Organizing photos on iphoto

Hi,
I am new to iPhoto. I have few questions on organizing my photos using iPhoto.
1. I would like to sort my photos using the date added (& if possible date modified) instead of date taken. How to do this?
2. When I import images, iPhoto copies them to the iPhoto library folder. Within it, every new set of images are stored in a new folder (named roll 9, roll 10 etc). I dont like the way it organizes them. Can I organize all the snaps in the iPhoto Library myself and then add import them to iPhoto?
Thanks.
Murali

I dont like the way it organizes them. Can I organize all the snaps in the iPhoto Library myself and then add import them to iPhoto?
No. Don't change anything in the iPhoto Library Folder. IF you do then the application will not work. It sorts the photos the way it needs them to be. In truth there is no need to go near the folder anyway because anything you need to do with the pics can be (and should be) done through the iPhoto window.
Important: Do not modify the contents of the iPhoto Library folder from outside the iPhoto application.
Use iPhoto to delete, duplicate, or modify any photos in the iPhoto library. Modifying the contents of the iPhoto library from anywhere but the iPhoto application could result in a library that is unusable and may cause photos and albums to no longer appear in iPhoto.
That's from: http://docs.info.apple.com/article.html?artnum=61262
Regards
TD

Similar Messages

  • Organizing photos in Iphoto is a big pain and

    Does anyone have issues with getting IPHOTO organized?  I upgraded to the version 11 from the 08 because I thought that there would be some additional features related to the way that photos and events could be handled.  I was very dissappointed to find out that there is absolutely no improvements or changes to the way that photos and events could be organized.  First of all, who in the heck has time to name, rate, assign keywords etc.. to their photos upon import from camera. It is very difficut to find photos with Iphoto.  I have a huge amount of photos.  If I view photos instead of view events, how in the heck am I to drag photos from one event to another? I have so many photos that if I leave all of the photos expanded then you have to scroll to much up or down while trying to hang on to the photo long enough to get it where you want it. If you collapse the photos, then you cannot see them.
    If you create albums and try to drag photos from existing events to the new albums, it makes no sense to have to go back and delete the photo from the place that you dragged it from.  At least I think this is how it is.  I may have thought it was like this and the found out that when i did go back to delete the orginal destination location, that it also deleted it in the new album. 
    I see where a couple of features were added to the photo editing features between the two versions, but not worth upgrading and paying the extra cost. 
    If it is easier than what I seem to be making it, it is because the Iphoto help has not improved either.  It is still very basic and very vague as before.
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    Thank you.

    If you create albums and try to drag photos from existing events to the new albums, it makes no sense to have to go back and delete the photo from the place that you dragged it from.  At least I think this is how it is.
    You'd be wrong.  There's only one real imge file in iPhoto and that's located in the Event.  All other occurances of that photo, albums, books, calendars, etc. are only virtual links to the actual file in the Event. 
    Albums let you group photos togeher regardless of when they were taken and what event they are in.  Keywords can be applied all photos in an event by bringing fierst opening the event, bringing up the Keyword pane
    Click to view full size
    selecting the first photo, clicking on the keyword you want to assign, move to the next photo with the right arrow key on the keyboard, clicking on the next keyword, etc.  Takes only a minute or so.  You first have to create the keywords you want to use, people's names, places, etc.
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    iPhoto is a database driven DAM (digital asset management) application so you should learn to use it properly.  A little upfront effort can save a lot of time later on. And this is how it's been for most of the version of iPhoto.
    OT

  • Newbie Question: Importing (from PC) and Organizing Photos in iPhoto

    Hi everyone,
    I am currently a PC user and am contemplating buying an iMac, and I'm trying to determine if iPhoto will meet my needs for photo importing and organization.
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    The directories are organized by the photo date taken in the format "yyyy-mm-dd" .
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    Now, here are my questions about using iPhoto:
    1) When I initially import my photos into iPhoto, will iPhoto recognize (or is there a way to make it recognize) each separate directory as a separate event based on the directory in which it is found?
    2) If I copy photos into iPhoto library, will it respect and preserve my directory structure wherein photos are separated by date taken? If not, then is it practical to still use iPhoto without copying the files into its library (by keeping them organized as subdirectories in a directory elsewhere and having iPhoto setup to automatically display photos in that directory)?
    3) If I use iPhoto to import pictures from a digital camera, can I control how it sorts those pictures into directories by making it name the directories in yyyy-mm-dd format? This is what Windows does and I find that format very convenient for organizing and viewing photo files, especially those that I have not yet tagged.
    4) Again, if I use iPhoto to import pictures from a digital camera, can I control the naming convention so that photos are named according to date&time taken (i.e. yyyy-mm-dd_hh-mm-ss ), or at least according to just date taken (i.e. yyyy-mm-dd) as well as appended with event names?
    5) Will I be able to edit photo properties, such as date taken, within iPhoto if I discover that a photo is incorrectly organized?
    Thanks in advance,
    JB

