Link between Service Entry Sheet and Material Document
Hi
I am busy with developing a report where i am required to find the link between the Material Document and Service Entry Sheet.
I am aware that on the Purchase Order Data tab of the Material Document has the service entry sheet number and line item. However the problem I have picked up here is in the event I create a Service Entry Sheet with a service in line 1 and for some reason Delete that Line and then capture the service again, it is saved in table ESLL as line 2. This is correct. However when I have a look at the material document, it references it as line 1 of the service entry. Is there any way to get this in sync?
Thanks
Vinesh
Thanks
This table does show the service entry sheet number and line item however the line item does not correspond with the line item on the service entry sheet.
Eg.
I create a service entry sheet where I capture a service in line 1.
I delete Line 1
I recapture on line 2.
Post Service Entry
The Material Doc reference document is the service entry however the line item for the reference is 1.
I need to try and link the line items
Thanks
Vinesh
Similar Messages
-
ML81N Service entry sheet and material document
Hello,
Why SAP creates a material document "WE" and another document "Lerf" when you create a service entry sheet using the ML81N transaction?
I have seen too that if you don't set up the "No limit" flag in the purchase order then you can make a lot of entry sheet but SAP doesn't create the same number of material documents.
Therefore, it can be a scenario where you can have a document entry sheet but you don't have the corresponding material document.Hi,
The GR document is an official document. The system creates the material document automatically when you accept and save the entry sheet (ESSR-KZABN = X).
"Lerf" in the PO history is a service entry sheet, the material document is the same material document which MIGO would create.
Please check the EKBE and MSEG for the entries.
You can save for the same PO several entry sheets and the system automatically creates material documents for these entry sheets when you save and accept the entry sheets. It is not possible to save more than 1 material document for the same entry sheet.
But it is possible to release entry sheets collectively in ML85:
For example you created a PO with service quantity 20 and you can create as many entry sheets as the quantity from the PO service item (20) and the overdelivery tolerance this allows. All of these entry sheets will refer to the same PO item. In ML85 you can release all of these entry sheets in the same step in ML85 and the system will create a material document (just 1 material document) with as many items (BUZEI) as many different entry sheets you saved for your PO item...
Regards,
Edit -
Difference between service entry sheet and goods receipt?
Hi all,
What is difference between service entry sheet and goods receipt?
Thanks!Hi,
**Service Entry Sheet:: It** is only for Indirect material (or ) services
In the service p.o you have to Give the G/L account in the P.O
It is one form of Goods Receipts for all the service related P.O what you are raising.
For Example:
1 Service charges for cleaning A/c- Rs 100/Hr.
P.O can be raised for 200 hr. when the service is completed say for 2 hrs. You can raise service entry sheet for 2 hrs and the vendor gets payment of Rs 200.
Goods Receipts: For Direct material procurement only .
G/L account is determined based on OBYC setting.
Regards
G.Ganesh Kumar -
Dear Experts:
could you please share with me the knowledge for below topic:
How the freight cost are transferred from condition type of shipment cost document to service entry sheet and collected in service PO item, because these three objects use three different pricing procedures, and different condition type.
how did the condition type of service entry sheet know to copy the value of whcih condition type in the pricing procedure of shipment cost document?
Is this SAP standard function OR there need an enhancement to do that?
I didn’t find related condition value copy setting in background, could you please share related setting with me? Thank you very much for your kind help!
Best regards,
AndyHi, Gopi,
Glad to see your feedback, but i still have question on your feedback:
which condition type in the pricing procedure of service entry sheet should know to capture the net value of shipment cost doc? becasue there are so many condition types,
And i have checked the corresponding condition type (PRSX) of service entry sheet pricing procedure in my SAP system, this is a self-defined condition type, but NO any calculation routine maintained for the condition type (PRSX), how did the condition type (PRSX) know to copy the total cost of shipment cost document?
Below is the example and another question:
what the relationship between the pricing procedures at service PO item level and service line item level?
1. The freight cost in shipment cost document—including used condition type and pricing procedure
The pricing procedure of shipment cost document
2. The freight cost in service entry sheet—including used condition type and pricing procedure
The pricing procedure of service entry sheet--the pricing procedure at service line item level
3. The freight cost in service PO item—including used condition type and pricing procedure: -
Manual for service entry sheet and service master
hello all,
if someone is having manual available for service entry sheet and service master....
regards,
Rahul Bhardwaj.You have to configure service category in SPRO for service master and you can assign the number range in SPRO
The path is SPRO is:
Materials Management-External Services ManagementService Master---Define Service Category
Service Master is created using AC03
The service master record counts as part of the master data within External Services Management and serves as a source of data for you to draw upon when creating service specifications. This enables you to save time and reduces the frequency of errors, since you need only enter the complete service descriptions in the service master record once.
