New files cannot be checked in, only visible to user who created them
Hi,
we're having problems with one of our document libraries in Sharepoint 2013. The library was migrated from Sharepoint 2010 in September. Other libraries work fine.
When a file is created in that library, it ends up as checked out by the user and cannot be checked in because some properties such as the content type are not set. This means that nobody else can see the file, even users with full access.
For word files, Word prompts for the missing properties if the file is opened and saved in Word (but not in Office Web Apps). They work fine after that. Excel does not ask for missing properties and I haven't found a way to check in Excel files yet.
Does anyone know how to fix this?
Some ideas: -
Turn off mandatory metadata on either the column level or in the content type settings
Turn off Content type management if it's not needed
Delete unneeded content types
Check for content approval and deactivate if needed
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
Blog: baron72.wordpress.com
Twitter: Follow @backpackerd00d
My Wiki Articles:
CodePlex Corner Series
Please remember to mark your question as "answered" if this solves (or helps) your problem.
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This is perfectly normal.
*Two Permission Models* First, you probably already know that Mac OS X uses two models for permissions when determining effective access for files and folders. The two models are Standard POSIX (UNIX) permissions and Access Control Lists (ACLs).
*POSIX Permissions* POSIX permissions are very simple, and have some limitations. They consist of three "fields": an owner field, a group field, and an everyone else field. (There's also a special permissions field, but we'll skip that for this discussion.) The POSIX owner is always a user; it cannot be a group. The POSIX group represents one group, and the everyone else field covers any user who is neither the owner nor a member of the chosen POSIX group.
POSIX uses three bits to describe the access returned for each field. There is a bit for read, one for write, and one for execute (for folders, this means traverse, or see contents). Thus, there are eight possible POSIX permission combinations:
*POSIX Access Type ................... Binary Bit Representation ........... Decimal Bit Representation*
No Access .......................................................... 000 ......................... 0
Execute Only ...................................................... 001 ......................... 1
Write Only .......................................................... 010 ......................... 2
Read Only .......................................................... 100 ......................... 4
Write & Execute (Drop Box folder)....................... 011 ......................... 3
Read & Execute (Read-only folder) ..................... 101 ......................... 5
Read & Write ...................................................... 110 ......................... 6
Read, Write, and Execute (Read/write folder)...... 111 ......................... 7
It's helpful to know these decimal representations, because they provide a quick shorthand for describing POSIX access. Typically, we use the decimal shorthand like this: (decimal bit representation of the POSIX special permissions field)(... of the POSIX owner field)(... for the group field)(... for the everyone field). Thus, a combination like owner read, write, and execute, group read & execute, and everyone else read & execute is 0755: Special permissions are 0 (000 binary), owner is 7 (111 binary - read, write, execute), group is 5 (101 - read and execute), and everyone is the same as group (101).
*How POSIX Access is Determined for a Connecting User* In determining POSIX access to a file or folder, a user can only be "given" the access of POSIX owner, POSIX group, or POSIX everyone. The system first checks to see if the connecting user is the POSIX owner; if so, the user gets the permission bits assigned to the owner field. Otherwise, the user's primary group is compared to the POSIX group assigned to the file or folder; if they match, the user is given POSIX group access. If that fails, then the POSIX group is queried for a list of member users to see if the connecting user is a member of that group; if so, the user is given POSIX group access. If all three fail, then the user is given access assigned to everyone else.
*How POSIX Permissions are Set for Newly-Created Files and Folders* When new files or folders are created within a parent, the following determines their POSIX permissions:
1. The POSIX owner is the user who creates the file or folder.
2. The POSIX group is set to the group of the folder's parent.
3. POSIX permission bits (owner, group, everyone else) are set by the umask. The umask is 0022 by default, so default POSIX bits are 0755 (0644 for files) - owner read, write, group read, everyone read.
If the POSIX permissions were the extent of the permissions model, then we would have to either modify the umask (on each client) or adjust the server's behavior via an Inherit Permissions scheme. The first option is insecure, because you cannot just modify the umask for a particular server's share point - it would apply system-wide on the client computer, even for local files. The Inherit Permissions via POSIX was the method used by Mac OS X Server 10.3 and earlier.
Fortunately, you don't have to do either. That's where ACLs come in to play:
*ACL Permission Model* Access Control lists are just what you'd expect: a list of entries that describe what a user or group can or cannot do. Unlike POSIX, you can have a virtually unlimited number of ACL entries (or ACEs). Each ACE can apply to just a single user or a whole group of users. ACLs support two modes of operation, Allow or Deny, along with 24 unique controls arranged in four categories:
*Category ... Controls for Files Only ....... Folders Only .......................................................... Files & Folders*
Read ............... read and execute .............. list and search ........................................... readsecurity, readattr, readextattr
Write ............... write and append .............. delete_child, add_file, add_subdirectory .... delete, writeattr, writeextattr
Administer ............................................................................... ...................................... chown & writesecurity
Inherit ............ file_inherit ......................... directory_inherit, limit_inherit .................... only_inherit
*How ACL Access is Determined for a Connecting User* Since each ACL entry can be either Allow or Deny, the system makes two "tallies" for the connecting user: one for applicable Allow ACEs and one for applicable Deny ACEs. An ACE applies to a connecting user only if the ACE is specifically for that user or if the user is a member of the group to which the ACE applies. The tallies are created by adding all applicable ACEs for each Allow/Deny category. Thus, the ACLs return two things: a list of deny controls and a list of allow controls.
