Invoice verification for fixed assets

Hi all,
I was wondering if anyone knew the answer for this? Why, in the invoice verification process can't items be valuated individually when we have multiple/different asset class items coming from one purchase order (PO)?
If anyone has any comments on this please share.
Thanks!

HI,
The system sums up the planned delivery costs at MIRO stage.
I would guess that you are using the "GR based IV" flag on the PO and that is why you are getting a line per GR for the actual items themselves. But this flag does not affect the delivery cost conditions and so I am sorry but they will always be a total rather than separate lines.
This is not ideal fro your situation but that is the way it works and to change this would be a MAJOR modification and definitely NOT worth the effort and risk.
Steve B

Similar Messages

Invoice Verification for IMPORT PO(ASSET)

Hi All,
User has created Purchase order against Import Material for asset with Account Assignment category as A.While invoice verification for basic customs duty,ECS and HSES, system debiting the GL account for Asset instead of CenVat clearing.
In case of PO against import material for asset with out account assignment category as A, system debiting the cenvat clearing account accurately.
Current Accounting Entry
Commissioner Of Customs Credit
Asset under construction(CWIP) Debit
Required Account Entry
Commissioner Of Customs Credit
Cenval Clearing - Debit
Customs deposit a/c - Debit
It is bit urgent.Please provide the solution.
Santosh

Hi,
Go to SPRO > MM > Purchasing > Account Assignment > Maintain Account Assignment Categories > Here for "A", remove "GR Non-Valuated" indicator and then try.
If it is not working for old PO then create new PO and then try.

How to define Approval Hirearchy for Fixed Assets?

Hello All,
Couls someone please tell me How to define Approval Hirearchy for Fixed Assets which should be different as compared to normal item purchase.Reply me ASAP
Regards
Aditya

Hi,
The AP invoice approval used AME rules for finding the approver. You can base you AME rules on virutally anything.
In this particular case, you can base your AME rules on one of the followings:
1. If any of the Distribution Accounts contain Fixed Assets natural account
2. You can define a separate document category which should be used with invoices for FA Purchase and use the category in AME rules to find approver
3. You can have a DFF at the Invoice Header level to indicate that this is a fixed asset purchase invoice and have this DFF to be used in AME rules.
Gajendra

Invoice Verification for Capital PO with Vendor (alternate Payee)

Hi all,
I want to do Invoice verification for capital PO where the payment to the vendor A is made by vendor B ( Alternate payer).
I have created new partner role and given Vendor B as Alternate Payer in PO.
PR, PO with Account Assignment category "A". GR done.
My question is : I need to do Invoice Verification.
Option A :verify the Invoice of Vendor A.
Option B : verify in Hardcopy and hand over it to Vendor B for making immediate payment. Since I need to pay Vendor B, I planned to change the name of the vendor in Detail tab as Vendor B. In this way, my payment processing is being done for Vendor B.
Please let me know which option is right. Please suggest if there are other ways of doing this.
Since Vendor B will take the Asset and lease it to me and will make the payment to Vendor A immediately. I want to pay Vendor B in installments.
Due to some technical reasons, I am not able to do MIRO ( It says short dump).
Hence, I am not able to try successfully in Dev server.
regards
Partha

> About your short dump contact your system admin.
>
> About your process if you are leasing the equipment
> then it's better to use service order.
> Other wise what evet you have suggetsed is the
> solution looks to me by looking your esplanation.
Hi Mr.Patel
What is the process that you suggest by Service Order.
Is it possible to explain in detail please for the benefit of the forum and for me.
Partha

Same nr range in Logistics Invoice Verification for the MM and FI document

I customised Logistics Invoce verification (on ECC6) with the same nr range for MM and FI. That were done by changing the nr range of doc type RE (in FI) to nr range 52 andcreated the nr range for the company code for fiscal year 2007 and 2008 (our fiscal year 2008 start 1.10.07) and made it external nr assignment. In MM I changed RD and RS to a new range 05 to which I assigned the nr range 5200000000 to 5299999999 (internally assigned). For the vendor consignment I created a new document type and assign that to nr range 51 (as the original invoice verification settings).
This process works quite nice with the same document nr for MM and FI, however I still do have a problem. (I work through the article on above as per FI Expert issue of Sept 07, but even in there my problem was not mentioned.
If I do an invoice verification for previous period with price changes on the system, Sap want to post 2 accounting docs (1 for the previous month - on which I did have stock and 1 for current month - one which I did not have any stock). The system only send 1 document nr for FI who needs 2 doc nrs. I now get the error message that I must use a document in the nr range 5200000000 and 529999999.
How do I rectify this or can I not use this functionality if we allow backdating to the previous period
Regards
Anna-Marie Robson

