Net off vendor payment in Automatic payment program
Dear Experts,
A vendor is also a customer. I have vendor payment of Rs. 1000/- and customer receivable for the same is Rs.800/-. Now the payment to vendor is only Rs.200/-. I want payment of 200 is made and payment advice and check are generated for Rs.200/- only. Is this possible in Automatic payment program? If "yes" what are the settings to be done to acheive this?
Regards
Komal
Hi,
You would need to maintain vendor code in customer master and vice versa.
After assigning the customer code in the vendor master, go to "Payment transactions Accounting".
Here you will find - Clrg with cust.
Select the check box next to it.
Then, run APP selecting both vendor and customer accounts.
System would do the necessary postings for the open items.
Caio
Raghu
Similar Messages
-
Process/steps down payment through Automatic payment
Dear Group Members,
How to make down payment through Automatic Payment ( T code F110)
Pleas let me know the steps
Regards
shamulheqHi,
You can follow the steps provided by Venkat, but there is a limitation when you process down payment with F110.
Becuase based on down payment request, when you post a down payment document through F110, system will default a payment block A in the posted doument.
So, when you will post the actual invoice, system will pay that invoice in full, and will not net the down payment you already posted. Example:
Step1) Vendor Down Payment: $300
Step2) Vendor Invoice Posted: $1000
Now you expect SAP to pay the net credit balance of $700, but F110 will pay $1000 instead if you forgot to manually clear the invoice against the down payment. We used the following substitution rule to force the system to pay the net amount:
1)First create a set for all your company codes: T-code GS01 e.g. Set Name: Y_COMP_CODE, Field BUKRS
2) Transaction OBBH
Prerequisites:
BKPF-BUKRS IN Y_COMP_CODE AND
SYST-TCODE = 'F110' AND
BSEG-BSCHL = '29' AND BSEG-UMSKZ = 'A'
Substitute Field Pmnt Block with a blank
Thanks
Ron -
Clear Down payment against Vendor Invoice through Automatic Payment Program
Hi
We have to adjust vendor invoice against down payment (Advance) made through automatic payment program (F110)
Please guide us is there any configuration require to consider Down payment transactions during F110 to clear against Vendor Invoice
Ex :1. Advance payment made through special GL indicator 50K.
2. Invoice document 75K posted in vendor.
3. Now we have to clear down payment made (50K) against 75K through F110.
Regards
SreenivasuluHi srinivasulu,
First u create down payment request through F-47 and define the spl gl indicator for down payment and assign the gl account for down payment gl code..
Regards,
Nivas -
Advance payment through automatic payment program
Hi,
Plz any one let me know how do we do advance payment to vendor through automatic payment programMake a Down Payment Request (Advance Payment) in F-47 and then run F110.
Following configuration is needed-
In OBYR assign G/L Accounts to a Special G/L Indicator. Assign this Special G/L Indicator in FBZP then run F110. Payment run will take those Down Payment Requests and make Down Payments to the vendors.
The main purpose of Automatic payment program is to post payments to multiple vendors at a time. So it is not advisable to post down payments to multiple vendors using F110. You can post individually using F-48 and clear them using F-54
Thanks -
Block of payment in automatic payment run
Dear friends,
Can anyone help me in blocking an open line item in automatic payment run which is not already blocked but it is due for payment and i donot want to make its payment in the proposal.
Also if i want to do partial payment out of the open line item proposed in the automatic payment run, how do i do it?
Please help.
Regards
Dhirav ShahIt is possible to add and delete payment blocks on individual items
if they are included in the payment proposal. When you have run
the proposal there should be a button 'Edit Proposal' and there should
be an option for payment block. You can then enter a payment block,
and when you save this the item should then appear in the payment
proposal. It is not possible to block an entire vendor account, you
can only block individual line items.
Also most important thing in case you cannot edit this field in payment proposal:
Check your customising in transaction OB27, For you to be able to change/edit "payment block" in a payment proposal, you have to set the flag 'Change in Pmnt Prop' in this transaction.
Once an item is included in the proposal, the only ways it can be blocked is by either editing the item WITHIN the proposal, or else by deleting the proposal, adding the payment block via FB02 and then rescheduling the proposal.
Exact Steps:
Press the 'Edit Proposal'
Click 'All accounting clerks' on the Accounting Clerk box (This might
not appear on your system)
Double click on a particular item which you want to change
Then you can add/remove the payment block .
Hope it helps
Rgds
Soumya -
Making payment in Automatic Payment Transaction (tcode:F110).
Hi. all.