A service master record contains the following principal information for the unique description of a service:
Service number
Service category
Descriptive texts (short and long text)
Base unit of measure
Material group
Valuation class by which G/l account is determined
when you reference it in the PO, all the data gets transfered and you avoids the mistakes -
Revoke of Service Entry Sheet and hence cancellation of Material document
Suppose one Service entry sheet you created once you accept Service entry sheet it will create a material document once you revoke the service entry sheet it will create a reversal material document. which table and field we find the relationship in original Material document created against SES and canceled material document against revoke of SES.
Hello,
in table MSEG youo can enter with Purchase Order number (EBELN) and Purchase order item (EBELP): this way you will have all the material documents created for that PO, both for the acceptance and the reversal of the entry sheet. You can use the Reference document (field LFBNR) to see the link between acceptance and reversal of the entry sheet. On top of that, you can use fields "Movement type" (BWART) and "Debit/Credit Indicator" (SHKZG) to distinguish acceptance and reversal of the entry sheet for the same PO item.
Hope to be useful.
Best regards,
Andrea -
Short text of service entry sheet in accounting document
Hi All
I want shor text (ESSR - TXZ01) of service entry sheet to get populated in the text field(BSEG - SGTXT) of corresponding accounting document of service entry sheet created against GR document.
Please suggest how can I achieve the same.Is there any SAP note for the same?
Regards
Satish Kumar
Edited by: satish kumar on May 28, 2010 3:33 PMHi Satish,
BSEG - SGTXT gets the values from MSEG-SGTXT (material document after SES acceptance).
The service entry sheet header text is only copied into MSEG-SGTXT if
you do NOT use Srv-Based Invoice Verification: the field EKPO-LEBRE
in the PO item is NOT checked.
Otherwise the text from the service lines will be overtaken into MSEG-SGTXT.
Please make tests.
Regards,
Edit -
Clearing of Service entry sheet and Invoice -GRIR
Hi
In a Purchase order,the service entry sheets, it has multiple line items. It can now happen that a invoice is only received for the first line item and must be paid. When the line item is selected in MIRO, it however clears the total value of the service entry (all line items from the GRIR account).
The invoice was received for one item and entered.Then the full amount for this SE was cleared .Logically, the remaining amount should have been left open on the GRIR .
Can you please advice if there are any settings to be made for this or any other procedure to be followed to ensure the Invoice doesnt clear all the items in a service entry sheet.
Regards.HI,
As i m getting ur query if u want to post Invoice for only one specific items from Service entry sheet. At the time of miro u select only item to which you to post invoice system automatically understand you want to post invoice for only item. Please check. It is standard when you post Invoice against SES all line item Contains in SES will automatically adopted in Invoice. -
SERVICE ENTRY SHEET AND INVOICE
hi experts
how service entry sheet related to invoice and will affect financial entries, can any body clear cycle of service entry sheet to invoice and payment.
i try to invoice(f-43) with services i am unable to invoicing services is it possible to entry invoice of services.
rajuHi,
A service entry sheet accounting postings are similar to GR for account assigned PO.when you do the service entry sheet the account assigned object account and GR/IR account are updated.
When Invoice is verified then vendor account and GR/IR account are uipdated.
Regards,
Rambhupal reddy -
Service entry sheet and Service PO problem
HI GURU's
I am facing problem with Service procurment ,
i have created service PO , of 100 quantity , then Service entry sheet of Same 100 quantities
up to here is ok ,
,BUT when i am creating 2nd service entry sheet of 50 quantity against same previous PO system allow me to create & accept , this should not happen as i received all 100 quantity already , end user doing missuse of it
Define Attributes of System Messages->
here message SE 363 (version 00) as Error message (E) ,
These settings are ok , as if i am taking 120 quantity i.e. more than quantity in PO , it is showing an error message , " Quantity entered $ exceeds quantity $ in purchase order "
please tell me how to salved it , so that system should not create SES more than PO quantity please help
Regards
AKSHAYThe simple solution for the same is as follows:
Delivery indicator should be ticked in PO under delivery tab then system will not allow you to make Further SES in system.
Or
Please set error message for Message number SE319 and SE363.
SPRP > MM > External Service Management > Define attribute of system messages.
Or
Activate validity start and Validity End date in PO throgh Screen Layout. Mentione the end date in PO > Additional Data TAb.System will not allow you to then make SES beyound the mentioned Period. Standard Error messages allowed.
If user tries to Make SES beyond this date system issuing below message.
Runtime of entry must fall within runtime of purchase order (01.12.2011 - 31.12.2011)
Message no. SE242
Tested my server.Working Fine.
Or
Please check SAP Note-1579976 - SES allows more quantity than specified in Purchase order.
Regards,
Sandesh Sawant -
Link between Invoice verifycation number and Accounting Document number
Dear All
I want the Link between invoice verifycation number (MIRO) an accounting document number the same MIRO. in which table the both two numbers avilable.
How can identify. can any one tell me the table name for this
Regards
Kumar.Hi..
What is the link or join condition for these two tables
BKPF and RBKP. and RSEG and BSEG.
In this i want to Accounting document number and invoice verifycation number in a single report.
