Losing hyperlinks in conversion from excel to Acrobat 9.0

I have an excel spreadsheet that contains hyperlinks to various websites. When I use the distiller to create a PDF, my hyperlink functionallity is lost. If I create a new excel spreadsheet with hyperlinks and convert the spreadsheet, the links carry through fine. I believe its probably just a setting in excel somewhere that is preventing the conversion. Any ideas?

To retain the links, you have to use PDF Maker to create the PDF. PDF is typically shown as "create PDF" in OFFICE products with the current Acrobat. It may be under an Adobe menu item in your OFFICE product. If you print to the Adobe PDF printer (basically a ps printer), then distiller should be started automatically to complete the PDF. However, printing to the Adobe PDF printer or any other PS printer, does not preserve the hyperlinks. Prior to AA9, the links were added by the PDF Maker preprocessor to add PDF Marks to the PS file prior to starting distiller. I am not sure how it is done in AA9, but the same idea of the end result is there. The PDF Marks contained the information needed for the links.

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Page numbers incorrect after conversion from Excel to pdf

Page numbers incorrect after conversion from Excel to pdf
""This above link (thread:834599) is from a case back in 2011 that claims to solve this problem, but it does not solve this problem. I think that customer only cared about having continuous page numbering, not discrete page numbering per sheet.
========================
I still have this issue in Acrobat XI and MS Office Professional Plus 2010. I keep upgrading to no avail. This regression has resulted in a huge time drain for me. If you fixed it, please explain how I can get my hands on the resolution.
Previous versions of Excel and Adobe Acrobat enabled flexibility around the "Page #" of "Number of Pages" (Page &[Page] of &[Pages]) token, depending on context and usage. The "# of pages" token could represent EITHER the number of pages in the workbook OR the number of pages in the tab/sheet, depending on how you generated the PDF:
You could select "Selected Sheets" and then select all or some of the individual sheets in the workbook, and the PDF would honor the discrete numbering of each of the sheets, so the first page of each sheet was p1 and the "# of pages" was the number of pages in the sheet; not the number of pages in the workbook; or
You could select "Entire Workbook" and the PDF would honor continuous page numbers across all sheets, as a single document.
Now, it only honors the total number of pages in the workbook, regardless of the method you use to publish to PDF: saving as PDF, printing to PDF, using "createPDF" from Acrobat plugin to Excel's menu ribbon; selecting all sheets, some sheets, or Entire Workbook; automatic First page number or "1" under Page Setup > Page> First page number. (This last option, btw, does restart every sheet at p1, but it hardly makes sense if the total number of pages is still the total number in the workbook instead of the number in the sheet.)
I spent a lot of time trying each which way that the blog posts recommended and have tried this on multiple versions of Excel and Acrobat now.
NONE of these time-consuming experiments gave me what I wanted.They all insist that "Page #" of "Number of Pages" (Page &[Page] of &[Pages]) is the total number of pages in the workbook or the total number of pages in the selected sheets combined.
The numbering are correct in Excel Page Layout.
The same issue happens when using LibreOffice calc. (Although, I never tested with Libre Office before, so I don't know that it ever worked).
The workaround now is to create PDF for each spreadsheet one at a time, and then compile them using the Acrobat combine/binder feature. All alternatives are extremely time consuming and tedious. It used to be automatic. This is a major regression that has gone untreated for over a year now, maybe two years.
My task takes infinitely more time to complete than it did with previous versions of Acrobat. That means that days are added to my project, when the functionality used to enable a quick pdf generation that was ready for review, now I have to do this very manual time-consuming set of steps to generate a draft. As the project has grown and more tabs are added, my pdf-generation task takes that much longer. We require lots of drafts. It used to be easy and fast. Now it is hard and time-consuming.
In my opinion, the problem is not Excel; it is Acrobat because it was introduced with an upgrade in Acrobat, not an upgrade in Excel. The problem was introduced in Acrobat 9 or 10. Please provide a patch or add-on or something.

