IPhoto and multiple users - how to best manage photos across multiple users

I'm trying to fiure out the best way to setup photo storage on my new iMac.  I've been a mac user for many years but never used iPhoto, just managed the photos in the finder and dated the folder/events.  I use Photoshop and other image editing apps from time to time too.
My biggest difficulty I'm running into is both my wife an I take a lot of pictures on our phones.  We'd like to be able to access them equally but since we are set up as two diffenent users, I don't know the best way to download and access them.
Can anyone advise me if this is a good setup, or would ven work?
Move managed library to shared folder on mac so two users can access library?
will that cause problems?
can both users add photos from their iPhones via iPhoto on their respective accounts and have the new photos show up on the other users iPhoto app?
would the newly added photos sharing be automaticall be set to the folder sharing settings?  ie, view and edit for both users? 
This brings up other questions:
if i edit the photos with say photoshop, will the changes show up in iphoto?
would timemachine back the data up automatically?
when I upgrade to a new computer will everything work the same.
I'm sure I've missed something important so any advice would be great.
Thanks!

Many people using the Shared Folder find that they have permissions issues which mean that they 'other' user can't see some part of the Library. Therefore, if you want to share the Library in that way it's best moved to an external disk formatted Mac OS Extended (Journaled) and set to ignore ownership and permissions.
can both users add photos from their iPhones via iPhoto on their respective accounts and have the new photos show up on the other users iPhoto app?
Yes.
would the newly added photos sharing be automaticall be set to the folder sharing settings?  ie, view and edit for both users?
Yes.
if i edit the photos with say photoshop, will the changes show up in iphoto?
If you set this up corrrectly -  You can set Photoshop (or any image editor) as an external editor in iPhoto. (Preferences -> General -> Edit Photo: Choose from the Drop Down Menu.) This way, when you double click a pic to edit in iPhoto it will open automatically in Photoshop or your Image Editor, and when you save it it's sent back to iPhoto automatically. This is the only way that edits made in another application will be displayed in iPhoto.
You will need to do this in both accounts.
would timemachine back the data up automatically?
TM can be set to back up externals. There are other options too, of course.
when I upgrade to a new computer will everything work the same.
Yes. Just plug in the extenal and point iPhoto at the external from the new machine.
Regards
TD

Similar Messages

  • How do I manage photos using a folder - subfolder type structure?

    How do I manage photos using a folder - subfolder type structure as I have done previously within Windows? For example, my photos were stored with a folder for each year and sub-folders for each month whicheach  held the photos. Can I do this in iPhoto?

    For example, my photos were stored with a folder for each year and sub-folders for each month whicheach  held the photos
    Why bother?
    Check out the search box at the bottom of the Window. (Click on the Magnifying glass, it opens it) Now click on the mgnifying glass in the search box) and select 'Date'. Now you can find all the photos from any day, month or year. If you want to find the photos from a range - say a paticular week - then you can do that with a Smart Album.
    Organising photos by date means you have to remember the date the shot was taken, and after a while, and after a few thousand shots, this gets harder and harder to do, so you spend more and more time rooting through folders.
    iPhoto offers a range of organising tools and each offers more possibilites to quickly find the shot you're looking for. For instance:
    I use Events simply as big buckets of Photos: Spring 08, July - Nov 06 are typical Events in my Library. I use keywords and Smart Albums extensively. I title the pics broadly.
    I keyword on a
    Who
    What
    Where basis (The When is in the photos's Exif metadata). I also rate the pics on a 1 - 5 star basis.
    Using this system I can find pretty much find any pic in my 45k library in a couple of seconds.
    So, for example, I have a batch of pics titled 'Seattle 08' and a  typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.
    File -> New Smart Album
    set it to 'All"
    title contains Seattle
    keyword is mountain
    keyword is snow
    rating is 5 stars
    Or, want a chronological album of John from birth to today?
    New Smart Album
    Keyword is John
    Set the View options to Sort By Date Ascending
    Want only the best pics?
    add Rating is greater than 4 stars
    The best thing about this system is that it's dynamic. If I add 50 more pics of John  to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.
    In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.

  • My iphoto will not load, all it does when i open it is just show a blank iphoto and won't load any of my photos that were already in there.

