Invoice Document not released to Accounting -Period was closed

Hi,
SD Invoices are not released to Accounting.Those documents are from previous period and also also those periods were already closed.
Now what should i do? if i want to release the invoice documents which are created in previous periods.Kindly advice me.
Thanks
Supriya

Hi Supriya,
Please open previous period for posting. Please follow the given below path:-
SPRO  Financial Accounting  Financial Accounting Global Settings  Document  Posting Periods  Open and Closed Posting Periods
Here you need to enter Posting Period Variant name assigned to company code and other detail like account number.
To know the Posting Period Variant follow this path:-
SPRO  Financial Accounting  Financial Accounting Global Settings  Document  Posting Periods  Assign Variants to Company Code
Or else you can take help of some FI guy.
Regards,
Anand

Similar Messages

Insufficient Authorization old Invoices Will Not Release to Accounting

I have some old invoices that will not release to accounting. Instead of trying to secure a new credit card from the customer how can I remove the credit card information/or trick the order into thinking it doesn't need it so that I can get the open billing documents to the customers open account?
Please any help will be appreciated.
Again the error message is insufficient authorization, need to get these documents released to accounting.

That is true...if it has been partially utilized in another Billing doc, then it wont let delete the lines...
So when this hapenned to me, this is what i did....and maybe this is not the best practice.
I first got a Manual authorization in the sales order. Now generally we get the auth. from a 3rd party application Delego. So when we did the manual auth, we just entered a fake Auth number. This way, we tricked the system to let us post the Invoice to accounts. But definitely it posted to the card receivable account insted of the customer account. Now the settlement of this item would fail because the Auth number is not valid but the settlement fails only after it does the additional G/l posting to post to the Clearing account. To clear off this clearing account posting, we created a credit memo for the same amount and again with a fake Auth so now when this credit is processed for settlement, it also fails but reverses the provious debit...so that all accounts are now all balanced out.
So now remains the customer....so we finally did a Debit memo equal to the original invocie amout and now this posts to the customers account.
I was unable to find any other solution and was skeptical of doing any enhancement or changes just for a single case. Pls also let me know if you come across any better ideas.

Billing Document not released to Accounting -Issue

Hi,
While releasing the billing document,it is not releasing to accounting and giving the below error log.
Thanks
Supriya

Diagnosis
    When condition "ZSCM" (application "V") was transferred to the value field "VV139" in operating concern "AFCO" in Profitability Analysis, the following became apparent:
u2022     The condition can take both positive and negative   values
u2022     The flag "Transfer values with +/- signs" has not be set in Customizing for value field assignment.
    Inconsistencies in the data could occur as a consequence.
System Response
    It is not possible to post the document in Profitability Analysis.
Procedure
    Set the flag "Transfer values with +/- signs" for the condition "ZSCM".
    You should set the flag "Transfer values with +/- signs" selectively for individual conditions if:
1. The conditions can take both negative and positive values (for example, in the case of conditions that describe a transfer price surcharge or a loss deduction).
2. The conditions appear several times in a billing document and thus cause a debit posting as well as a
    credit posting (this is the case, for example, when creating or cancelling reserves).
By activating the flag "Transfer values with +/- signs", you balance the positive and negative values in a
condition. You can thereby guarantee that the sum of the negative and positive condition values is displayed as the correct total value in the value field assigned to the condition.
Caution when in the production system!
    If you have already used condition "ZSCM" to post data in the production system, then the sign in
    Profitability Analysis may differ from the previous sign as a result of the flag "Transfer values with +/-
    signs" having been activated. See the F1 Help documentation on the field "Transfer values with +/-
    signs" or the OSS note 52849. If deviating signs occur, it makes sense to move condition "ZSCM" to a new value field! Contact your system adviser or SAP.
    The +/- signs are handled as follows for the flag "Transfer values with +/- signs":
    Billing document (normal) "trans.with signs" "trans.w/o signs"
     Debit posting                   negative     positive       (such as sales deductions)
     Credit posting                  positive      positive       (such as revenues)
    Credit memos/returns    "trans.with signs" "trans.w/o signs"
     Debit posting                   negative     negative       (such as revenues)
     Credit posting                  positive       negative       (such as sales deductions)
    Maintain Condition Assignment to Value Fields u2013 SD Condition
    Maintain Condition Assignment to Value Fields u2013 MM condition
Procedure for System Administration
Thanks
Supriya

