Mass deletion/ transfer of workflow items - Urgent

Hi Experts,
We have a situation where there are around 1.2 million open workflow items in work flow of employee due to wrong assignment of workflow agents in PPOM. Now we need to clear all these workflow items from user's inbox either through deleting them or through un assignining them from his workflow.
It is not possible to process these workflow items individually from his inbox through transaction SBWP. I understand that we can delete maximum of 999 items at a time through transaction SWWL. This will not be of use for us.
Can some onpe please suggest how do we go about this issue.
Regards,
Santosh
Regards,
Santosh

Hello Santosh
SAP note 49545 will give you useful information.
Regards
Javier Reviriego

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Delete Workflow items from workflow inbox.

Hello All,
We are using workflow in MSS for Compensation Management. As part of this an email will be sent to the managers when a compensation needs an approval. There are some workflow items under workflow inbox ( SBWP ) . How can I delete emails which I don't want to execute. I don't see any delete button. I can see delete buttons for the documents under inbox, but these emails that I want to delete are under workflow in Inbox.
Thanks a lot for your help and points will be rewarded for any helpful solution.
Thanks,
Chakri.

Thank You Suresh,
You are refering to the emails in the inbox ( SBWP ) where I can delete my emails with the help of a delete button. But I am referring to the workflow items that are present under INBOX -> WORKFLOW. There is no delete button on these workflow items. If we execute these workflow items then they will be deleted automatically. I am looking for a solution by which I can delete (clean up) all the workflow items that are not executed from last year so that we can be ready for our compensation for this year.
Thanks,
Chakri.

PO Line Item Mass Deletion

Dear SAP Experts,
Using MEMASSPO for PO Line item deletion, can you please tell me the step by step way?
Thank you very much for the help.
Zhie

Hi,
Enter the t.code MEMASSPO, select the EKPO table and select the field tabe and select the fields MASSEKPO -LOEKZ (delition indicator for po line items) and executte.
Now ssytem will ask the PO range...enter the PO's and execute.
enter the TO value as X and populate the X for all the records by using "Carryout mass change" Icon
And Save.
It will work 100%.
IF PO has GR/IR menas system will not allow to flag for deletion for that line item.
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Kumar Arcot

Mass-deletion of PR-items

Hello gurus,
I would like to delete up to 5000 purchase request items (i.e. set the deletion flag, EBAN-LOEKZ).
Unfortunatelly this is not possible using MEMASSRQ.
In another forum I found a message saying the deletion cannot be set using MEMASSRQ because there was no check wether a PO item was created for that PR item. So setting the deletion flag would lead to an inconsitency. This made sense to me, until I found out that it IS possible to set the deletion flag for PO items using MEMASSPO!
So, does anyone have an idea on how to do this without having to manually edit every singe PR?
Thanks in advance
Alicia

Hi Alicia
It's not possible to use EBAN-LOEKZ in the mass maintenance transaction. The MASS transactions simply update the tables EBAN, EKKO, EKPO,... without proofing things. Behind setting the deletion flag LOEKZ functionality exists. Not all requisitions or purchase orders can be deleted, if references exists. So it is not possible to set the deletion flags by MASS.
A possible workaround would be to create your own ABAP report to perform the mass deletion on your requisitions but this would not be supported by SAP in regard to data integrity issues etc.
Best Regards
Mark

Trying to delete bpm workflow items using SWWL

Hi All,
I'm trying to delete workflow items of a BPM that is stuck. I'm using SWWL for this.
However, I get the following error:
Work item 000000002255 locked by user WF-BATCH.
(enqueue error)
How do I delete this locked work item??
I'm suspect that this is causing all my other BPM's to get stuck waiting forever. These other BPM's were working correctly earlier.
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HI,
Try completing it manually from SWIA. also check for SM58 (enter WF-batch for user in selection screen) and complete the LUW manually.
alwo try SAP_WAPI_Workflow_resume or resume_workflow. pass the instance id of workflow (not workitem)
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Nilesh

Workflow Items deletion

Hi,
Can anybody please let me know how to delete the Workflow items in ECC 6.0? What is the TC or any other process/ program?
Your help and time will be really appreciate.
Thanks & Regards,
Niki Shah.

Hi,
If by ABAP you have this FM SAP_WAPI_WORKITEM_DELETE
if want a tcode for that use tcode SWWL
Regards
Jaime

Mass Deletion of Sales order line items

Dear Gurus..
There is a transaction VA02 for change and deletion of sales order line items. it takes time to delete line item of sales order one by one.. is there any abap program to do this process..
if so please let me know
regards
Saad Nisar

Hi,
You can use trx MASS with object type BUS2032 to change sales order items. Please check this link:
Re: Mass deletion of sales orders
Or try LSMW.
Regards,
Csaba
Edited by: Csaba Szommer on Apr 10, 2009 8:18 AM
Edited by: Csaba Szommer on Apr 10, 2009 8:21 AM

Rejection of Item deletion in Approval workflow?