May I know which part of standard coding or standard program which make the payment proposal inside the Automatic Payment Transaction (tcode:F110).
I found out that SAPF110V, SAPF110S and some are related. But i don't know which is the accurate program/part which make the payment.
Kindly need your guide and help.
Thanks in advance.Hi
accurate program for TCode
F110 SAPF110V Parameters for Automatic Payment
Ranga -
Incorrect payment type - automatic payments Telepay in Norway
Dear all,
My customer have a problem (Norwegian company code). They normally transfer payments to their customer using payment method T - Telepay. Normally they log in to the system with a particular user id only when doing these kind of automatic payments in transaction f110. This works fine, when creating payment file and send it to bank the payment type is "transfer with message", which is correct. Now they tested to create the payment with another user id and everything looked fine until they sent the file to the bank, the payment type was now "transfer with KID", which gave errors, since this was not what netiher the customer or the bank expected. They want the payment type to be "transfer without message", which seems to work only when creating the payment file with a particular customer.s
Is there some setting on user ID for Norway that has to be allocated to all users? I tried to investigate this in the IMG. I found a transaction "Define user number at bank in Norway". Can this have something to do with my problem? Or is there anything else that can affect payment type when sending payment to bank?
Thank you very much in advance!
Best Regards,
Åsa
Edited by: asafo364 on Jan 13, 2011 11:20 AMHi,
I don't think there is any specific setting for norway but if you think so get input from the functional gye.
as far as I can see it seems to be an authorization issue.
Regards
Bikas -
Partial Payment in Automatic Payment Program
HI
I know that we can block a particular line item for payment in APP.
But my doubt is whether is it possible to make partial payment in a particular line item in APP.
Kinldy advise.
Cheers
V.KrishnanHi
Through APP partial payment is not possible.
But, if there is some fixed scenario. like we definetly know that some % is to be partially paid to the vendor.
Installment payment terms.
Kalyan -
Employee Payments thru Automatic Payment program
Dear All
For paying the employee through APP, .i.e Bank Transfer and Cheque, what are the setting I need to make from the FI side. I know that we need to click the allowed for personnel payments. But after doing it if i run it in F110, its saying "NO Accounts have been selected yet". What is that i need to as a FI consultant so that the APP selects the employees in F110.
Appreciate your quick response.
Regards
RajaramHi ram,
at OBVCU, select your company code,select Bank Accounts in lefthand side and specifiy your Housebank|Payment Method|Currency|Bank Clearing A/c|GL Account NO.
Satish -
Automatic Payment Program (APP)
Hello Sapients,
Scenario:
A down payment(F-48) is made $25
Later an invoice(MIRO) is posted for $100
Now i wnt to Pay $75 to Vendor
But the Automatic payment program(F110) is not clearing the down payment against the vendor invoice.
Could you please help how to clear the down payment against the vendor invoice in the payment program
Thanks and Regards
SwathiSwathi,
Need your help i have a strange situation
1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
My question is
a) How and where does this payment block is triggered through configured and how to process next steps.
b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
c) If I do FB60 for a higher amount how do we pay partial amount.
Your response is appreciated. -
Automatic payment program process
Hi,
plz tell me the process of Automatic payment program?
how to execute the program and wht are the steps involved while running this Automatic payment program..?
pls give me a detailed explanation on Automatic Payment Program?
Regards
Ajay..Dear, As found..
Automatic payment program in SAP selects appropriate invoices to be paid based on following paramete:
1. Documents entered upto. The selects invoices entered in SAP system with entry date upto the date specified in the filed.
2. Nex payment run date: The progam selects invoices in SAP system whcih will be overdue or incur lost cash discounts if paid on the date specified in this field.
When executing the automatic payment program (F110 transaction), a proposal run must be always be carried out in SAP system first. The proposal list will sometimes include exceptions.
Common exceptions are:
SAP Invoice contains payment block. To pay this invoice, remove the payment block when editing the proposal list (unless the payment block is one whch cannot be edited during payment proposal) or remove payment block via FB02 for each SAP invoice.
Payment method in vendor master/invoice is different from the one specified in the payment program parameter. To pay this invoice, allocate the payment method in the parameter of the payment run to this invoice while editing the proposal list.
Vendor master does not contain information specified as mandatory in the payment method in teh paramter of the SAP paymement program. For example, depending on the payment method configuration for the country, certain fileds such as city or PO Box must be populated in the vendor master. In this case, delete the proposal run, make the necessary changes in the vendor master and execute the proposal run again.