I customised Logistics Invoce verification (on ECC6) with the same nr range for MM and FI. That were done by changing the nr range of doc type RE (in FI) to nr range 52 andcreated the nr range for the company code for fiscal year 2007 and 2008 (our fiscal year 2008 start 1.10.07) and made it external nr assignment. In MM I changed RD and RS to a new range 05 to which I assigned the nr range 5200000000 to 5299999999 (internally assigned). For the vendor consignment I created a new document type and assign that to nr range 51 (as the original invoice verification settings).
This process works quite nice with the same document nr for MM and FI, however I still do have a problem. (I work through the article on above as per FI Expert issue of Sept 07, but even in there my problem was not mentioned.
If I do an invoice verification for previous period with price changes on the system, Sap want to post 2 accounting docs (1 for the previous month - on which I did have stock and 1 for current month - one which I did not have any stock). The system only send 1 document nr for FI who needs 2 doc nrs. I now get the error message that I must use a document in the nr range 5200000000 and 529999999.
How do I rectify this or can I not use this functionality if we allow backdating to the previous period
Regards
Anna-Marie Robson

Year end closing for fixed asset

Hi,
Currently we run the process AJAB to close the year for fixed assets at the end of the year and can close two years back. So in September 07 I would have closed 2006, then run AJRW to open 2008.
So it is my understanding that we can only have two years open and we have in the past had the current year and one year back. Do you know why we do this, why dont we have the current year and one year forward?
There has been a request to close 2007 for fixed assets, if I do this, will this cause any problems?
With regards,
Sree

If u close the 2007 there is no problem, useally everbudy maintain one previous year and one current year, basic reason is if the any capitilization is to be made with back date u can able to do. If that is not there in your case u can close but if you open the future year after that you can not reset/reopen the 2007.
If you open 2009 also there is no use, because with future date no budy do the capitalisation.
advantage of opening of 2009 only one advantage is u can able to see the depreciation simulation will be taken period wise.
disadvantage of opening of 2009 you can't open 2007 if you post any entries with back date.
assign points if its helpful.

Calculate Depreciation Forecast for Fixed asset

Dear all expert,
I'm new to ASO, would like to know if there's a way to do depreciation forcast for fixed asset in Essbase.
1. Database type is ASO
2. Assuming user will prepare forecast caplitialization of fixed asset then upload to Essbase
3. Attribute dimension "Useful life" has been defined and attached to specific "Accounts" dimension for calcluation
4. Need to calculate the forecast and spread of depreciation for future months
E.g. Input 32000 USD for a fixed asset cost with 32 months useful life
-> should calculate 1000 each month for the coming 32 months
Can any expert suggest how to do this in ASO? meaning only can do calculation in member formula itself, not calculation script.
Thanks for your help in advance,
Billy

I haven't used the feature, but the reference to 'local script_file' in the MaxL railroad diagram for the 'execute calculation' command suggests the location is relative to the client, if the semantics are consistent with the 'export data' command (the options for report scripts there are 'server' or 'local', although according to the railroad diagram there is no non-local alternative in this case!).
There is a worked example in a Rittman Mead blog post about this that might help: http://www.rittmanmead.com/2010/04/oracle-epm-11-1-2-essbase-calculations-on-aso-cubes-part-2-maxl-scripts-and-eas/
The DBAG also says that the script files should have suffix .csc, while the Tech Ref example has suffix .txt - helpful!! If they were actually meant to sit in the server's db directory, I would be surprised to find the .csc suffix used, since that is also the suffix for aggregation scripts. Although me being surprised doesn't mean much.