If you are setting up the page numbers in Excel, the resulting PDF would display the the page numbers created in Excel. On Excel 2010 support page, (http://office.microsoft.com/en-us/excel-help/insert-and-remove-page-numbers-on-worksheets- HA010342619.aspx#BM2) is stated the following "tip" which indicates by default Excel 2010 starts numbering each tab with 1. Exel's workaround tip is below -
Set a different number for the starting page
Tip To number all of the worksheet pages in a workbook sequentially, first add page numbers to all worksheets in a workbook, and then use the following procedure to begin the page number for each worksheet with the appropriate number. For example, if your workbook contains two worksheets that with both be printed as two pages, you would use this procedure to begin the page numbering for the second worksheet with the number 3.
On the Page Layout tab, in the Page Setup group, click the Dialog Box Launcher next to Page Setup.
On the Page tab, in the First page number box, type the number that you want to use for the first page.
Tip To use the default numbering system, type Auto in the First page number box.
Also helpful in the same section is the note on viewing page numbers. To see if the page numbering dilemma originates in Excel make sure you are using the Page Layout View see below:
Hide All
If you want numbers shown on pages when you print a worksheet you can insert page numbers in the headers or footers of the worksheet pages. Page numbers that you insert are not displayed on the worksheet in Normal view — they are shown only in Page Layout view and on the printed pages.
Overall it may be easier not to create the page numbers in Excel but instead create then in Acrobat using the Headers and Footers option in Acrobat. I hope this helps - it sounds like a frustrating issue you are experiencing.

Date conversion from Excel to the SAP format

Hi,
I have created a BDC program which uploads daat from Excel sheet.
There is a date field also, the format of which can be any as per the end user (it will be one of those allowed by SAP).
However, the file will be used for execution by another user who may have a date setting which is different than that from the one in Excel.
Eg. End User's date format: DD.MM.YYYY, SAP User's date format: MM/DD/YYYY
So, how do I convert the date format from excel to the format which will be accepted by the transaction during the recording?
Regards,
Dave

Hi Dave,
I have faced the same issue while uploading the date to the bdc.
if ur date format is DD.MM.YYYY in the excel file, first of all you need to change this to dats format ie YYYYMMDD ie character8 format and pass to the bdc, it will automatically convert to sap format
ie you need to convert splitting at .
data lv_date type char10,
        lv_dd type char02,
        lv_mm type char02,
       lv_yyyy type char04,
v_date type char08.
lv_date = '30.12.2011'.
split lv_date at '.' into lv_dd lv_mm lv_yyyy.
if strlen(lv_dd) lt 2.
   concatenate '0' lv_dd into lv_dd.
endif.
if strlen(lv_mm) lt 2.
   concatenate '0' lv_mm into lv_mm.
endif.
concatenate lv_yyyy lv_mm lv_dd into v_date.
"Please use the variable V_DATE to populate to ur bdc"
Edited by: Rahul Babukuttan on Aug 11, 2011 5:35 PM

Hyperlink highlights issue from upgrade to Acrobat 9

Hello
I have recently upgraded to Adobe Acrobat 9 Pro Extended.
I have a pdf created from ArcGIS and Map2PDF which contains hyperlinks.
The hyperlinks work fine but when selecting them they highlight a black rectangle area which contains the hyperlinked shape rather than the shape itself. This causes problems because if the shapes are curved lines and are close to each other then it is difficult to see which line you have selected from the highlight. If I open the pdf in Acrobat 7 or 8 then all is fine.
This also happens with Adobe Reader 9.
I'm assuming there is something in the preferences which I need to turn off but I can't see anything obvious.
Cheers.

Yes, but is an upgrade version 7 PRO, not the full version.
I have already purchased the 9 pro upgrade,but I want to make sure before I open it.

