Link Archive documents to PO & PR ITEMS

Hi All,
We are able to link Documents stored in Content Repository to PR & PO at Header level using FM ARCHIV_CONNECTION_INSERT using object BUS2012 and BUS2015
We would also like to link documents at item level , Please guide on how we can link documents stored in Content Rep. with PR & PO Items.
Thanks & Regards,
Kumar

Hi Kumar,
Kindly check it's in standard objects list in SAP DMS. For item level you need not any development. It's available in standrad SAP DMS object links.
There is a object Purchase Order Item and you can link to it while defining object links for document types in DC10.
Hope this will resolve the query.
Regards,
Ravindra

Similar Messages

DMS link archived document

Hi all,
I have some files stored in one content server, and the DMS documents use another content server.
I need to link some of those files to the DMS document.
For example, i have this document:
ARCHIV_ID                                             AA
ARC_DOC_ID                                             DF8367CD5A38C9F1BD810016353E8CD6
And I need to link to DMS document:
DOKAR               026
DOKNR               0000000000000000000111111
DOKVR               00
DOKTL               000
The BAPI_DOCUMENT_CREATE2 could not be used, since the file is not on my local computer, neither in DMS content server.
I tried to insert a record in DMS_DOC2LOIO table, but again, it doesn't work.
Any idea?
Thanks for any help.
Best regards,
Luis

Hi Luis
Have you also tried the FM OLR3_DMS_RFC_CREATE_ORIG?
Kind Regards

FS10N - Not displaying line items for Archiving document

Hi Experts,
When we are double clicking on the FS10N accont display balance report to get line item reprot, it is not displaying archived document data. We have also deleted secondary indexes for those archived document.
We are able to get same report while using FBL3N with Archive info structure loaded with data.
Please suggest how to do FS10N archive enabled?
Thanks,
SamirV.

Hi Samir,
You should look at the following SAP notes and implement the corrections:
792515
776164
and 831568 (if you use business areas)
Regards,
Eli

Problems viewing contents of archived document in archive link

Good day guys,
I used the function module ARCHIV_CONNECTION_INSERT to archive a pdf document and I can see that it has been archived in ArchiveLink via T-Code OAAD.
However, I am unable to view the contents of the file when I click on the link. Can anyone help me on this issue?
Thanks,
Bryon

DATA: l_file_arc     LIKE SAPB-SAPPFAD,
      l_arc_doc_id   LIKE SAPB-SAPADOKID,
      l_sap_obj_id   LIKE sapb-sapobjid,
      l_sap_obj_type LIKE toaom-sap_object,
      l_doc_type     LIKE TOADD-DOC_TYPE,
      l_arc_id       LIKE TOAAR-ARCHIV_ID.
CHECK sy-mandt = '120'.
BREAK TZZBLUOX.
*l_file_arc = '/tmp/file.pdf'.   "Change the file path here
l_file_arc = 'c:\file.pdf'.
l_doc_type = 'PDF'.
l_arc_id   = 'ZT'.
store the uploaded file on the IXOS-archive:
CALL FUNCTION 'ARCHIVOBJECT_CREATE_FILE'
EXPORTING
    ARCHIV_ID                = l_arc_id
    DOCUMENT_TYPE            = l_doc_type
    PATH                     = l_file_arc
IMPORTING
    ARCHIV_DOC_ID            = l_arc_doc_id
EXCEPTIONS
    ERROR_ARCHIV             = 1
    ERROR_COMMUNICATIONTABLE = 2
    ERROR_UPLOAD             = 3
    ERROR_KERNEL             = 4
    OTHERS                   = 5.
If sy-subrc = 0.
BREAK TZZBLUOX.
l_sap_obj_id   = '000000000013'.    "Contact log number
l_sap_obj_type = 'BCONTACT'.
link the archived document to the business object BCONTACT':
CALL FUNCTION 'ARCHIV_CONNECTION_INSERT'
    EXPORTING
      ARCHIV_ID                   = l_arc_id
      ARC_DOC_ID                  = l_arc_doc_id
    AR_DATE                     = ' '
      AR_OBJECT                   = 'ZSTDLTR'
    DEL_DATE                    = ' '
    MANDANT                     = ' '
      OBJECT_ID                   = l_sap_obj_id
      SAP_OBJECT                  = l_sap_obj_type
      DOC_TYPE                    = l_doc_type
    BARCODE                     = ' '
    EXCEPTIONS
      ERROR_CONNECTIONTABLE       = 1
      OTHERS                      = 2.
BREAK TZZBLUOX.
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
        WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
Else.
BREAK TZZBLUOX.
EndIf.

