Minimising PDF file size when exported form KN on iPad

Hi guys
when exporting KN presentations as PDF's from my iPad is there any way to reduce file size?
I'm working in KN 2.5.1
on an iPad air
With iOS 8.1.1
thanks and appreciate any experience or insight
thanks
martin

There are no quality settings in exporting to PDF on the iPad, these settings are available on the Mac version.

Similar Messages

Large PDF file sizes when exporting from InDesign

Hi,
I was wondering if anyone knew why some PDF file sizes are so large when exporting from ID.
I create black and white user manuals with ID CS3. We post these online, so I try to get the file size down as much as possible.
There is only one .psd image in each manual. The content does not have any photographs, just Illustrator .eps diagrams and line drawings. I am trying to figure out why some PDF file sizes are so large.
Also, why the file sizes are so different.
For example, I have one ID document that is 3MB.
Exporting it at the smallest file size, the PDF file comes out at 2MB.
Then I have another ID document that is 10MB.
Exporting to PDF is 2MB (the same size as the smaller ID document)... this one has many more .eps's in it and a lot more pages.
Then I have another one that the ID size is 8MB and the PDF is 6MBwhy is this one so much larger than the 10MB ID document?
Any ideas on why this is happening and/or how I can reduce the file size.
I've tried adjusting the export compression and other settings but that didn't work.
I also tried to reduce them after the fact in Acrobat to see what would happen, but it doesn't reduce it all that much.
Thanks for any help,
Cathy

> Though, the sizes of the .eps's are only about 100K to 200K in size and they are linked, not embedded.
But they're embedded in the PDF.
> It's just strange though because our marketing department as an 80 page full color catalog that, when exported it is only 5MB. Their ID document uses many very large .tif files. So, I am leaning toward it being an .eps/.ai issue??
Issue implies there's something wrong, but I think this is just the way
it's supposed to work.
Line drawings, while usually fairly compact, cannot be lossy compressed.
The marketing department, though, may compress their very large TIFF
files as much as they like (with a corresponding loss of quality). It's
entirely possible to compress bitmaps to a smaller size than the
drawings those bitmaps were made from. You could test this yourself.
Just open a few of your EPS drawings in Photoshop, save as TIFF, place
in ID, and try various downsampling schemes. If you downsample enough,
you'll get the size of the PDF below a PDF that uses the same graphics
as line drawing EPS files. But you may have to downsample them beyond
recognition...
Kenneth Benson
Pegasus Type, Inc.
www.pegtype.com

Question about reducing PDF file size on export

I have a large file that is generates a PDF about 75MB when exported with the "[High Quality Print]" preset. However, I can reduce the size down to to under 5MG in Acrobat if I use the Tools>Flattener Preview>[Medium Resolution] setting (image attached). Is there a way to generate this smaller file directly from InDesign? I couldn't figure out how to do this with InDesign's Flattener Preview or Export options, but it is very likely that I missed something.

Eugene Tyson wrote:
When you choose Smallest File size, it is still using the PDF 1.6 setting.
Change this to Acrobat 4 (PDF 1.3) this will automagically flatten the PDF - which means you shouldn't have to do it in Acrobat.
That should get you a nice small file size, I believe.
Flattening transparency in InDesign will not necessarily yield a smaller PDF file size. Transparency flattening will not automatically convert placed vector artwork to raster images unless that vector artwork is actually involved with transparency. And even then, whether you end up with a smaller file depends on a number of factors.
If the reason for the very large file size is indeed very complex vector artwork and you are willing to sacrifice quality, conversion of such vector artwork to raster might yield a significantly smaller exported PDF file. To accomplish that conversion, I would personally suggest converting the most offensive (in terms of file size and complexity) of such files in Illustrator (assuming that they were .AI files) and exporting them as .TIF files (to avoid the potential imaging artifacts of JPEG compression).
- Dov

File Size when Exporting to PDF

Hi!
I have a script that exports InDesign documents to PDF, but when I export it, the file size is too big. The document is a product brochure so there are a lot of images. Is there any way that I can make the file size smaller besides the Image Compression in Adobe PDF Preset? I plan on creating a custom preset. I tried the [Smallest File Size] preset but the quality of the images is not good.
Thanks!

