N-Step workflow for invoice

1. Is there a way to implement n-step (more than 2 )approvals for invoices? Can I use the same BADI for n-step approval for shoupping cart?
2. If a vendor is not on supplier portal is there a way send a offline RFQ and get the bid somehow in the system without having vendor being created in the system?

Hi
Please go through this ->
It is possible to copy the standard workflow and make you custom workflow acordingly.You just have to copy standards workflow and all subworkflow under this as well.You have to take care of attributes of workflow in same way as standard workflow.
Implementing a BADI - BBP_WFL_APPROV_BADI using SE18 Transaction is also feasible solution.
Invoice rejected in the invoice workflow.
Re: Invoice Workflow : Dialog work item created
Re: Sample Code needed for N-step approval SC BADI
Re: Invoice BUS2205 Workflow
Approval workflow is ambiguious- for Invoice WF
Please refer to these links as well.
N-step Approval workflow
http://help.sap.com/saphelp_srm40/helpdata/en/17/40a86c773d6c41801d78af1a34b90f/content.htm
N-step Dynamic approval
http://help.sap.com/saphelp_srm50/helpdata/en/17/40a86c773d6c41801d78af1a34b90f/frameset.htm
SRM Business Workflow
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
Dynamic Modification - Workflow
http://help.sap.com/saphelp_srm50/helpdata/en/84/dda441e79ead5fe10000000a1550b0/frameset.htm
Item-based Approval for Shopping carts
http://help.sap.com/saphelp_srm50/helpdata/en/a3/a6a34098022a54e10000000a1550b0/frameset.htm
Business Add-Ins
http://help.sap.com/saphelp_srm50/helpdata/en/bc/6129383d5ec70ce10000009b38f8cf/frameset.htm
Do let me know incase you face any issues in Design / coding of this N-level Approval workflow.
For the 2 point, it is not sure. I don't think there is any way to send offline RFQ.
Hope this will help.
Regards
- Atul

Similar Messages

Reversal of workflow for invoice

Hi gurus,
Can we able to reset the workflow for invoices which have already been approved by the VO, but not approved by AO?
With regards,
Arun.

I did not undertand when u said, check on the receiving side. However, here is an example of the issue that I am encountering:
In the subleder module for payables, I did the following setups.
1. proprietary accounts
2. budgetary accounts
3. Reversal of accruals
Scenario:
1. Set the qty tolerance for $100.00
2. Create a 3WAY Purchae Order for $150.00 ( quantity 3 and unit price as $50.00)
3. Create a receipt for $50.00 (quantity 1 and unit price as $50.00)
4. Create an invoice for $100 (quantity 2 and unit price as $50.00) and match to the Purchase order
5. Validate the invoice ( the invoice will be validated as the amount is within the tolerance limit)
6. Run create accounting program.
7. We notice that the proprietary entries, budgetary entries and reversal of accruals are being recorded for $100.00 (Invoiced amount).
Ideally, Proprietary and budgetary entries should be for $100.00 and reversal of accruals should be $50.00.
So, I do not understand how to configure the reversal of accrual setups to post recevied amount and not invoiced amount.

Can i use standard workflow for invoice block ? (BUS2081 . WS20000397)

Hi Experts ,
Please any one help me to use the standard workflow for Handlinig invoices blocked(T-code MIRO ).
I want an email sent , when PO invoice is posted and blocked with attched PDF format .
checked Business object BUS2081 . and Workflow WS20000937.
But not sure how to use . Please help me to used to get the mail using the standard Workflow .
Thanks .

HI
Iam not pretty much sure about MM or Invoices I found one of the [SAP Help documentation|http://help.sap.com/erp2005_ehp_04/helpdata/EN/0e/0e3b0cb84111d3b5b2006094192bbb/frameset.htm] . This might help you to process ahead.
Regards
Pavan

Zero Step Workflow for BCC Projects

Hi
I want to explore the options of creating a Zero Step Workflow in BCC, meaning a project assigned (created programatically) to this workflow will have to proceed without any user intervention and should be published to all the targets set till Production. I dont need any Review or Approval step so it has to be published directly to Production.
What's the best way and any implications of doing this?
Thanks

Hi,
you should be able to copy the wdl file \atg\registry\data\epubworkflows\Content Administration\import.wdl into the localconfig of your ATG server. So if you have an ATG server named atg_publishing you would copy the file into [ATG-INSTALL]/home/servers/atg_publishing/atg/registry/data/pubworkflows/Content Administration/import.wdl. Then restart the server and you should see the workflow in the ACC. If you don't see the workflow in the ACC, the server is probably not a Process Editor Server. If this is the case check out section "Designating a Process Editor Server for Workflows" in the Personalization Programming Guide.