Typically, Payment program pays due invoices in full. To cater for partial payment via automatic payment program, payment request will be used (optional). Down payments to staff and vendorcan also be made via the automatic payment program if down payment request was posted.
If foreign currency invoice is paid via automatic payment run, the relevant exchange rate type should be selected in the payment run parameter. Exchange rate gain/ loss on making the payment will be automatically posted to their relevant profit and loss account based on the reconciliation account of vendor.
The payment method specified in the parameter of the payment program determines the bank account and the GL account used to make the payment. Also, depending on the payment method, cheques, other forms and payment files will be generated.
Continued.... -
Question about automatic payment program
Hi Experts,
Need your help to solve below issue.
Compmnay code "1111" is central compasny code,which is making payments to vendor "dddd" through automatic payment program on behalf of other company codes(2222 and 3333).
Issue1:Company code "1111" has open item 1000 with respect to vendor "dddd" and company code "2222" has open item 3000 with respect to same vendor.
when i execute APP it is issuing two different checks though vendor is same.Single check should be issued as per my requirement.
Let me know about the configuration.
issue2: Compnay code has "1111"credit memo amount 10000(debit balance) in vendor "yyyy" in the year 2010 and since 2010 no invoices in comopany code "1111" but company code "2222" has invoice amount 15000 for the same vendor.
My requireemnt is check shoud be issued for the amount ( after diducting credit memo amount from invoice amount) in APP.
Please let me know about configuration.
Regards,
UmaHi Expert,
To pay with one check, you need to the below configuration. Go to T-Code:OBVU and do the below steps, according to your requirement.
and Select payment method supplement (check box)
Specify the sending company code if you want to pay using a cross-company code transaction but do not want to pay the items of all participating company codes together.
Examples
Example 1:
Company code 0001 pays its own items and the items of company codes 0002 and 0003. All items are grouped into one payment.
Company code Paying company code Sending company code
0001 0001 0001
0002 0001 0001
0003 0001 0001
Example 2:
Company code 0001 pays its own items and the items of company codes 0002 and 0003. However, a separate payment is created for each company code.
Company code Paying company code Sending company code
0001 0001 0001
0002 0001 0002
0003 0001 0003
Regards,
GK
SAP -
Automatic payment to all 5 company code vendors
Hi Gurus,
Please help me out regarding this issue, i have one company under that 5 comapy codes, i have to configure that all the vendors for 5 company codes should automatically paid off, that means centralised automatic payment, can any one can tell me the configuration steps for this.
points will be awarded for useful answer,
thanks in advance
sandeep.chHi
tcode FBKP, select Automatic postings then select Company code clearings and then make settings for company code pairs ie. main paying company code with others. This will hit bank account of only one company code and clearing accounts in paying company code will show receivables from other comapny codes and clearing accounts in other company codes will show payable to paying company code
hope this helps
pushkaraj -
How to clear the down payment against the vendor invoice in the payment program?
A down payment is made $25 Later an invoice is posted for $100 Now i want to Pay $75 to Vendor But the Automatic payment program is not clearing the down payment against the vendor invoice. Could you please help how to clear the down payment against the vendor invoice in the payment program?
Swathi,
Need your help i have a strange situation
1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
My question is
a) How and where does this payment block is triggered through configured and how to process next steps.
b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
c) If I do FB60 for a higher amount how do we pay partial amount.
Your response is appreciated. -
How to generate checks when executing Automatic Payment Program (F110)
Is it possible to generate checks automatically when I execute the automatic payment program? Will reward points to any suggestion. Thanks!
hi patrick
try this.....ur problem may solve.....
Create Automatic Payment Transactions (F110)
Purpose
Use this procedure to generate checks proposals or ACH proposals and then subsequently issue checks or set up ACH files to be transmitted to the bank.
Trigger
Perform this procedure when through either an ACH or a check, a creditor of the University needs to be paid.
Prerequisites
Open invoices with reached due dates have to be present in the SAP system.
Menu Path
Use the following menu path to begin this transaction:
· Select Accounting Financial Accounting Accounts Payable Periodic processing Payments to go to the Automatic Payment Transactions: Status screen.
Transaction Code
F110
Business Process Information
The automatic payment process will be centrally managed in the Accounts Payable Office. The automatic payment program will be executed each day for all open invoices (across vendors) in the system. There will be separate payment run execution corresponding to each payment method category:
Check payments: clears the open invoices and issues a check output
ACH payments: clears the open invoices and issues an ACH file output
Foreign currency payments: clears open invoices but no output is issued
State/Grant payments: clears open invoices but no output is issued
The process steps executed during the automatic payment program are:
Enter Payment Parameters
Edit/review Payment Proposal
Post Payments
Generate Payment Medium (print checks or create ACH payment file)
Generate Positive Payment File
The payment parameters are entered in order to limit the open invoices and credits selected for payment. It is important to note that the payment terms that are defined on the invoice will drive whether a invoice is due for payment during the current payment run. During the payment program execution, the invoices that are due for payment will be presented to the user on a payment proposal list.