Archived document Link to Service order

Hi,
My requirement is to link the Archived document to the service order. The document is achieved by third party.
I have created a content repository, Document type, created a link for the content repository.
In this case can you please let me know what all the thing need to put into Archival link: document type customizing Wizard- T code OAD5, like assignment task
If I missed any necessary configuration fort he same please let me know so that I will correct it.
Thank you very much in advance for your help.
Regards,
Sachin

Hi Sachin,
Check this link, it might give you an idea:
http://help.sap.com/saphelp_47x200/helpdata/en/9e/49d734d613ee2ae10000009b38f83b/frameset.htm
Thanks,
Naveen

Purchase order item - link to document

Hello!
As you know it is possible to link a SAP document to every position of a purchase order.
My problem is that I want to fill this fields automatically with the data of the material master data (additional data) when the PO is created. Do you have any idea of how I can manage this?
Is there any user exit I could use?
Kind regards,
Barbara

Hi Diwakar,
I'd like to link the documents of a material.
You can find the fields in the material master data under additional data.
Register sheet document data.
Type
Document
Version
Kind regards,
Barbara

Link business document with an existing archive when processing an IDoc

Hi Gurus,
I am trying to configure the linkage (Archivelink) of existing archive documents to new business documents created by processing an IDoc. Is there a standard parameterization that allows to input the Archivelink signature during the Business document creation process ?
Many thanks in advance,
Guillaume Secco

I don't see what the problem is with printing to PDF using the Adobe PDF printer as you did with the other tool. Then open your new Excel PDF and do the same process as before (assuming it worked for you). Just go to the Tools>Interactive and add a button field (I assume this is what you did before) and put the file there. At least give it a try as I think that is what you said you used to do.

F.05 fx.val. and archived documents

Hello,
It is possible that with the fx. valuation with F.05 tr. (end month closing), also works with archived documents, (XARCH field)?
I mean, I have Archiving in the company and there are differences betwen BSEG and BKPF archived documents and the FBL3N with BSIS , because these differences are in a G/L account (172630 "Inventory bought back").
In FBL3N (select open items and Data Source = Database + Archive)--> I see items dated earlier than 01.01.2005 which are not considered by SAP for revaluation with F.05 tr.
F.05 must consider this archived documents (XARCH field = "x")
B. Regards
Francisco