No Hyperlinks when created from Excel

I have an Excel spreadsheet with 30 tabs. Each tab has many hyperlinks to documents. I need to create / update pdfs several times per week for each tab.
When I use the "Convert to Adobe PDF" icon manually I get perfect pdfs with working hyperlinks but it takes time to do for all the tabs.
When I use the "Adobe PDF" printer option in a macro I get the pdfs but without the hyperlinks.
How do I get the macro & print PDF to give me pdfs with hyperlinks?

There is no way to print to the PDF printer and retain the hyperlinks. You must use convert.

Conversion from Excel time to labview time

Hello all,
I want to convert the excel time stamp to labview time stamp. Can you all please help me how to do this ?
In my application labview time is 05-11-12 14:56:00 and its equivalent excel time representation is 41218.6222222222.
I tried this formula,
Labview time = 24*3600*(Excel time - 1460) but anwer is wrong.
Thanks.
Kudos are always welcome if you got solution to some extent.
I need my difficulties because they are necessary to enjoy my success.
--Ranjeet

Ok, here's what I found. The conversion is: Time Stamp = 86400*(Excel Time - 1462). But here's the kicker: the timestamp is GMT. You have to add your time zone offset as well. I'm in the Eastern Time Zone, so I had to add 5 hours. I'm not sure what DST will do to this. I'm sure there's ways around it, I just don't have time to look into it more right now.
There are only two ways to tell somebody thanks: Kudos and Marked Solutions
Unofficial Forum Rules and Guidelines
Attachments:
Excel Time.png ‏10 KB

How to open a pdf at specific page from EXCEL hyperlink

I can open a .pdf from EXCEL using hyperlink. May I ask, if ever possible, how to open a .pdf at a specific page from EXCEL hyperlink ? I don't mean open a pdf then click on a bookmark or enter a page number. (I am using Adobe Reader v9.5.2 and MicrosoftOffice Profession Edition 2003.)

Hello,
The parameters that can be used in the URL when opening a PDF document are
described in the document :
Open Parameters for PDF
http://partners.adobe.com/public/developer/en/acrobat/PDFOpenParameters.pdf
Regards

Exporting a PDF from keynote without losing hyperlinks

exporting a PDF from keynote without losing hyperlinks
anyone have any ideas why it doesn't export the hyperlinks to the PDF?
i only have PDF reader on my machine, not the full PDF creator

Or, better than that, export the PDF from InDesign as PDF/X-4!
By default, Acrobat and Reader use overprint preview when displaying PDF/X-4 files. Plus you have the benefit of full color management and not having transparency ruined by premature flattening.
One other note. Other than for the fairly common practice of overprinting black text over colors to avoid halo effects due to registration, one should be exceptionally careful in using overprint. Trapping, the other good, justifiable use for overprint is really best performed by the RIP. Most modern RIPs provide for automatic trapping. Overprint should absolutely not be used as a “poor man's transparency,” especially in conjuction with spot colors. With the advent of real transparency in the Adobe imaging model and hence in Illustrator, InDesign, and PDF, there is no good reason to use overprint hacks anymore to simulate transparency.
- Dov

07 excel hyperlinks (place names) not captured in Acrobat 9

Hi, I have an excel workbook with about 30 different worksheets that I developed in Excel 07. The different worksheets hyperlink to each other using place names as guides.
In excel, it works as expected however when I create the PDF (acrobat 9 pro extended) only some of the links work. I do not know why random links (maybe half of them) are not functional. I have played around for an hour or so recreating links however it hasn't worked.
I am using Windows XP SP2.
Your assistance is most appreciated.
Cheers, Matt.