The payment proposal is a list of expected payments grouped by vendor account. Invoices that are due for payment but cannot be paid due to some kind of accounting or system error are listed as exceptions. Examples of typical exceptions are missing banking information (for ACH payments) and blocked invoices. Some payment exceptions will be resolved at the Accounts Payable Office. However the Department must resolve some exceptions. When these types of exceptions appear on the payment proposals, the Accounts Payable Office will inform the Department of the blocked payment in order to get a resolution. Key personnel in the Accounts Payable Office will be the only resources to have access to the editing function of the payment proposal processing. Typically, there is no business reason the edit or change a payment proposal. Editing options for a payment proposal includes: changing the default disbursing bank account information or changing the payment method.
After the payment proposals have been reviewed and edited, the proposals are posted as payments. It is important to note that any open credit on the vendor's account is also taken in consideration when creating the vendor's payment. The payment method supplement defined on the invoice will drive the check sorting.
In addition to the printed check output, the payment program run produces an ACH file and a Positive Pay file. Both files are sent to the bank for further processing. The ACH file contains the vendor's payment and banking data. The Positive Pay file contains the check data (check processed, voided, etc) and is used for confirmation of payments.
Helpful Hints
· The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
· On certain screens you may have to scroll to view some data entry fields.
· Click the tab to view the current overall status of the payment process by viewing the informational messages.
Procedure
1. Start the transaction using the menu path or transaction code.
Automatic Payment Transactions: Status
2. As required, complete the following fields:
· Run date
· Identification
3. Click the tab.
The payment program parameters are used to limit the program's selection of open invoices and credits.
Automatic Payment Transactions: Parameters
4. As required, complete/review the following fields:
· Posting date
· Docs entered up to
· Company codes
· Pmt meths
· Next p/date
· Vendor
5. Click the tab.
Free selection criteria are extended parameter selection criteria used to limit the open invoices and credits selected in the payment run.
Automatic Payment Transactions: Free Selection
6. Perform any of the following:
If You Want To
Then
Select data by a particular field value; use the match code on the Field Name field to obtain the required field
Enter the required field value to be considered in the payment program selection of open items. The field value is entered in the Values field
Payment selection can be based on fields on the invoice or credit memo document or fields on the vendor master.
Example: A (AP payment block)
Exclude the open items that match your field value
Select to the left of Exclude values.
Include only those open items that match your field value
Deselect to the left of Exclude values.
7. Click the tab.
This information is used to expand the information that is automatically recorded in the payment run log. The payment run log is used to diagnose any program errors during the payment run.
Automatic Payment Transactions: Additional Log
8. Perform the following:
If You Want the Payment Program Log to Record
Then
Information on due date check
Select to the left of Due date check.
Activate this option.
Any payment method selection data
Select to the left of Payment method selection in all cases.
Activate this option.
Line item information the payment documents generated upon posting the payment proposal
Select to the left of Line items of the payment documents.
Activate this option.
9. As required, complete/review the following fields:
· Vendors (from)
· Vendors (to)
Enter the same vendor account number range for Accounts required section of the transaction.
10. Click the tab.
The specifications defined in this section of the transaction inform the payment program the correct form to use for check printing and the correct payment file format to use for ACH payments.
Automatic Payment Transactions: Printout and DME
11. As required, complete the following fields:
· RFFOAVIS
· RFFOUS_C
12. Click the tab.
Exit editing
13. Click to save the data.
If you want to delete the payment program parameters entered, select Edit Parameters Delete.
Automatic Payment Transactions: Status (2)
The system displays the message, "Details have been saved for the run on XX/XX/XX XXXX."
14. Click .
If you want to refresh the screen in order to view the current status (processing step) of the payment program click at any time.
Schedule Proposal
15. Perform one of the following:
If You Want To
Then
Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
Select to the left of Start immediately.
Activate this option.
Designate a target computer
Enter the name in the Target computer field.
16. Click to process the payment parameters and create a payment proposal.
While the payment program is selecting and processing data, the status will display the message, "Proposal is running." When the payment proposal has completed and is ready for review/edit, the system will display the message, "Payment proposal has been created."