    My iphoto will not load, all it does when i open it is just show a blank iphoto and won't load any of my photos that were already in there. Any way to fix it ?

    Remember: we cannot see your machine. There are 9 different versions of iPhoto and they run on 8 different versions of the Operating System. The tricks and tips for dealing with issues vary depending on the version of iPhoto and the version of the OS.  So to get help you need to give as much information as you can. Basic things like :
    - What version of iPhoto.
    - What version of the Operating System.
    - Details. As full a description of the problem as you can. For instance: 'iPhoto won't export' is best explained by describing how you are trying to export, and so on.
    - History: Is this going on long? Has anything been installed or deleted?
    - Are there error messages?
    - What steps have you tried already to solve the issue.
    - Anything unusual about your set up? Or how you use iPhoto?
    Anything else you can think of that might help someone understand the problem you have.

  • How Can I Manage Photos?

    I have taken 631 photos with my iPhone. I can't seem to copy them from the phone. I can't even sync them with my computer. If I choose a folder to sync the photos to, iTunes tells me this will delete all the photos on the phone.
    I'm baffled as to how you can manage photos you take on the phone. Any tips?

    Phoney, you have not mentioned if you are on Windows or Mac.
    On a Mac, iPhoto (and iTunes simultaneously) pops up and recognizes the iPhone. Ignore iTunes. The photos display on the iPhoto panel. Create an Event and Import Selected Photos (as you would do from a camera or SD Card).
    Unmount the unit on from both iTunes and iPhoto and you're done.

  • How do you manage photos if you lose the computer your iphone was synced with?

    how do you manage photos if you lose the computer your iphone was synced with?

    Are you talking about photos that were synced to your phone? If so, the photo sync is one-way: Computer to phone. Apple makes no provision to extract these photos from your phone, you'll have to use third-party software to do so. Note: photos synced to your phone were reduced in resolution for display on your phone, there is no way to recover their full resolution.
    http://www.wideanglesoftware.com/touchcopy/index.php

  • Somehow i have synced my photos from my area on to my ipod touch, and dont know how to remove the photos. Any help?

    Somehow i have synced my photos from my area on to my ipod touch, and dont know how to remove the photos. Any help?

    You need to unsync them.  If you uses the folder syncing method either remove them from your syncing folder or change which is you syncing folder.  Also see:
    iPhone, iPad and iPod touch: Syncing photos via iTunes

  • Multiple iPod Touches for an organization.  How to best manage them?

    I have a small group of iPod that will be used by some users. These iPods will be owned by my organization, but used by some employees. I am curious if anybody has had to deal with a similar situation.
    Is there any good documentation of other people's experience with such a situation?
    I would like to register them all under a single appleID that would be owned by the organization. However, I suppose that this means that if the user wanted to move any apps onto the device, they would need to know this ID login info. Is there a better way?

    Many people using the Shared Folder find that they have permissions issues which mean that they 'other' user can't see some part of the Library. Therefore, if you want to share the Library in that way it's best moved to an external disk formatted Mac OS Extended (Journaled) and set to ignore ownership and permissions.
    can both users add photos from their iPhones via iPhoto on their respective accounts and have the new photos show up on the other users iPhoto app?
    Yes.
    would the newly added photos sharing be automaticall be set to the folder sharing settings?  ie, view and edit for both users?
    Yes.
    if i edit the photos with say photoshop, will the changes show up in iphoto?
    If you set this up corrrectly -  You can set Photoshop (or any image editor) as an external editor in iPhoto. (Preferences -> General -> Edit Photo: Choose from the Drop Down Menu.) This way, when you double click a pic to edit in iPhoto it will open automatically in Photoshop or your Image Editor, and when you save it it's sent back to iPhoto automatically. This is the only way that edits made in another application will be displayed in iPhoto.
    You will need to do this in both accounts.
    would timemachine back the data up automatically?
    TM can be set to back up externals. There are other options too, of course.
    when I upgrade to a new computer will everything work the same.
    Yes. Just plug in the extenal and point iPhoto at the external from the new machine.
    Regards
    TD

  • Changed my apple id on macbook and lost my itunes, iphoto and settings. How do I get it back?

    I changed my apple id to my married name and lost all itunes, iphotos, settings on the internet and files. How do I get this back?

