Payments and vendor invoices

Kindly help on the following situation..
1> Payments made to the vendor invoices
Which back end tables do I need to hit to find out the payment details made to vendor invoices were in time or not( over dues). I need to do an analyses report in various buckets of time on when the vendor invoices were paid
Thanks in advance,
Regards
Harsh

The tables will be AP_CHECKS_ALL and AP_INVOICE_PAYMENTS_ALL. For the date when the payment was made you need to see which date column is relevant for your case.
Thanks

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Posting Cash Payments and Clearing Invoices

Hi everybody,
Can anybody suggest a transaction to post payments (money) and clear FI invoices.
I am looking for a transaction where the user can pull an invoice by doing a search by invoice number, or by PO number, and to post a payment against the invoice, do clear it down.
I tried the transaction F-28 and, apparently, I can´t search the invoice by the PO number.
Appreciate your help!
Thank you very much!
Kind regards
Drimas

Hello,
If I understand correctly you are trying to make payment for vendor invoice. Whereas, the transaction code F-28 relating to Customers.
You have two option in SAP to post invoice
1. MIRO - If you have Purchase Order details and your MM module is in place, then you can post. However, before posting MIRO, you should have Purchase Order in place ME21N and goods receipt must have been made in MIGO.
2. If it is pure FI Invoice, then you can post the invoice through F-43 or FB60
Now for any of the invoices 1 or 2, you would like to make the payment,
You can make the payment by using
F-53 - Creates Payment Document (To assign check manually use FCH5, to assign automatically use FBZ5)
F-58 - Creates the Payment document as well as assign the check automatically.
F110 - For Automatic Payment Program
If you want to void the check, then FCH9
If you want to void the check as well reverse payment document FCH8
If you have not assigned any check so far, but would like to reverse the payment document, then use FBRA.
Once you have reversed the payment, if you still wanted reverse invoice document, then use FB08.
If you want to see the check register, use FCHN.
To update the check number on assignment or reference field, you can use FCHU.
May be some of transaction codes are irrelevant for you, but just for your future reference, I have provided additional information.
Please let me know if you need any further information.
Regards,
Ravi

Report to List Incoming Payments and related Invoices

Hi Experts,
I would like a query which lists Incoming Payments and also the related Invoices which were paid.
Is there a table which links together the ORCT and OINV tables?
Thanks
Greig

Hi Greig,
Link to ORCT - OINV( SELECT * FROM ORCT T0 INNER JOIN OINV T1 ON T0.DocEntry = T1.ReceiptNum )
Link to ORCT -RCT1 - OINV( SELECT * FROM ORCT T0 INNER JOIN RCT1 T1 ON T0.DocNum = T1.DocNum
NNER JOIN OINV T2 ON T0.DocEntry = T2.ReceiptNum)
Try this,
Lists of Incoming Payments and related Invoices.
SELECT T0.DocNum,
COUNT(T0.DocEntry) 'No of Invoice'
FROM RCT2 T0
INNER JOIN OINV T1 ON T0.DocEntry = T1.DocEntry
GROUP BY T0.DocNum
Regards,
Madhan.
Edited by: Madhan Babu C on Aug 28, 2009 9:23 AM

WBS Element in customer and Vendor invoices

Hi Gurus,
Is it possible to have wbs element in customer and vendor invoices, which will allow to see project wise invoices in FI reports?? If yes, how? And if no, what is the general business process for such scenario???
Thank You

Hi Mohit
I Believe this is possible yet not practical for the reasons there is no one to one match between WBS and Customers / Vendors. You can have multiple WBS for a single customer invoice / Vendor invoice.
Expert advice will follow soon
Regards
Mustafa

Table Relationship Between AP Down Payment And AP Invoice

Hello Experts,
I would like to know how an A/P Invoice table and A/P Down Payment table are linked each other.
For example, when you click the button "Total Down Payment" in the A/P Invoice screen, the list of down payments is shown.
How does SBO search appropriate AR Down Payments which is linked to the AP Invoice?
I searched down payment tables (ODPO) which may be linked to purchase order (OPOR) and AP Invoice (OPCH), but I cannot find it.
I'd like to know it to prepare a query.
I really appreciate your help!
--Toshi
Edited by: Gordon Du on Feb 23, 2010 10:19 AM

