Mail folders and smart mailbox

Can someone tell me what the difference is between a regular mail folder and a smart mailbox?
I made a lot of mail folders under "on my mac" and I just found that I can make a smart mailbox. How are they different?
When do you use one and not the other?
Thanks, Susan

a smart mailbox is not a regular folder. it's a saved search. you do a search and save the search parameters so you can repeat the search quickly. that's what a smart mailbox is. no actual messages are moved anywhere when you make a smart mailbox.

Similar Messages

  • Mail: search and smart mailboxes stopped working

    Hi folks,
    In mail the search and smart mailboxes have stopped working.  I have a hunch it's something to do with iCloud as my partner is now logged onto iCloud using iTunes etc. Can you help?

    My accounts are POP. But I have managed to fix the problem. When you mentioned Spotlight, I went into System Preferences thinking I may had accidentally turn off emails as a search option in Spotlight. It was on, but I turned it OFF and then ON again, and now search works in mail as usual. And my Smart Mailboxes too.
    It's one of those things
    Thanks for your help

  • Sync Smart Groups and Smart Mailboxes across network

    Is there a way to Sync my Smart Groups in Addressbook and Smart Mailboxes in Mac Mail across my Macbook and My iMac? I have iCloud.
    It would be nice if I did not have to duplicate these "Smart" groups on each computer.
    Thanks Mac Community.

    Can you just type out the criteria of the smart group, or post a screen shot of the smart group.
    With all the editorializing, I can't figure out what you want to do.
    Where are the contacts in the groups, iCloud or On My Mac?

  • Are mailboxes and smart mailboxes really missing?

    Just got my new iPad. Set up mail. Am I missing something, or is creating mailboxes and smart mailboxes really absent here? If so, then it's really not going to be possible for me to jettison my laptop top as I was hoping to do. In which case, color me majorly disappointed.

    Thanks for confirming that I wasn't missing some in context aspect. (I see from another reply that it may be possible to set up Mailboxes within Mobile Me and have them appear on the iPad). As to research, I assumed in buying at this early stage that it would be evolving -- and that Apple will be watching closely to see which additional features to tweak/add. So I've also gone to their feedback page to request this one, plus an ability to view more than 200 msgs at a time.

  • Mail app and Yahoo mailboxes organization

    I set up the Mail app to access my Yahoo account and it has created an interesting way to organize and manage my email. I'm wondering if it is possible to change how this is set up.
    So this is how it is set up:
    Lion gives me my Inbox, Sent, and Trash folders. Then Yahoo gives me my Notes and their mailboxes, including Bulk Mail, Draft, Sent, Trash, and my converstations.
    Notes, Bulk Mail, Draft, and my conversations work great and as expected. However, it is weird having 2 Sent folders and 2 Trash folders. If I delete messages in the Mail app, it sends it to the Trash located under Mailboxes. If I delete a message using another method (Yahoo website or iPhone), it shows up in the Trash folder under Yahoo. The same goes for the Sent folders.
    Also, I have that same Yahoo account set up for my Mail app on my iPhone. My mailboxes are shown the basically the same way on my iPhone:
    I am wondering if there is any way to get this whole system a little more organized. I would like all deleted messages to go to the Trash under Mailboxes and the same for Sent. I don't want the Sent and Trash folders under Yahoo at all. Then I'd like to have the Draft and Bulk Mail folders up under Mailboxes if that is possible.
    If you can help, it would be greatly appreciated!
    Thank you.

    Thanks for your reply!I almost got it to work.
    I disabled my mail account on my iPhone first, then disabled it on my Mac.
    Then I went to Yahoo's website and deleted the extra folders that my Mac generated and used.
    I enabled it again on my iPhone and it appeared to work great. Didn't generate any extra folders.
    Then I enabled it again on my Mac and it created the extra folders and began using them again.
    Once a message is placed in a folder, it will show up on Yahoo's website as well.
    This is a little confusing. My Mac is creating the blank folders and anything I do on my Mac is reflected in those folders on Yahoo's website. The extra folders you see in the Mac app are the changes made using Yahoo's website.
    For example, if I begin composing a message in the Mail app and save it as a draft, it'll be stored in the official Drafts mailbox on the Mac, but at Yahoo's website, that draft isn't stored in Yahoo's official draft mailbox, it is in an extra folder called Drafts. And visa versa if I create a draft using Yahoo's website.
    What did I do wrong? Are my settings not configured properly?
    Message was edited by: Joey!! 【ツ】

  • How do you reduce the size of the email storage on an iPhone?  I have deleted all mail items and my mailbox still takes up 1.2 GB of space.

    how do you reduce the size of the email storage on an iPhone?  I have deleted all mail items and my mailbox still takes up 1.2 GB of space.