Billing Document Not releasing to Accounting because of Condition Type

Hi,
We have used Sales Condition Type ZSCM(Which is a statistical condition type) in Billing Documents and they are already released to Accounting.Today we have created one more Billing Document with same Condition type ZSCM.But this billing document is not getting released to Accounting?
What could be the reason? Why it was released to Accounting before with the same condition type ZSCM and why it is not getting released to Accounting this time.
I am breaking my head to find the possible reasons...kindly help me out to find the problem.
1.Billing document 90005889 - has value 64.48462- and It has only 2 Items and it was released to accounting
2.Billing document 90005729 - has value 217.87960- and It has only 21 Items and it was not released to accounting and asking to activate +/- sing in KE4I transaction for the ZSCM condition type.
Why billing document 90005889 is released for accounting and why 90005729 was not released to accounting?
Thanks
Supriya

Hi,
There can be following possible reasons fo the samed :
1. If the specific GL account is not getting any assignment to CO object.
2. Also you need to check assignment with VKOA that whichever GL is assigned as per business process of Sales (the account which is going to be credited) and all relevant settings in VKOA.
3. Pls check all substitutions and validations if any connected with that condition type and GL. Becuase sometimes it may happen that because of calling some other application (for ex. Set or substitution as generally transportation of this element happen with entire hierarchy if you add your substition in the node.) at he time of posting of billing document. This has already happen with our business scenario.
4. Also check if this sales revenue GL is assinged to any set and if that set is called through any substitution ot validation.
Pls check all these possibilities and revert.
Thanks & Regards,
Taral Patel

Reg: Billing document not released to Accounting -Error

Hi Gurus,
I am facing a problem in Billing.I am creating a billing document and while saving the document it shows up the error " Credit Control area 1200 not assigned to Company Code 1000".
I have checked the enterprise structure and everything regarding Credit Control Area exists in the system.
I am able to create the billing document and release to accounting for the same company code for different payers.
But this error occurs unique to a particular Customer's Billing Document alone.
Please do provide me a solution to this error.
Regards,
Sarosh

Hi Ravi
Check in the enterprise structure wheather you have assigned correct credit control area to the (sales orgn+ dist channel + division) to your sales area . or not
Secondly check in VD02 wheather you have assigned any wrong credit control area or not
Regards
Srinath

Billing Document not released to accounting

System is not allowing to release the document for accounting. and even after saving the accounting document is not reflecting in document flow.
Please suggest the needful as to how to fix this problem. The material master contains standard price . Please suggest where else I need to check.

Proforma Invoice is like a dummy invoice which is generated for accompanying the delivery note or for approximate prices for the Customer. This will not generate any accounting document. Later, these proforma invoices are converted to final invoices. Billing types are classified as proforma or regular. If your billing type is classified as proforma, you cannot generate any accounting document for the same.
In the billing type, if the 'Blocked for posting' indicator is checked, you cant generate accounting document either.
Ravi.

Billing document not releasing to accounting

we unable to release Billing Document XXXXXXXX, the error massege is mentioned below.
XXXXXXXXXX 000000 Document XXXXXXXXXX saved (no accounting document generated)
XXXXXXXXXX 000000 Error reading the material cost estimate for sales order "ZZZZZZZZ"
Can you tell me why this error is coming at the time of releasing the billing document to accounting? and suggest me how to solve this issue.