Approval Workflow for Invoice

Hi,
In our scenario we want only the user with specific role and user Ids to be able to approve the invoices and different approvers for SC AND GRN also based on user ids and roles.
As a standard I beleive if we create a user as manager of Porg by default this user is used as approving authority for all the docs.Pls correct me.
Pls let me know how to achieve the same.
Thanks,
Manu

Hi Manu,
In workflow agent assignment concept is there. first find out the workflow the one which do you want control then go to OOCU t-code and there you can see agen assignmnet .
Here you can add either user level or specific role users who can approve the SC's or GR's.
Thanks
Ravi

Workflow for invoice

Hello Experts,
My client has this requirement. For creating an invoice, they want some prior approvals/editions to be done and at the end the invoice has to be posted.
For this though we can use the WFs, they want all this to be done through either outlook mails or some Adobe interactive forms.
Is there a possibility to do this? Like the agents should get a mail or attachment in their outlook and when they open that they should be able to add the missing data and then approve and then it has to go to the next user etc and finally its should be posted to SAP transaction.
Regards,
Sam

Mandrake,
It is possible, you have to create Wf based on FIPP business object, if we are talking about parked doc. invoices created by FV60/FB60.
you can send out the mail with SAP shortcut in their email, you have to schedule report RSWUWFML2 for that, search this forum for this report you will find out many resources, this report is also well documented.
Cheers
Jai
PS:
check http://www.mortenhjorthnielsen.dk/BPM/RSWUWFML2/RSWUWFML2.html
reward if found useful.

Workflow for Invoices

1. Is it possible to do a mass payment release?
2. Can documents to be released for payment, be sent to the inbox of more than one user simultaneously?

Hi,
Good evening and greetings,
Please go through the following SAP OSS note
Note 810173 - Workflow: Customer-specific developments
Please reward points if found useful
Thanking you
With kindest regards
Ramesh Padmanabhan

Trigger workflow for MIRO invoice creation

Hello,
In standard functionning it is not possible to trigger the workflow for documents coming from MM.
When using transaction MIRO and selecting invoice creation the created document has following value :
BKPF-AWTYP = 'RMRP'. whereas creating it from FB60 results to BKPF-AWTYP = 'BKPF'.
The problem is standard code checks AWTYP is not equal to 'RMRP' before creating event to start the standard workflow for invoice validation.
Question : why sap doesn't allow workflow creation for invoices from MIRO?
Thanks for your answers.
Best regards,
Laurent.

Hi,
here they are...
WS20000397 MMIVBlockedP Treatment of inv. blkd for price, Log.IV
WS20001004 MMIVToRel Release the Completed Log. IV Document
WS00400026 MMIVquantity Treatment inv.blocked f.quantity reasons
WS20001003 MMIVToCompl Complete the Parked Log. IV Document
WS00400027 MMIVprice Treatment invoic.blocked f.price reasons
All of these workflows are a one-step / one-level of approval and needs some workflow configuration at least for the agent assignments. For a full-blown workflow you should take these workflows as an example, how you could work with it.
The last two workflows work with preliminary posting on the miro (transaction MIR7).
Best regards,
Florin

Standard Workflow for Logistics invoice blocked for Quality

Hi friends
Edd here
I am wondering if there is a standard workflow for invoice verification if the invoice is blocked for QUALITY (not quantity)
i.e. if the Goods have been receipted Movement Type 103, to blocked stock, this should block the invoice.
Is there a standard workflow to pick up this event (RSEG-SPGRC ('Blocking Reason: Quality' = X)
Thanks and regards
Edd

There is no standard workflow for Quality, but you can create your custom wrokflow using similar logic what has been used for the Qty workflow.

