MIGO values when invoices/credit memos have already been posted

Hi everyone,
We are facing an issue with the values the system is calculating when doing the GR (and/or GR reversals) once invoices/credit memos have already been posted regarding the PO (Non Stock POs = non valuated).
When a goods receipt is posted through MIGO (mov. type 101) it seems that the system is considering only the invoices values but we do not really understand how it is calculated and why it is not considering the total amount of invoices and credit memos.
In fact when a GR reversal is done (mov. type 102) the system seems to be considering the total amount of invoices and credit memos posted against the purchase order.
Please find below an example with the invoices and GR values (all invoices were posted before the GRs)
GR     5000077059     1     18.12.2008     EA     -1     -3300,00GBP
GR     5000076426     1     17.12.2008     EA     1     930,50GBP
Tr./ev. Goods receipt                                    EA     1     -2369,50GBP
IR-L     5105052971     1     17.11.2008     EA     -1     -835,00GBP
IR-L     5105052970     1     17.11.2008     EA     -1     -50,00GBP
IR-L     5105052959     1     17.11.2008     EA     -1     -885,00GBP
IR-L     5105052958     1     17.11.2008     EA     1     885,00GBP
IR-L     5105052957     1     17.11.2008     EA     1     885,00GBP
IR-L     5105052428     1     13.11.2008     EA     -1     -105,00GBP
IR-L     5105052427     r4tf cv     13.11.2008     EA     -1     -640,00GBP
IR-L     5105052426     1     13.11.2008     EA     -1     -835,00GBP
IR-L     5105052425     1     13.11.2008     EA     1     640,00GBP
IR-L     5105052424     1     13.11.2008     EA     1     835,00GBP
IR-L     5105051741     1     11.11.2008     EA     1     60,00GBP
IR-L     5105051740     1     11.11.2008     EA     1     3240,00GBP
IR-L     5105045571     1     16.10.2008     EA     1     105,00GBP
Tr./ev. Invoice receipt                                    EA     1     3300,00GBP
According to my assumption, in order to calculate the GR value it looks like the system is considering the average for the 5 first invoices and then the average for the 2 next invoices, and making the average of both of them. But if I post another invoice it does not seem to follow this rule.
I would appreciate any explanation on how the system calculates the GR values and how we would be able to correct the GR value.
Thanks a lot. Best regards

Hi
I hope there is no GR based IV tick in PO, only GR is ticked (PO based IV)
In that case
IR-L 5105045571 1 16.10.2008 EA 1 105,00GBP
IR-L 5105051740 1 11.11.2008 EA 1 3240,00GBP
IR-L 5105051741 1 11.11.2008 EA 1 60,00GBP
IR-L 5105052424 1 13.11.2008 EA 1 835,00GBP
IR-L 5105052425 1 13.11.2008 EA 1 640,00GBP
Net invoiced value is 4880 GBP (taking out 00) for 5 quantity
in case of PO based IV, if IV is done first and then GR, GR assumes the value of invoice but not the PO - in that case for above IV, 1 quantity of IV referes to 976GBP debit
this value will be base GR/IR value for credit memos
IR-L 5105052426 1 13.11.2008 EA -1 -835,00GBP
IR-L 5105052427 r4tf cv 13.11.2008 EA -1 -640,00GBP
IR-L 5105052428 1 13.11.2008 EA -1 -105,00GBP
there are 3 credit memos - for which GR/IR credit will be equal to that of original GR/IR debit value - that is 976
*so net credit on GR/IR because of credit memos will be (976976976) = 2928GBP for 3 quantity *
IR-L 5105052958 1 17.11.2008 EA 1 885,00GBP
IR-L 5105052957 1 17.11.2008 EA 1 885,00GBP
Then there are two invoices of values 885 GBP each - so total debit will be 1770 GBP
so total GR/IR debit will be ( (4880/5) -(2928/3) + (1770/2) ) = 930.5 (debit)*
This value is the base GR/IR for credit memos
net GR/IR debit will be 930.5 - this is the base for GR - because in GR - entry on GR/IR will be credit
*So if you make GR - then GRed value will be 930.5*
IR-L 5105052971 1 17.11.2008 EA -1 -835,00GBP
IR-L 5105052970 1 17.11.2008 EA -1 -50,00GBP
IR-L 5105052959 1 17.11.2008 EA -1 -885,00GBP
*Now ordered will be XXX
Delivered will be 930.5
Invoiced will be 3300*
IF you reverse GR now it will assume the value of invoice: then reversal will show 3300 debit on GR/IR
That is what in your PO history now
These will happen because of PO based IV - for which there will be GR indicator will be ticked.
Thanks
Edited by: Praveen Raghavendra on Dec 24, 2008 9:17 AM