Invoice Verification for Import PO

Dear Friends,
We are going live. We are uploading data. For certain Imports, For 10000 Kgs, Import Duties has been paid in february, Out of which, 5000 kgs has been received. For Remaining 5000kgs GRN is pending. So we are creating PO for 5000 Kgs. For these, Invoice verification for custom duties is required for reference during MIGO. So how to create this invoice. What way we have to do this? Please suggest...
Regards,
Sridhar

do MIRO for customs before going for Goods receipt.
enter PO number no and select "planned delivery goods" and enter other details and post the document
go to J1IEX and capture the details ,, go migo and again go to J1IEX and post the document

Customs Invoice Verification for Partial Qty

Dear All,
I want to do invoice verification for partial quantity of p.o. only in miro for customs vendor. How can the amount will automatically comes in miro screen if i give partial quantity received in that. Suggest me
Thanks & Regards,
Radhika

Hi BSA,
Fistly FYI.
Goods-receipt-based Invoice Verification must be defined in the purchase order.
In goods-receipt-based Invoice Verification, each goods receipt is settled separately.
Goods receipts and invoices are matched up in the purchase order history.
In goods-receipt-based Invoice Verification, it is not possible to post an invoice before the first goods receipt.
In goods-receipt-based Invoice Verification, the invoice quantity should not be greater than the actual delivered quantity. However, it is possible to post a larger invoice amount. You cannot reassign invoices from one goods receipt to another.
When purchase-order-based Invoice Verification has been defined, all items in the purchase order are presented on the selection screen or in the item list.
The suggested quantity is the difference between the total delivered quantity and the total invoice quantity.
When you enter an invoice using the delivery note number or goods receipt document number, the system looks for the corresponding purchase order item and then proceeds in the same way as when you enter an invoice using the purchase order number.
If there are several goods receipts and invoices for a purchase order item, the purchase order history does not tell you which invoice came from which vendor.
For your case it needed to do a MIRO by one GR of one PO.
And in MIRO you can list items by GRs for a PO with GR-based IV. It is true. You did two GRs for one PO then you should have two lines in MIRO, I am sure. Please check more after having a rest.
Regars,
Bruce

FAGL_FC_TRANS for Fixed Assets

SAP experts,
We are doing FC Valuation and translation for a foreign subsidiaries to report US GAAP . ( FAGL_FC_VAL for FC valuation followed by FAGL_FC_TRANS for Translating the group currency with spot/avg raye for BS and PL respectively). Confiured BS adjustment account for translation and the translation difference posted at Month end ( BS adjustment acccount) at month end and reverse it on 1st day of next period. No update on individual accounts.
The FASB docs explains that FASB amount is to strip off the EX rate influence on the BS numbers of Foreign subsidiaries. ( Group currency amount of Foreign Subsidiary in SAP)
Gone thru SDN and came to know the treatment to be given to Fixed assets. Looks like it need not be valuated as it sits on Balance sheet long time. It is not clear . In simple terms do we have to include Fixed assets and accumilated depreciation in FAGL_FC_TRANS or not?
Answer is yes for Translation the what rate . How do I derive the correct historical rate as the assets are carried over a long period when we do not update the assets Group currency amount.
Do we do the translation for all P&L accounts also?
Appreciate early replies.
Regards

Please see my responses below.
1. For all BS accounts using Spot rate - yes, the rate on the last day of the month.
2. For Fixed assets account different rate - same rate applied to all balance sheet accounts
3. For PL balances separately after ticking the P&L accounts - yes, but this is at the average rate for the month
4. Do we have to check (tick mark) the u2018valuate period balance only u2018 on the screen for PL? YES
Is the fixed assets GL accounts are to be treated in a different way unlike other BS accounts? - I don't see any reason why they should be handled differently.
The Fixed assets are to be re measured with different ex rate ie Historical rate? - No. It is the equity that you want to keep at historical rate.
How do I get historical rate? - The historical rate is on the individual postings on the account. You don't need to get the historical rate from anywhere, as you just leave the historical rate on equity account postings, by excluding these accounts from the selection screen of your Balance Sheet translation variant.
Make sure that for BS translation, you also reverse the translation program entries on the first day of next month. You don't need to do this for PL translation, as you are translating period balance only.
What steps to be followed to complete the FASB52 and how to reconcile with manual. - All of the above conform with FAS 52 rule. What do you have in your manual record? I would eliminate the need for any reconciliation once you are in SAP. A spot check in your testing cycles should do!