If the Cost estimate is based on sales order, then you have to settle all the costs of production order costs and sales order costs, then only you can release the document to accounting.
Rgds
Murali. N

Accounting documents not released

Hi Guru's
When saving the billing document the accouting documents were not released ,wat may b the probable reason.I have checked the sd configuration,It was ok .Pls let me know wat may be the missed link .
Thanks in advance
rgds

To resolve the error, you can analyze account determination in the billing document. Process:
Goto T.Code: VF02 & Enter Invoice number
Next (On the top most strip) goto Environment
Next (Select Environment) go to Account determination
Next (In Account Determination) select Revenue Account Determination (first option)
This will list all the condition types in the Billing document & analyze each condition & check for which G/L accounts is not determined.
Possible errors:
1. VKOA not maintained for required combination
Solution: Maintain the combination in VKOA.
2. Account Assignment of Customer / material not maintained in Customer / Material Master (If maintained in combination in VKOA).
Solution:
Option 1 (Standard solution):
step 1: Cancel Billing Document --> Reverse PGI --> cancel Delivery --> Cancel Sales Order
step 2: Maintain Customer master / Material Master correctly.
step 3: Recreate sales Order --> Delivery --> PGI --> Invoicing.
Option 2:
Force the Account Assignment Group of Customer / Material through Debug in change mode of Billing document, which will release Billing Document to Accounting.
3. Account Key not maintained in Pricing Procedure:
Impact: This may create accounting document, but if condition type, which are to be posted to account, but do not have account key maintained in pricing procedure, it will not be post the relevant condition type to G/L account.
From FI Side, you require to check that all the G/L account has been maintained through T.Code: FS00. G/L account being Master data has to be created in each client ot uploaded through LSMW / SCATT / BDC.
In Billing Document in change mode (in the first screen where we enter Billing Document number), on the top most left hand corner, take a dropdown on Billing Document & select Release to accounting. Here you can get the under mentioned possible message:
1. G/L account not found
2. Cost Element not maintained for G/L account.
In both the above cases, FI consultant requires to take corrective action.
Regards,
Rajesh Banka
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Billing documents should not be created when it is not released to accounti

Hi SD gurus,
In some situation, billing documents are generated but it is not released to accounting which results in mismatch between FI value and SD value. We go to VFX3 and see the list of billing documents and take corrective action.
Our requirement is that the billing document should not be generated when system is not releasing this billing document to accounting.
Please suggest a solution for this.
Regards,
Senthil.

Thanks giri.
For the following reasons, the billing documents are not released to accounting.
1. If the user wrongly chosen the billing type for the delivery.
2. After creating condition type, it has to be assigned in COPA. If we forgot to do it, billing doc will not released.
Our requirement is that if the billing document is not able create accounting document, the billing document itself should not be generated.
Hope this will be suffice to understand my issue and suggest a suitable solution.
Points will be rewarded.
Regards,
Kumar.

Output to be blocked for Billing documents, if not released to Accounting

Hi SAP Gurus,
We have a requirement, where the Billing documents should not be issued output, if they are not released to accounting.
The system should not allow the user to issue output for billing documents, if not released to accounting.
Regards,
sree.

Standard routine 62 should be able to suffice your requirement.
Provided output determination in billing doc should happen from output condition record (VV31).
If you manaully assign assign output type in billing doc, then system will overlook the requirement.
In addition to that if your output type is assigned with requiremrnt routine 62 in your output procedure.
Then till your release tke billing doc to accounting, you will not be able see output type determine in billing doc.
If you have doubt, whether the output type is getting determined properly or not.
Then output(header/item) screen in your billing doc(VF02), in menubar select Goto - then choose Determin. Analysis.
It will show message that due requirement 62, output determination didn't too place.
Regards
JP

User exit for billing document when released to Accounting

Hi Expert,
we have a requirement, where the new output type has to be triggered automatically when the billing document is released to accounting while creating invoice in VF01.So to achieve the same what should be our approach?
Thanks in advance.
Moderator message: please do more research before asking, show what you have done when posting again.
Edited by: Thomas Zloch on Jan 27, 2012

Hi Ivano,
I resolved my issue.
I apply the note 339928 deactivating the new cancellation procedure.
Thanks & Best regards,
Ciao,
MaxD.