Workflow on invoice parking and posting

Hello,
Can anybody guide me how to configure the workflow for invoice parking and posting in detaills?
Thanks
Nilesh

hello ,
Prerequisites
In the Implementation Guide (IMG) for Logistics Invoice Verification, you can specify for which company code, which vendors, which invoices, and above which amount a document is subject to release. In an invoice document that is completed for posting, the amount that is subject to release is based on the gross amount. (Logistics Invoice Verification ® Document Parking ® Define Release Criteria)
Technical Implementation (MM-IV-LIV)
Object Types
Object technology is used to create the interface between the ERP functions and the Workflow system. The information given below is primarily of a technical nature and is not necessary for an initial overview.
Incoming invoice
Object type Bus2081 (Incoming invoice)
Workflow Template
The actual operational procedure is implemented as a workflow template. You will find this workflow template in your ERP system.
Workflow template: WS 20001004
Description: Release the Completed Log. IV Document
Triggering Event for Workflow Template
The event for workflow template IncomingInvoice.CompletedToRelease is triggered if the parked document is complete for posting (RBKP-RBSTAT='B') and is subject to release (RBKP-RFGKZ='X').
This coupling between the event and the workflow template to be started is deactivated in the standard system. If you want to use the workflow template, you have to activate it in Customizing for Logistics Invoice Verification.
User Roles
You complete parked invoices for posting and release them at the following organizational levels.
Processor Determination: Clerk Responsible for Releasing Invoices
If you have already maintained an organizational unit, you can use it here.
If no organization unit is available, create an organizational unit that includes the people responsible for releasing invoice documents that are complete for posting.
Use the organizational unit in Customizing for Logistics Invoice Verification in the activity for defining release criteria.
Processor Determination: Clerk Responsible for Completing Invoices for Posting
If you have already maintained an organizational unit, you can use it here.
If no organization unit is available, create an organizational unit that includes the people responsible for completing parked invoice documents for posting.
Link the organizational unit to the single-step task TS20000879:
· By simple processor assignment
All users in the organizational unit receive the work item.
· By defining an individual role
Only selected users in the organizational unit receive the work item.
Authorization Objects
You must have maintained the authorization to display invoices (activity 03, M_RECH_WRK) for users who are responsible for releasing invoices.
You must have maintained authorization to change parked invoice documents (activity 77, M_RECH_WRK) for users who are to complete parked invoice documents for posting.
Several other specific customizing steps are necessary for this workflow template in addition to the general customizing that is necessary to make sure that the workflow system functions properly.
Activating Event-Receiver Linkage
The event IncomingInvoice.CompletedToRelease (Invoice document completed for posting and subject to release) for object type BUS2081 (Incoming invoice) is an event that triggers workflow template WS 20001004 and is entered in the event linkage table as such as the standard event.
This coupling between the event and the workflow template to be started is deactivated in the standard system. If you want to use the workflow template, you activate the linkage between the triggering event and the workflow template as receiver of the event in Customizing for Logistics Invoice Verification. (Logistics Invoice Verification ® Document Parking ® Activate Workflow Template for Release for Posting.)
Use
The release of invoice documents that have been completed for posting is supported by a link to a workflow procedure.
Prerequisites
The event IncomingInvoice.CompletedToRelease must be triggered for an invoice (BUS2081) so that a release procedure is started. We recommend implementing this workflow together with the SAP workflow template WS20001003.
In Customizing for Logistics Invoice Verification, you maintain the activity Define Release Criteria under Document Parking.
Features
Release for Posting
In the release step, the person responsible for releasing the invoice document decides if it should be released. The system uses the virtual attribute ReleaseAgent for object type BUS2081 to determine the person responsible for releasing the document. The release criteria in Customizing for Logistics Invoice Verification are checked for this.
If the person responsible decides to release the document, it is first released in the background and then posted.
If he or she decided to reject the document, it is forwarded for further processing to the accounts payable clerk responsible for completing invoice documents for posting. The rejection reason should have been entered using the memo function.
Completing Invoices for Posting
The accounts payable receives a work item in his or her inbox. In this work item, he or she can read the reason why the invoice document was rejected and change it. If the accounts payable clerk parks the changed invoice document, saves it as complete, deletes it, or posts it, the workflow ends. It makes sense to save the invoice document as complete and therefore trigger the release workflow again, assuming that the invoice document is subject to release.
If the invoice document is parked, deleted, posted, or released in the background outside the workflow process, the workflow ends.
regards
venga

Creating workflow for purchase order release.