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i understand from forum that :
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hi,
i can understand your reply.
but why the treatment is different from the general understanding below:
Invoice / credit memo - GR/IR clearing account and vendor account
Subsequent credit/debit - Stock account and vendor account
if
GR - qty 20080 value 3950
IR - qty 20080 value 3950
Kindly verify if below 4 points are correct.
after invoice posted, if i do credit memo reference to the same PO,
1) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to credit prd?
2) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
after invoice posted, if i do invoice reference to the same PO,
3) qty remained the same 20080 and value is less, say 1000, this 1000 is posted to debit prd?
4) if qty say, 1000 and value 1000 also, double entry will be hitting GRC?
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Title was edited by:
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see the doc
Data Creation in Idoc
IDocs are text encoded documents with a rigid structure that are used to exchange data between R/3 and a foreign system. Instead of calling a program in the destination system directly, the data is first packed into an IDoc and then sent to the receiving system, where it is analyzed and properly processed. Therefore an IDoc data exchange is always an
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WE30 - you can create a IDOC type.
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*WE30 - you can create a IDOC type
For more information in details on the same along with the examples can be viewed on:
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm#_Toc8400404
http://help.sap.com/saphelp_erp2005/helpdata/en/0b/2a6620507d11d18ee90000e8366fc2/frameset.htm
http://www.sappoint.com/presentation.html
http://www.allsaplinks.com/idoc_search.html
http://www.sapgenie.com/sapedi/idoc_abap.htm
http://www.erpgenie.com/sapedi/idoc_abap.htm
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Create Segment ( WE31)
Create Idoc Type ( WE30 )
Create Message Type ( WE81 )
Assign Idoc Type to Message Type ( WE82 )
Creating a Segment
Go to transaction code WE31
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Type the short text
Enter the variable names and data elements
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Go to Edit -> Set Release
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Select the IDOC Name and click Create icon
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Go to Edit -> Set release
Create Message Type
Go to transaction code WE81
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Change the details from Display mode to Change mode
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Click New Entries to create new Message Type.
Fill details
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Check these out..
Re: How to create IDOC
Check below link. It will give the step by step procedure for IDOC creation.
http://www.supinfo-projects.com/cn/2005/idocs_en/2/
ALE/ IDOC
http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
http://edocs.bea.com/elink/adapter/r3/userhtm/ale.htm#1008419
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm
http://www.sapgenie.com/sapedi/index.htm
http://www.sappoint.com/abap/ale.pdf
http://www.sappoint.com/abap/ale2.pdf
http://www.sapgenie.com/sapedi/idoc_abap.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/0b/2a60bb507d11d18ee90000e8366fc2/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/78/217da751ce11d189570000e829fbbd/frameset.htm
http://www.allsaplinks.com/idoc_sample.html
http://www.sappoint.com/abap.html
http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
http://edocs.bea.com/elink/adapter/r3/userhtm/ale.htm#1008419
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm
http://www.sapgenie.com/sapedi/index.htm
http://www.allsaplinks.com/idoc_sample.html
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.docs
go trough these links.
http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
http://edocs.bea.com/elink/adapter/r3/userhtm/ale.htm#1008419
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm
http://www.sapgenie.com/sapedi/index.htm
http://www.sappoint.com/abap/ale.pdf
http://www.sappoint.com/abap/ale2.pdf
http://www.sapgenie.com/sapedi/idoc_abap.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/0b/2a60bb507d11d18ee90000e8366fc2/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/78/217da751ce11d189570000e829fbbd/frameset.htm
http://www.allsaplinks.com/idoc_sample.html
http://www.sappoint.com/abap.html
http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
http://www.sapgenie.com/sapgenie/docs/ale_scenario_development_procedure.doc
http://edocs.bea.com/elink/adapter/r3/userhtm/ale.htm#1008419
http://www.netweaverguru.com/EDI/HTML/IDocBook.htm
http://www.sapgenie.com/sapedi/index.htm
http://www.allsaplinks.com/idoc_sample.html