Hi,
How to handle rejection and approval in the following situation?
- when I delete an item , it will send a mail to PM(Project manager) and If PM approved , it will allow to delete that item.
Incase he rejected his request then item should not be deleted.
How to do this by using spd 2010??
Thank you.

Hi Praveen,
According to your description, my understanding is that you want to prevent items from being deleted in Approval workflow when the task was rejected.
Per my knowledge, the workflow created in SharePoint Designer cannot achieve this goal.
I recommend to create Event Receiver to prevent items from being deleted.
More reference:
http://bramnuyts.be/2013/07/18/prevent-items-from-being-deleted-using-an-eventreceiver/
Best regards.
Thanks
Victoria Xia
TechNet Community Support

MASS Deleting of Parked Invoices Urgent Urgent

Hello,
How to delete the Parked Invoices.
Is there any transaction for mass delete??
Regards,
Kumar

hi,
MR8M --> cancel invoice document
MRA1 --> create archive
MRA2 --> delete documents
MRA4 --> manage archive
first you archive the parked invoices and using MRA2 you can delete all archived invoice documents.
hope this may help you,
regards,
srinivas

Deletion of Parked Invoices - Mass deletion

Can any one please guide the T.code for the Mass deletion of parked IRs.
With regards,
Gokul.

Mass Archived/Deletion of Parked Invoice Document:
T.code : MRA2 -Delete Documents/Archiving Invoice
You can excute the standard program for invoice deletetion RM08RADE the invoice documents from Invoice Verification that were archived with program RM08RARC (object MM_REBEL) from the database. Also this will execute in Test mode But its Records are deleted from the following tables:
RBKP: Document Header: Invoice Receipt
RBTX: Taxes: Incoming Invoice
RSEG: Document Item: Incoming Invoice
RBCO: Account Assignments
RBWS: Withholding Tax Data, Incoming Invoice
KONV: Conditions in the Incoming Invoice
NAST: Message Status
RBVS: Splitting the Vendor Line Item
CDHDR/CDPOS: Change Documents
Prerequisites :
Documents that have reached the end of the retention period set in Customizing. For the retention period, the posting date in the invoice document header is relevant. If no retention period is set in Customizing, the system uses 9999 days as the minimum retention period.
Procedure
1. If the program is only for testing purposes, that is you do not want it to actually delete any data, select the option Test run.
The variant entered in the Archive Customizing (Environment -> Customizing) under Settings for the deletion program in the field Test run variant, is used in this case.
(If the test run option is not flagged, then the system will use the variant which is specified in Archive Customizing in the field Productive run variant.)
2. Specify which data should be deleted with the pushbutton Archive selection.
3. Specify when the job should run with the pushbutton Start time.

Problem in displaying workflow Items in UWL

Hi all,
I am facing the following problems in displaying the workflow Items in UWL
I am able to see the work flow items in SAP inbox but not in UWL.
The following are my issues and questions
1. what is the type of system to be created in portal.
BI JDBC System
BI ODBO-Compliant OLAP System
KM Windows System
Portal Tenant System
SAP system using connection string
SAP system using dedicated application server
SAP system with load balancing
Web Service System using WSDL URL
2. what is the configuration need to be done in Universal Worklist & Workflow
3. Any other configurations need to be done in WAS server and SAP server.
Please anyone give me the solutions and it is urgent.
Thanks in advance
Thanks
Ponnusamy P

Hi,
1. What is the type of system to be created in portal ?
This depends on what type of a system are you trying to connect to. If it's an ECC system or R3 system, you may use SAP system using dedicated application server. Give an alias to it and check the permissions of that system.
2. What is the configuration need to be done in Universal Worklist & Workflow ?
You have register this system now. Go to System Administration -> System Configuration -> Universal Worklist Administration -> UWL Configuration -> Chose New -> Enter the Name, System Alias and select WebFlowConnector.
In the System Administration -> System Configuration -> Universal Worklist Administration -> Registration for all types of Universal Worklist WebFlow, register item types by clicking "Register Item types for all systems". Alternatively, you can also click on "Register items types for new systems".
3. Any other configurations need to be done in WAS server and SAP server ?
The portal user should have corresponding user on the ECC or R3 system or whichever backend system you are trying to connect to. This user should be authorized to have RFC access to function group SWK1 and transaction SWK1.
Please refer to this document which lists out all the steps. Please refer to minimal configuration section. https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/a3461636-0301-0010-3787-978f5ac8bd45
Regards,
Sunil

Transfer of all items reserved by previous user

Hi,
I have a request to transfer of all items reserved by previous user (who has left the org and his ID is also deleted) to a new user. How can I do this ?
Thank You,
SB.