Hi friends
I want step by step detail about creation of workflow for purchase order release..
After release purchase order it will goes to the two level of approval..
after that the workflow should be completed...
how can i develope the workflow for that scenario..
Thanks
Gowrishankar

Hi Gowrishankar,
You can get step by step workflow for PO using standard workflow
Release of Purchase Order :WS20000075
And for two levels of approvals you have to configure in SPRO the path is
Purchase Order:
SPRO> Material Management->Purchasing->/Purchase order-->Release procedure ---> Procedure with classification ---> set up procedure with classification ---> double click on Release strategies and Workflow.
If you don't know about this configuration, you have to confirm with your MM consultant.
Thanks and Regards,
Prabhakar Dharmala

Std Work flow for Invoice Parking & posting

I am working om std SAP workflow for invoice document parking :
I have done the following activities :
1. Activate Work flow Template for Document Completion
Here i activated the event "Complete the Parked Log. IV Document"--> Incoming Invoice Document Parked. It is showing a green traffic light .
In agent assignment
Complete the Parked Log. IV Document>Complete the Parked Log. IV Document>Complete the Parked Invoice--> i have assigned the user MMCONFIG
2. In Define Release Criteria i have the following settings :
1000 H Credit 0.01 INR US MMCONFIG
1000 S Debit 0.01 INR US MMCONFIG
3. In Activate Workflow Template for Release for Posting
Here i activated the event Incoming Invoice Complete: ReleaseRel & i m getting a green traffic light .
In assign agents i did the following
Release the Completed Log. IV Document>Release the Completed Log. IV Document>Release the Completed Log. IV Document i assigned the user MMCONFIG
In Invoice Parking: Approve Release i assigned the user MMCONFIG .
For Invoice Parking: Release Invoice
Invoice Parking: Posting an Invoice " I AM NOT ABLE TO ASSIGN ANY USER AS THESE ARE BACKGROUND TASKS ".
Now when do a MIR7 - Park invoice & save the invoice as complete i am getting a mail in the mail box of MMCONFIG saying :
"Invoice Release 5105xxxxxxx 2009, Completed by MMCONFIG "
I go & release the same invoice .
Then i executed MIRO & tried posting the released invoice . The sysem doesnt allow me 2 post the invoice .
It automatically goes to MIR4 transaction & forces me to save as complete
if i try to post it the system says "Parked document is release-relevant and cannot be posted"
Pls tell me how can I post the invoice & IF MY SETTINGS FOR THE WORKFLOW IS OK ???
Regards
Anis

Firstly, check with the Binding of the event and workflow, if they are fine
then check if the workflow gets triggered when you are posting... to check this,
First go to transaction SWU8 - turn on the workflow trace and then
Proceed with posting the invoice
go to transaction SWU8 again and then turn off the workflow trace
go to SWU9 - to check which all workflows got triggered....
If there is any workitem in your workflow, then go to SWI1 and select the workitem of that workflow and press shift+F8 to check the status of it and also check to which all agents it had sent...
If possible just give a hardcoded value in the workitem for testing purpose and check if that goes properly, later on implement the rule.....
If the workflow does not triggere - go to transaction SWETYPV and deactivate and activate the event linkage with that workflow....
Regards,

What is the documetary interview workflow for Story/Premiere CS5.5?

