Linking 2 WebHelp Projects

I have 2 separate (not merged) WebHelp Pro projects that I
need to link together. I'm using customized toolbar buttons for
each project; a button on Project A calls project B and vice versa.
I need the buttons to load the called help system in the parent
window, not in a new popup, or within the topic frame.
I've tried the following button configurations from the Skin
Editor:
Using the Link command and Browsing to the other parent
topic. This actually reloads WRONG parent toolbar (the one that's
already open) within the topic pane.
I've also noticed that making a simple hyperlink to
http://www.adobe.com opens the
Adobe website in topic frame; I would need mine to load as the
parent.
Using the onClick javascript:
parent.frames[1].location='C:\HelpProjectB\indexB.html'
This gives a "The page cannot be displayed." error. The
toolbar is still there for some reason.
*this script borrowed from Rick Stone's Skinny on Skins.
Using the onClick javascript:
parent.location='C:\HelpProjectB\indexB.html'
This gives a "The page cannot be displayed." error.
*this script borrowed from Rick Stone's Skinny on Skins.
The projects still on my hard-drive for testing, and I
suppose trying to call a file in this manner may be the problem.
I'm fairly proficient at RoboHelp, but I am scripting neophyte. I
am using RH6.
Any advice would be much appreciated. Thanks in
advance!

Nevermind! I figured it out.
The Skin Editor's Link option is for linking a single file
(PDF, etc). The file will displayed in the topic frame and the file
will be added to the main directory.
The parent.location javascript is what I needed, but I had to
change the slashes from \ to / .
I know there is some reason for this, I can't remember what
it is though.

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RoboHelp5: Linking between project and subproject

I have a master project and four subprojects They all exist
in a flat directory; that is, the master project folder and all
subproject folders are on the same directory level. I can merge the
projects fine but when I try to add a hyperlink from a topic in the
master project to a topic in one of the subprojects, the link
disappears when I compile the master project.
I searched adobe for the answer and found a page that
describes "Linking Between Merged WebHelp Projects", however the
instructions suggest putting the subproject folders within the
master project directory. I keep a set of test projects available
just to practice things on without breaking my actual work and
tried this out. I couldn't create merged projects using this method
at all. The merged project link would appear in the TOC but when I
complied the master project and viewed the results. the merged
projects didn't appear.
Any ideas on how I can merge projects *and* create hyperlinks
between the master and subprojects? Thanks.

Just to clarify, I've got my test project organized as
follows (as per information from Peter Grainge's site):
Master: This is the top-level master project. The single
folder contains only one topic which is named "null" and I deleted
all text including the title from that topic. The TOC of this
project starts out as containing no information.
Child: This folder is at the same level of the directory as
the Master folder and contains the directories for each of the
subprojects.
Subproject1
Subproject2
Subproject3
All three of these subprojects are located inside the Child
folder so that all of my actual project content exist on the same
directory level.
From here, I go to the master project in the Null topic and
on Null's TOC, I create the Merged Project links to the three
subprojects. So far, everything works swimmingly. Then I try to
create a link between a topic in Subproject1 and Subproject3.
The link seems to be created correctly, but I do get a
warning message stating that it may not endure when the project
files are moved. When I look at the page with the link in preview
mode, the link exists and works.
I compile the three subprojects and recreate the merge links
to the subprojects in the master project, the recompile the master.
I click "view result" and navigate to the page that is supposed to
contain the link and (alas) the link is just plain text.
That's where I am so far. Still going to work through the
material on Peter's site to see if I missed something.
EDIT: I can see the subprojects in the master just fine,
Colum. But when I try to create a hyperlink on one topic in one
subproject to a topic in another subproject, when all the projects
are compiled, the hyperlink itself is broken. Does that
clarify?