    Here's the thing: You've put a lot of time developing a system of managing files. iPhoto is all about Photos. So, frankly. forget your current system and use iPhoto. it has more powerful and more varied tools for managing your snaps.
    There's a conceptual leap to be made with apps like iPhoto. The illustration I use is as follows: In my iTunes Library I have a file called 'Let_it_Be_The_Beatles.mp3'. So what is that, exactly? It's not the song. The Beatles never wrote an mp3. They wrote a tune and lyrics. They recorded it and a copy of that recording is stored in the mp3 file. So the file is just a container for the recording. That container is designed in a specific way attuned to the characteristics and requirements of the data. Hence, mp3.
    Similarly, that Jpeg is not your photo, it's a container designed to hold that kind of data. iPhoto is all about the data and not about the container. So, regardless of where you choose to store the file, iPhoto will manage the photo, edit the photo, add metadata to the Photo but never touch the file. If you choose to export - unless you specifically choose to export the original - iPhoto will export the Photo into a new container - a new file containing the photo.
    All of your queries are about files and filenames and file storage. They're all pretty much moot if you use iPhoto. If you use iPhoto it becomes the "go-to" app for all your photos. Everything you need to do with the photos can be done via iPhoto or with iPhoto.
    When I initially import my photos into iPhoto, will iPhoto recognize (or is there a way to make it recognize) each separate directory as a separate event based on the directory in which it is found?
    Yes, but...  Events are organisation for those who can't really be bothered. They are automatic - based entirely on Date and Time the camera records the photos as taken. You can move photos between Events, you can Merge Events, you can Rename them and sort them in various ways except one: You cannot manually sort in an Event as Events are all automated.
    Albums are a much more varied and powerful organising tool.
    2) If I copy photos into iPhoto library, will it respect and preserve my directory structure wherein photos are separated by date taken?
    Well forget about "directories", you're talking Events, Album and Folders now. But yes, you can define Events (or Albums) based on date. However, given that iPhoto can sort on date, can search on date and date ranges and can generate Smart Albums based on date (say, All the Photos from 2010, only the photos from June 2010 or just the photos fron June 10, 2010, or even the photos from May 12 2009 to July 11 2010) how the fies are organised on the disk is of little concern. You never access them via the HD anyway.
    If not, then is it practical to still use iPhoto without copying the files into its library (by keeping them organized as subdirectories in a directory elsewhere and having iPhoto setup to automatically display photos in that directory)?
    Yes you can do this. It's called a Referenced Library. I don't recommend it - especially for a new Mac user - and it adds nothing except complexity to the process. It has no extra capability. It's just dumb file storage. For more on this:
    https://discussions.apple.com/thread/3062728?tstart=0
    3) If I use iPhoto to import pictures from a digital camera, can I control how it sorts those pictures into directories by making it name the directories in yyyy-mm-dd format?
    No.
    This is what Windows does and I find that format very convenient for organizing and viewing photo files, especially those that I have not yet tagged.
    There are various tools in iPhoto that will allow you to find photos that you have not yet tagged or organised.
    Again, if I use iPhoto to import pictures from a digital camera, can I control the naming convention so that photos are named according to date&time taken (i.e. yyyy-mm-dd_hh-mm-ss ), or at least according to just date taken (i.e. yyyy-mm-dd) as well as appended with event names?
    You can add titles to photos, yes. But as the date and time of the photo are already in the Exif, using those in the name of the photo is a bit redundant.
    Will I be able to edit photo properties, such as date taken, within iPhoto if I discover that a photo is incorrectly organized?
    Yes.
    It's a bit to take in I know, and I always suggest to people that the best thing is to create a library on their Mac, import a couple of hndred pics and explore what it does (and doesn't), and see if it works for you.
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    I keyword on a
    Who
    What
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    Using this system I can find pretty much find any pic in my 40k library in a couple of seconds.
    So, for example, I have a batch of pics titled 'Seattle 08' and a  typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.
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    keyword is mountain
    keyword is snow
    rating is 5 stars
    Or, want a chronological album of John from birth to today?
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    Keyword is John
    Set the View options to Sort By Date Ascending
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    add Rating is greater than 4 stars
    The best thing about this system is that it's dynamic. If I add 50 more pics of John  to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.
    In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.
    Finally, all of this can be exported from iPhoto should you decide to migrate to a different app or different OS in a year or two.
    Regards
    TD

  • Organizing photos in iPhoto 09

    I am trying to organize and move around photos in iPhoto 09.  Can you explain it to me?  There are no tutorials for it.  Thank you so much!