It's unrelated to the script you are using.
This has been discussed over and over in the general forum, but it boils down to:
If you have lots of images, there is no way you can have a small file AND good image quality. One of them has to suffer.
That said, you can inspect and possibly clean up your PDF withAcrobat Pro.
See also
http://forums.adobe.com/message/2598022#2598022
http://forums.adobe.com/message/1290421
http://forums.adobe.com/message/2794972
(a random selection, I should say).

Having trouble reducing PDF file size on export

Hi, I recently switched from Quark to InDesign and am having trouble figuring out how to reduce the size of a PDF on export.
The file has about 200 pages with about 300 EPS files, which are approximately 30-40K each. The file uses fewer than 10 fonts, all from two font families (Bembo Std and Univers Std). When I created a similar file in Quark, the exported PDF is ~5MG. However, when I export the file I created in InDesign, the PDF is 10xs larger (~50MG). I tried exporting using the High Quality Print and Smallest File Size settings, but the result was the same. (I think that is because there are no JPG images to compress, just vector files which are already tiny.)
If you have any suggestions for other settings to check, I would be grateful for the help. Overall, other than this issue, I have been extremely happy with InDesign.
I am using CS5, v 7.0.4 on Mac OS X (10.6.8, Snow Leopard)
Thank you,
SH

Quark to the best of my knowledge still goes the Postscript to PDF route - I'm not 100% sure on that.
But here's why Export is differetn than how you print to Postscript and distill http://indesignsecrets.com/creating-pdf-export-or-use-distiller.php
Distilling is very much frowned upon, and Export from InDesign is considered the best workflow.And the file size is larger, but it does add a lot of important information to the PDF, which makes it superior than distilling.
But, there's a lot of document overhead in PDFs.
The High Quality setting is only meant as a guide. It's not meant to be used, in my opinion, out of the box.
This explains why and how to counter it.
http://indesignsecrets.com/document-overhead-in-indesigns-pdf-can-be-huuuuuuge.php
The Help files do give some clues
http://help.adobe.com/en_US/InDesign/6.0/WSa285fff53dea4f8617383751001ea8cb3f-70b3a.html
This PDF guide is MUST http://www.adobe.com/designcenter/cs3/articles/cs3_printguide.html
And besides that EPS files are considered legacy files by Adobe, I'm not sure how they're handled on PDF export. But you'd be better off saving to .ai from illustrator from now on.
http://www.prepressure.com/library/file-formats/eps
Instead of EPS from photoshop - save as TIFF or PSD if all Raster. If it's raster + vector text layers, shapes or masks then save to PDF.
http://indesignsecrets.com/preserving-vectors-in-photoshop-files.php

Preview increases pdf file size when saving

When I save a PDF journal article using Preview, it often increases the file size by 2x - 4x, regardless of whether I have added annotations. In the attached image, you can see I downloaded a journal article (2.3 MB), opened it in Preview, duplicated and saved it and the resulting copied file was 6.1 MB.
This is a problem because I it signifiantly increases the size of my synced reference library. It is worse with larger files (25 MB eBooks that increase to 80 MB).
Can anyone help me find a way to annotate a journal article and preserve the original file size? I have tried Adobe Reader (awful and buggy interface, but preserves the original size!), and several other PDF apps (e.g. Skim) seem to rely on Apple's PDF engine where the file results in a larger size as well. Using Quartz filters to reduce file size within Preview is not effective. I'm happy to purchase a program if it works well.

I have also experienced this issue. My PDF file of 300MB increased to over 900MB when I simply put one straight line annotation onto it. Effectively this made the PDF unusable since it is now very slow to open and it is too large to transfer onto my iPad. I've experienced this multiple times with a variety of PDF files, and so now simply avoid changing them in any way in Preview. I have written to Apple via apple.com/feedback and have talked to Apple store 'Geniuses' about this. Apparently it is a known issue, but there was no promise of a resolution. I love the way Preview opens quickly and displays files and also allows beautiful, smooth scrolling of PDFs. It's a pity that there's this enormous problem with annotating. If anyone knows of a solution, it would be great to hear. I've tried other PDF programmes such as Adobe for Mac, but wasn't too impressed.