    What is the Other on my iPhone and How to Remove It
    Also
    "First you go settings/general/usage/music/then left swipe over music and press delete and you would think it deletes your music but it doesn't instead it deletes your other but make sure your ipod is connected to a computer while doing this"
    as recommended by:
    How do I get rid of "other" storage: Apple Support Communities
    Next, usually restoring from backup eliminated the corrupted files. However, sometimes restoring to factory settings/new iPod is required.
    To restore from backup see:
    iOS: How to back up
    To restore to factory settings/new iPod see:
    iTunes: Restoring iOS software

  • Export Mail inbox and sent mailbox to an Outlook 2003 compatible file

    I need to export my Mail inbox and sent mailbox to a file or files that can be imported into MS Outlook 2003 on a PC.
    I can find menu options for importing files (although no Outlook files) but don't see a menu entry for exporting mailboxes.
    Anyone know how to get this done? I'm going to be a very unhappy camper if this can't be done!

    Thunder?????????? Would that be shorthand for Thunderbird from Mozilla?
    I just bought a new iMac, and although I've had brushes with Macs before (Systems 6, 9.x, and OS X Jaguar) this is my first serious attempt at using a Mac. Switching from Windows.
    But I'm not new to personal computers, my first one was, and still is as I have it in storage, an Atari 800 if you are old enough to have heard of those.
    In anticipation of using either Boot Camp or Parallels (I've settled on Parallels because I want "side-by-side operation), I did take the precaution of setting Mail up to leave copies of the emails on the server. So now I only have to deal with my Mail sent mailbox.
    Ken

  • All The Notes and All my personalized Mailboxes and Smart mailboxes have disappeared

    When I woke up my MacBook Pro and wanted to check email, all The Notes and All my personalized Mailboxes and Smart mailboxes have disappeared.
    I only have the standard mailboxes like inbox, sent, trash, etc...
    Anyone can help with this?
    Thanks
    Short background:
    I have upgraded recently from Snow Leopard to Lion.
    I have lost a lot of software (and had to re-purchase licences and re-install it) but then I have said to myself BE IT! great that I did not lose critical stuff.
    I have also said that I will do the Time Machine back-up when everything is working fine....
    Well, I think I was a bit too quick with my statement and too slow with the back-up...
    Mugur

    You are not getting them from there, you just verifying if you have a back up with notes (you will have to check the date and try to remember if had those at that date and time.) Then you have two ways to go - the apple way and third party way.
    1 Apple way - restore from back up (downside is you going to lose changes to your phone since the last back up)
    be careful - not to overwrite last back up when you connect your phone, I would find and copy back up file just in case to external drive. You can find location of your actual back up file using that article
    http://support.apple.com/kb/HT4946
    if you expand where it says "where back ups are stored on the computer"
    how to restore from itunes back up here
    http://support.apple.com/kb/HT1766
    2. not Apple way.- there are programs for windows that allow you to look inside of actual back up file.
    Google is your friend for that one.
    If you don't like my results just adjust search to your liking.
    https://www.google.com/webhp?sourceid=chrome-instant&rlz=1C1_____enUS481US481&io n=1&ie=UTF-8#hl=en&safe=off&tbo=d&rlz=1C1_____enUS481US481&sclient=psy-ab&q=how% 20to%20look%20inside%20of%20iphone%20back%20up&oq=&gs_l=&pbx=1&fp=87ac1fa8918878 c8&ion=1&bav=on.2,or.r_gc.r_pw.r_qf.&bvm=bv.1357700187,d.aWM&biw=1280&bih=643

  • Mail spins and rebuild mailbox is grayed

    mail spins and rebuild mailbox option is grayed?

    One way to test is to Safe Boot from the HD, (holding Shift key down at bootup), run Disk Utility in Applications>Utilities, then highlight your drive, click on Repair Permissions, Test for problem in Safe Mode...
    PS. Safe boot may stay on the gray radian for a long time, let it go, it's trying to repair the Hard Drive
    Reboot, test again.

  • Lost all my mailbox and smart mailbox folders when I had to reinstall Mail

    My messages were garbled...a message from one person today was attached to a message from a completely different person sent weeks ago. Called Apple and we removed Mail and plist from the Finder Library. Now my new messages are fine. But I've lost all my Mailbox folders where I organized messages. Can't find the messages on the dotmac server either. Where are those messages? I need to find them.

    Mailboxes and messages are located in ~/Library/Mail Check that folder to see if any folders are named for your accounts (e.g., [email protected]). Look in these folders if they contain any messages.
    Alternatively, you can do a Spotlight search for a specific message that you know you had. In the Search results, right-click to Show in Finder. This may lead you to where all your other messages are.
    Other than re-importing messages from within Mail.app, I don't know how you can restore everything including folder structures, etc. Perhaps someone else in this forum can give pointers. Re smart mailboxes, you can just recreate them once everything is back in.

  • Upgraded from 10.4.11 to 10.5.8 and lost mail in several Smart Mailboxes

    I upgraded from 10.4.11 to 10.5.8. Several of my Smart Mail Boxes lost all email content but others remained in tact. Now the ones that lost content don't accept emails that meet the criteria for the Smart Box.
    Anyone have that experience? Any ideas on recapturing? I didn't back up my mail prior to upgrade.