Hi Khatri,
This is what I think,
but if F.05 (SAPF100) run with tables:
        tcurr, t001a,
        t044a, t044b,
        t001, t033, bsbw,
        rfdt,
        kna1, knb1,
        lfa1,   lfb1,
        ska1,   skat, skb1, ekko,
        skc1c,                         "used for RFSBEW00
       *skc1c,                                              "#EC NEEDED
        bkpf, bseg, bsid, *bsis,* bsik,bsed, bsec,
        x001, t030h, t003, t030b, t009,t074,
      t030hb, t030u, (no called with FB
        bhdgd, fimsg,
        rfsdo, sscrfields,rfpdo3.
and GLT0 is in the type -pools,
and I check with developer that with my variant u20181171_STEP2_TESu2019 , (if you remember I have LC, LC2 and LC3 and 2 variants for valuation and revaluation), and it do read table GLT0. Basically it is called from two different points in SAPF100
SAPDBSDF à form UPDATE_YSKC1C, line 2892.
LF009FSC à form glt0_lesen, line 34.
And the company (1171) change from TRN curr. to TRY curr. in 2004--> if I check GLT0 I will see in 2005 the difference, that I see when I run the STEP2 variant in F.05
Table GLT0 (172630 account and Ledger GR "G/L trans.fig.Group valuation")--> as you can see the 459.476,66 (line 1) is that I see when I run the STEP2 in F.05
Ledger/Vers/Co Code/ F.Year/ Account Num./ Currency/ D/C /Period/ Transactn curr.       Local currency        Group currency
GR     001     1171         2005        0000172630     TRL      S            016                    0,00                  0,00            459.476,66     GR     001     1171         2005        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2005        0000172630     TRY      S            016                    0,00                  0,00                  0,00
GR     001     1171         2005        0000172630     USD      H            016                    0,00                  0,00            459.476,66-
GR     001     1171         2006        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2006        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2006        0000172630     TRY      S            016            5.554.152,98                  0,00         12.644.329,74
GR     001     1171         2006        0000172630     USD      H            016            9.039.102,19-                 0,00          9.498.649,78-
GR     001     1171         2006        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2007        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2007        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2007        0000172630     TRY      S            016              554.691,62                  0,00         16.676.674,75
GR     001     1171         2007        0000172630     USD      H            016           16.299.203,18-                 0,00         16.775.880,94-
GR     001     1171         2007        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2008        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2008        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2008        0000172630     TRY      S            016              423.526,32                  0,00         17.996.377,10
GR     001     1171         2008        0000172630     USD      H            016           17.737.634,13-                 0,00         18.192.562,18-
GR     001     1171         2008        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2009        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2009        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2009        0000172630     TRY      S            016              652.388,76                  0,00         20.855.532,30
GR     001     1171         2009        0000172630     USD      H            016           20.398.257,39-                 0,00         20.843.898,09-
GR     001     1171         2009        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2010        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2010        0000172630     TRY      H            016                    0,00                  0,00                  0,00
GR     001     1171         2010        0000172630     TRY      S            016              913.692,14                  0,00            147.345,51
GR     001     1171         2010        0000172630     USD      H            016            3.633.807,68-                 0,00                  0,00
GR     001     1171         2010        0000172630     USD      S            016                    0,00                  0,00                  0,00
GR     001     1171         2011        0000172630     TRL      S            016                    0,00                  0,00            459.476,66
GR     001     1171         2011        0000172630     TRY      H            016                    0,00                  0,00                  0,00
Then I have two possibilities:
1. When I run STEP2 (revaluation) in F.05 the system give me GLT0 balance (account 172630)--> 459.476,66
2. When I run STEP2 (revaluation) in F.05 the system give me the total items archived until 2005 = 459.476,66
This is because I was asking for the archiving documents in the F.05 execution.
B.Regards
Francisco

Link between Delivery Header & Sales Order Item for extraction to 2nd level

Hi Guys ,
I am having a requirement that need to pull the following data to 2nd level DSO
1. Delivery Header Data
2. Sales Order Item data. ( Sales Document, Item, Item RDD, Material)
So I am planning create a 2nd level DSO on top of Delivery header and need to pull the sales order ITEM level data ( Sales document , Order ITEM, ITEM RDD date , Material) through start routine u2026
How can I pull the Sales Order Item data through start routine? i.e I need the link between Delivery Header & Sales Order Item Data .
or I need the link between LIKP ( Delivery Header) Vs VBAP ( Sales Document Item).
Thanks
Edited by: krismady on Sep 22, 2010 2:26 AM
or I need the link between LIKP ( Delivery Header) Vs VBAP ( Sales Document Item).

Hi Krish,
You can use VBLEN (Sales Document) to link Delivery header DS (2LIS_12_VCHDR) and Delivery item DS (2LIS_12_VCITM). Now In delivery item DS (2LIS_12_VCITM) you have VGBEL (Reference doc.) and VGPOS (Reference item) which is nothing but sales order document number and sales item in Order item DS (2LIS_11_VAITM) .
So you need to link in above way to get other values in your DSO.
It is proven method.
Thanks,
Uday Shankar.

How to link Material Document with Sales Order

Hi,
When we receive stock through MFHU transaction it becomes sales order stock. The movement type used to receive these into stock would be 131 for MTS & 131 E for MTO. My question is how link Material Document (MKPF/MSEG) with Sales Order because later using that sales order and line item I want to get the planned order number in SAP from PLAF table.
Thanks & Regards,
Balaji Viswanath.

Hi,
To refer to Sales order you have to go to Purchase order .
Step1 -From MSEG table you can get the EBELN ( PO) EBELP
BWART (Movement Type).
Step2-Now go to EKPO and retrieve all the PO EBELN, LABNR corrresponding
to the PO found the MSEG table.
Step3-Now go to the VBAK for Sales order Header record and compare the field
VBELN = EKPO-LABNR+0(10) and to rerive Sales order item go to VBAP and
copmpare the fields VBELN = EKPO-LABNR+0(10) and
POSNR = EKPO-LABNR+10(5).
Thanks
PK

How to get the image stored in archieve link as an attachment in work item.