Invoice verification for services

Hi Friends,
this is chandra shekar, can any one tell me how to do invoice verification for services.
regards
chandra shekar

Dear,
An invoice for a service can refer to a service entry sheet.
The services actually performed (work actually done) by a service vendor is recorded in a Service Entry Sheet with reference to the purchase order.
Access the activity choosing the Transaction code, ML81 or ML81N Maintain Entry Sheet.
On the Initial Screen, choose "Other Purchase Orders" icon and click this, the system will pop up a new screen.
In this screen in the Purchase Order field give the reference purchase order number and choose [Enter] to continue.
You will get a new Service Entry for this Purchase Order number.
Here, on this screen, choose "Create Entry Sheet" (a white paper icon.)
System allocates a service entry sheet number internally, and you will get the number on your screen.
On the "xxxxxxxxxx Create Entry Sheet" screen, maintain the desired entries under appropriate fields:
Choose Service selection icon at the bottom of the screen to adopt the data.
The system will give you a pop up screen with the purchase order number on that; Choose [Enter] to continue.
The system will give you a new screen Select Services since Reference the services list from purchase order is displayed here.
Choose the line item and choose on Services icon on top of screen.
You can observe the system copied the service line item from purchase order with open item quantity.
Change the quantity per your requirements.
With this the basic information for the service entry sheet is fully completed. As to the requirements, you can fill other fields also if required.
To accept the service, choose the "Accept" icon or [Control] + [F1] (Green flag icon).
You can see the traffic light has turned yellow in color. This means it is ready to save the service entry sheet.
Choose Save.
The color signal for the status display switches from yellow to green.
If you want a detailed steps with screenshots, please visit: https://ocps.net/fa/om/Documents/Toolroom%20Assistant/ML81N_Creating_An_Entry_Sheet_03-29-2007.doc
Regards,
Syed Hussain.

Data source for fixed assets

Hello All,
I would like to know what is the new version of data source for fixed assets. I believe it is 0FI_AA_20. But, this data sources has less number of fields compared to the old version data sources viz. 0FI_AA_11.
Which data source is presently being used widely. Is IT 0FI_AA_20 or is it 0FI_AA_11. If so, for what reason?
In case you are using old version data source viz. 0FI_AA_11, how did you justify to the client that 0FI_AA_11 is the appropriate data source.
Regards.
Shanker Ramabhotla

Hi Lokesh,
Thanks for your reply.
We have already implemented the notes in our development vut it did not help. It looks like we have a problem with the extractor checker too. I ran the extractor checker today but the total record count is exceeding the records in there.
If anyone has faced a similar situation with this particular data source, then please provide me valuable inputs.
Any help would be greatly appreciated.
Thanks,
Vinay

Lsmw for fixed asset

Hi All,
I am uploading data for fixed assets using LSMW with bapi -
business object - BUS1022
Method - FIXEDASSET_CREATEINCLVALUES
Message Type - FIXEDASSET_CREATEINCLVALUES02
According to project settings group asset and group asset subnumber are mandatory fields for depreciation area 15. When i am running the lsmw i am getting the error
"DEPRECIATIONAREAS-GRP_ASSET ("Group asset") is a required entry field in depreciation area 15. The field was not supplied with data when the BAPI was called."
Please help me how to solve the problem...
I am copying the lsmw for which group asset and group asset sub number were not included and i am adding those two fields in my lsmw and i am not able to upload the data because of the error. Previously these two fields were not mandatory and LSMW was working fine.
Thanks,
Govinda