http://http://help.sap.com/saphelp_erp2004/helpdata/en/dc/6b835943d711d1893e0000e8323c4f/content.htm
An IDoc is simply a data container that is used to exchange information between any two processes that can understand the syntax and semantics of the data...
1.IDOCs are stored in the database. In the SAP system, IDOCs are stored in database tables.
2.IDOCs are independent of the sending and receiving systems.
3.IDOCs are independent of the direction of data exchange.
The two available process for IDOCs are
Outbound Process
Inbound Process
AND There are basically two types of IDOCs.
Basic IDOCs
Basic IDOC type defines the structure and format of the business document that is to be exchanged between two systems.
Extended IDOCs
Extending the functionality by adding more segments to existing Basic IDOCs.
To Create Idoc we need to follow these steps:
Create Segment ( WE31)
Create Idoc Type ( WE30)
Create Message Type ( WE81)
Assign Idoc Type to Message Type ( WE82)
imp links
http://www.allsaplinks.com/idoc_sample.html
http://www.sapgenie.com/sapedi/idoc_abap.htm
www.sappoint.com
--here u can find the ppts and basic seetings for ALE
http://sappoint.com/presentation.html
www.sapgenie.com
http://www.sapgenie.com/ale/index.htm
WE30 - you can create a IDOC type.
An IDOC with data, will have to be triggered by the application that is trying to send out the data.
Try this..Hope this will help.
>>>> SAP ALE & IDOC<<<<
Steps to configuration(Basis) >>
1. Create Logical System (LS) for each applicable ALE-enabled client
2. Link client to Logical System on the respective servers
3. Create background user, to be used by ALE(with authorizaton for ALE postings)
4. Create RFC Destinations(SM59)
5. Ports in Idoc processing(WE21)
6. Generate partner profiles for sending system
The functional configuration(Tcode: SALE)
Create a Customer Distribution Model (CDM);
Add appropriate message types and filters to the CDM;
Generate outbound partner profiles;
Distribute the CDM to the receiving systems; and
Generate inbound partner profiles on each of the clients.
Steps to customize a new IDoc >>>
1. Define IDoc Segment (WE31)
2. Convert Segments into an IDoc type (WE30)
3. Create a Message Type (WE81)
4. Create valid Combination of Message & IDoc type(WE82)
5. Define Processing Code(WE41 for OUT / WE42 for IN)
6. Define Partner Profile(WE20)
Important Transaction Codes:
SALE - IMG ALE Configuration root
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BD64 - Maintain customer distribution model
BD71 - Distribute customer distribution model
SM59 - Create RFC Destinations
BDM5 - Consistency check (Transaction scenarios)
BD82 - Generate Partner Profiles
BD61 - Activate Change Pointers - Globally
BD50 - Activate Change Pointer for Msg Type
BD52 - Activate change pointer per change.doc object
BD59 - Allocation object type -> IDOC type
BD56 - Maintain IDOC Segment Filters
BD53 - Reduction of Message Types
BD21 - Select Change Pointer
BD87 - Status Monitor for ALE Messages
BDM5 - Consistency check (Transaction scenarios)
BD62 - Define rules
BD79 - Maintain rules
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WEDI - ALE IDoc Administration
WE21 - Ports in Idoc processing
WE60 - IDoc documentation
SARA - IDoc archiving (Object type IDOC)
WE47 - IDoc status maintenance
WE07 - IDoc statistics
BALE - ALE Distribution Administration
WE05 - IDoc overview
BD87 - Inbound IDoc reprocessing
BD88 - Outbound IDoc reprocessing
BDM2 - IDoc Trace
BDM7 - IDoc Audit Analysis
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SM58 - Schedule RFC Failures
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BD82: Generate Partner Profile
BD64: Distribute the distribution Model
Programs
RBDMIDOC Creating IDoc Type from Change Pointers
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RSARFCEX - Execute Calls Not Yet Executed
RBDMOIND - Status Conversion with Successful tRFC Execution
RBDMANIN - Start error handling for non-posted IDocs
RBDSTATE - Send Audit Confirmations
FOr testing you can use WE19.
Regards
Anji

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hi,
i can understand your reply.
but why the treatment is different from the general understanding below:
Invoice / credit memo - GR/IR clearing account and vendor account
Subsequent credit/debit - Stock account and vendor account
if
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Kindly verify if below 4 points are correct.
after invoice posted, if i do credit memo reference to the same PO,
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Jr.SD

Hi,
if you want release the sales order documents use vkm3,Delivery and order u need to release u have to use vkm4,
only delivery vkm5.This is the away u can release the documents any further clarification u require revert back.
Regards,
venkataswamy.y

MIGO values when invoices/credit memos have already been posted

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