    Welcome to the Discussion,
    Smart Mailboxes are only virtual mailboxes, and contain nothing -- they are the product of a search list, and messages must stay in their original mailboxes. All the messages will still in the originating mailboxes, unless something else you did impacted those actual mailboxes, so you should be able to rewrite the definitions for these Smart Mailboxes.
    Ernie

  • Setting up local folders with smart mailboxes?

    I use Mail for my work email, and am constantly going over my quota - Is there any way to set up local folders and use smart mailboxes to automatically move emails from certain people off the server and onto my hard drive? thanks in advance.

    You would not do this with Smart Mailboxes, as they are only the result of a search list, and don't actually cause any message to move. Instead, you would use ordinary Rules to do this, but would have to select all messages every so often, and then command to have the Rules applied, when done after the fact of receiving the message.
    A Smart Mailbox might be a good way to group messages for your consideration, manually, to move to On My Mac mailboxes.
    Ernie

  • Email set up - Sent box and smart mailboxes

    Hi. I am new to mac and mavericks. I have migrated my various email accounts successfully BUT have a problem in that each email account does not have its own inbox and sent mail. Yes, I know I can pick up the separate accounts under Inbox - although it is a very cumbersome way to do it.
    BUT all the sent mail is in one box. This is VERY frustrating as I have my personal emails and emails for two companies all in the same sent box.
    This is a logistical nightmare. Furthermore, sent replies do not figure in the conversation thread until the recipient replies ... this is a real problem if the recipient does not reply.
    I thought I might be able to circumnavigate this issue by setting up smart mailboxes but when I set up a new smart box I cannot then access the access the 'edit' or change criteria as they are greyed out.
    Can anyone help? Make suggestions? HELP!!!

    Hi Barney-15E
    Thanks for your response - i am about 12 hrs ahead of you hence delayed reply.
    1) I had the sent mailbox settings to date rather than mailboxes. Have changed that so at least the 'sents' are now in their correct mailboxes.- I hope.
    2) smart mailbox - i had set up one account, it had a gear next to it but remained greyed out when selected (in fact it keeps coming up in the rename mode), which of course is why the 'edit' did not function. i have deleted it. I do not know why it remained greyed out.
    Am I doing something crass?
    3) all my other mailboxes are gmail, and no sign of a 'sent' within them. I have them on my iPad as well and they function perfectly there. Sadly iPad is not functional for business purposes except in emergency when it is a real saver...just not suitable for other documents.
    In gmail (old style) I have a number of folders and moving emails into folders was no problem. It would be so good to be able to deal with just one mailbox at a time! I will eventually adapt to the mac system I guess. At the moment I seem to be spending more time frigging around than doing actual work!
    I really appreciate your assistance.

  • Creating individual mail folders for each mailbox

    I have switched to mac from pc and cant figure out how to make individual folders within my 2 email accounts. With Outlook I had 2 email accounts and lots of individual folders within those accounts to help seperate my different emails. With mac I cant figure out how. I tried smart mailboxes but it wont let me put emails from 2 different senders into 1 smart mailbox. Also, how can I transfer my old emails from my pc to my mac.
    Thanks for the help!

    In Apple Mail, accounts are sometimes referred to as Locations. Folders are called Mailboxes. If you have multiple accounts configured and you create a mailbox it will ask you which location it belongs to. That's how you create a folder within an account.
    Smart mailboxes are not real mailboxes, but are automatic searches. They don't belong to any one account.
    Transferring mail depends on the other application you were using. Mail's Import Mailboxes feature will help you through the process. It does not support importing from Outlook though.

  • Lost Mail Boxes and Smart Boxes

    Hi can anyone give me some advice please as I have had to reinstall and have lost all of my smart boxes and some mail boxes which had valuable information.
    Thank you in advance for any advice you can give.
    Janey

    No, you are not doing anything wrong. The original e-mail stays in your inbox until deleted, which will also delete it from the Smart Folder. The Smart Mailbox is a 'sorting' tool,but it doesn't actual contain the e-mails.

Maybe you are looking for

  • How to delete folders from time machine

    I have all this information backed up onto an external drive , and I want to delete some of the back up folders to make room on that external hard drive. How is this done? Can someone direct me to a "tutorial" as to how this is done? thanks

  • Daisy chain two display port monitors (Dell U2913WM) to new Mac mini Thunderbolt?

    Everything I read said that I could hook up a display port monitor to a Thunderbolt port on the mac mini.  I purchased two display port monitors (Dell U2913WM) that can be daisy chained, and hooked them up.  All I get is mirroring.  Does anyone know

  • How can I get the windowRef of the active document window?

    Hello, Hou could I get the ADMWindowRef of the active Document window in Illustrator CS4- CS5? I can not use ADMWindowSuite1  because is On Mac OS only. Thank you very much to Everybody.

  • Itunes 10, just downloaded, wont open store

    I just download itunes 10 and the store wont open. this is the message that comes up, "Itunes could not connect to iTunes store. The network conection timed-out. Make sure your network settings are correct, and your network connection is active, then

  • Re; page forwarding and retrieving pr

    Hi i am stuck i need to collect a persons name if they are a current member to then forward them to another page using page fowared and passing their name as a property or parameter. then on this page i need to then retrieve their name variable and u