Hi All,
through transaction OAWD we are storing scanned images.
Once this transaction is executed a workitem appears in the inbox of the initiator with the scanned invoice as attachment.
When the user executes the work item FV60 screen is displayed where the user enters the data based on the scanned invoice attachment.
After the user Parks the document the custom workflow triggers and a workitem appears in the inbox of an approver.
Our requirement is that the scanned image should also appear as the attachment.
Can you please suggest how to get the image stored in archieve link as an attachment in work item.
Regards
Shraddha

Hi Martin,
with every parked document a scanned image is linked.
I need to create a link under objects and attachments in the work item, such that when the user clicks that link the image is displayed.
At present the following functionality is available.
The BO used is FIPP
Objects and attachments:
parkeddocument:AK0108500001252008.(via FIPP binding with WIOBJECT_ID)
On clicking the link below objects and attachments: the parked document AK0108500001252008 opens in display mode.
Now we want to have 2 links:
parkeddocument:AK0108500001252008.
image.
When we click on the link image then the scanned invoice linked to the document should get opened.
I am able to get the image id of the the image through SAP_WAPI_GET__OBJECTS,
export parameter leading_object provides the detail.
But I am not able to figure out how to use it in my workflow to display it as an attachment.
Hope this will give a better understanding of my question.
can you please suggest as to how I should proceed with it.

Link to Document Content Type issue - links not relative

I'm using the Link to Document content type in a library in order to link to documents in other libraries. We just migrated to 2010 from WSS 3.0 (2007) and are having an issue. We view our site internally thorough the internal machine address/name
and also have users connecting remotely from an external url. In 2007, it didn't matter whether we were internal or external, all links were apparently stored as relative because the "link to document" items worked fine either way. This
was despite entering the url fully and not relative. When viewing/editing the properties of that item, it shows you the full url applicable to where you are viewing it...internal if internal, external if external.
However, after the migration to 2010, all links that existed previously are fine, but any new items created using link to document apparently no longer store them as relative so either the internal or external users get the wrong link. For example,
if I put in the link as http://servername/library/doc the external users get that same link and it doesn't work, since it should be like https://myurl/library/doc. Viewing/editing the properties of the item shows an absolute url of whatever location
the item was added. For instance if I'm connected externally and add an item, even if i only enter it as relative, it creates the link as https://myurl/library/doc and then the internal users end up having to connect via that url and that is just a pain
due to AD and certificate issues. The internally created links are obviously not accessible at all from the outside.
I've also tried storing the link as relative when creating the item but it seems to overwrite it with the absolute link.
This is causing quite an issue with us. Does anyone have any insight as to what is going on and how to fix it?
thanks!

Hmm...I thought I had the thread set to email me if there were replies and I never received an email so I thought there were no replies. I came back to this since another issue cropped up that is related and there were replies!
I cannot recall how things were set up exactly in 2007 and there's no way to look back now. I'm a novice when it comes to AAM/DNS/IIS really. Maybe you can suggest what it should look like?
We have our site which is accessed internally by http://machinename . Externally, we use https://sharepoint.mydomain.com .
In AAM we have http://machinename listed in the default zone with the same url for internal and public. We also have https://sharepoint.mydomain.com listed, in the internet zone and it also has the same url for both internal and public.
In IIS, the sharepoint site has bindings for port 80 and 443, but nothing specific to https://sharepoint.mydomain.com
DNS....I'm not sure what should be here, if anything.
We can access the site just fine externally, there are just a few instances where some links do not work correctly and point to the internal url instead of external when you are external. The original post is one time and the other, found the other
day, is a search box webpart that points to a relative url for the results page but externally it ends up going to the internal url.
I'd appreciate any guidance. Thanks!

Link DMS document to Sales Order

Hello -
Currenlty, our Quality Department manually opens each applicable sales order and manually attaches a required document via the "Extras/Documents" path from within VA02 menu bar. It is extremely time consuming.
I want to know if it is possible to automatically attach a "linked document" to a sales order after it has been saved? I'd like to create/run a batch job that loops through these sales orders, and if applicable, attaches the "linked document". DMS is setup and working and the document that I need to attach is ready. I don't know where I need to put the record of this "link". I can see all of the "links" via CV03N (Object Links/Sales Document Item), but I don't know how they get there.
Any advice or link to documentation would be greatly appreciated.
Thanks,
Bryan