Huge file size when export

Ok so i use Premiere CS3 and when I want to export my video (one single audio track and one image as 'video', total of 5 - 6 minutes) i get a file size of 1.26 GB (!). The imported files have a total size of lower than 10MB. What I do is i export -> movie and choose AVI format. I've tried PAL & NTSC but there is only a slight difference in file size. How is it possible that this exported movie is so big?

when you choose avi format you will see something called " settings" ...when you open that up what do you have selected for your settings ??
when you take a still image which is one little image...with a low byte count....and make it a "video" you are duplicating that little image many times...for example, at 30 frames per second, you are making thirty of those little images for every one second of video time.
If you then multiply 30 of those images (per second) by the total amount of time of the video you get a WAY bigger file size than what you put on the timeline....know what I mean ??
by using some "settings" on the avi file you may be able to "compress" the video a bit more than you currently are...but you will never get the same size file because you are making many frames ( still images) per second and all that adds up to a bigger file

Too large of a file size when exporting to Quicktime

In '08 when I export my movie to Quicktime the file is quite large, more so than the normal +1 or 2 mb increase from exporting to quicktime results in '06. How do I get back to the smaller file. The file I am exporting right now is 4.5 mb on imovie '08 but turns into a 20mb file after expoting.
Here is what I am doing. Exporting the imovie to quickime for streaming purposes on my website. I use 'export to quicktime' under share and then choose 'Movie to Quicktime Movie' in the 'Save Exported File As and I adjust the 'options' with these settings:
compression: H.264
Quality: Low
Key Frame Rate: 24
Frame Rendering: yes
Encoding mode: multi-pass
Dimension: 320 x 180
Scale : Letterbox
-I am using 16:9 aspect ratio when I import from my camera to iMovie '08.
-I then upload the quicktime movie to 'Vital Stream Small Business Services' and copy ad paste the link onto the back end of my web site. The final result ended in this when I used '06 http://www.legendsgrouprealty.com/Listings_Details.cfm?PropertyID=30, now with the new movie I made with 08' the movie takes quite a while to 'download/stream'.
Any help would be great, hope I provided enough info.
Thank You.

You have somewhat more control over the size of the output if you use the "Limit data rate to..." option instead of the automatic mode controlled by the quality slider.
You didn't mention the frame rate setting that you are using. Did you leave it at "current"?
The other thing you can do is load up a movie exported from iMovie '06 and one exported from iMovie '08 into Quicktime, then click on Window -> Show Movie Inspector, and compare the values. Make sure everything listed under "Format" is the same, then check the data rate.

Hitting a specific file size when exporting from Flash CS5

I need to export three banners to .swf from flash and they all need to be under 61K. They all use photographs and are 5-7 seconds long each and the dimentions are 300x250 px, 300x600 px & 728x90 px. Is there any way I can put in the specific file size in the program and make it under 61k? I tried using the publish settings and lowering the quality and even at 40% quality the file size only went down 20KB from 147 to 127. If you cannot do that in the program is there any third party programs that can be used to do this? Thanks for your help!

What you should do is set the Publish Settings to generate a size report. That way you will have a detailed listing of what each element of the design contributes to the file weight. I would guess that the images are going to be the heavy hitters, so you might need to use image software to optimize them as much as possible before importing them into Flash.

Exporting to PDF - How Can I Get A Small File Size When Using Lots of Vector Art?

I am trying to create a small PDF file for e-book distribution purposes. My Indesign pages contain a variety of photographs, vector icons and vector maps.
A publisher in Britain who does similar books on a Mac using Creative Suite was able to create a 22-page document very similar to mine (similar icons, graphics, density, etc) that is only 2.84 mb, a small fraction of the file size that I'm getting! I've included a sample page of his below, which is a low-res jpeg, but on the original PDF all of the text and images (except the jpeg cliff background) are super sharp - they look like vectors when you zoom in. I've also included screenshots of his PDF export settings.
I don't know if he's exporting directly out of Indesign, but my best guess is that he is.
My vector-based icons, numbers and maps are bloating my PDFs considerably. When I remove them, the Indesign and exported PDF file sizes drop dramatically. For the life of me, I can't figure out how he got such small PDF files sizes using so much vector art! The PDF graphic compression settings don't seem to include any options for vector art.
My vector art graphics (numbering, icons, maps) are all saved as Illustrator AI files and then placed in Indesign as linked graphics. My best guess as to why I can't achieve smaller PDF files is I'm either doing something wrong with the vector graphics themselves or handling/exporting them improperly out of Indesign.
I am using CS4 for PC and am on a Dell Machine running Windows 7.

