Issues in procurement processs

Hi Friends,
I have recently got into a support project with is into procurement process(where data moves from sap to vendor non sap system and vice versa).
So far i have come across issures like idoc failed with status 51, vendor didnt receive the payment.
Anyone who has worked in the procurement process, plz help me with the general issues of failure of idoc and immediate areas to check to resolve the issue.
Thanks,
suresh.

Hi Suresh,
You need to know below things
R/3 TCODES
1. WE05 - IDOC status
2. WE19
3. WE20
4. WE21
5. SE59 - to test connections
6. SE58 - tRFC errors
7. SMGW - for Rfc dest type "TCP/IP" program id problem
8. ST22 - many times dumps will give you clear error message
In XI
1. SMQ1 -
2. SMQ2
3. SXI_MONITOR
4. SXI_cache
Good Luck
- Satish

Similar Messages

Issued material procured in what purchase order?

Hi
I want to know an item that was issued, is procured in which purchase order and its vendor details.
Can any one help me to find out.
Thankyou
Regards
BalaKrishna

Hi ,
Kindly go through the procedure for the determination of teh BOM
715192 Determination of BOM Usage when exploding BOM
If several alternative BOMs exist, there is no possibility
of selecting the desired BOM interactively. Instead,
selection can be controlled via the following mechanisms:
- SELECTION BY QUANTITY:
A lot size interval for which the BOM is valid can be
entered in the BOM header.
A prerequisite is that the Selection method indicator is
not set in the material master record (MRP 4 view).
- SELECTION BY DATE:
Can be set in the IMG under Production -> Basic Data ->
Bill of Material -> Alternative Determination -> Define
Alternative Determination for Multiple BOMs (transaction
OS32). A prerequisite is that the Selection method
indicator the is set to 1 in the material master record
(MRP 4 view).
- SELECTION BY PRODUCTION VERSION:
Can be used if the same material has different BOMs with
different suppliers.

Procuring through Networks

Hi,
I have issue in procuring the materal through Networks. When i am
doing the goods receipt, system is not allowing the transaction and
showing the error of Update control. In the process i generating the
PR through Networks and creating PO with referece to PR of account
assignment 'N'.
The step i am following was, creating a project structure through sales order via net works, create automatic PR from project with account assignment 'N'.
The Error was
Update control of Moment type 101 is incorrect entry 101 X X Q B _ V
Please help in this, its urgent.
Regards
Gautam

Hi Gautam,
You need to make the required changes in customization in MM--> Account assignment categories.
Regards,
Harisha

Order does not have any selectable item .

Hi Experts ,
                          I am trying direct production scenario where I have assembly with SPK 50 and ( PT : E) . I have converted planned order for header material and automatically prod order is created for assembly also . For assembly I procured material and after MIGO ( GR ) stock is updated . But while doing Goods receipt in MB1A ( MT 261 ) for assembly production order system showed message order does not have any selectable item .
I confirmed the assembly order but stock is not reducing ( No goods issue happed for assembly ) .
I guess, in direct production we need not to do goods issue for header material ( or higher assembly ) but what about the lower most assembly ? I think we have to do goods issue for lower assembly ( that is procured raw materials ) .
Regards
Neal .

Hi Neal,
I Hope ur using collective order concept,
In a collective order, goods movements (GI & GR) are usually not required for assemblies that are directly produced.
When u do the confirmation for Lower level order, Produed assemblies will be issued to Higher level order directly, so manual goods issue not possible for   assemblies to Higher level order.
U can confirm this, with Higher level order cost analysis after the confirmation of loer level order.
So need not issue the produced assembly to higher level order using the MB1A.
Only thing u have to activate Collective order with goods movements cjech box for Order type at OPJH .
For Lower level order (Assembly order ) good issue for   procured components of assembly can be done using MB1A with MVt type 261.
I hope this will clear ur doubt if yes , Reward and close.