Hi Gordon,
I'd like to know AP Down Payment and AP Invoices.
I am checking the table DPO1 right now, and I think I got close to the answer...
Thank you very much for your answer!
--Toshi
Edited by: Gordon Du on Feb 23, 2010 10:20 AM

I made the purchase association for more than a week, but even having already received confirmation of payment and the invoice , I can not use the application . I am being told I do not have no purchase on my name

I made the purchase association for more than a week, but even having already received confirmation of payment and the invoice , I can not use the application . I am being told I do not have no purchase on my name. What i must to do ?

Does your Cloud subscription show on your account page?
https://www.adobe.com/account.html for subscriptions on your Adobe page

AP down payments and final invoice

Hi,
I have a purchase order for 10,000
I made a down payment to vendor wrt PO for 5000. Now I have received an invoice for 5000.
When I do MIRO, there is a pop up message saying that 5000 down payment exists on vendor and PO XXX. But it will not adjust against the invoice.
Is there a configuration to adjust down payment at the time of MIRO(Invoicing) as the clients wants to enter the final invoice only for 5000 and not for 10000.
Pls suggest me a suitable solution.
Thanks
Srini

Srini,
since the payment to vendor is 5K only and it is already paid via downpayment, you book the invoice and clear the invoice & down payment together manually through F-54 and F-44.
from EHP4 the downpayment clearing function is integrated in invoice verification, the BC set "LOG_MMFI_P2P" has to be activated.
see the link:
Down Payments in Logistics Invoice Verification - ERP SCM - SCN Wiki
thanks, sharif

Clear Down payment against Vendor Invoice through Automatic Payment Program

Hi
We have to adjust vendor invoice against down payment (Advance) made through automatic payment program (F110)
Please guide us is there any configuration require to consider Down payment transactions during F110 to clear against Vendor Invoice
Ex :1. Advance payment made through special GL indicator 50K.
2. Invoice document 75K posted in vendor.
3. Now we have to clear down payment made (50K) against 75K through F110.
Regards
Sreenivasulu

Hi srinivasulu,
First u create down payment request through F-47 and define the spl gl indicator for down payment and assign the gl account for down payment gl code..
Regards,
Nivas

Payment of Vendor invoices through an intermediary bank

Hello,
I am trying to figure out how to fix this problem.
I have an open invoice and I want the payment of this invoices to paid first to an account (a bank - an offshore) for example in Belgium. Thereafter the payment would be transfered to my account for example in the Netherlands, cause the bank knows that if a specific account is credited, my account in the NL should be updated with the reciept.
Should the intermediary bank account be filled in my vedor master data or not.
Did try the instructions on transaction code FIBPS with another bank, linking to a vendor, thereafter run a payment proposal, but its got mine bank details in the proposal.
How do I fix this.. That the payment will go to the offshore bank and not first to my bank accounts.
Thanks Elvis

in my understanding you just need to set at vendor's master data an Alternat.payee that must be set in SAP as vendor as well with the bank account informed.
Regards

Clearing between customer and vendor invoice with F110 transaction

Hello,
I have an issue related to the functionalities of the transaction F110.
I'd like to clear the vendor invoice with the custome invoice.
Customer and vendor records are linked properly and the flag 'Clrg with Cust.' is set on vendor and 'Clearing with Vendor' is set on customer.
Both the invoice are in USD and the amount in document currency of the vendor invoice is > of the amount in document currency of the customer invoice.
I entered in both the invoice the same payment method (outgoing payment method).
The error that I can see in the proposal log is related to the customer invoice and is:
Payment method selection for items due now to the amount of USD 500,00
Due items with currency USD, pmnt method - items total is > 0
..none of the payment methods defined can be used for these items
information re. vendor xxxxxxxx / customer yyyyyyy / paying company code TS01 ...
.. payment not possible because of reported error
According to the log of the proposal the vendor invoice can be paid.
If I click on display proposal and double click on the customer invoice (with red light) I can read the note:
No pymt possible because items with a debit
Following the settings of the payment method used:
Payment method in the country
- Payment method for outgoing payment selected
- Bank transf. selected
- allowed for personal payment flagged
- Bank details flagged
- Document type for payment XX
- clearing document type XX
- Use classic payment medium program selected
Currency allowed: This table is empty (will mean that all currencies are permitted)
Payment method in company code
Minimum amount: 0,01
Maximum amount: 9.999.999.999,99
Distribution amnt: 0,00
Single paymentfor marked item selected
Foreign business partner allowed selected
foreign currency allowed selected
Cust/vend bank abroad allowed? selected
Bank selection control "No optimization" selected
Can you please help me to understand the error?
I'm afraid it is a problem with the bank but I don't understand why the payment of the vendor invoice is allowed and the customer invoice not.
Thank you very much in advance
Kind R

