Item Groups/Accounting Tab

I use SAP B1 2007 version. The SETUP/Stock Management/ItemGroups/ Accounting Tab is a most confusing screen because it is a mixture of Profit And Loss and Balance Sheet Nominal, not in any particular order or logic and using confusing terms which are most impotant to understand. I would appreciate any explanations about these terms such as "Sales Credit Account" and Purchase Credit Account" Are these nominal reversal entries to Sales and Purchases ie Sales Credit Note and Purchase Credit Note and are they supposed to reverse STOCK ie Stock Of Goods Sold.
Also what is a Goods Clearing Account?
Any help on this topic would be appreciated.
Thanks
Robert
PS The help I need is to clarify the terminology used in SAP

Thanks for your reply. Actually my comments were regarding an improvement needed to future B1 versions. I am a business owner and a user and also an Accountant by profession and the Item Group Setup drives the Nominal Postings in the Accounting system. As a business owner I need to understand where and why the postings are done and noone I spoke to seems to fully understand the reasons for various nominal settings in this screen.
My suggested solution for future versions is to split this screen between Balance Sheet and Profit and Loss Nominals. Furthermore a Main and Secondary screens would be useful because there are Nominals that one is obliged to determine however, many Nominal (sorry G/L Accounts) are not important in most business scenarios.
I spent a long time trying to understand the logic of this screen and I am convinced that the design of it can be improved to help the setup process.
It is only a suggestion for improvement.
Thank you
Robert

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Item Group Account Setting

Hi To All,
I am creating a Item Group in 2007B , where in Accounting Tab i have to Set different Account named as
Expense Account
Revenue Account
Inventory Account
Cost of Goods Sold Account
Allocation Account
Variance Account
Price Difference Account
Negative Inventory Adjustment
Inventory Offset - Decrease Account
Inventory Offset - Increase Account
Sales Returns Account
Purchase Account
Purchase Return Account
Purchase Offset Account
Exchange Rate Differences Account
Goods Clearing Account
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G/L Increase Account
WIP Inventory Account
WIP Inventory Variance Account
Expense Clearing Account
Expense Offset Account
Sales Credit Account
Purchase Credit Account
Incoming CENVAT Account (WH)
Outgoing CENVAT Account (WH)
in Journal voucher only Allocation account and account of tax will be affected in A/P Sales or Purchase invoice.
can any one explain each and every account of item group?
I want to know that role of every account in sales and purchase and also want to know that where it will give any empact on balance sheet or profit loss or on other report?
Thanks in Advance

Hi Sandeep,
you will find explanations with examples for most of these accounts & where the postings come from in the document 'Continuous Stock in SAP Business One 2004'. There have been additions in the GL account determination since & you will find info about those in either of these documents:
How to Determine G/L Accounts 2005 SP01 - EU
How to Determine G/L Accounts 2005 SP01 - US
The 2007 on-line-help will also be useful.
Click [here|https://service.sap.com/smb/sbo/documentation] to get to the documentation resource centre.
You will also find archived Expert Empowerment Sessions useful. Click [here|https://psd.sap-ag.de/PEC/calendar/] for those. Tick the box 'Archived Sessions Only' & enter the search criteria.
All the best,
Kerstin