*How ACLs are Inherited to Newly-Created Files and Folders* When new files or folders are created within a parent, the following determines their ACL permissions:
1. If the file_inherit control is part of any listed ACE, that ACE is applied to newly-created files therein.
2. If the directory_inherit control is part of any listed ACE, that ACE is applied to newly-created folders.
*How ACLs and POSIX Permissions Work Together* The access level returned from POSIX and the two ACL tallies are combined in the following way to determine the effective permissions:
*Effective Permissions = (POSIX Access) + (ACL Allow tallies) - (ACL Deny tallies)*
For each unique connecting user, the effective permissions will be calculated in the previous way.
*Solving Your Problem* You can easily use effective permissions to your advantage to solve your problem. Simply enable ACLs on the volume that houses your troublesome share point, and add a new ACL entry for the desired workgroup, granting it all read, write, and inherit controls. This way, when users create new items in the share point, they automatically inherit that ACE. You'll also have to propagate permissions for all items that are already inside of the share point after you've added the ACE.
Here's an easy way to do both with an ACE granting writers_group read/write/inheritance on some share point using chmod form the command-line:
sudo chmod -R +a "writers_group allow readattr,readextattr,readsecurity,list,search,read,execute,\
writeattr,writeextattr,delete,deletechild,add_file,addsubdirectory,write,append,\
fileinherit,directoryinherit" /path/to/share_point
Hope this helps!
--Gerrit
Message was edited by: Gerrit DeWitt -
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I have no clue why, but the new version I created recently (cpl wks ago?)worked the first time I added a new file but not thereafter...and in that instance it only labelled the file in Finder upon quitting Preview (file is a Grab saved as pdf).
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6/11/11 7:44:54 PM /System/Library/CoreServices/Folder Actions Dispatcher.app/Contents/MacOS/Folder Actions Dispatcher[91] CPSGetProcessInfo(): This call is deprecated and should not be called anymore.
6/11/11 7:44:54 PM /System/Library/CoreServices/Folder Actions Dispatcher.app/Contents/MacOS/Folder Actions Dispatcher[91] CPSPBGetProcessInfo(): This call is deprecated and should not be called anymore.
6/11/11 7:44:54 PM /System/Library/CoreServices/AppleScript Runner.app/Contents/MacOS/AppleScript Runner[264] CPSGetFrontProcess(): This call is deprecated and should not be called anymore.
6/11/11 8:19:12 PM Automator Runner[415] Error while processing arguments
6/11/11 8:20:31 PM /Applications/AppleScript/Folder Actions Setup.app/Contents/MacOS/Folder Actions Setup[420] CPSGetProcessInfo(): This call is deprecated and should not be called anymore.
6/11/11 8:20:31 PM /Applications/AppleScript/Folder Actions Setup.app/Contents/MacOS/Folder Actions Setup[420] CPSPBGetProcessInfo(): This call is deprecated and should not be called anymore.
6/11/11 8:20:32 PM [0x0-0x5b05b].com.apple.systemevents[421] com.apple.FolderActions.enabled: Already loaded
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6/11/11 8:00:30 PM Automator Runner[339] The action “Add Songs to iPod” could not be loaded because the application “iTunes” is the wrong version.
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Do I need to wipe the drive again and re-install everything?
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JDIf it's the folder is on the boot drive then the only way to accomplish this is with a combination of groups and ACL's as far as I know. There may be other ways but this is the one I know.
You say the folder is on the network but is on the boot disk, how are you setting this up and are the users accessing this all from Mac's? And they all have accounts on this Mac?
In a nutshell you would setup a group that all the users needing to access the folder belong to and then setup the ACL on the fodder so that all member's of that group will have full permission to whatever is in the folder.
So first in Users&Groups create a group for this and add all the users who need access.
The do to the folder and change its group to the group you created and change its mode to 775 (or 770 if you don't want anyone else having even read access on the folder)
Then enter this
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Now the weird thing is if you look at files in the folder they will appear to have the normal Unix mode of 644 but anyone in the group will have read, write and delete permission on the items in the folder.
I suggest you play with this on a test folder and seeing if it meets your needs before changing the working folder.
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And this is my current workflow in Automator, but I´m searching help with my Applescript:
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** I then would like to import file f into the new album as a referenced file**
end if
end tell
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end tell
end repeat
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