Hello,
I have an issue related to the functionalities of the transaction F110.
I'd like to clear the vendor invoice with the custome invoice.
Customer and vendor records are linked properly and the flag 'Clrg with Cust.' is set on vendor and 'Clearing with Vendor' is set on customer.
Both the invoice are in USD and the amount in document currency of the vendor invoice is > of the amount in document currency of the customer invoice.
I entered in both the invoices the same payment method (outgoing payment method).
The error that I can see in the proposal log is related to the customer invoice and is:
Payment method selection for items due now to the amount of USD 500,00
Due items with currency USD, pmnt method - items total is > 0
..none of the payment methods defined can be used for these items
information re. vendor xxxxxxxx / customer yyyyyyy / paying company code TS01 ...
.. payment not possible because of reported error
According to the log of the proposal the vendor invoice can be paid.
If I click on display proposal and double click on the customer invoice (with red light) I can read the note:
No pymt possible because items with a debit bal.still exist; see job log
Following the settings of the payment method used:
Payment method in the country
- Payment method for outgoing payment selected
- Bank transf. selected
- allowed for personal payment flagged
- Bank details flagged
- Document type for payment XX
- clearing document type XX
- Use classic payment medium program selected
Currency allowed: This table is empty (will mean that all currencies are permitted)
Payment method in company codeMinimum amount: 0,01
Maximum amount: 9.999.999.999,99
Distribution amnt: 0,00
Single paymentfor marked item selected
Foreign business partner allowed selected
foreign currency allowed selected
Cust/vend bank abroad allowed? selected
Bank selection control "No optimization" selected
Can you please help me to understand the error?
I'm afraid it is a problem with the bank but I don't understand why the payment of the vendor invoice is allowed and the customer invoice not.
Thank you very much in advance
Kind Regards
Emanuela

Very Urgent issue on credit memmo and vendor invoices

HI,
User here has a credit memmo for $ 395 of a vendor.We have received an invoice from this vendor of $ 95 in this week.Next week we will receive invoice for $ 100. Then upcoming week receive another invoice of $200.My question is when we received invoice for $ 95 i would like to make payment and wait for next invoices. But i want bank clearing to happen only after i receive all invoices. How do i keep track of these invoices . If i have hundred's of vendor's this way how to deal with this.Could anyone tell me how to clear these invoices which T.code..
Please help. Thanks in advance.

Point one is u said the vendor has a credit memo of $395 that means you are owing him right.
and lets go to youe example
Partial Payment: vendor is paying some amount now and remaining amount will pay in future
Ex: Vendor has to pay $395
and paying now 95 remaining 300 will pay in future till that 300 display as a open item
Residual payment:
Vendor have to Pay 395 but he is paying 300 means 95 he will not pay then it will go for residual payment.
95 will not show as a open item for that you have to create two accounts
1)Income account
2) Expenses account
for example:
1) You have to pay 4000 but you are paying 3800 means 200 is gain for you
2) You have to receive 4000 but you received 3800 means 200 loss
These two accounts you need assign in Automatic Account assignment:OBXL
Gain account CR side and exp account DR side
In your case it is accepting partial payment because the other amounts remains open items
F-44 is used to clearing of downpayment against open item( since creditmemo is kind of downpayment i.e you owe money to vendor
and ur doing Residual clearing in tcode f-53.
U have to enter the reason codes for the difference amount. check that .
hope this helps you....