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Hi Naved ,
First of all , you are doing this in the Mid of Fiscal Year or Not !
Changing the G/L Acct Method is really a serious matter , since your stock value is in the Group Account now , if you change the G/L Method first of all you have to pass the journal entry for the Group Credit and the Warehouse Debit . So that your future entry can be secured .
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Pl. explain what is difference between setting
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Hi Jeyakanthan,
Let us consider an example that will make you understand this better. Consider that you are creating GRN's for Item A and Item B. The accounts that get updated are :
1. Inventory Account/Stock account: gets debited
2. Goods Received Not Invoiced Account : Gets Credited.
Now let us consider that Item A has been grouped under the item Group Raw Materials and Item B has been grouped under Item group Finished Goods. Now as mentioned above if you choose the Set G/L accounts by as Item Group in the Accounting tab of the item Group Raw Materials you will have to choose the Inventory/Stock Account as Inventory - Raw Material and for the Item Group Finished Goods the Inventory/Stock account has to be Inventory- Finished Goods. In all cases the Goods Received not Invoicved account will remain the same.When you create the GRN's the respective Inventory accounts will get debited and when you create the A/P Invoice for these the Goods Received Not Invoiced account will get Debited and the Vendor account will get credited.
Now in case if your company manages goods according to the Warehouse i.e. if the company has different warehouses for different types of goods like Raw Material warehouse for Raw Materials , Finished Goods warehouse for Finished goods then you should set the G/L accounts by Warehouse so that in the item master in the inventory Tab the respective warehouse is chosen and the relevant accounts are updated. Just for example when you choose Set G/L accounts by Warehouse for item A then in the accounting tab of the Raw Material Warehouse choose Inventoty - Raw material.
In the 3rd case consider that you are buying a Machine to be used in your workshop which is costing you around Rs. 10,00,000/- and the management wants to know the monthly utilisation costing of the machine like power, labour charges and overheads for that particular machine then it is better to define G/L accounts based on that item i.e. if Item C is a machine for which the Management wants to know the costing details then it would be better off defining a G/L account as Inventory - Item C. This option is better to be used for capital goods or Fixed assets.
For better understanding in the item master you need to initialise thru the Form settings the various G/L accounts like Goods received Not Invoiced accounts, Inventory accounts , Allocation Cost account etc.
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I'm currently stuck within one of my implementation.
I'm deploying the same solution worldwide which worked pretty well until now. All the items are connected to an item group, with a unique GL account, supposed to book at the same time the good receipt and the good issue (Balance-Sheet Account = 14xxxxx).
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Hi,
In fact, we use the GL account as the HQ Account (Reporting Account) while the "Export Code" will be used to store the local GL Account (greek account).
As such, we can, somehow handle two different chart of accounts.
In my reporting, i'm only using a single GL account for stock movements, while my greek counterparts want to handle two different accounts.
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Hi Frank,
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Hi,
This is a new company. I set up posting periods. I want to upload the item groups using DTW. The DTW upload fails because of error:
One of the inventory accounts is missing , 'Inventory Account' [Message 173-6]
I tried to manually enter an item group and get the same error.
The accounts do not default in. I expected that they would default in because all the accounts are filled in under Administration > Setup > Financials > GL account determination.
Why do the accounts not default from there?
Thanks

Hello,
Does not matter you have mapped acount in Administration > Setup > Financials > GL account determination.
you must be filled account code in Item Group template otherwise it will crease error message when you will make entries in transaction time .
So better is please filled 4 to 5 manadatory account in templale.
As you said you are also unable to make new gruop without filled account code then this is the indication or indicator without this code you cant upload same.
Thanks
Manvendra Singh Niranjan

Expense Account for Item Group

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I have a question for the G/L account of Item Group.
If we purchase something from our vendor, the first account 'Expense Account' should be increase. Is that correct?
But our customer would like to have a Asset Account increase because that item group is for Fixed Asset (something like the computer they purchase for their employee, etc).
What account should I choose for this Item Group to let the Asset Account increase when I purchase something?
Thanks a lot.
Regards,
yuka

Hi
I read all the post
I may be wrong but
I think just change the Inventory account for that item group if the G/L Accounts are set by item group
If it is by warehouse change Inventory account there ,or if by item level change there
I donu2019t know where expense account comes
I will explain in full
For GRPO the JE is
Inventory account Dr.    100
To Allocation Account Cr.             100
For A/P IN it is
Allocation Account Dr.    100
To Vendor Account                        100
So it simple if you change inventory account (instead of raw material ) to any Asset Account
The asset account will be updated with every purchase of that item
Please let me know if I am right or wrong so that I can also upgrade my knowledge
Thanks
Avtar Singh

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In T.code VA01
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My designer generated form looks like this (simplified):
----|----|
TAB1|TAB2|
-------------------------------------------------------------------------------------|
ITEM_BLOCK1
|----------|----------|
|STACKEDIG1|STACKEDIG2|
|-----------------------------------------------|
| |
|-----------------------------------------------|
BUTTON1 BUTTON2
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bump

Item Groups/Accounting Tab

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