Hi Govinda,
                  Please try with the following code , if it is useful then please allocate points to me
*& Report ZASSET_CREATE
REPORT zasset_create.
DATA:
   input parameters to the bapi
    input_key       LIKE bapi1022_key,
    gen_data        LIKE bapi1022_feglg001,
    gen_datax       LIKE bapi1022_feglg001x,
    posting_info    LIKE bapi1022_feglg002,
    posting_infox   LIKE bapi1022_feglg002x,
    posting_data    LIKE bapifapo_gen_info,
    acquis_data     LIKE bapifapo_acq,
    time_dep_data   LIKE bapi1022_feglg003,
    time_dep_datax LIKE bapi1022_feglg003x,
    real_estate     LIKE bapi1022_feglg007,
    real_estatex    LIKE bapi1022_feglg007x,
    allocations     LIKE bapi1022_feglg004,
    allocationsx    LIKE bapi1022_feglg004x,
    extensionin     TYPE TABLE OF bapiparex,
    origindata      LIKE bapi1022_feglg009,
    origindatax     LIKE bapi1022_feglg009x,
it_depreciationareas TYPE TABLE OF bapi1022_dep_areas,
wa_depreciationareas TYPE bapi1022_dep_areas,
                 occurs 0 with header line,
it_depreciationareasx TYPE TABLE OF bapi1022_dep_areasx,
wa_depreciationareasx TYPE bapi1022_dep_areasx,
                 occurs 0 with header line,
it_investment_support TYPE TABLE OF bapi1022_inv_support,
                 occurs 0 with header line,
output parameters from the bapi
    asset_number    LIKE bapi1022_1-assetmaino,
    sub_number      LIKE bapi1022_1-assetsubno,
    out_return      LIKE bapiret2,
    out_return2     LIKE bapiret2.
input_key-companycode = 'CAT1'.
gen_data-assetclass   = '00003000'.
gen_datax-assetclass = 'X'.
gen_data-descript = 'Testing BAPI'.
gen_datax-descript   = 'X'.
gen_data-serial_no    = '1111'.
gen_datax-serial_no = 'X'.
gen_data-base_uom     = 'KG'.
gen_datax-base_uom   = 'X'.
*Append the Depreciation keY VALUE EQUAL TO LINA to the internal table.
wa_depreciationareas-area = '01'.
wa_depreciationareas-descript = 'Book deprec.'.
wa_depreciationareas-dep_key = 'LINA'.
wa_depreciationareas-ulife_yrs = '2'.
wa_depreciationareas-ulife_prds = '3'.
wa_depreciationareas-exp_ulife_yrs = '5'.
wa_depreciationareas-exp_ulife_prds = '3'.
*wa_depreciationareas-EXP_ULIFE_SDEP_YRS
*wa_depreciationareas-EXP_ULIFE_SDEP_PRDS
*wa_depreciationareas-ORIG_ULIFE_YRS
*wa_depreciationareas-ORIG_ULIFE_PRDS
wa_depreciationareas-change_yr = '3'.
*wa_depreciationareas-dep_units = '3'.
*wa_depreciationareas-odep_start_date = '01012005'.
*wa_depreciationareas-sdep_start_date = '01012005'.
*wa_depreciationareas-INTEREST_START_DATE
*wa_depreciationareas-READINESS
*wa_depreciationareas-INDEX
wa_depreciationareas-AGE_INDEX
wa_depreciationareas-var_dep_portion = '200'.
wa_depreciationareas-scrapvalue = '20'.
*wa_depreciationareas-currency = 'USD'.
*wa_depreciationareas-currency_iso = 'USD'.
*wa_depreciationareas-NEG_VALUES
*wa_depreciationareas-GRP_ASSET
*wa_depreciationareas-GRP_ASSET_SUBNO
*wa_depreciationareas-ACQ_YR
*wa_depreciationareas-ACQ_PRD
*wa_depreciationareas-SCRAPVALUE_PRCTG
APPEND wa_depreciationareas TO it_depreciationareas.
CLEAR: wa_depreciationareas.
wa_depreciationareasx-area = '01'.
*wa_depreciationareasX-DESCRIPT = 'X'.
*wa_depreciationareasX-DEACTIVATE = 'X'.
wa_depreciationareasx-dep_key = 'X'.
wa_depreciationareasx-ulife_yrs = 'X'.
wa_depreciationareasx-ulife_prds = 'X'.
*wa_depreciationareasX-EXP_ULIFE_YRS = 'X'.
*wa_depreciationareasX-EXP_ULIFE_PRDS = 'X'.
*wa_depreciationareasX-EXP_ULIFE_SDEP_YRS = 'X'.
*wa_depreciationareasX-EXP_ULIFE_SDEP_PRDS = 'X'.
*wa_depreciationareasX-ORIG_ULIFE_YRS = 'X'.
*wa_depreciationareasX-ORIG_ULIFE_PRDS = 'X'.
wa_depreciationareasx-change_yr = 'X'.
*wa_depreciationareasx-dep_units = 'X'.
wa_depreciationareasx-odep_start_date = 'X'.
wa_depreciationareasx-sdep_start_date = 'X'.
*wa_depreciationareasX-INTEREST_START_DATE = 'X'.
*wa_depreciationareasX-READINESS = 'X'.
*wa_depreciationareasX-INDEX = 'X'.
*wa_depreciationareasX-AGE_INDEX = 'X'.
wa_depreciationareasx-var_dep_portion = 'X'.
wa_depreciationareasx-scrapvalue = 'X'.
*wa_depreciationareasx-currency = 'X'.
*wa_depreciationareasx-currency_iso = 'X'.
*wa_depreciationareasX-NEG_VALUES = 'X'.
*wa_depreciationareasX-GRP_ASSET = 'X'.
*wa_depreciationareasX-GRP_ASSET_SUBNO = 'X'.
*wa_depreciationareasX-ACQ_YR = 'X'.
*wa_depreciationareasX-ACQ_PRD = 'X'.
*wa_depreciationareasX-SCRAPVALUE_PRCTG = 'X'.
APPEND wa_depreciationareasx TO it_depreciationareasx.
CLEAR wa_depreciationareasx.
*Append the Depreciation keY VALUE EQUAL TO LINb to the internal table.
break mukherar.
CALL FUNCTION 'BAPI_FIXEDASSET_CREATE1'
EXPORTING
    key                        = input_key
REFERENCE                  =
CREATESUBNUMBER            =
POSTCAP                    =
CREATEGROUPASSET           =
TESTRUN                    =
   generaldata                = gen_data
   generaldatax               = gen_datax
INVENTORY                  =
INVENTORYX                 =
POSTINGINFORMATION         =
POSTINGINFORMATIONX        =
TIMEDEPENDENTDATA          =
TIMEDEPENDENTDATAX         =
ALLOCATIONS                =
ALLOCATIONSX               =
ORIGIN                     =
ORIGINX                    =
INVESTACCTASSIGNMNT        =
INVESTACCTASSIGNMNTX       =
NETWORTHVALUATION          =
NETWORTHVALUATIONX         =
REALESTATE                 =
REALESTATEX                =
INSURANCE                  =
INSURANCEX                 =
LEASING                    =
LEASINGX                   =
IMPORTING
COMPANYCODE                = company_code
   asset                      = asset_number
   subnumber                  = sub_number
ASSETCREATED               =
   return                     = out_return
TABLES
   depreciationareas          = it_depreciationareas
   depreciationareasx         = it_depreciationareasx.
INVESTMENT_SUPPORT         =
EXTENSIONIN                =
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
          EXPORTING
            WAIT          =
          IMPORTING
            RETURN        =
WRITE: / 'Asset Number:',asset_number.