Block Vendor Invoice payment & Block Vendor Invoice

Dear Colleagues,
How can Vendor Invoice payment be blocked using F-53 / F- 58 ? any config. req ?
I know that at F110 level payment can be blocked if in the Vendor Master , payment block is ticked.
How Vendor invoice be blocked at FB60 level ? any config. req ?
Thnks
Vinod

Hi Vinod
If you want to block all invoices for a particular vendor, please use the option payment block in the vendor master data. By using one payment block method, you would be able to block all the invoices for that vendor.
If you want to block some invoices for a vendor or a group of vendors, please create a new payment term and in the details, please give a default payment block method in the master and also tick the box for it. Everytime you create invoices and you want to block it, please use the payment term creat for this purpose.
Please let me know if you need any further information on this. Please do award points if fond useful.
Karthik

Export expenses and vendor invoices

Hi Gurus;
We have an export scenario, we are using TA order type, and we have some conditions like freight, insurance..
but we have a problem.
we don't how we can link vendor invoices with this sales order.
i want to use miro to enter freight invoice, which comes form my vendor.
But there is no PO. Because this is a sales operation.
What is the best way to add this fregiht and insurance costs to this material??
Thanks for all.

Hi,
From sales perspective create manual conditions for entering the Freight and Insurance values.
From MM perspective, you need to have a PO even though its a freight invoice. If you are planning of this option then you can copy the condition to SO through reference condition type.
Thanks
Krish.

(very urgent)Difference of amount in vendor account and vendor invoice.

Dear all,
we are facing a issue related with vendor account actually MIRO post for the amount is showing difference compare with vendor invoice,
please consider this scenario:-
we are having vendor bill/invoice for Rs 1110/-
but in SAP amount is showing 1105/- showing a Rs 5/- difference
we found that this difference is showing becuse of we are maintaing material on single quantity whareas we got the price from vendor on BOX or bulk qty when we are deviding this price with the quantity the price will come on 4 decimals again here also we are maintaing two decimals.
from this we come to conclusion that this problem will occure again and again
so it is advaisable to create a LOSS DUE TO AMOUNT ROUNDIG OFF account and posting these differnce to this gl to clear the open item that is showing in vendor master.
Here please suggest me how to resolve this issue
a)for the current scenario we are having many MIRO which we sre posted having the difference of only RS 1,2,3,4,5,
this difference will come between this range only so please suggest me to resolve thisa issue
SU

Hi,
if you go to SM30, view V_169L, you can configure what is considered as a "small difference". Small differences are then automatically posted, see account configuration in OBYC.
However, I think this is designed if the vendor really invoices you a little bit too more or less. But in your case, this is not the problem. The problem is, as you have realized, that the price unit is set to small (actually, to 1 PC). The proper solution is not to post the differences away, but to stop this incorrect calculation. Small diffs should only be posted if there really were some small diffs!
Example: agreed price with vendor is 1,001 RS per piece. As you keep your RS currency with two decimals, the price in SAP would be 1,00 RS.
If the invoice is about 1000 pc, then the correct price is 1001,00 RS. This is what you see on the invoice and this is also correct. However, within SAP, you will see an expected value of 1000,00 RS only, so you have a difference of 1,00 RS.
You do not need to touch the material master to fix this. Only thing you need to maintain is the PO line, where you have entered the price as 1,00 (rounded!!!) RS by 1 pc. This must be changed like this: 1001,00 RS by 1000 pc. Then it will work fine.
Hope that helps, points welcome
Csaba

Unable to cancel Billing document and vendor invoice at once

Hi,
There is a customer invoice got generated through edi by company code 4000 to 8000.The cusotmer is 100100 and the company code to which it belongs is 8000 and simultaneouly a vendor invoice of same amount got generated automatically in company code 8000.The vendor is 200200and it belongs to 4000.
Now i want to reverse these whole entry. As here in the above, vendor invoice is got generated automatically, like that only we want that when we reverse the billing document, vendor invoice should automatically get reversed.
Can anybody suggest on this or any procedure to solve this.
With regards,
Shree.j

HI,
Furthur to this both customer and vendor are inter company related to each other.
With regards,
Shree. j

Payments and vendor invoices

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