I've looked in vain for the answer to this question, which I'm sure is thoroughly documented SOMEWHERE - I just can't find it. The few things I HAVE found online including at Lynda.com or other paid services involve CS5, which has a different workflow that involves OnLocation; this changed in CS5.5 but I don't see any on-point articles that incorporate the changes.
We've been using Premiere CS5.5 since its release but have never worked with dialogue metadata. At the moment we're working on a documentary with a number of lengthy interviews. In each case the interview subject is talking to an off-camera producer. Accurate transcriptions of the raw interviews have been prepared. Only the interview subject's ANSWERS are transcribed; the producer's questions are not (and are also barely audible on the soundtrack). So, typically, the producer will ask a question and then the subject will give an answer that could be ten seconds or a minute. Then another question, then another answer, all in the one clip.
So what I am looking for is a step-by-step workflow (for someone who has never so much as TOUCHED Adobe Story before) for importing the transcripts into the raw footage and then ultimately having Premiere match the transcript up with the spoken audio, and then maximizing the usefulness of this with the newly annotated clips as source footage. Realizing that the interview answers are separated by barely-audible producer's questions, I assume that one challenge will be to let the software know that it should only be paying attention to the answers, and lining the text up appropriately, and not getting confused by the questions. Perhaps the answers need to be subclipped?
If there's a tutorial on this subject I would very much appreciate being pointed to it. If not, if someone could do a step-by-step (beginning with an empty Premiere CS5.5 project and nothing in Story) I'm sure there must be a number of other folks in my position who would benefit from it.
As a product suggestion: for documentary applications it seems to me that it would be much better to be able to cut and paste text directly from a text editor into Premiere and then let it fit it to the audio instead of going through Story. While I understand it was even more cumbersome prior to CS5.5, I don't think interviews in a documentary need most of what Story offers (unless I'm missing something), so it seems like an unnecessary complication that could be eliminated.
Thanks in advance for any help.
Peter

Well, I tried following your steps, and I'm going wrong somewhere.
I created the film script and four scenes (one for each of four clips), giving the speaker's name as a character name (it's actually the same character in a continuous interview broken into several five-to-ten minute clips). I let Story number the scenes (1 through 4, as expected). I then exported an .astx file.
Within Premiere, I located the four clips and in the Scene column numbered them 1, 2, 3, and 4 respectively.
When I right-click on one of the clips, select "attach script file," and point to the exported .astx file, I get the following error message: "Failed to attach script file to the following clip: \MyProjectName.prproj\FolderNameWIthinProject\00019.mts [Matching scene number not found]" (of course I have replaced the path and folder names in this example with generic names since the actual names reveal my client company's name).
Opening and inspecting the .astx file in a text editor I confirm that it does in fact contain scene numbers 1, 2, 3, and 4, respectively, for the numbered scenes. Likewise I confirm the numbers 1, 2, 3, and 4, respectively, in the Scene number column for the four relevant clips.
Any idea what the problem is?
Peter

Problem in Workflow. GR n Step Workflow

Hi,
i am modelling an n step workflow for GR approval. i have created one task as a background task. in this task i am callinga a zmethod of BOB BUS2203. which in turns calls a FM which fills the approval table and returns to workflow.
i tried to execting my workflow but all time it comes to this Background task but did not come out. and when i make it dialog and execute, it works fine.
can anyone in foram please tell me, why this background task is not working. i tried using standard task also.. it is also not working.
please give some soultion.
Thanks,
Naresh.

Have you tried to assign some more authorization to the user? it could be that the step is executed using an user that is not the one customized in the workflow settings, seems unusual but i have seen this behaviour in some occasion.....
Regards, Luciano

Workflow for non PO base invoice (FV60)

Dear All,
I am trying to customizing workflow for non po base invoice. I have done all the nessary customization setting - obwa , obwj , obwb, obwc, obwd.obwe,obwf & using subworkflow WS10000051. Also I have checked that both Released Necessary & Doc. complited marked when document parked. I refered the following thread for the customization setting.
Re: Hi Csaba Soltesz, How can you activate workflow
Now the workflow is not triggering when I a document parked(save as complited). I am checking this via. FB03 ---> workflow --> Workflow overview
Please not that workflow is working perfectly for other company code in the same client. Hence nessary workflow setting already maintiained in the client.
*Kindly let me know whether I have missed some step?
Thanks in advance.
Regards
spsahu

answered

N-Step workflow for invoice

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