Autonumber formats change after topics are linked across projects

We are going from Robohelp HTML x5.0.2 to Robohelp HTML 8.0.2.208, so there is obviously a huge learning curve that we are working through. We generate to WebHelp and merge 15 projects into a published master. Our users view the output on our intranet using Internet Explorer 7.
We loved the autonumber format feature in version 8 (particularly the additional bullet styles available and no longer needing to manually renumber steps when something was inserted or deleted), but have run into a problem.
The autonumber items work fine in the projects and when generated and published into the merged master, but when we need to add a link from a topic in one project to a topic in another project it changes the bullets and numbering.
Example:
We have a topic in Project A that references a topic in Project B (both projects are part of the merged master).
We insert a link in the Project A topic to the topic in Project B (using Insert Hyperlink - Link To - File). Everything in both A and B look fine at this point.
We preview the topic Project A by clicking on "View Selected Item" (eyeglasses) and then click on the link we inserted to validate it works. This causes the topic in project B to now have stutter-text for bullets and numbers (i.e., what used to say "1. Step" now says "1. 1. Step"). As more links are added to that topic, it adds more bullets and numbers to the linked topic:
1. 1. 1. Procedure
● ● ● Bullet
o o o Bullet2
§ § § Bullet3
□ □ □ Bullet4
This does not happen when adding links to topics that are in the same project, only when linking to topics that are in another project.
All of our topics are created directly in RoboHelp; we do not import files from Word, FrameMaker, etc. Each of our projects has the same style sheet (we created 1 CSS file and copied it into each project so that they were all identical).
All of our version 8 projects were created from scratch in version 8, and we have been importing our version 5 topics one by one (and deleting the version 5 styles assigned to them), then applying the applicable version 8 style to each line. We have attempted creating brand new topics in version 8 to make sure no old legacy version 5 code imported from an old project was causing the issue, and it still happens. We have tried manually cleaning up the HTML code for the topic and it happens again once a cross-project link is added back to that topic. We also tried the "Convert RoboHelp edited topics to HTML" to try to get around the XHTML restrictions and it still happened to everything that was an autonumber format, so it appears the issue is something with that one of these. We created styles for each autonumber format we wanted to use (using the options available for Paragraph styles in the Robohelp Style editor), this is a sample of one of them:
p.Bullet {
 list-style: rh-list;
 x-list-class: rl-p-Bullet;
 x-list-level: 1;
rh-list.rl-p-Bullet {
 x-level-count: 1;
 x-lvl-1-format: "<x>";
 x-lvl-1-type: disc;
While it would be really great to have the additional features of the autonumber format, it may not be a viable option for us since it is only available on the paragraph level and Robohelp 8 does not appear to play well with bullets and numbers in anything other than the list level. I'm thinking I may need to abandon our current style sheet that uses autonumbering and start over with a new style sheet using only the limited bullets and numbering available on the list level (or possibly go old-school and just use the bullet and number toolbar buttons to add formatting to normal text). We are about 8,000 topics into our conversion of 40,000. Any suggestions are greatly appreciated. Thanks!

I'd love to send you the test projects I set up, but unfortunately my company has blocked that ability. I created brand new blank projects in Robohelp 8 using the default style sheet with an autonumber bullet and numbered step added and nothing else. I thought this bare-minimum approach would be the best way to make sure it wasn't something we had set up incorrectly that on our end. I used the default First Topics in each project and added numbered and bullet texts using the style sheet to Project 1 and then added a link to that topic in Project 2. I didn't even generate the projects and I still had the issue when I previewed the Project 2 topic and clicked the link.
I've attached a copy of the info on the topic in Project 1 and the code behind the scenes for it below:
First Topic
1. 1. 1. Procedure
o o o Bullet
o o o Bullet
2. 2. 2. Procedure
Code before link in Project 2:
<?rh-list_start level="1" an="1" class="rl-p-Procedure" ?>Procedure<?rh-list_end ?>
<?rh-list_start level="1" an="1" class="rl-p-Bullet" ?>Bullet<?rh-list_end ?>
<?rh-list_start level="1" an="1" class="rl-p-Bullet" ?>Bullet<?rh-list_end ?>
<?rh-list_start level="1" an="1" class="rl-p-Procedure" ?>Procedure<?rh-list_end ?>
</body>
</html>
Code after link in Project 2 was added and clicked:
<?rh-list_start level="1" an="1" class="rl-p-Procedure" ?>1.     Procedure<?rh-list_end ?>
<?rh-list_start level="1" an="1" class="rl-p-Bullet" ?>o       Bullet<?rh-list_end ?>
<?rh-list_start level="1" an="1" class="rl-p-Bullet" ?>o       Bullet<?rh-list_end ?>
<?rh-list_start level="1" an="1" class="rl-p-Procedure" ?>2.     Procedure
Code after link in Project 2 clicked a second time:
<?rh-list_start level="1" an="1" class="rl-p-Procedure" ?>1.     1.     Procedure<?rh-list_end ?>
<?rh-list_start level="1" an="1" class="rl-p-Bullet" ?>o       o       Bullet<?rh-list_end ?>
<?rh-list_start level="1" an="1" class="rl-p-Bullet" ?>o       o       Bullet<?rh-list_end ?>
<?rh-list_start level="1" an="1" class="rl-p-Procedure" ?>2.     2.     Procedure
Logically there is no reason that clicking on a link that is outside of the project should be able to recode the topic being displayed, but it is.