Regards
Kumar -
Service Entry sheet and Shipmetn cost document
Hi ,
We have a SES which has been approved. Against it Shipment cost documetn has been posted. We need to cancel this document.
I am using the following process:
+Please go to VI02 transaction enter your shipment cost document number then go in to the overview screen of the shipment cost document here you double click on the item now system will take to the item detail screen here you go to Settlement tab here you can find two check boxes one is Transfer an d another one is Cancellation.You just check the Cancellation check box then save the changes then come out from the shipment cost document.
Now agian you enter to the shipment cost document then delete.+
But I am not able to cancel the Shipment Cost Document as it is greyed out. The SES also cannot be cancalled as it is accepted and the change mode is greyed out so revoking is not possible.
What could be the possible solution to this.
Regards
NandiniHI Ajit,
guess you mean VI02,
Right I mean VI02
in the settlement tab which you get by double clicking the line item , what is the status for account assignment and transfer?
Account Assignement :fully completed (Status:C)
Transfer : NOt transferred (Status:A)
pl check in the enviroment > document flow whether shipment cost is transferred and SE sheet completed.
SES completed. But there is no mention of Shipment cost transfer.
in service procurement tab, you can see the Se sheet number and PO number
The SE sheet no or PO no is not mentioned.
even if invoice is processed, the cancel box is available, and during cancel, it throws an error
I do not get to see any invoice document. Where do I check the same.
As of the status is when we go to vi01 and enter the document the TRANSFER check box is open for input while CANCEL checkbox is greyed out.
Regards
Nandini -
Link between table EKKO-EBELN and DMS - Document Management System
Hi to all,
I wanted to know the form to connect or link the Document Info Record (inside "Define Object Link") to object DRAW (DMS) with table EKKO-EBELN (order head). In standard form it is possible to do it with EKPO (Purchase order item) This is in transaction DC10 Define Object Link.
Thanks!
Greetings
MartinHi Martin,
Within table DRAD you can see all linked objects to a specific document info record (DIR).
To be able to link objects to DIRs you have to maintain the correct objects in customizing.
First of it is necessary to maintain the correct screen numbers for all needed objects within the customizing. Therefore go to transaction SPRO and select
Cross-Application Components
> Document Management
> Control Data
> Maintain Screen for Object Link
Here you can enter all needed SAP objects with the name and
the related screen number. If you do not know the object or the screen number you can display a list of all SAP standard objects in transaction SE80 under function group CV130 ("Screens").
So for material master you maintain the following entry:
SAP object Screen Description Auth.
MARA 201 material master 1
Please note that the system automatically adds the leading "1" which is displayed in function group CV130 under
"Screens". So for object MARA you just have to enter 201 instead of 1201.
The value "1" in the column "Auth." is necessary to grant that always the latest dynpros and authorizations were used when linking this object to an document info record. This will avoid different problems by displaying linked documents from the object side.
The next step is to decide which objects should be used in the different document types. Therefore please go to transaction DC10 and choose the relevant document type. Afterwards please select "Define object links". Here you can
add all needed objects only by entering the object. The correct screen number is taken automatically. Also note the blue information buttons in the upper right corner which contain further necessary information about the possible settings of the current screen.
After doing these settings in customizing you should be able to link the maintained objects to document info records and oppositely by using the DMS transaction CV02N (tab "object links") or the object related transactions.
Important notes regarding the object link functionalities are:
Note 880077: Performance problem using object links
Note 885977: Extension to note 867241 on object links
Note 926060: Extension of note 885977 for object link Purchase Order
Note 960202: Object Links Deleted While Adding New Objects
Note 1002648: Wrong behavior while using RFC_CHANGE_DOCUMENT_MASTER -
Link between Customer Purchase Order and Accounting Document Number
Hello all,
is there a table in SAP that contains the purchase order number of the customer and the Accounting Document Number (belnr)?
thanks in advance
AnneDo this:
SELECT awtyp awkey
FROM bkpf
INTO CORRESPONDING FIELDS OF bkpf
WHERE bukrs = bsis-bukrs
AND belnr = bsis-belnr
AND gjahr = bsis-gjahr.
ENDSELECT.
This should give you SD billing document information.
Rob -
Linking between Material GR and Service Entry Sheets
Hi!,
We have two separate Quantity Contracts. One for supply of Material X and another for transportation service for transporting material X.
Now the transportation vendor shall have to be paid as per the exact Goods Receipts quantity done for Material X.
How do we link the Service Entry Sheet corresponding to the Transportation Service Contract with the corresponding GR for the Material X contract.
Thereafter we also need this add the freight charges paid to the transport vendor through Invoice Verification as unplanned delivery cost in the Material X, Invoice Verification.
Please advise.
Regards
aniruddhaYou can't mix the service and GR together....rather create the one contract for material and transportation service and use that contract e.g. create contract
line item 10 is material
line item 20 is service
Use this contract
OR...Create the PO for material and add transportation service as a freight condition then you don't need to worry the quantity dependent chrages becasue system will calculate based on the quantity ( use Freight condition is based on the quantity)
hope this will resolve your problems
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