    Start here
    http://www.apple.com/findouthow/photos/#intro
    If you have specific questions by all means post back.

  • Organizing photos in iphoto 08

    Friends,
    I recently converted from a PC. I had thousands of photos on my PC; they were organized into general categories (trips, baby, etc.), which were subdivided into event folders (date and name), which were further subdivided into folders such as RAW, emails, etc. I want to import them into iphoto, and it seems that I cannot import this structure directly. I have determined that the best way to import and roughly maintain the structure is to manually create folders and subfolders using my old naming conventions and then import the images into albums named RAW, edits, that are placed in each subfolder. Any other ideas would be appreciated. However . . .
    My question is: can this folder>subfolder>album structure be exported, either to Aperture, if I go that route, or just another location on the computer entirely? What if I want to export the images back to a PC? Can the folder structure be exported? I recognize that the albums just have links, not images, which is why I ask.
    Thanks!
    Steve

    DC Steve
    The easiest way to rapidly recreate your folder structure in iPhoto is to
    1. Start at the bottom of your Folder heirarchy and drag a folder of images to the Left-Hand (or Source) pane in iPhoto. There iPhoto will import the pics and create an album of the same name.
    2. Then create the enclosing folders in iPhoto (File -> New Folder) and drag the albums to them.
    Some comments: Don't bother creating a date based library - it's redundant. Simply create a Smart Album (File -> New Smart Album) based on the dates, or use the Date search (Click on the Search Window and select date)
    As you have the photos already theme based - use Keywords as you import the pics to further enhance your Smart Albums.
    So, want to create an Album of pics from John's various Birthday Parties? Well, keyword on the who, what and where basis (When is there already in the Exif data) > John, Birthday, and create a SMart Album. If you're going to use Keywords - and you should - you'll find Keyword Manager very useful.
    As for intracting with Aperture, it has a facility to import iPhoto Libraries. You can export (file -> export) individual pics, albums etc, to Folders to recreate something like the structure that you now have, but also you can add the keywords to the files on export too.
    Regards
    TD

  • Problems with organizing photos in IPhoto

    I am organizing my Iphoto in preparation to move the albums to an external hard drive to make space on my laptop. I just finished deleting and re-arranging around 90 albums with 11,000 plus photos. I then realized that when I was deleting them out of the albums they were not deleting out of the Iphoto library.
    I need to find a way to keep only the photos I want (which are already organized in the albums) without having to go back through the 17,000 photos in my library and re-deleting and re-arranging. I don't think that moving the albums to the external hard drive and then deleting them is an option because I found that there are photos in my library that somehow did not make it into an album. There are also photos in the Iphoto trash that I do not want trashed so I guess I will have to restore those to my library and go back through them.
    I was hoping there was a way for Iphoto to automatically recognized which photos were already in albums and leave the rest in the library for me to look through and either delete or place in albums.
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    I am organizing my Iphoto in preparation to move the albums to an external hard drive
    What does that mean? You can't move "albums" outside of an iPhoto Library.
    I was hoping there was a way for Iphoto to automatically recognized which photos were already in albums
    New Smart Album
    Album -> is not -> Any

  • Organizing photos in iphoto

    I just switched to a MacBook Pro from a Windows based computer.  We transferred our photos to the MacBook Pro and into iPhoto.  Obviously, it split everything into events.  In Windows, I had multiple folders for my photos.  For example, we had a son last year.  I have one folder that is marked "Brayden".  Inside that folder, I have more folders.  I have a folder for "Month 1", "Month 2", "Grandma's First Visit", etc.  He is now 1.5, so I have a lot of folders within my "Brayden" folder.  When these came into iPhoto, they are now all over the place because each folder is now an Event.  Is there anyway to create a folder within my Event?  Everything I'm finding so far is telling me I would need to create an Album and then create a sub-folder within the Album.  I don't like this, because it leaves me with a very discombobulated Events Library.  I have no problem with creating an Album, but then I want to delete it from Events...but then it permanantly deletes my photos.  Obviously I am having trouble converting from Windows.  Anyone else do this and find a good way to organize photos when transferring from Windows to a Mac?