I am trying to create a small PDF file for e-book distribution purposes. My Indesign pages contain a variety of photographs, vector icons and vector maps.
A publisher in Britain who does similar books on a Mac using Creative Suite was able to create a 22-page document very similar to mine (similar icons, graphics, density, etc) that is only 2.84 mb, a small fraction of the file size that I'm getting! I've included a sample page of his below, which is a low-res jpeg, but on the original PDF all of the text and images (except the jpeg cliff background) are super sharp - they look like vectors when you zoom in. I've also included screenshots of his PDF export settings.
I don't know if he's exporting directly out of Indesign, but my best guess is that he is.
My vector-based icons, numbers and maps are bloating my PDFs considerably. When I remove them, the Indesign and exported PDF file sizes drop dramatically. For the life of me, I can't figure out how he got such small PDF files sizes using so much vector art! The PDF graphic compression settings don't seem to include any options for vector art.
My vector art graphics (numbering, icons, maps) are all saved as Illustrator AI files and then placed in Indesign as linked graphics. My best guess as to why I can't achieve smaller PDF files is I'm either doing something wrong with the vector graphics themselves or handling/exporting them improperly out of Indesign.
I am using CS4 for PC and am on a Dell Machine running Windows 7.

Increased file size when converted from .docx to .pdf

Hello everyone,
I have been having problems with Adobe: I need to convert a large amount of Word documents (.docx) to Adobe files (.pdf). I need to keep the size of these documents small as there are limits designated to my project. I have converted a file of 27kb recently and it turned out as 207kb pdf file. When I save this, I select "Minimum Size" when saving in the "Optimize for" area. As far as I know, when converted, .pdf files should be smaller than the original files. Please help me on this
I am using Microsoft Office 2013 and Adobe Reader XI (11.0.06)

Not wrong. Different.
As it seems you are converting by saving as in Word, rather than using Adobe software. If you own Acrobat Pro, you can both use it to make the PDF (several different ways, many settings) and analyse the space usage.

PDF File Size - any way to compress further?

We have are using the Crystal for .NET export method to export a report to a .pdf file, and are having an issue with the pdf file size on a report that contains images. The images are stored in a SQL2005 database as blob or varbinary(max). The report executes a stored procedure that selects data (including images) to produce a quotation. There are input parms to decide which images to print (for example A, B or both A&B). Both types of images can appear at the line level on the quotation. Type A images print in the main report, Type B images are in a subreport. Both the main report & subreport execute a stored procedure to select an image type.
Our issue, when both Type A and B image is selected to print on a 293 line quote. The PDF file size is 44.23MB
When Type A only is selected, the PDF file size is 2.64MB
When Type B only is selected, the PFD file size is 43.95MB.
There are more Type B images that would print at the line level than Type A, but is there any way to compress this down further as it is too large to email.

You mention that you are using Crystal for .NET, but not what version; CR for .NET 2003, 2005, 2008. 2010?
Applying the latest fixes for the correct version of CR would be the first thing to do.
Next, I'd have a close look at image B as it appears to be the one adding the most "bulk". How is this image different from image A?
General tips re. images:
Save the files a BMPs.
When .jpg image is inserted into Crystal Reports it is converted into bitmap format and as the result of the conversion the report may loose some quality, scale and other issues may arise... E.g.; Crystal Reports is not so good a graphics management tool
When an image is saved as a .bmp, then there is no conversion required and thus the quality of the image should be preserved.
Best practice: save the image with high resolution and required size as a .bmp format then insert this image into Crystal Reports.
Resize the image to the smallest possible size and downgrade the DPI to 72. This will ensure your image is as small as possible and Crystal Reports will have to put in the least amount of work to display it.
Have a look ar KB [1241630 - Exporting a Crystal report (XI) to PDF generates a big PDF file|http://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/oss_notes_boj/sdn_oss_boj_bi/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/scn_bosap/notes%7B6163636573733d36393736354636443646363436353344333933393338323636393736354637333631373036453646373436353733354636453735364436323635373233443330333033303331333233343331333633333330%7D.do]. This KB, may apply to your version of CR, or not. In any case, you will have to use the KB as a guide and determine what the appropriate registry entry would be for your version of CR.
One more thing. Many people like to use jpg files as they are smaller than bmp files. However, as far as Crystal Reports is concerned, this is inconsequential. The report file will be the same size if a file is inserted as a jpg or a bmp. This is due to the jpg conversion to bmp Crystal Reports does internally.
Ludek
Follow us on Twitter http://twitter.com/SAPCRNetSup
Got Enhancement ideas? Try the [SAP Idea Place|https://ideas.sap.com/community/products_and_solutions/crystalreports]

