in both Debit and Credit lines of the document which resulted wrong effective value.
Condition value is populated through Condition formula for alternative calculation type (routine)
Condition Class: Discount or Surcharge
Thanks

Hi
See the copy control setting
T.Code : VTAF
RK To F2 and click an item details and enter item category see the item category proposal and 2nd item categoryproposal details.
Thanks.
vasu

Invoice Correction Request - RK

I created an invoice correction request with reference to an invoice. Changed the quantity on it from 3 to 1. So the customer will need to pay less than what they were supposed to pay.
No amount has yet been received from the customer.
Now where do I see if a credit memo or a debit memo has been created or not ?
When I go to VA01 to create a Credit memo request (CR), with reference to the invoice, it tells me that a credit memo request already exists for that invoice.
When I do get in the order, the no. of items is the same - 3.
Solution anyone?
Cheers

Hi there,
Basing on your issue, you create a invoice correction request RK or a credit memo request CR. Not both.
If you create an invoice correction request, then it will have a credit memo by default. RK will have a billing block sothat authorized person can validate the RK order type. Once the billing block is removed manually, we can create credit memo G2 invoice in VF01.
In practise, credit memo request is created for returns. If you happen to know that you have billed the customer with a wrong price or quantity we create a invoice correction request.
Hope this helps.
Regards,
Sivanand

Customer Invoice (F2) Invoice refer twice in Invoice correction request(RK)

Hi,
Is there any possibility to give message when we give refernce of invoice to invoice correction request more than one time. what happened my users ceate invoice correction with refernce to invoice and they have ceated two invoice correction document with refernce to one invoive. Its mean they have created one extra invoice correction request and process. System have not give any message at that time.
Regards,
Danish Alam

Hi Danish Alam
If you need a message when you create Invoice correction request wrf to billing document more than once then you need to include the small program in the subroutine assigned in the VTAF , because instead of changing the subroutine in VTAF , if you modify the subroutine by including your requirement then your requirement can be fulfilled and even the standard subroutine will also work as it works in standard(without including the requirement) and if Invoice correction request
wrf to billing document is copied more than once it will give a message also . So you need to take help of the ABAP'er to meet this requirement
Regards
Srinath

Does invoice correction request updates inventory?

I am creating a new invoice correction document type which has a Debit Memo instead of Credit Memo (standard) subsequently, now my question if there is a correction in quantity - DOES THE INVOICE CORRECTION REQUEST UPDATES THE INVENTORY?

Hi,
Absolutely yes, as long as the invoice correction is related to the quantity, it must affect the stock value in SAP system.
BR
Tao

Regarding doc type RK ( invoice correction request)

hi
When i am creating invoice correction request, the line item( item category G2N) in display mode only. But another line item( item category L2N) is in enable mode. How can i make line item of category G2N enable. veru urgent please.
Regards,
ram

Hi,
Invoice correction request is used both as Credit memo and debit memo req..
Normally Two line items are created first one is Non modifiable.. that means the original. the second one is modifiable that means here you can adjust the qty or price in the conditions screen...
If you decrease the qty the system leads to create a credit memo and if u increase the qty it leads to create a dibit memo... the system automatically finds whether a debit or credit depends on the value diffence of the second line item with first one....
So no need to change that....
reward if helpfull
Muthupandiyan

Invoice Correction request/ Invoice Cancellation

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