Delivery free of charge Invoice should not Post to accounting

Hello,
As per Client's specific Business process , till now ZERO value Invoice(Delivery Free of charge) is created (This is not SAP Standard).
No accounting document is generated because of ZERO value of Invoice.
Only COPA Document is generated.
ZERO value invoice is generated because of all Pricing Conditions are Statistical in Pricing Procedure.
Now , Requirement is to create Invoice with Values & also Print values in Invoice, without posting it to accounting.
The simplest way to do it to remove Statistical check from all Pricing conditions , Values will start Printing.
But in this case ,Invoice getting started posted to accounting.
Q:- Please let me know the simplest way to create Invoice (Delivery Free of Charge) with values but on the same time , it should not post to accounting only COPA should be generated.
(AR Electronic Invoice)
Thanks in Advance.
Regards,
Vikas

Hi,
Free of charge Deliveries are basically of 2 types.
1. When you send Promotinal materials for display purpose, Physician samples in pharma industry etc.
Those materials do not have any commercial values, they are send free-of-charge.
We process those materials with Order Type FD (Free-of-charge Delivery).
2. Another case, when suppose you had sent 10 units of some material (commercially valued materials) for which customer has already paid the money to you.
After that suppose customer has found that 2 units are damaged or defective for which he has returned the 2 units to you.
Here, you have 2 options to compensate the customer, either you will issue a Credit Memo or you will replace with fresh units for those 2 returned units.
If, you will replace 2 fresh units to the customer, then it is called "Subsequent Delivery Free-of -chrge".
The Order Type used for the above is "SDF".
In this case, even though the material is a commercially valued material but we send it as free-of-charge as Customer has already has paid for it.
In both the above case, may it be "Free-of-charge Delivery (FD)" or "Subsequent Free-of-charge Delivery (SDF)", both the transactions are not relevant for Billing.
You can check the same in Sales document Item category KLN and KLX, both are not relevant for Billing. That means you can not create a commercial Invoice for those transactions.
In the above case, if required we create Proforma Invoice with reference to the Delivery document.
Proforma Invoice is a dummy Invoice and not posted to Accounting.
So, in your case you can create a Proforma Invoice.
Regards
Pradyumna

Billing Document not posted to accounting

Hello All,
Billing Document not posted to accounting & throws error , if trying to release in VFX3:-
Document number 1001003528 in company code 0952 in fiscal year 2010 is affected
Message no. FF099.
Please advice.
Regards,
Vikas

Hello Vikas;
Maybe you are trying to post FI document which does not correspond to SAP standard.
Check if your document has 2 line items with the same tax code AA and tax
condition MWS (one tax rate 0% and 30 %, for instance). It must be either different
tax codes and or tax conditions.
Hope it can help.
Ruy Castro

Invoice is not Release MRBR after GR

Hello,
*Usually the vendor sends invoice before the good is receipt. The invoice is paid after the GR.*we want the set up
(1) create purchase order**
(2) MIRO the PO**
(3) IR becomes blocked**
(4) Run MRBR - invoice receipt not released due to GR not having been done.**
(5) Do GR**
(6) Run MRBR automatically as a background job
(7)Check IR freed for payment
(8) Pay the Invoice
(9) GR/IR clearing
When I run MRBR #6 automatically system is not releasing IR for payment. I also tried tolerance DW, BR and PP-50%. May be I am not setting them correctly.
Please advice.
Thank you,

Hi
Can you tell me how did you achieve point (4)?
I also have a similar requirement in MRBR to prevent invoices from getting released if GR is not done.
Thanks

