Last Transaction Date Report

Question

hi
I'm trying to run a report in order to audit our database of suppliers (over 1000) (supplier records managed in symmetry)
I need to see against every supplier the last date that we paid them so that I can identify the ones not used in the last 2yrs and disable them.
the closest report I'm getting is one that shows every payment date for every supplier and is so large that I'm running out of space in excel when exporting the report.
Any advice on what items to select and parameters to set in order to get this report would be much appreciated!!!!!

Answer 1

My suggestion is to use the vendors table (PO_VENDORS) and the checks table (AP_CHECKS_ALL). Bring in vendor id, vendor name, and check date. Use a Last_Value function on check date to return the last check date for the vendor. See if that might work out. Or if having trouble with that, define the join in the business area between the vendors table and the checks table to be an outer join on detail, that will return master rows with no detail and master rows with matching detail. Take out check date from the format and add sum of amount to the format. Then edit for a check date (say >= '01-Jan-2008') that if you don't have any activity for after that date, then you want to get rid of those vendors. Run the workbook and any vendor with no activity will show as a NULL value for sum of check amounts (so have to add Amount(SUM) from the checks table to the workbook item list). Vendors with activity after that check date will show a numeric amount (might be 0 if in and out). You can then add a condition to filter for amount IS NULL and get the list of vendors that you want to look at disabling. Worked like a charm when I tested that here.
John Dickey
Edited by: John Dickey, McCarthy on Nov 3, 2009 12:13 PM
Edited by: John Dickey, McCarthy on Nov 3, 2009 12:19 PM
Edited by: John Dickey, McCarthy on Nov 3, 2009 12:22 PM