    Try reusing the old apple id and should reload when you sync with iCloud

  • Use both iPhoto and Aperture with one library-best practice?

    I'd like to use both iPhoto and Aperture, but have both programs use/update just one photo library.  I have the latest versions of both programs, but was wondering if the optimum approach would be to:
    a)point Aperture to the existing iPhoto library and use that as the library for both programs
    or
    b)import the entire iPhoto library into a new Aperture library, delete the iPhoto library, and point iPhoto to use the Aperture library.
    I should point out that up to now I've been using iPhoto exclusively, and have close to 20K photos in the iPhoto library, tagged with Faces, organized into various albums, etc; if that makes a difference...
    Appreciate any advice!
    Thanks,
    Dave

    Thanks Frank!  I'll try it that way.
    Appreciate the help!

  • Ok I know people are having this problem. I updated to the latest version of iPhoto and now I get the following:  "Your photo library is either in use by another application or has become unreadable". Can someone please point me to a fix?

    This is super frustrating.
    I tried to uninstall iPhoto and all related files and then reinstall but I keep getting the same result.
    I have spent hours trying to fix this and nothing seems to work. I am pretty good with computers so I think this requires some expert help. I notice many people are stuck with this problem. Do I have to go and buy the disk from the store? How ironic that I was updating the software online so I could use photostream. Now the solution may be I need to go back to the "old school" way of doing things. Lucky I don't have a mac airbook. Lol.

    Re-installing the app is unlikely to help because the problem is with the Library and not the application.
    Option 1
    Back Up and try rebuild the library: hold down the command and option (or alt) keys while launching iPhoto. Use the resulting dialogue to rebuild. Choose to Rebuild iPhoto Library Database from automatic backup.
    If that fails:
    Option 2
    Download iPhoto Library Manager and use its rebuild function. This will create a new library based on data in the albumdata.xml file. Not everything will be brought over - no slideshows, books or calendars, for instance - but it should get all your albums and keywords back.
    Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one. .
    Regards
    TD

  • All my photo's are missing from iPhoto and I'm getting a message "your photo library is either in use by another application or has become unreadable"

    Yesterday when I opened iPhoto all of my photo's were missing.  After many hours of frustrating time looking how to resolve, I decided to try again this morning.  When I tried to open iphoto, I got the message I referenced above regarding the library is either in use or has become unreadable.
    My photos are not in iPhoto anymore.  There's nothing there.  iphoto acts like its never even been set up.    I have iPhoto '11 version 9.4.3. I have OS X Lion version 10.7.5.  However, when I go to "All My Files" and then under "images", there are over 10,000 images.  I see my photos (I guess it's all of them - i have no idea how many there were) and other "images" also.  When i go to "pictures" I only see the 15 or so items I have scanned.  In "iPhoto Library", there is 1 picture of what looks like a deck of playing cards with flowers on them - I don't know where that came from.  But also in "iPhoto Library"  under the heading "desktop", it shows a size of over 27GB and under "kind" it says "package".  Still under desktop and "Photo Booth Library" it shows 53GB and under "kind" it says "Photo Booth Library".  Before I opened iPhoto to view my photo's, I went to "empty trash" yesterday (not in iPhoto) and it showed over 65,000 items to delete.  There were no more than 200 that I could actually see.  So, I don't understand.  I let it delete a couple of thousand before I stopped it because I didn't know what it was doing.  I know - not too smart.  I don't know if that has anything to do with iPhoto or not; I'm just throwing that out there.  Today I went to "empty trash" and it now shows the 200 items that I can see in there.  Don't know what happened.
    I do have a time capsule but not sure if I’m using it correctly. If you were to tell me to restore to a certain point, I’d have to be walked thru the process.
    I downloaded “iPhoto Library Manager”, not exactly sure how to use it, but got a message basically saying the library nor the database could be loaded and that album data file for the library “iPhoto Library” could not be read.
    I’ve spent hours and hours and hours searching the web for answers but I’m scared to do much of anything thinking I could end up losing all my photos if I haven’t already.
    Please help!
    Thank you!
    James

