Invoices without purchase order reference

Hi,
How to post Invoices without purchase order reference.
Utsav

hi,
You can post the invoice in following two ways:
1. Activating the G/L account tab and material tab near to PO reference tab...by this you can post the invoice to the given G/L account or material account...
To activate the tabs go to:
SPRO --> MM --> Purchasing --> PO --> confiure postings directly to G/L account or material account...
For this go to MIRO --> Enter the Base line date, payments terms and invoicing party and later enter the details in the G/L account and material data tab...and then save the invoice...posting will be done...
2. the second way is you can reference other documents as given above and post the invoice...If none of the docs exsist then above process is better ...
Regards
Priyanka.P

Similar Messages

Post vendor Invoice without Purchase order.

Hi all
good afternoon
how can i post vendor Invoice without Purchase order.
And any option
Regards
Manju

Hi,
Use following transactions to do so;
1. MIGO - Goods Receipt > Others
Here use movement type as "501" and enter material, vendor, quantity, Plant, storage location, etc... manually and post the material document.
Here following A/c entry will appear;
(BSX) Stock Account - Dr
(GBB-ZOB) Expense A/c - Cr
2. FB60 - Post Vendor Invoice
Here following A/c entry will appear;
Vendor Account - Cr
Expense A/c - Dr
3. F-53 - Post Payment w.r.t. the Invoice posted in step2.
Here following A/c entry will appear;
Vendor Account - Dr
Bank Account - Cr
Note: - If you don't want to carry out inventory transactions then follow only steps 2 & 3.

Who is using SRM Invoice without Purchase Order?

Hello,
I want to implement SRM Invoice without Purchase Order as a method for our employees to enter their own non-purchase order invoices into SRM instead of having Accounts Payable enter them into R/3. The invoices would then go through financial approval workflow before posting in R/3 and being eligible for the next appropriate cheque run.
This will be a change to our corporate policy and I would like to connect with other companies who are allowing employees to enter their own invoices to find out whatever information or suggestions they can pass along to me.
Few facts:
We are running SRM 5.0 Classic with R/3 ERP 2005.
The invoices are for $3,000 or less.
We have Head Office plus many remote locations.
We would still send the invoices to Accounts Payable for retention.
Thank you,
Corinne Taylor

Hi Taylor,
We can enter the Invoice with out purchase Order also. But you need Invoice management system in SRM.
The Below document may help you and guide you further how to achieve.
Technical Description and Configuration Information
Purpose
The Business Package for Invoicing Clerk provides the possibility to use the Invoice Management System in the Portal. The Invoice Management System (IMS) allows you to process incoming invoices
(with and without purchase order) on the basis of exceptions.
Prerequisites
This document is intended to guide an administrator through the steps required to install and configure the Business Package for Invoicing Clerk. Previous knowledge of SAP architecture and systems, as well as a fundamental knowledge of the Internet and associated technologies are prerequisites.
To use the Business Package for Invoicing Clerk, the SAP SRM Server 5.5 must be installed in one of following ways in SAP ERP 2005:
·        SAP SRM Server as an add-on to SAP ECC Server (product instance SAP ERP 2005 SAP ECC) to run Supplier Relationship Management (SRM) in one client of the ERP system.
·        SAP SRM Server as a separate component to SAP ECC Server.
It is essential that you familiarize yourself with the contents of the corresponding Master Guide before starting to install the Business Package! All relevant system prerequisites are listed in the Master Guides.
You can find these guides for mySAP ERP and mySAP SRM on the SAP Service Marketplace at service.sap.com/instguides ®Installation & Upgrade Guides ® mySAP Business Suite Solutions:
●      mySAP ERP ® mySAP ERP 2005 ® Planning
●      mySAP SRM ® Using SRM Server 5.5
For more information on configuration, see SAP Solution Manager ® mySAP ERP 2005 ® Roles for the SAP NetWeaver Portal ®Invoicing Clerk. See also, mySAP SRM configuration information in SAP Solution Manager: Configuration ® mySAP SRM 5.0 ® Basic Settings for mySAP SRM.
See SAP Note 731386, Import of business packages with SAP NetWeaver. This note describes how to import business package EPA files into the SAP EP and how to install business package SCA files using the Software Deployment Manager.
Integration
The Business Package for Invoicing Clerk provides intranet/Internet access to several integrated backend systems. These include:
·        SAP SRM Server 5.5
·        SAP ECC 6.0
·        SAP Business Information Warehouse (BW) 7.0 (BI Content 7.2)
Prior to beginning your installation, you should establish which components are
required in your system landscape.
Architecture
The architecture of the business package is represented in the figure below:
Landscape: Business Package for Invoicing Clerk
Process Flow
Roles, Worksets, Pages and iViews
The following objects are available:
Role Invoicing Clerk
com.sap.pct.erp.invclerk.invoiceclerk
Workset: Invoicing
com.sap.pct.erp.invclerk.invoicing
Invoice iView
com.sap.pct.erp.invclerk.create_invoice
Credit Memo iView
com.sap.pct.erp.invclerk.create_creditmemo
Subsequent Credit iView
com.sap.pct.erp.invclerk.create_subcredit
Subsequent Debit iView
com.sap.pct.erp.invclerk.create_subdebit
Invoice/Credit Memo iView
com.sap.pct.erp.invclerk.search_invmemo
Invoice Management iView
com.sap.pct.erp.invclerk.bbp_inv_main
Invoice Post Processing iView
com.sap.pct.erp.invclerk.invpostpro
Related services iView
com.sap.portal.navigation.worksetmap.RelatedServices
Document Overview iView
com.sap.pct.erp.invclerk.doc_overview
Document Quick Access iView
com.sap.pct.erp.invclerk.doc_qaccess
Excessive Invoice Document iView
com.sap.pct.erp.invclerk.invoice_report
Workset: Reports Overview
com.sap.pct.erp.invclerk.reporting
Reports Overview
com.sap.pct.erp.invclerk.reports
Workset: Service Map
com.sap.pct.erp.invclerk.service_map
Service Map iView
com.sap.pct.erp.common.servicemap
Thanks & Best Regards
Girisha M S