Dear Matthew,
Re. the problem of converting a MS Excel workbook with hyperlinks to PDF:
The "Excel Problem" is with Acrobat already for sevearl years, living through various product versions of Acrobat. The input from Adobe (technotes) has so far been partial, providing partial hints 'try this setting' but without uequivocal guidance on the issue. A quick search on the internet learns that everybody has trouble with the issue and half the world uses Excel. Despite all the questions on forums, Adobe technotes etc, for years in a row, it still does not work and no clear and unequivocal guide is available from Acrobat. We personally think that there is a structural problem in the code (at Adobe's side).
we have reached the conclusion that currently, it is simply not possible to use Acrobat 8.## (we use the "pro' version) to robustly convert an Excel file with hyperlinks, into a professional file in the PDF format.
Corporate ICT Dept

Acrobat 9.0 Standard. Setting PDF file password from Excel VBA

Acrobat 9.0 Standard. Setting PDF file password from Excel VBA
Hi: I am trying to find a call to set the password of a PDF file that I am creating from Excel Workbook using a VBA call.
I basically have this Excel VBA code that works fine and creates a file.
            pBook.PrintOut Copies:=1, preview:=False, ActivePrinter:="Adobe PDF", _
                           PrintToFile:=True, collate:=True, PrToFileName:=PSFileName
            ' Convert the postscript file to .pdf
            Dim myPDF As PdfDistiller
            Set myPDF = New PdfDistiller
            myPDF.FileToPDF PSFileName, "", ""
BUT, I need to set the password on this PDF file and do not see an option to do so.
Can you provide a solution for this situation? Appreciate your response in advance.
Thanks.

There is no way to set password programmatically using any other dll or any other kit?
I am creating a bunch of PDF files for users programmatically but then they have to go in and set password themselves? This is very inconvenient for users.

Is there a way to import data from excel -when one of the columns in excel is hyperlink column?

Is there a way to import data from excel - so if a column is hyperlink - the whole data will move to the list (text + link of the hyperlink column)?
keren tsur

Hi,
According to your description, you want to export excel which contains a hyperlink column to SharePoint list.
Refer to the following steps:
Open the Excel, insert/create the table.
Now click on any cell of table and go to the ‘Design Tools’.
Click on the Export and then ‘Export table to SharePoint List’.
You will see a popup where you need to provide the URL of SharePoint site, list name and description.
Then click on next, On the next screen you will see columns with data types which are going to create in SharePoint list.
Now click finish and wait until the operation gets finished. You will see that list gets created in SharePoint site with the records.
Here are two links, you can use as a reference:
http://sharepointrhapsody.com/2013/03/25/how-to-create-a-connected-excel-file-to-sharepoint-list/
http://social.technet.microsoft.com/wiki/contents/articles/18705.sharepoint-2013-how-to-export-excel-sheet-to-sharepoint-list.aspx
Best Regards,
Lisa Chen
Lisa Chen
TechNet Community Support

Acrobat X Pro - create PDF from Excel with no margins...ARGH!

Hello all,
Does anyone know if it's possible to create a PDF from a selection of Excel cells without a margin appearing on the PDF file? Even if I set the print margins (print to Adobe PDF) to zero, Acrobat still puts in margins in the PDF. The background of the Excel file is black (as specified by my manager), and he wants black all the way to the edges of the PDF page.
I have to submit this weekly, and as it's several pages long I don't want to be faffing about with the crop tool each Monday morning (it already takes long enough to source the data). The current solution I have been given is to create a template in Powerpoint (HATE) and link the cells/graphs, but and paste any text boxes, and then convert from Powerpoint to PDF, as no margins are imposed this way.I know cropping would be quicker than this, but surely in this day and age it's easily possible and there's just some simple option I'm just missing?
Regards,
George