    No, you can't have enents within events.  If you want to reproduce your organization outside of iPhoto and create your folders in the left hand pane of iPhoto, add other folders inside the first folder and then add albums to those folder:
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  • Organizing photos into iphoto

    I have some photos that are in the iphoto folder and some photos that exist in a folder outside of iphoto. All of the photos can be seen by iphoto. I was wondering the best way to get the photos that reside outside iphoto into it.
    I want to make sure that the system doesn't create duplicates especially if I have to go one by one to delete them. That would be a disaster. I have about 2000 photos in this folder.

    scubanut
    To create and populate a new library:
    Note this will give you a working library with the same film rolls and pictures as before, however, you will lose your albums, keywords, books, calendars etc.
    Move the iPhoto Library to the desktop
    Launch iPhoto. It will ask if you wish to create a new Library. Say Yes.
    Go into the iPhoto Library (Right Click - Show Package Contents) on your desktop and find the Originals folder. From the Originals folder drag the individual rolls to the iPhoto Window and it will recreate them in the new library. You can do the same id there is a folder of images called Recovered and or Imported.
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    In the future, in addition to your usual back up routine, you might like to make a copy of the library6.iPhoto file whenever you have made changes to the library as protection against database corruption.
    Regards
    TD

  • Organizing photos in IPhoto 8

    So far I have had one library for each calendar year with albums for different events during the year and have used iPhoto Buddy to select which library I would like to see.
    Now I have puchased iPhoto 8 and Keyword Manager and would like to select photos by keywords. How do I reorganize the different libraries to one library?

    Welcome to the Apple Discussions. You can merge the two libraries with the paid version of iPhoto Library Manager and maintain the keywords, comments, titles and other organizational efforts.
    Do you Twango?
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  • Iphone 4s Organizing Photos for IPhoto

    Is there an app for iphone 4s that I could sort my photos on my phone and import them later into iphoto already sorted as they are in my phone? Basically Im looking to sort them in my phone as I take them instead of sift through hundreds of photos later as I import them into iphoto.
    Thanks

    Ok, I only have a minute here, but the short answer is iPhoto.
    Import some some photos. Go to the Events tab and split and combine them as needed. For the scanned photos, you can adjust the date and time.
    Use a keyword to mark the photos you want to use for your anniversary show. Then create a Slideshow and add those photos to it. Edit to your hearts content, and finally export the slideshow as a video (however, if you can use your mac to power the projector, then you wouldn't need to export the slideshow as a movie).
    Go to youtube.com and search for "iPhoto slideshow" to see some tutorials.

  • Organizing photos in Iphoto 6

    Why can I only organize pics in a slideshow and not an album. Yes, I went to view > sort photos > manual and I was still unable to drag & drop.
    iMac G5   Mac OS X (10.4.6)  

    If it's a Smart Album, this is normal. You can select all photos, drag to a new non-Smart album, and you should be able to move the pics around.

  • Importing and Organizing Thousands of Photos into IPhoto

    How can I import about 20 thousands photo into IPhotos and keep the logical organization?
    I just buy a Mac Mini and I start trying to move my photos. These are organized in directories by dates with a customize description for the occasion ( …/YEAR/YEAR-MONTH-DAY + DESCRIPTION/)
    I tried with few directories and I realized that in order to use IPhoto and keep the logical organization I will have to create and name about 500 albums manually and look for the photos for every album again one by one.
    It sounds hard because the number of albums and photos.

    There is a 3rd party application, iPhotoTool, that will let you select the top folder containing many subfolders and import all of them into iPhoto and create an album of each sub folder. That will save you a lot of manual work. Then all you need to do is create folders in the Source pane to organize your albums. Be sure to not allow duplicates each time it asks or you'll get duplicates in many of the folders. You'll be asked for each subfolder above the lowest but that's lot easier than manually finding and dragging each folder into iPhoto's Source pane.
    Do you Twango?
    TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
    I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

  • Organizing photos between devices in iPhoto

    Hi guys,
    I am greatly confused and really hope you can help me out! I have searched for hours now and I am still not sure of the answer, so even though it might be answered in other threads I still hope you will help me...
    I have and iPhone and a Macbook. Between these two devices I want to share and organize my photos taken with the iPhone. First of all the photos are obviously saved in the camera roll - and since I have enabled photoStream they are saved here as well.
    For a while ago I read that to organize the photos I should syncronize with iPhoto, organize into albums and syncronize back to the phone. That kinda works, however now the photos are takin up space 3 times! That is very confusing and a waste of space!
    What I really want is actually to have the photos in the camera roll until I have organized them into albums and then I want to be able to delete them from the camera roll. That way I ensure that I have organized all photos.
    I really appreciate any tips as this is really frustrating...