    Apply the two fixes below in order as needed:
    Fix #1
    Launch iPhoto with the Command+Option keys held down and rebuild the library.
    Since only one option can be run at a time start
    with Option #4 and then #1 as needed.
    Fix #2
    Using iPhoto Library Manager  to Rebuild Your iPhoto Library
    1 - download iPhoto Library Manager and launch.
    2 - click on the Add Library button, navigate to your Home/Pictures folder and select your iPhoto Library folder.
    3 - Now that the library is listed in the left hand pane of iPLM, click on your library and go to the File ➙ Rebuild Library menu option.
    4 - In the next  window name the new library and select the location you want it to be placed.
    5 - Click on the Create button.
    Note: This creates a new library based on the LIbraryData.xml file in the library and will recover Events, Albums, keywords, titles and comments.  However, books, calendars, cards and slideshows will be lost. The original library will be left untouched for further attempts at fixing the problem or in case the rebuilt library is not satisfactory.
    OT

  • How to Efficiently Manage Photos Among iPhone, iCloud & iMac

    I have an iPhone 5S and a late-2009 iMac running OSX Mavericks.  My on-line storage capacity limit on iCloud has been slightly exceeded and I wish to avoid unnecessarily buying more iCloud storage.  I recently went on a trip, taking many photos and quite a few videos; I suspect they are the reason I exceed my current iCloud storage capacity limit.
    Can anyone recommend a preferred method for efficiently managing photos on my iPhone, iCloud storage and my iMac?  While I normally "cloud sync" (over WiFi), today I connected by lightening connector to my iMac to deliberately transfer all my iPhone photos to iPhoto.  Now safely stored on the iMac (which is backed up each day), I thought iPhoto would offer to delete the images from my iPhone, as it used to do with my Canon digital camera.  But it did not and they're still there.
    Once copied to the iMac, what's the preferred way to remove the extra photos and videos from my iPhone?
    Thanks in advance for any help you can provide.

    iPhoto should have prompted you after it finished the import, asking if you want to delete. It does in mine -- version 9.5.1
    One way to quickly delete the photos still on your phone is to connect the phone to your Mac and open Image Capture. It allows you to select and delete photos from the camera roll without importing them via Image Capture.

  • How to Share All Photos Across All Devices?

    Hello.  I have a friend with an Ipad, an Iphone 5, and an Iphone 6.  He has photos on each device.  He has backed them all up to Icloud separately on the same apple id.  He has the 200gb storage option.
    The question is how can he see all his photos from all his devices on all of his devices?  Photostream is only last 1000 photos, plus Apple just killed it with ios8.  Isn't there a way to share them on all devices?  It appears there is not and that is very surprising, especially after he is paying extra to have enhanced icloud functionality.   Will he have to use a third party solution?
    Thanks for your replies.

    Copy Photos (& Videos) Between iOS Devices
    http://tinyurl.com/cnz95bc
     Cheers, Tom

  • 5 Windows 7 users; 1 computer; 1 AppleTV = how to best manage?

    Hi Folks,
    I'm trying to help a neighbour out - as you can see, 3 kids, 1 mom, 1 dad, 1 pc with windows 7 and 1 appletv.
    I can have them each set up their itunes libraries to share so the ATV will recognize each one, but is this the best way to manage the situation?
    Their main objective is to watch photoslideshows and play some music (with dloading movies as well). The entire photo library is on the C drive - i don't know if it's in a public area specifically, but each user can see that folder so I'm assuming it is.
    We haven't connected the ATV yet - complicated stereo system and waiting for feedback from the gent who installed everything), but when we do, which itunes library is it going to recognize? I guess with the photos, I can just specify the location of the folder right?
    Cheers,
    Keebler

    Five Windows users on one computer. I suspect I'll be seeing your IP address in my botnet blocklist in the near future.
    Using it with an ATV shouldn't be a problem if all of the files are in the same library and the computer is authorized for each account. If each user has a separate account, only the account that is signed in with its library online will be available for streaming, but everything that is synced should play.

  • How to best backup photos and videos from iPhoto 08, version 7.1.5? Never upgraded OS since purchased iMac in September 2007.

    I have an external hard drive but am not positive it's backing everything up.

    Have a look at > ▶ 3 Ways to Back Up Your iPhoto Library - YouTube

Maybe you are looking for