I have the same setup with Win 7 and Office 2010 and have created thousands of PDF from Excel sheets, but never noticed this particular issue. Regardless, rather than fight an issue like this where no specific documentation exists, I usually resort to other options in the interest of not getting bogged down in a maddening search for answers.
Go ahead and convert to PDF so that your links are retained, etc. Open the resulting file in Acrobat, and use the crop tool to remove the blank margins that are at issue, either maintaining proportionality or not, depending on your needs, making sure to set the cropping tool to apply the scheme to all pages. I'm assuming that all pages are formatted the same, such that this strategy will work. Then, apply the cropping, and sanitize the file to remove the cropping data. At this point, your blank margins should be completely gone, and the file can be scaled for printing if that is your objective, but that will obviously introduce some white margins again at the printer.
The only other option I'm aware of to address this from the PDF side is via a third-party plug-in from Evermap called AutoPagex. One of its features allows you to scale a document's content to the page margins, either maintaining proportionality or not. Without proportionality, I was able to scale an Excel sheet with black background to all but a tiny sliver of the top and bottom margins in landscape orientation. From here, I scaled the content via an additional feature to 100.5%, and all white margins were gone. That said, it probably just as effective to accomplish this via the crop tool, assuming the page formatting remains consistent.
Disclosure: I have no affiliation of any kind with Evermap, but did address the use of several of their products in my book, "The PDF Litigation Guide."
Hope that helps!
Jason Covey
PDF Litigation Solutions, LLC
www.pdflitigationguide.com

Hyperlinks from Excel 2010 to external programm

Hello!
I have Microsoft Office 2010.
I am interested in addition hyperlinks to pivot table in Excel, which can mouve to the external web application (Global Specification System - the system of documentation management).
1. How can I add hyperlinks to pivot table?
2. When I add hyperlink to ordinary Excel table (to the certain document), the hyperlink mouves me not to the certain document, but to the start page.
Please let me know if you have any ideas how to realize this.

We cannot add hyperlinks to pivot Table directly, but we can use some VBA code to create fake hyperlinks in a pivot table,refer to the link below to learn how to get it work:
http://www.pivot-table.com/2013/11/06/create-fake-hyperlinks-in-excel-pivot-table/
On your second question, if your hyperlink works fine in browser, please see :
http://social.technet.microsoft.com/Forums/en-US/512fd9c4-1880-4db7-9959-97510bdd91d1/hyperlink-question?forum=excel
Please let me know if I misunderstood you.

Hyperlink from Excel to Beehive Online

I created an excel navigator with some links from Excel to Beehive online a few months ago.
It has stopped workiing in the meantime, even though I know I have not made any changes to my links. This is not just happening on my PC, it is occurring on at least 2 other PC's that I am aware of.
Can anyone advise me?

Hi,
The BeehiveOnline system has been regularly upgraded over the last few months - the change from 1.5 to 2.0 would have changed the workspaces URL to teamcollab - maybe that has broken the link. Why not start again and replace the links with the correct ones from the current system?
Do the links work in a browser and not in excel?
Phil

Problems Exporting to Excel in Acrobat XI

I have some problems exporting a PDF to excel in Acrobat Std or Pro XI but not in Acrobat Std or Pro X. When exporting in X all the columns and rows are created as they should be, but in XI everything is slammed to the left in one column. Has anyone experienced anything like this and is there maybe a setting that I am missing in the conversion process that was automatic in X but is not in XI?
Thanks in advance for the help.

I am having a similar problem. I used the 30 trial acrobat XI and it exports pdf to excel perfectly. However, after buying and installing the program, the export is all messed up with data not in correct columns...etc.
Acrobat tech controlled my computer and experimented a bit. He said that my pdf was created by a 3rd party application called crystal reports and that acrobat doesn't work on about 50% of these 3rd party creations. I said, then why does the trial work so well. He said there is nothing different between the trial version and the actual purchased version. This cannot be true or something else is up. I told him I wanted to uninstall my purchased program and reinstall the trial version just to prove it to him. He said it would not allow me to reinstall the Trial.
After my phone call was over, I did it anyways. It did let me reinstall the trial version. I took 7 pdf sent to me from work from each server (wanted to make sure one of my servers was not sending different types of pdfs). Each pdf did not convert successfully when I used my purchased version. Then I uninstalled and reinstalled the trial version. The trial version successfully exporting my pdf to excell (all 7 of them). Something weird is going on.
Any insight would be appreciated.

Losing hyperlinks in conversion from excel to Acrobat 9.0

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