Invoices without Sales order reference

Hi,
I am new to Oracle receivables.
Can anybody explain me, what is the purpose of Invoice transactions that not having sales order references?
Thanks.

Hello,
1. If I were you I will ask user to specify transaction types or accounts because user maybe do not want some kind of transaction example: interest invoices etc. Maybe want only transaction from order entry. You must check this.
2. I'm not developer but look at http://www.oracleappshub.com/accounts-receivable/ar-back-to-basictechnical-foundation/ this will help you.
I pick this sql from http://www.oraclebusinessapps.com/downloads/revcogs1/revcogs.sql
Look at account_class = 'REV'
SELECT *
FROM ra_cust_trx_line_gl_dist_all
WHERE customer_trx_line_id IN (
SELECT customer_trx_line_id
FROM ra_customer_trx_lines_all
WHERE interface_line_context = 'ORDER ENTRY'
AND interface_line_attribute6 IN (SELECT line_id
FROM oe_order_lines_all
WHERE header_id = (SELECT header_id
FROM oe_order_headers_all
WHERE order_number = &your_order_number))
AND account_set_flag = 'N'
AND account_class = 'REV');
Regards,
Luko

A/P invoices without Purchase Order

Hi,
I am trying to avoid accounting dptm to enter A/P invoices that do not com from a copied PO without an authorisation, but can't find out how to do it. I have tried through the auth process, but I can't write a propper query.
It would also be great to avoid them inserting extra lines or changing prices.
Any ideas?

Use transaction notification stored procedure on sql server - when new invoice is added, check in this sp if in lines PCH1 is filled BaseRef field - if is null, this document isnt copied from order and you may stop adding the invoice.

J1IEX - Capture Excise Invoice without Purchase order.

Dear Gurus,
when I am trying to capture Excise invoice through T-code J1IEX without PO (EWPO), I need to enter the material document (MIGO) No. but when I enter this is the error what I am facing.
Error: The Document XXXXXXXXXX does not contain any selected items.
What are the steps to be followed. (I have specified all the excise accounts perexcise transactions and also I have specified G/L accounts per excise transaction)
Please guide me through this.
Thanks & Regards!!