Collective order - manuell booking

Hello all!
Is there a way to use collective orders without automatic booking, but with manual booking.
We like the idea of the linked production orders and the way it is handled. Our problem is,
that we need the semi-finished goods on stock. So we have to book them with MIGO.
Is there any other way to link the production orders and do physical bookings (like in every
standard production order)?
Thankful for all help,
Barbara

Hi,
In a collective order, goods movements (GI & GR) are usually not required for assemblies that are directly produced.
When u do the confirmation for Lower level order, Produed assemblies will be issued to Higher level order directly, so manual goods issue not possible for assemblies to Higher level order.
U can confirm this, with Higher level order cost analysis after the confirmation of lower level order.
So need not issue the produced assembly to higher level order using the MB1A.
Only thing u have to activate Collective order with goods movements object box for Order type at OPJH .
For Lower level order (Assembly order ) good issue for procured components of assembly can be done using MB1A with MVt type 261.
Dependencies :
For collective orders without automatic goods movements you must take organizational measures to ensure that the WIP calculation and the settlement of orders are each carried out twice. You cannot carry out a variance calculation for collective orders without automatic goods movements. You cannot carry out a standard cost calculation for a collective order without automatic goods movements.
You can find detailed information on collective orders in the document Cost object accounting -> Order-related Product Controlling.
Thanks,
Mohit

Plz suggest scenario mapping.

Hi All,
I want to map following scenario in sap.
We are procuring some material say 'X'. Which have two quality characteristics.
Let's say Length : 'A'    and
              Weight :'B'
My client has decided the procurement rate on these both parameters.(Both parameter at a time)
Ex.   A=2m and B= 10kg then rate is Rs.15/ea
        A=3m and B= 20kg then rate is Rs.20?ea.
we have around 350 such combinations.
My problem is that how to map this scene in SAP using QM and MM.
because at the time of GR only we will know , what rate should be invoiced ?
and also around 400 GR per day of this particular material are happening.
for this i have been suggested to go for Auto PO against GR.
Please suggest soln.
B. Raju

dear Raju
My suggestion will be
1) Maintain all the possible combination of the rating pattern in a z table. or if some logic is there maintain that in the Z table
2) make your QM procurement key setting with Block invoice. So till UD is given Invoice cannot be generated
3) When GR is done inspection lot is created . RR is done and UD is given to the inspection lot
4) Attach mailing option of follow up action to all the UD codes of Usage Decision .. You will have to modify or create a Function module which will pick up RR results check with the combinations maintained in Z table and the same procurment rate is mailed to the ids of people who will generate the invoice.
Please refer to the below link for the same
Link: [sending mail|Follow-up actions via Usage Decision]
Link: [issue regarding procurement|Re: Deduction during procurement]
hope this helps
Regards
gajesh

Issue with OOTB Procurement and Spend report on top of W_AP_INV_DIST_F

We are implementing OBIEE 11g on top of EBS R12. Observed today that AP_INVOICE_DISTRIBURIONS_ALL has a lot of records with PO_DISTRIBUTION_ID as NULL (This is expected as this table holds not only PO but also Expense tyoe invoices). The mapping used to populate W_AP_INV_DIST_F (SDE_ORA_APInvoiceDistributionFact) uses the PO_Distribution_ID to derive Product_ID. Thus, in W_AP_INV_DIST_F a lot of lines exist with PRODUCT_WID of NULL (which is also understable).
My question is - In Procurement and Spend OOTB reports (for ex - Spend by Top Categories) , it is showing all records from W_AP_INV_DIST (and not filtering to Spend_Type of "PO Matched"). Thus, most of the records is going into the "Unspecified" bucket.
Any thoughts on why the OOTB report would work like that (This is affecting any OOTB report that is built on top of W_AP_INV_DIST_F and involves products or product categories)?

Out of curiosity, why do you only maintain 13 months of history in PeopleSoft? I have never heard of this. Dont the business users want to track PeopleSoft before 13 months? With regard to your question, given you are only able to load 13 months on a full load and this is impacting the links to the correct suppliers, you can consider keeping a refresh date on the tasks that load the W_SUPPLIER_D tables. This can prevent reload for the supplier dimension. However, I am not sure how you intend to handle the other dimensions as I assume you will have the same issue. If you only have 13 months of history, BI Apps will only load 13 months of history on a full load. Also for the SCD dimensions, there should be a CURRENT_FLAG that is set to Y only for the current record and there should still be a link to the previous records where CURRENT_FLG = N. As long as your SCD is working fine, and you can prevent the reload of supplier dimension via the refresh date changes, it may work. I would advise your PeopleSoft team to maintain history..esp if they want to take advantage of Analytics and trend analysis.