PDF file size

I have an HP Officejet 6500 E710n-z (Network) that I use at home to scan into PDFs, and I know exactly how to move the slider from "Smallest size" to "Best quality"
However the size of the PDFs are unacceptably large when image quality is acceptable, and if I move the slider to reduce the size then the image becomes unacceptable. It is impossible to scan a legal document of more than a few legible pages without producing a file size too large to email . I am forced to break these scanned documents into 3-4 page bite-sized chunks.
A simple one page HOA Disclosure form, at 220 DPI and the slider in the middle for balance, produces a 699K PDF. I have used other printer scanners at work (different brands) at the same 200 DPI that results in very clear documents at less than 100K per page.
I believe there is something wrong with HP's scan-to-PDF algorithm. The problem must be due to some unskilled (or flawed) software design. What will it take to have HP or third party developer (and developer staff supervision) take this seriously -- compare HP vs other brand scanners PDF files -- and update the HP drivers to fix this?
This question was solved.
View Solution.

Just a follow up. I went into chat mode with some low-level tech named Nathan, giving him the link to this thread. After reading it, he suggested I can improve file size by using greyscale and 200 DPI. DUH!!!! I complained he was just humoring me, so he said I should call the tech support number.
I did that next and spoke with a very nice young lady who actually DID take me seriously. I could hear her typing away vigorously in the background, capturing every detail of my plea for this to be forwarded up the chain of command for serious consideration. It was clear she understood and captured from me that there are many forum complaints that can be found with a search term "PDF File Size" that are getting weak or unacceptable "solutions" to push the slider left or use lower DPI etc. She also captured my assurances that some competitor brands produce PDF file sizes 20 times smaller for the same image quality.
I believe that this might actually be opened up at a higher level for consideration of an improvement in the compression algorithm. My fingers are crossed. Since I have about 11 months left for warranty support, I plan to contact them once or twice again before it expires, using the same case number to see if there is any progress.
Bottom line: At my default of 200 DPI and 20% image quality, with an average file size for a single sample page producing a file size of 281KB, a 25-page document creates a PDF file that is 7MB! That will just barely make it past the file size limit for my email provider, but might be too large for the recipient. That is still unacceptable, and is forcing me to consider products other than HP for this business purpose.

InDesign Transparency Effect vs. pdf file size

I have an Interactive pdf that was created from InDesign. There is "inner glow" is an effect style created box style. This box style is used a number of times in the 30 page document. The glow is a gradient from black to transparent which looks like an inner shadow for the boxes (sample attached). When I generate the pdf file, size is about 12 Mgb, too large for the target audience.
When I alter the style in InDesign to say something simple like a 10% black solid fill, the pdf file size decreases to about 1 Mgb.
Looked into "flattening transparency" options but this creates pdf that has none of the interactive buttons and links that are required.
Really would like to avoid creating these boxes in photoshop since there are about 40 different sizes of the box.
Any ideas would be greatly appreciated!

For some reason I can't find reply on Forums site, so replying to this
email
Exporting an Interactive pdf using the attached (15.8) jpegs settings
creates a file that is 15.8 Mgb.
Exporting an Interactive pdf using the attached (14.5) jpegs settings
creates a file that is 15.8 Mgb.
Any ideas??? Thanks.

Why does PDF file size increase each time I "save" tagging tasks?

Why does PDF file size increase each time I "save" tagging tasks?
Given:
1) I'm running Acrobat Pro 11.0.07 (this is most current version)
2) My file size starts at 750mb and ends up 15mb when finished tagging.
3) Only certain documents experience this increase, i.e., no visible pattern of document characteristics
4) PDF's are not full of images...in fact, mostly <H1> <H2> <H3> <P> <Figure> alt text, ect.
5) Occurs with text PDF's and/or fillable forms (again, does not happen to all documents...only some)
6) File increase occurs incrementally as tagging tasks are performed; i.e., each new save increases file size a few megabytes.
7) Occurs whether I "save" or "save as"
8) Difficult to optimize these files without corruption
9) I'm running Mac OS 10.9.4 (this is most current version)

Thank you so much for responding! I've been experimenting with the SAVE AS vs. SAVE for the past few days...and you are correct. It's funny because I've been tagging files for 2 years and never noticed this. Probably b/c I use both methods depending on the tagging tasks...some are more complicated than others and should not be overwritten. In those cases I SAVE AS new file.
I love this forum...thank you again!

Minimising PDF file size when exported form KN on iPad

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