Structure WebHelp project that limits access to license program module users

Where can I find information about the best way to structure a WebHelp project that needs to contain Help modules that will be accessible only to users who license the associated application? My project needs to contain core Help for the application and four modules associated with four licensable analysis program modules. I've done some research about merging Help projects, but that doesn't tell me how to set up the project or projects so that the user of program A, for example, can't see the Help for program B.

Hi there
If you created a Merged helpset, you could structure it so that the components that are merged in are placed in different folders. Then password protect those folder or otherwise restrict them so that only validated users could see them. When the master is launched, if it cannot get to one or more child projects, they aren't listed in the Table of Contents and in the Index and Search.
I suggested this years ago for a product where I was the tech writer. The owner of the company decided on a different approach. His view?
Since they can't do the functions the help is for anyway, what does it hurt to have it available? Further, if they haven't yet purchased a module that they have help for, perhaps by seeing the help, it will help serve as a marketing tool. By seeing what is possible via the help, perhaps they might be encouraged to purchase additional modules.
Cheers... Rick
Helpful and Handy Links
RoboHelp Wish Form/Bug Reporting Form
Begin learning RoboHelp HTML 7, 8 or 9 within the day!
Adobe Certified RoboHelp HTML Training
SorcerStone Blog
RoboHelp eBooks

Navigation button to external webhelp projects

I have 6 separate Electronic Guides, each created separately
in X5 (webhelp), and which can be individually loaded from a
separate menu Interface (created in another X5 Webhelp project)
using external HTML links. The 6 Guides, plus Menu interface are
being burned to CD Rom for distribution. The menu interface works
fine, and provides access to each Guide as required. However, what
I would like to also achieve is a situation where, once any one of
the 6 guides is opened, a button on the navigation bar will close
the Guide concerned, and allow an immediate return to the CD Menu
interface.
I have created a button in the skin of each Guide, but cannot
create a working link back to the separate CD Menu interface.
Any help / suggestions would be greatly appreciated

Hi Leon,
Thanks for the reply. Unfortunately, when attempting to
create the link, I still get the message 'selected file does not
exist - Please enter a valid filename'. I think this is because the
project file for each guide is held in totally separate folders on
a networked drive, and the 'CD Menu' project is, again, in a
totally separate folder on the same drive. Therefore, the link back
to the CD Menu, in any particular Guide, cannot find the start-up
page for the CD Menu. No matter what I try, I cannot set the link
to an external file - bacuse the actual link won't let
me.Help!!!!

Merged webhelp project problem

Dear Sir,
my problem is with merged Webhelp project. the links to
external topics are not active in the master project, although
these links work fine in the HTML help output.
thanks.

quote:
Originally posted by:
Peter Grainge
What Ahlam may not be doing is allowing for the fact that
cross project links have to be created one way for webhelp and
another way for HTML help. The way to do that if both outputs are
required is using conditional tags.
Actually, my project was generated as HTML help project from
the begining but for some reasons I need to convert it to webhelp,
what I did is that I generated the whole project as webhelp. I did
not know that creating links in webhelp is different from HTML
help, if it is so, could you please tell me how.