    And what is the difference between events and albums in iPhoto? I get that one solution is to import all photos to iPhoto and then organize the photos into albums. However they still apear in events - and with all these events ordered by dates how will I ever ensure that I have organized all images into albums?
    iPhoto does not store photos. It only references photos in your camera roll, in events synced to your iDevice from your Mac, uploaded using the camera connection kit, or imported by other apps.
    See the iPhoto Help: http://help.apple.com/iphoto/iphone/2.0/?handbuch#blnkbc26e276
    iPhoto will not use additional space, if a photo is used in an album and also appears in an event or the camera roll.
    What I really want is actually to have the photos in the camera roll until I have organized them into albums and then I want to be able to delete them from the camera roll. That way I ensure that I have organized all photos.
    What kind of albums are you asking about? The albums that iPhoto creates by tagging, or the abums you create in the Camera Roll?  Either way, these albums do not store the photos, they only group them  differently for easy access. When you delete the photos from your camera roll, the photos will vanish from the albums as well, because they are one and the same image.
    Anyway, it is no good idea to delete the photos from the Camera Roll. The Camera Roll is the central sharing place of your iPhone. Other apps can access your photos in the Camara Roll, the Camera Roll can be downloaded to your computer, the Camera Roll is backed up in your iCloud backup.
    Should I rather organize only in events and not use albums?
    Use the camera roll and events to store all your photos, and use albums to create selections for special purposes to easily access them and retrieve them.
    First of all the photos are obviously saved in the camera roll - and since I have enabled photoStream they are saved here as well.
    The camera roll stores the photos, but the Photo Stream is just a temporary buffer to share the photos. Don't rely on Photo Stream to keep the photos for ever. It will only keep the most recently added photos and no more than a thousand photos on your iPhone.
    For a while ago I read that to organize the photos I should syncronize with iPhoto, organize into albums and syncronize back to the phone. That kinda works, however now the photos are takin up space 3 times! That is very confusing and a waste of space!
    The general idea of that advice is to keep the photos off your phone:
    Organize them on your mac, store all photos on your mac, and back them up regularly, so that you have them safe. 
    Then delete the photos from your phone to free space.
    Now create albums on your mac with your most important photos that you want to have on your iPhone as well and regularly sync your current selection of favorite photos to your iPhone.
    What may be confusing for you, is that you are trying to achieve something, that the two versions o iPhoto on your mac and your iPhone are not intended for and do not support well - two keep two photolibraries in sync. The apps support sharing of selected photos, but not syncing libraries. So have one well organized library on your mac, and share to your iPhone what you want on the phone as well, for example by setting up shared photostreams or syncing with iTunes.
    Leonie

  • Videos on iPhoto no longer play. All was fine as I was organizing photos, but suddenly no more videos would play. What has happened?

    Videos on iPhoto no longer play. All was fine as I was organizing photos, but suddenly no more videos would play. What has happened?

    Something went wrong. Now for a useful answer...
    Before anyone can help, they need information to work with. Basic stuff:
    - What version of iPhoto.
    - What version of the Operating System.
    - Details. What were you doing when the problem arose?
    - Did it ever work properly?
    - Are there error messages?
    - What steps have you tried already to solve the issue.
    Anything else you can think of that might allow someone else to understand your issue.
    With this kind of information somebody can develop a starting point for troubleshooting the issue.
    Posts that consist of "iPhoto doesn't work. Help" or "iPhoto won't print" or "Suddenly I have no photos!!!!!!!!!!" mean that any helper is simply guessing. With information, s/he may be able to get your issue resolved sooner.

  • When I imported my photos to iphoto 11 from an external drive they were no longer chronologically organized in folders by year & month. In fact, it changed the dates & years of the files so I can't even manually organize them.

    When I imported my photos to iphoto 11 from an external drive they were no longer chronologically organized in folders by year & month. Instead, they all went into one folder within a 2011 folder. In fact, it randomly changed the dates & years of all the files so I can't even manually organize them now.

    Are you sure that iPhoto is the app for you?
    iPhoto is designed to help you organise your Photos, but you seemed focussed on organising files.
    The idea is simple: organise them as you want in the iPhoto Window. As I said above, as you never access the files on the HD then how iPhoto stores them is of no relevance. (It's by date of import BTW).
    Where are you seeing these changed dates? In the iPhoto Window ? Somewhere else?
    Regards
    TD

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