Dear Gurus,
Thanks for the replies.
but the problem isnt solved yet
1. I am not using movement type 501 for GRN and I am using 101 movement type.
2. Even after updating the Part - I Register after using J1I5, when I enter the material document its not accepting.
Please any more suggestions?
How di I go ahed throuh this?
Thanks & Regards

Capture Excise Invoice w.r .t Without Purchase order

HI
When i try to post J1IEX i.e Capture Excise Invoice w.r .t Without Purchase order i am getting the following error message :
Balance in transaction currency
Message no. F5702
Diagnosis
A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount '            1.000-' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application.
System Response
Your data cannot be processed in FI.
Procedure
The error is probably in the calling application
Please help me to solve this issue
Thanks & Regards,
Mani

Hi,
check in cin-basic settings- co code settings , there will be a check box "Rounding duty on procurement" , pls tick mark this and check it..
otherwise check in debit / credit selection for EWPO trans type . as per blw in - Logistics General  Tax on Goods Movements  India  Account Determination  Specify Excise Accounts per Excise Transaction
EWPO           Credit     CENVAT clearing account
EWPO           Debit     RG 23 AED account
EWPO           Debit     RG 23 BED account
EWPO           Debit     RG 23 ECS Account
EWPO           Debit     RG 23 NCCD account
EWPO           Debit     RG 23 SED account and ECS and SE CESS
Edited by: Jayakumar Raju A.S on Aug 19, 2009 6:36 PM

Material Return from 542 movement type without purchase order

HI Expert
I have a problem regaring material return from vendor through 542 mov type against purchase order.
when i transfer material to vendor with mov type 541. and after grv if we return material from vendor against purchase order.
system doesnot allow to return material against purchase order. it allows mov type 542 for returning material from venodr without pruchase order.
Suppose we have 10 quality for a component to transfer vendor we take grv and issue 5 qty through 543 move type automatically. if we want to take return 5 remaining qty from vendor against purchase order .
system doesnot allow to return component from vendor against purchase order.
but allow to return component from vendor without purchase order.
vendor stocks becomes less but purchase order still open for open quantity.
how we could control vendor's returing material with the reference of purchase order after grv.
with regards
sanjay agrawal

HI,
Are you creating return Po for subcontracting vendor with item category L.?
we used movement type 541 to send material to vendor ,now you want movement type 542 in system means take back from vendor?
I don't think so it will make work and make any sense
why you are not adjust your component with subcontracting adjustment in sap mm
check following link
[http://help.sap.com/saphelp_470/helpdata/en/4d/2b908943ad11d189410000e829fbbd/content.htm]
Regards
Kailas Ugale

MIRO: posting to G/L Accounts with purchase order reference

hello
our company want to post an invoice for other expense in MIRO through the tab "G/L Acconunt" and don't through the tab "PO reference".
our problem that when we post through "G/L Account" how we allocate the "purchasing document" to the line of G/L Account?
in miro there is an option to create a posting line with purchase order reference to a g/l account and i read the documentation that says proceed as follows:
1. choose miro
2. enter header data as required
3. allocate the invoice to a document and check the items to be settled - i don't underdand what i need to do in this step?
4. choose the tab page g/l account
5. enter data as requierd.
thanks
meir

hi
in the table below your MIRO screen you will see PO Reference on this tab select the item of the PO that you need post for this PO, in the tab G/L account you can make manual post aditional to the PO, also you can in the tab PO reference modify amounts and quantity if you need, but it is not recommended

Vendor Returns Without Purchase Order

Hi Experts,
Is Vendor Returns doing Without Purchase Order and without doing any reversal of material document possible or not, please provide the details.
Regards,
Vivek.N.V

Hi,
It is not possible to do the vendor return without any document reference. You have to do the vendor return with reference of purchase order (161 Mvt.type), material document reference (122 Mvt.type) ,Reference to Delivery note (122 Mvt.type).
1) If the Purchase Order / GR is known then one can use Return delivery (122 Mtype).
There are two options
A) Return delivery Without SD Delivery
B) Return delivery With SD Delivery
2) In case purchase Order / GR is not traceable then one can send material back using "RETURN Purchase Order " Functionality (161 Mtype)
Again there are two ways
A) Purchase Return with Delivery
B) Purhcase Return Without Delivery.
Although as per my knowledge it meets all business requirements , but just wondering if there is another Process also available in SAP to return material back to Supplier.(May be for some specific business Cases).
Edited by: venkatesh kumar on May 8, 2010 11:12 AM

GR without purchase order?