Benakaraj ES -
A few more questions with BAPI_DOCUMENT_CREATE2.
Here is the FM. Can you assist in helping me establish which parameters I need to provide?
Example:
Sales Order: 2142342 with one line item.
Document:
TYPE: ZQN (DRAW-DOKAR)
DOC: QZ6 (DRAW-DOKNR)
PART: 000 (DRAW-DOKTL)
VER: 00 (DRAW-DOKVR)
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING
    documentdata                           = ls_doc
    HOSTNAME                             =
    DOCBOMCHANGENUMBER     =
    DOCBOMVALIDFROM              =
    DOCBOMREVISIONLEVEL       =
    CAD_MODE                             = ' '
    PF_FTP_DEST                         = ' '
    PF_HTTP_DEST                       = ' '
IMPORTING
    documenttype                 = lf_doctype
    documentnumber             = lf_docnumber
    documentpart                  = lf_docpart
    documentversion             = lf_docversion
    return                             = ls_return
TABLES
    CHARACTERISTICVALUES      =
    CLASSALLOCATIONS              =
    DOCUMENTDESCRIPTIONS     =
    OBJECTLINKS                         = lt_drad
    DOCUMENTSTRUCTURE         =
    DOCUMENTFILES                   =
    LONGTEXTS                           =
    COMPONENTS                       =
I see that there is an objectlinks table which I assume is used to create the link between the document and VA02/VA03. The underlying structure for the objectlinks table is BAPI_DOC_DRAD. I'm not clear on what values I need to add to this table when calling the BAPI_DOCUMENT_CREATE2. FM.??
Any advice on how to fill stucture BAPI_DOC_DRAD?
Also, I don't want to create any documents. The document already exists. I just want to establish a link. Can I do that without creating a document that already exists?
Thanks,
Bryan

Problem in reading archiving documents

Dear All,
To see the archived documents, I am clicking on "Data Source" tab in the customer/ vendor/ GL line items execution screen (FBL#N, FBL1N, etc). And thereafter I am selecting Archive tab and pressing enter.
But I am getting a message "Report RFITEMGL is not intended for archiving object FI_DOCUMNT" thereon.
Please help, why I am getting this message.
Regards
B.Mohanty
09231059960

Hi,
FI documents can be also accessed by transaction FB03. This is standard transaction which is archive enable.
Check few things,
1. Check you have activated and built the infostructure
2. Check for Archive index built
If any one of the above is carried out then FB03 transaction should work.
Comming to Archive information system - "Report RFITEMER is not intended for archiving object FI_DOCUMENT".
When you are using AIS to retrieve archive data then above error should not be appering since archive structure retrieves the data from custom program when the infostructure is activated.
To overcome this please try with below process and post your output
1. Delete the structure of FI_DOCUMNT - Path > SARI > FI_DOCUMNT > Status > Delete Status per Infostructure
2. Delete the Infostructure table and program - Path > SARI > Customizing > Enter archive infostructure > Click on utilities > Delete table and Delete Program.
3. Deactivate Infostructure - Path > SARI > Customizing > Archive infostructure > Mention infostrucute > In menu bar click on Archive infostructute > Deactivate
With the above steps you have completely deleted and deactivated Archive infostructure.
1. Now Activate the Infostructure for FI_DOCUMNT - Path > SARI > Customizing > select Infostrucute > Activate it.
2. Build the infostructure
Now with above 2 steps you have reconstructed your infostructure
Retrive archived FI documents from Archive explorer > by selecting activate and built infostructure for FI_DOCUMNT
Doing above process you can see the archived FI documents.
For the User, archive enable transaction FB03 can you help to retrieve the FI documents.
-Thanks,
Ajay

Archiving Documents Using Conditional Build Tag

I'm looking for suggestions to resolve a problem I've encountered this week.
Using information from a post by Rick Stone, I was able to create a CBT (Exclude_from_Search) that, when applied to a topic, removes that topic from the published Search results. This work fine on a small Project that I tested it out on. I'm now trying to apply this same technique to a large Project, only to continuously get booted out of RoboHelp completely.
Any thoughts or suggestions on another way to keep archived documents in RoboHelp but out of the published intranet findings?

Hi again
So RoboHelp closes down when you attempt to apply the tag? Or when you attempt to generate output using an expression that would exclude the tag?
Also, one of your posts said "see attached", but nothing was there to see. Were you trying to upload a screen capture? If so, use the Camera icon.
Cheers... Rick
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Link Archive documents to PO & PR ITEMS

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