Automatic Payment Transactions: Status (3)
The system displays the message, "Proposal run has been scheduled."
17. Click .
Automatic Payment Transactions: Status (4)
The system updates the status, "Payment proposal has been created."
18. Perform one of the following:
If You Want To
Then
Go To
Execute the payment run
Click .
Step 19
Edit the payment proposal
Click .
Step 43
Display the payment proposal
Click .
Step 54
Display the payment proposal run log
Click .
Step 57
Delete the proposal
Select Edit Proposal Delete.
Step 60
Display the proposal list in a printer friendly format
Select Edit Proposal Proposal List....
Step 62
Display only the exception (error) invoices or credits
Select Edit Proposal Exception List....
Step 67
Exit this transaction
Step 72
Schedule Payment
19. Perform the following:
If You Want To
Then
Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
Select to the left of Start immediately.
Activate this option.
Designate a target computer
Enter the name in the Target computer field.
20. Click to process the payment proposal and post the payment documents.
While the payment program is selecting and processing data, the status will display 'Payment is running'. When the payment proposal posted the status will display 'Payment run has been carried out. Posting orders X generated, X completed. (X will represent the total number of checks produced).
Automatic Payment Transactions: Status (5)
The system displays the message, "Payment run has been scheduled."
21. Click .
Automatic Payment Transactions: Status (6)
The system updates the status, "Payment run has been carried out." If you click after seeing the status update, "Payment run has been carried out", the system will display an update to the status, "Posting orders: XXXX generated, XXXX completed."
22. Perform one of the following:
If You Want To
Then
Go To
Review the payments posted
Click .
Step 23
Display the payment proposal
Click .
Step 26
Display the payment proposal run log
Click .
Step 29
Display the payment list in a printer friendly format
Select Edit Payments Payment List.
Step 32
Display only the exception (error) invoices or credits
Select Edit Payments Exception List.
Step 36
Print the payment run information
Click .
Step 40
Exit this transaction
Step 72
Job Log Entries for F110-XXXX-XXXX / XXXX
23. Review the displayed information.
24. Click .
25. Return to Step 22.
Display Payment Proposal: Payments
26. Review the displayed information.
27. Click .
28. Return to Step 22.
Job Log Entries for F110-XXXX-XXXX-X / XXXX (2)
29. Review the displayed information.
30. Click .
31. Return to Step 22.
List Variant
32. Click .
Payment list
33. Review the displayed information.
34. Click .
35. Return to Step 22.
List Variant (2)
36. Click .
Payment list (2)
37. Review the displayed information.
38. Click .
39. Return to Step 22.
Schedule Print
40. As required, complete/review the following fields:
· Start date
· Start immediately
· Start time
· Target computer
· Job name
41. Click .
42. Return to Step 22.
Accounting clerk
43. Click .
Edit Payment Proposal: Payments
44. Review the displayed information.
45. Perform one of the following:
If You Want To
Then
Go To
Continue with the payment process
Click .
Step 18
Review/edit invoice information for the payment (invoice numbers, discounts, payment amounts, etc).
1. Click on the line you want to select.
2. Click .
Step 46
Change the key payment information (payment method, house bank, payee name and address, etc.)
1. Click on the line you want to select.
2. Click .
This option does not work for lines that have exceptions.
Step 51
Edit Payment Proposal: Open Items
46. Double-click on the line you want to choose.
Change Line Items
47. As required, complete/review the following fields:
· Payment block
· Discount amount
· Cash discount %
48. Click .
49. Click .
50. Return to Step 45.
Change Payment
51. As required, complete/review the following fields:
· Payment method
· Pmt meth.supl.
· Due date
52. Click .
53. Return to Step 45.
Display Payment Proposal: Payments
54. Review the displayed information.
55. Click .
56. Return to Step 18.
Job Log Entries for F110-XXXX-XXXX-X / XXXX (3)
57. Review the displayed information.
58. Click .
59. Return to Step 18.
Delete proposal
60. Click .
Automatic Payment Transactions: Status (7)
The system displays the message, "Data and log deleted."
61. Go to Step 72.
List Variant (3)
62. As required, complete the following field:
· Variant
63. Click .
Payment list (3)
64. Review the displayed information.
65. Click .
66. Return to Step 18.
List Variant (4)
67. As required, complete the following field:
· Variant
68. Click .
Payment list (4)
69. Review the displayed information.
70. Click .
71. Return to Step 18.
72. Click until you return to the SAP Easy Access screen.
73. You have completed this transaction.
Result
You have executed a payment proposal, executed and posted a payment run and printed checks.
reward me points.......dont forget
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