Link between Project and Sales Order

Apart from sales order can we have a link between project and customer master ??
I know that WBS element assignment can be made in sales order but i want to have link between
customer master and project. I don't want any user field or text field in sales order.
Any idea ?
Regards
Ashish

Yes Mr Ashish!
As far as iam concern there is no link between Project & Customer Master, you have to link it with SALES order, I had check in XD03,XD01, the complete customer master, i didnt find any field in customer master which links with Project.
I'll let you know if i find any links.
Regards,
ANSAR

File not found in Link Between Projects Window - test no edit rights to other file

Hi,
I am doing a test to see if i can create a link by typing the link path (f.i. <>\plan2\1) in the predecessor column without having edit rights to the other plan.
I expect this to be possible as the edit in the other plan (creation of link) is only done after the change is accepted through the LBP (link between projects) window. Besides, when i do it to both my own plans, in this LBP window i get 'create external
link' as difference to accept.
When I do it on Project Server 2010 to a plan I do not own or having edit rights on, I got the message 'file not found'.
Is this message related to what I am trying or does it have another cause?
Does someone know if what I want can be done?
Rgds
Sander

Hi Sander,
I confirm that for creating a link between projects, you need to have access in read-write to both files.
Indeed creating such a link will write in both files information about successors (in the source file) and predecessors (in the destination file).
Note that if you only need to update the successor, you don't need anymore to open in read-write mode the source file, since you won't write any more information in it.
Hope this helps.
Guillaume Rouyre - MBA, MCP, MCTS

Best Practice for Creating a New WebHelp Project from an Existing One

I'm currently working in WebHelp Pro (RH version is 9.0.2.271).
I have a WebHelp project which currently supports the 2012 version of one of our projects. What I needed to do was to create a separate 2013 project, using the 2012 files as the starting point. I couldn't find a way in RH to create a new project by importing an existing WebHelp project, so I copied the 2012 files to a new directory, opened up the project, and renamed it.
What prompts this question is that following this exercise, all seemed well, for a time. However, I have recently had to create new topics in the 2012 version. However, when I imported these topics to the 2013 project and compiled, they vanished--although the htm files still appear in the appropriate 2013 file folder (when viewed with Windows Explorer).
After reading some forum postings, I thought that I might have corrupted my database by improperly creating the new project--but if what I did is the wrong way to go about it, I'm not sure what the correct way is. I will be grateful for any suggestions.

The easy way to do this is create a copy using Windows Explorer.
Open the project and go to File > Rename.
Then you have your 2013 ready made project.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

PDF art in FM gone in linked RH project output

I'm using TCS2 to link FrameMaker 9 books into RoboHelp 8 projects. In my book's FM files, there are many anchored frames containing PDFs imported by reference. (This is a practice that's been recommended by Dov Isaacs of Adobe and seems to work fine in all other respects.)
When I link the Frame book into a RH project (following the tutorial by RJ Jacquez), the PDFs are incorrectly rendered as solid white images with the correct dimensions but no image content. JPGs and PNGs from Frame work fine, but the PDF-based images look better than the others in my regular PDF deliverables. Also, the larger size of the JPGs and PNGs causes so much overhead in FrameMaker, I can barely scroll them. Open and close times are likewise unacceptable.
Has anyone else encountered this Tech Comm Suite problem with PDF-based images in FM not being converted properly in a linked RH project, and if so, do you know of a fix or workaround?
Thanks in advance,
- Dan Thornton

I'm using TCS2 to link FrameMaker 9 books into RoboHelp 8 projects. In my book's FM files, there are many anchored frames containing PDFs imported by reference. (This is a practice that's been recommended by Dov Isaacs of Adobe and seems to work fine in all other respects.)
When I link the Frame book into a RH project (following the tutorial by RJ Jacquez), the PDFs are incorrectly rendered as solid white images with the correct dimensions but no image content. JPGs and PNGs from Frame work fine, but the PDF-based images look better than the others in my regular PDF deliverables. Also, the larger size of the JPGs and PNGs causes so much overhead in FrameMaker, I can barely scroll them. Open and close times are likewise unacceptable.
Has anyone else encountered this Tech Comm Suite problem with PDF-based images in FM not being converted properly in a linked RH project, and if so, do you know of a fix or workaround?
Thanks in advance,
- Dan Thornton