List of issues and fixes for procure to pay process and order to cash process for a trading company

Dear All Gurus
Kindly tell me where I can find the list of all issues arising in procure to pay process
and order to cash process and there fixes for a trading company in support project
Thanking You
Abdul Baseer

Hi Abdul,
There are no standard list to provide, you should identify the issue through regression testing and raise an SR or create a thread accordingly we can help you.
Note:- Issues are vary to instance to instance, version to version, installation to upgrade etc..

FM - Budget check at the time of procurement and at the time of Issue

Hi
For a Material there is a budget for a procurement ( Check should happen at the time of procurement and a seperate budget for consumption ( Check should happen at the time of issue).How can I map this in FM- BCS.I am thinking of creating two commitmen items one for Procurement , to be derived thorugh matl grp at the time of PR / PO and One commitment item for consumption to be derived through consumption GL . Does it work , any comments?
Thanks in advance
Chris

Yes you are right , I have to make to sure stock budget doesn't get credited.
If you remember in one of my other threads, i wanted to derive commitment item from Matl grp, it was for this purpose. I will derive commitment through matl group at the time of procurement / GR etc and assign a dummy commitment item to stock a/cs. Where as i will derive a consumption commiment item from consumption GLs.
Thank you
Chris

Issue in accounting in Import Procurement

Dear Gurus,
Sorry if this is oft repeated issue. My first post here.
I was configuring my import procurement for Kenya ( where there is no excise) and set up a different calculation schema for my overseas suppliers.
Now my question is my customs duty charges are getting added up in two places.
Say material price is 100 USD and customs is 100 USD too and VAT is say 28 usd ( non refundable and needs to be added to material cost)
At customs MIRO
Customs Duty             100
Customs Authority         100-
At MIGO
Stock account      228 +
GR/IR                   228 -
At Goods MIRO
GR/IR               228
Vendor              228 -
Now , according to me I need to pay the vendor only 128 usd ( 100 material cost + 28 VAT charges)
Where do you gentleman think I have gone wrong and if I am totally off track , what would the process be if I need to map it.
Regards
AB

Now , according to me I need to pay the vendor only 128 USD ( 100 material cost + 28 VAT charges)
While doing MIRO for customs, select planned delivery cost and enter the freight (100) details and post.
While doing MIRO for goods, select "Goods/Service" option in MIRO.Here 128 (100 material cost + 28 VAT charges).
System will not Hit according to your requirement ,because 100 USD (customs) will hit the GR/IR account .
Yeah Anil, I have maintained for other conditions but since my VAT is on basic + customs/import duty and I am using a tax code, so I am not marking my customs condition as accrual ( so that the net price is basic + customs) even though I am using the FR3 key to post to a separate account.
Here If you are maintaining Accrual , System will hit in to separate account .Can   u give the explanation of   the underlined .
MIGO - BSX 228 +
               WRX 128 -
              customs   100 -
MIRO
Customs    KBS 100 -
                     Customs 100 +
Material KBS 128 -
                WRX 128 +

Service Procurement PO Issue in MM-SUS Scenario (SRM 7.0)

Hi Gurus,
We are facing issue while creating the service purchase order in MM-SUS scenario.
Creating the PO in ECC with Account Category "K" and Item Category "D". (PO should transfer through XML as in XI config v hv used proxies for both ECC & SRM,when creating PO xml not generated in SXI_MONITOR. what is the config required in ECC to generate the XML)
What is the Process of service entry sheet.
Regards
Satish

Note 868192 - Consulting solution: MM-SRV-SUS service procurement
A service entry in SUS is transferred to the R/3 system or ERP system using an IDoc after you submit the entry screen. Service entry sheets are created there and they are then available for release. You can perform the service entry in a number of ways:
Service entry of planned services: you can confirm planned services in the service entry in SUS. An overdelivery may occur if quantities are still open.
Service entry using time recording: planned services, for which a time recording is useful, can be split up. Time recording by the hour or by the day is possible.
Service entry for limits: You can use the free-text entry of new items and also the OCI-enabled catalogs to implement limits.
verena.kahnert at sap dot com