Hi
SWIA - Hope that it is a powerful transaction in ebp.
did you explore here?
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Muthu

SWO1 approval in background does not clear manager workflow item

Hi,
I am trying to approve the shopping cart from a managers UWL in background through SWO1.
But when I do the shopping cart is getting approved whereas the approval item is still pending with the manager of the shopping cart.
How to delete the workitem from the manager inbox once I push the shopping cart for approved status in SWO1 ?
Regards
harish

Hi,
Awaiting approval is document status. You can find workflow status and workflow item number in BBP_PD.
Please check workflow item detail in SWI1 transaction.
I think debug the setReleased method is good way for finding the root cause. It might change only document status and does not change workitem side.
If the SWO1 method does not fit your requirement, please check the class /SAPSRM/CL_OFFLINEAPP_INBOUND.
(b) Check whether workitem is still in status 'READY'
(d) Check procurement document
(e) Lock procurement document
(f) Append approval note as a long text of type NOTM to the
procurement document => Update document
(g) Execute the workitem
(h) Unlock the document
Export the processing results and errors out of the method
Regards,
Masa

Mass deletion of PIR conditions

Hi all,
when we delete a PIR using ME15, the condition records dont get deleted ..right? I mean the deletion indicator in the condition record does not get ticked...right?
How can execute a mass deletion of PIR conditions?

even deleted info records are taken into consideration at price determination.
this is explained in OSS note 456691:
a plant-dependent info record and a cross-plant info record exist.They are both flagged for deletion (EINE-LOEKZ).Why is then the price of the cross-plant info record still used during the creation of a purchase order?
Answer:
Since the corresponding condition tables are read by an external SD module, the information on the deletion indicator of the info record is not available there.
You can only set that the conditions of the cross-plant info record are to be read, if the plant-dependent info record is deleted, by means of a corresponding transfer parameter (komp-no017, set in module ME_FILL_KOMP_PO).
For the case that both info records are deleted you have the option of changing the validity period of the conditions to a past date or archiving the info record.
you can archive deleted conditions independant of info record archiving.
Short instruction can be found in OSS note 209094

Mass delete of condition records

Hi All,
Please advise if there is a mass delete function of condition records. I have uploaded prices for customer/material conbination for the month of novemver and i want to delete them all. I can do it one by one but it will take tooooo long. Also please advise that if a record is marked for delete indicator, then can it be used again ? or can i reomve it completely becasue i want to upload again with correct prices.
Appreciate your help
SAPXPT

Hi,
Let's get one by one.
> Please advise if there is a mass delete function of condition records. I have uploaded prices for customer/material conbination for the month of novemver and i want to delete them all. I can do it one by one but it will take tooooo long.
There is no such Transaction available to delete those like in MASS.
Best thing is to use a LSMW with VK12 transaction.
> Also please advise that if a record is marked for delete indicator, then can it be used again ?
Yes, You can.
Once marked for deletion they won't appear in the sales order automatically. Pricing Analysis will show you like this.
"Condition record has been deleted"
If you want to use it again go to VK12, and go in to your condition record.
Highlight the condition line item and press "Details" button (Magnifying Glass)
Un-tick the "Deletion lndicator" check box.
Save.
Then you can use it again as normal way.
> can i reomve it completely becasue i want to upload again with correct prices.
Yes, You can.
You can remove it completely from the data base. First you have to configuret your condition type in IMG to enable that function..
Go to V/06
Select you condition record & go in to details.
There you get a filed called "delete fr. DB" under "Master data" section.
Change it to "A with popup" or "B without popup".
Which means your going to delete it from the data base. (Where as you cannot use it again, like you do in Deletion indicator)
Save
Then come to VK12,
Go in to your condition record.
Highlight the condition line item and press Delete button from lower area.
If you set "A with pop up" in the condition record, you'll get a pop up saying,
"The condition type XXXX is set so that when the deletion indicator is set, the condition record can be physically deleted from the database.Do you want to delete the condition record physically?"
Once save system will delete it from the data base.
If you set "B without pop up", system will delete it without a pop up.
Hope this helps you !
Best regards,
Anupa

Mass deletion/ transfer of workflow items - Urgent

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