Need to disable script or ActiveX control in WebHelp project

Two of our WebHelp projects display the following two
messages prior to loading the first page:
1) "To help protect your security, Internet Explorer has
restricted this file form showing active content that could access
your computer. Click here for options."
2) "It seems javascript is disabled in your browser, please
enable it abd reload again, or click here to view without
javascript."
I don't know my way around well enough in RoboHelp to solve
these problems. I've read that you can disable the ActiveX issue
through options in the Windows Control Panel, but that is not a
valid resolution for these customers, as that will pose security
vulnerabilities. Not sure either about how to enable javascript, as
indicated in the second message.
Obviously there is something in these WebHelp projects that
cause these messages to display. I want to address the issues at
the project level - not the OS level. Is there a way to search a
WebHelp project foe embedded ActiveX controls and java scripts that
may cause these messages, and then figure out a way to change this
behavior?
I am using RoboHelp HTML, version 5.0.2, build 801, and
generating the primary layout as WebHelp. I've played with the
Preferrred Format options when I generate the project, but nothing
has solved the problem yet.
Any suggestions? Help! This novice is stumped.

It's because you are viewing the help locally. Your users
will be viewing it from a server so they will not have this issue.
To fix it to help you work, see Snippet 19 on my site.

Linking Two projects in oracle projects

Dears,
I need to know how it's possible to link two projects together in one project?!
Regards,,
Ahmed Fazary

Hi,
Are you expecting project program related functionality. A program is a group of related projects linked together in a hierarchy. If you define the project as program then u can link multiple project under the program.
Govind

Linking captivate projects?

Due to our network architecture I can only link Captivate
projects via a shared drive. All of my projects are standalone EXE.
I have a course that links 4 modules together. But when you click
the button to open the next module in the course it opens a new
full screen captivate window. thus when the user gets to the end of
the project they must close 4 module windows. Is there any way to
make the previous module close either automatically or when
clicking the button to proceed to the next module?
Thanks!

Welcome to our community, James
I'm thinking you could accomplish it like this. On or very
near the last slide, have the button. The button opens the next
movie via "Open other project". In this case, you would actually
want the "continue playing project" option left turned on.
Configure the end action of the project to be to "Close Project".
(Edit > Preferences > Project node > Start and End node)
The end result should be that the user clicks the button and
the new project loads up and begins to play. And behind that
project is the original ever so briefly before it self terminates
and closes.
Give that a try and see if it works for you.
Cheers... Rick

Can I link multiple project files together?

I'd like to link multiple project files together so that they will play one after another. Can you do that in Captivate?

Hey Leslie,
Yes, you can create several projects in Captivate and publish them as Flash (SWF) format. There is an aggregator project in Captivate where in you can combine all these published projects (SWF) into a single output.
Do you have any other requirement as well?
Thanks,
Anjaneai

Is there a way to import someone else's webhelp project so that I can take over and work on it?

Someone has worked on a webhelp project using robohelp, but now I am taking it over. Is there a way to transfer or import her work so that I can work on it, so I don't have to start from scratch and copy her work?

Correct me if I'm wrong, but I thought Peter's site contains an article on opening corrupt RH projects only: http://www.grainge.org/pages/authoring/opening/opening_projects.htm
If you only have a WebHelp output, the steps for recreating a project from an output are listed on Rick's site: http://www.robowizard.com/RoboWizard/MonthlyScry/062004.htm
The paid method is outlined on http://wvanweelden.eu/product/reverse-engineer-robohelp-project-robohelp-89-webhelp-incl-p ro-output. (Note that this is the one for help created with Robo 8/9. Different versions require a different version of the script.)
Greet,
Willam

How to launch a WebHelp Project Full Screen

Folks still having a problem trying to launch my WebHelp
project full screen from our local intranet page. The project still
opens within the window of the Intranet page (so I loose quite a
bit of screen space).
This is what I have done so far:
In the Windows folder I selected the Properties option for
the NewWindow and:
1. Re named the Window Caption
2. Unchecked the Use Default Browser Settings and selected
just the resizable option
Next I selected the WebHelp file and clicked on Publish
Then clicked on the View Primary Layout to view the changed
project unfortunately none of the changes took effect!
Is it possible for a WebHelp project to open full screen in
it’s own window?
Tony

Do you use a script to open the window?
If not check out this helpful article:
http://www.robowizard.com/RoboWizard/NewProject.htm#MonthlyScry/032004.htm
Cheers
Craig

Linking 2 WebHelp Projects

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