Configuration of special procurement for issuing and receiving plant

Dear all,
I have two plants "x" and "y" which are not yet maintained in SAP. MRP run is carried for plant y and it triggers a STO to plant x. Please let me know the config steps for receiving and supplying plants. Also, the precautions to be taken while creating plants in SAP.
Thanks in adavnce!!
Suraj

Hi,
In plant Y, you have to maintain Spl.procurement key in material master. In MRP 2 view assign External procurement & spl.procurement kery 40.
In the plant X, create material master as inhouse production in MRP 2 view.
Have to maintain BOM & Routing in plant X.
Configure in SPRO> MRP> Planning> Define spl.procurement key.
In this assign Issue plant as X.
Run MRP for plant Y. System create Stock transport req in plant Y.
Convert this req into stock transport order.
In plant X, dependent req will create.
Use MB1B mvt type 301for single level stock transport.
For multi level stock transport use MB1B 303 - issue & 305 -receive mvt.
Regards,
Dharma

Issue in PO creation for Direct Material Procurement.

Hi Experts,
I am working with SRM 7.0 Classic Scenario.
I have no issues with SC creation for indirect materials with Account Assignment.
But when I select Order as Direct material in SC for any material with out account assignment on Approval of SC PO is created in SRM system as Extendended Classic Scenario even though I have not activated Extended classic scenario.
Kindly help me out in this issue how can I order as DIRECT MATERIAL WITH Classic scenario.
Regards,
B.N.Karthikeyan.

karthi
it is standard behavior,
but you can do one thing .
BBP_CREATE_BE_PO_NEW BADI - TRY . CLEAR THE ACCOUNT ASSIGNMENT .Thats all . check it up with technical resoucre.
but you have to decide by developemnt what are the materials are PO with account / without account assignment
br
muthu

Issue in Service Procurement

Hi
We want to procure advertisement services. The requirement is that in PR, PO, Service Entry and Invoice Verification, system should not check for quanity but only for value. Based on the Value only, Invoice verification should happen.
Regards
Sanil

Yes,
It will take qty 1 and AU at item overview line. At item details - Services tab - you can maintain all services to be carried out for completion of the item over view activity. Qty and rate can be maintained for each activity at services tab.
For ur "advertisement services" activity -
at item overview - advertisement services - Qty 1 - UoM AU
at Item detail - Services tab -
Advt activity 1 - Qty 10 - Rate/Gross price 10000.00
And now you can make SES against activity "advt Activity" in ML81N. Choose appropriate qty while oing SES.
If u dont want maintain Activites at Services tab - then maintain total price for "Advt Services" at Item detai "Limits" tab. and in ML81N as per ur billing at "Advt Activity" with qty 1 and value 10000.00.
Regards,
Rakesh

Imports Procurement-Customs Payment Issue

Dear All,
I'm Implementing Material Imports Process,facing following issues:
As BOE is received with material so user dont want to enter following conditions in the PO as these condition's rate are changes everytime.And at the time of PO creation user is unaware of these condition's rate.
JCDB JCV1 JECV J1CV JEDB JSDB JADC
So please guide me to handle customs payment.
Thanks in advance!!
Regards,
Archana

so user dont want to enter following conditions in the PO as these condition's rate are changes everytime.And at the time of PO creation user is unaware of these condition's rate.
Normally we don't enter rate but %, which is constant & which is always known w.r.t. Material & Standard Customs Law, So there is NO Question of entering rates, % can be mapped with MEK1 & Foreign Vendors which flows automatically
He wants to put total customs amount directly
Normally User always demand as per there comfort, but as a consultant you have to say the standard Imports process, For more comfort if they want they have the full liberty to consult SAP. So In a nutshell they have to follow the proposed Imports cycle & there is no other option then following the Standard Imports Process, Also you can get Lots of Post regarding the Indian Imports cycle in SCN Forums.

Issues in procurement processs

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