Description for fixed assets in english & chinese language

Hi
Our chinese client wants to maintain description for fixed assets in chinese language along with English
Can any one let me know how to do this??
Regards, Ajay

Hi Ajay,
You have only the text fields and there is no options to have more languages.
But you have 3 text fields from 50 long.
Use line 1 for Englisch and line 2 or 3 for Chinese, in the most report the text from line 3 is printed, but you can create more line variants.
Paul

When to Execute ABST2 program for Fixed Assets?

Hi,
Do we need to execute ABST2 program extractly at the end of the year 31/12/2008 or we can also execute after 31/12/2008?Because for my client-they have executed that program in July-2009.Now it is showing 0.01 differance for one of the depreciation account.the differance amount is showing for 2009 year.I am confused whether it is for 2008 or 2009.
Now in ABST2 program it is showing the 0.01 differance for 2009.Still can i ignore ABST2 error and can i proceed to close 2008 year for fixed assets? or it will give any error?
Kindlyl help me
Thanks
Suvarna

HI,
Generally it is executed before year-end closing. It picks up the asset balances and matches with the GL A/c balances. If any differences are found it shows the differences.
Run it and check in which year the difference popped up. Then verify balances for that particular year. If it started in 2008 you can check only 2008 balances and need not check for 2009.
Thanks,
Giridhar

Invoice verification for fixed assets

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