Billing Document is not released to Account -Error

Hi,
I am getting the below error while releasing the billing document into accounting.kindly help me
Error Log
             0900000165 000000 Document 0900000165 saved (no accounting document generated
             0900000165 000000 Enter a true account assignment object with revenues
            Long txt
                Detail
                 Diagnosis
                     You made an account assignment for 420100, a revenue
                     element, in controlling area 9000 to a cost center or
                     profit center.
                 System response
                     Cost centers and profit centers can carry revenues in the
                     R/3 System as statistics only. To ensure reconciliation
                     between FI and CO for revenue element 420100, a CO account
                     assignment object must record the revenues as a real value.
                     This object type is used for updating to the reconciliation
                     ledger.
                     In principle, it's possible for the R/3 System to
                     automatically derive this CO account assignment object, the
                     reconciliation object. However, all postings made in CO for
                     costing-based Profitability Analysis are logged in the
                     reconciliation ledger under "reconciliation object". In
                     this manner, the reconcilation ledger identifies the exact
                     values flowing into the operating profit. If you post
                     reconciliation objects during revenue postings to cost
                     centers or profit centers, you must do so while keeping the
                     interpretation of the reconciliation ledger reports in
                     mind. The sums of revenue postings to profitability
                     segments, cost centers, and profit centers cannot be broken
                     down further.
Procedure
    o   To avoid posting to reconciliation objects, make
        account assignments to a real CO account assignment
        object.
    o   If you want to post to reconciliation objects, you can
        change this message to a caution or a note for future
        users, or deactivate the message entirely. Use the
        Implementation Guide under "Controlling: General" and
        choose Change message control. Enter area KI and
        message number 166. If you do not enter an individual
        user here, the change is valid for all users.
Technical data
    Tech. data details
     Client
     Group Number
     Sales Document Number                  0900000165
     Item Number of the SD Document         000000
     Schedule Line Number                   0166
     Counter in Control Tables              00
     Message Identification                 KI
     System Message Number                  166
     Output Type                            E
     Message Variable 01                    420100
     Message Variable 02                    9000
     Message Variable 03
     Message Variable 04
Please help me
Thanks
Supriya

Hi Supriya,
The following step is missing in your configuration: So please check the following step:
Financial Accounting (New) - Financial Accounting Basic Settings (New) - Ledgers - Real-Time Integration of Controlling with Financial Accounting - Account Determination for Real-Time Integration - Define Account Determination for Real-Time Integration
The above step is used for:
You define account determination for the real-time integration of Controlling (CO) with Financial Accounting (FI).
You have two options for the definition of account determination:
Account determination without substitution (standard account determination)
The level of differentiation with which you want to trace the postings to Financial Accounting determines how many accounts you create and whether you assign transactions or object classes. You can assign the accounts as follows:
You specify an account for all reconciliation postings.
You assign an account to each business transaction.
You assign an account to each object class.
You assign an account to each transaction and to each object class.
Account determination with substitution
In addition to account determination without substitution, you can determine the reconciliation account using substitution. For this, you have to define account determination at least for the specification of the posting key. Furthermore, you can use substitution to refine account determination.
In contrast to when the reconciliation ledger is used, additional fields are available when real-time integration is used:
RCL_ICCF-BEKNZ
RCL_ICCF-RSEGMENT
RCL_ICCF-SSEGMENT
These fields are only filled by the system when real-time integration is used.
Caution
If you deploy the following functions, you may not use the additional fields in account determination:
You still use reconciliation posting instead of real-time integration.
You use real-time integration but you still have the reconciliation ledger activated so that you can use the reconciliation reports from Cost Element Accounting, such as CO/FI Reconciliation in Company Code Currency.
These functions use the reconciliation ledger data, which does not contain the additional fields.
For more information about defining account determination, see Define Adjustment Accounts for Reconciliation Posting.
Please let me know if you need more clarification
Thanks & Regards,
Venkataraju Khottari

Invoice Document not released to Accounting -Period was closed

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