Hello!
Is there any problem to implement GR, without purchase order, this may have an impact in Finance?
Thanks for you help

Hello,
You can use movement type like 561 for good receipt without PO but you can not invoice receipt with using MIRO. You must enter this invoice with using FI transaction like FB60. After good receipt without PO, system generates a FI document with 2 line items.
Stock account debit 1000 $
A dummy account credit 1000$
Then invoice receipt you must close balance for dummy acount. (With using FB60, post manually invoice)
A dummy account debit 1000 $
vendor credit 1000$
But Why don't use PO?
Regards,
Burak

Don't want a Goods Receipt PO without Purchase Order

Hello Experts,
I am looking for a solution that Goods Receipt PO must be restricted as no Goods should be received without Purchase Order.
Is it possible ?
Help Required ....
Thanks & Best Regards,

Hi
This restriction is possible only by the 'SBO_SP_TransactionNotification' Stored procedure.
You can learn more about this stored procedure from the following link:
[https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/e991e2b9-0901-0010-0395-ef5268b00aaf]
The following is the code which restricts GRPO created without PO
set ANSI_NULLS ON
set QUOTED_IDENTIFIER ON
go
ALTER proc [dbo].[SBO_SP_TransactionNotification]
@object_type nvarchar(25),     -- SBO Object Type
@transaction_type nchar(1),   -- [A]dd, <u>pdate, [D]elete, [C]ancel, C[L]ose
@num_of_cols_in_key int,
@list_of_key_cols_tab_del nvarchar(255),
@list_of_cols_val_tab_del nvarchar(255)
AS
begin
-- Return values
declare @error int    -- Result (0 for no error)
declare @error_message nvarchar (200)   -- Error string to be displayed
select @error = 0
select @error_message = N'Ok'
IF (@object_type='20')
BEGIN
/* Purchase Delivery Note (Goods Receipt PO)*/
if (@transaction_type='A')
BEGIN
IF (SELECT max(ISNULL(T0.BaseEntry,-1)) FROM PDN1 T0 WHERE T0.DocEntry = @list_of_cols_val_tab_del) != -1
BEGIN
set @error = 0
set @error_message = N'Ok'
END
ELSE
BEGIN
    set @error_message='Goods Receipt PO cannot be created directly. Copy from PO'
    set @error=1
END
END
END
-- Select the return values
select @error, @error_message
end

Goods Recipt without Purchase Order

Hi Experts,
Can any one Explain me the Process of Goods recipt without Purchase order.
1) What document type i need to select ?
2) Does i need to process MIRO for these ?
3) If it is a Usual material which i previously procuring throgh purchase order, How it reflect in Stock ?
4) Where can i find the difference of the Material which has purchased through Purchase Order and without Purchase Order ?
5) Does it affect usual stock ?
6) How to follow Vendor Returns for this ?
Plz Plz Give ur Valuable inputs on this.
Best Regards
Javeed

1) What document type i need to select ?
You don't need a document type, just use Tcode MIGO, then select mouvement Type 501
2) Does i need to process MIRO for these ?
No, there is no FI document.
3) If it is a Usual material which i previously procuring throgh purchase order, How it reflect in Stock ?
If your material valuation is "V" : overage price. your stock will be devaluated: Total value of stock will be inchanged, whereas the qty will increase, So the material net price will decrease
4) Where can i find the difference of the Material which has purchased through Purchase Order and without Purchase Order ?
You can lanayse goods mouvement through Tcode MB51, Also you can Tcode MR51 for analyzing.
5) Does it affect usual stock ?
Yes, if you don't use Split valuation, your stock will be homogeneous. So if you wish to keep separately the free goods you have to use split valuation
6) How to follow Vendor Returns for this ?
Use MIGO, mouvement Type 502

INVOICE AND PURCHASE ORDER

What is difference in fields between invoice and purchase order ?

Hi Jyotirmoy
Can you please be more specific what exact details you require??
Thanks
G. Lakshmipathi

A/P Invoices FROM Purchase Order

Hi,
how can I create a Purchase Invoice from purchase Order in DI API ?
thanks
Leonardo Correa

Hi Leo,
you have to create two objects
oPO = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oPurchaseOrders)
oPI = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oPurchaseInvoices)
than you use oPO.GetByKey(DocEntryFromPO)
to load the old Purchase Order in the Object
than you copy the properties to the PurchaseInvoice Object
oPI.CardCode = oPO.CardCode
oPI.Lines.SetCurrentLine(0)
oPO.Lines.SetCurrentLine(0)
oPI.Lines.ItemCode = oPO.ItemCode
and you also have to "link" the lines - make a loop.
oPI.Lines.BaseEntry = DocEntryFromPO
oPI.Lines.BaseLine = oPO.LineNum
oPI.Lines.BaseType = bodt_PurchaseOrder
thats it - this are the important steps.
i hope it helps enought
regards
David

Invoices without purchase order reference

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