Prepay invoices

Hi, I'm an EDI person, i have a scenario with one of our customers and i know this is an SD issue and not EDI but i'm interested in knowing the solution.
We create value contract for one of our customer and create order referring the value contract, when the order is shipped and an invoice is raised the invoice is carrying $ amount, but the customer wants $0 amount in the invoice. I undertsand the customer problem, since he has already paid the money to us he does not want an invoice with $ amt and by sending this we mess his AP account.
Is there any way to create $0 invoice for orders raised from value contract.

For this scenario then my suggestion would be to have a particular condition which would derive a negative value which is equla to the $ value you mentioned.
and this condition could be maintained for the particular partner which you have.
hope this helps
regards
Biju

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Prepayment invoice matched to PO going on receiving hold

Hi everybody,
I want to know why a prepayment invoice will go on a receiving hold in oracle AP when matched to an unreceived PO. Outside of manually releasing the hold and making the payment is there some other set up that allows ONLY prepayment invoices not to go on a receiving hold whether they have been received or not. (This is in 11i)
All responses highly appreciated!
Thanks!!

Hi ,
Kindly check the option in the Invoice tab for this particular supplier site..the match option would have been set to Receipt ..Change this to PO and no 2 uncheck the option hold unmatched Invoice.
Hope this will resolve your issue.
Regards,
Ramaa

Prepayment invoice

Hi all,
where can i see this prepayment invoice
where does it come across
Thanks,
Narsimha Reddy

hi mutyalu,
how are you ? did u get me?
please call me or give me ur mail id.

Prepayment Invoices

Hi Experts,
Plz explain about Prepayment Invoices and how is it differ from 4.7 E to ECC 6.0
Regards
Pratap

Hello.
Yes, it can be done in 11.5.10
Quick Invoices Header Region
Prepay Apply Amt. If you are applying prepayments, the maximum currency amount of
the prepayments you want to apply to an invoice. If you specify a prepayment number
and leave this field blank, then Payables enters the unapplied prepayment amount up
to the amount of the invoice. Payables ensures that the prepayment amount does not
exceed the invoice amount.
Note: The prepayment is not actually applied until the import
process. Therefore, to prevent overapplication of an prepayment, you
cannot select a prepayment number that has been applied to another
invoice record that has not yet been imported.
Hope this helps.
Octavio
Edited by: Octopus Rex on Dec 16, 2009 1:59 AM

Prepayment Invoice Issue

Hi,
We have a Prepayment Invoice which is in 'Available' Status , the issue is when we create Standard invoice the message gets popped up Saying there is one Prepayment available for the Supplier but when we click on to Apply/Unapply option the Prepayment Invoice does not apprear in the Apply/Unapply form.
Basically we are unable to apply the Prepayment invoice to Standard invoice though the Prepayment invoice is available for payment.
Any help is much appreciated.
Regards,
Shabana.

You can refer following links
https://forums.oracle.com/thread/2531033
Applying Prepayments to Invoices (Oracle Payables Help)
thanks

Disable Tax feature in prepayment invoices in Oracle EBS 11i

Hi, buddies, does somebody know how to disable tax caculate feature in prepayment invoices in Oracle EBS 11i? Bcoz prepayment invoices are not required tax.
Thanks in advanced.

Please see if (Isetup Framework Error (No data found for region) When Setting Filters Within Selection Set [ID 367684.1]) helps.
Thanks,
Hussein

Like between prepayment invoice and standard invoice

link between prepayment invoice and standard invoice in AP
and link between credit memo and standard invoice in ap

Hi,
Did you go through [Applications Electronic Technical Reference Manuals (eTRM)|http://etrm.oracle.com] link?
Regards,
Hussein

Ap prepayment invoice matching

Hi experts
A very simple critaria that we have ap perpayment invoice to book and after that we entered one standard invoice to match this prepayment invoice ( partally or impartially is a diffirent case)
Now on that requirment i have to design one report that shows
number of invoices of one supplier and the status of these invoices .. with invoice amount, paid amount, prepayment applied amount and balance amount
how do i can get these columns ...i m tring to figure out the tables but cant find prepayment applied amount with reference to invoice and prepayment matching
any idea and suggustions would be very helpfull to me ..
regards
annu

Hi Suda,
Thank you for the replay. It is recurring issue. The user missed several prepayments at the end of the quarter.
When you mentioned the alert do you have one handy? I would appreciated very much if you send it to me.
Thanks,
Ben

How to apply a PO-matched prepayment invoice that has an extra tax line??

I have a situation where I created a prepayment that's matched to a PO, but since the prepayment invoice document has VAT associated to it and not the PO, I need to add that extra line. So after matching the prepayment to the PO, I added an extra line on the prepayment as Item type TAX.
Now after creating the actual invoice, when trying to apply the prepayment on the invoice, I can only see the actual PO amount and not the VAT line that was added afterwards to the prepayment. Therefore the invoice goes on a distribution variance hold.
My question is how would I be able to create a prepayment that's matched to a PO and that has an additional TAX line and then later on apply the full amount to an invoice?
All responses appreciated!

Hello
I still have to investigate for a problem with prepayments and line level calculation also (no PO matching involved), here is what I foundin the main AP doc (115apug.pdf, 4-150 to 4-155)
*Applying Prepayments in the Invoice Workbench*Payables creates Tax distributions automatically either when you choose the Calculate
Tax button in the Distributions window, or when you submit Invoice Validation for the
invoice. For invoices you enter in the Invoice Workbench, you can apply a prepayment
either before or after you validate an invoice, or while you are entering it. If you use Line
level or Tax Code level automatic tax calculation, Payables always creates separate tax
lines for your Item and Prepayment type distributions.
Note: Use automatic tax calculation to create tax distributions for
prepayments. Manually created tax distributions for prepayments are
not included in the Distribution Total. If the Distribution Total does
not match the Invoice Amount, Payables applies a hold to your invoice
during Invoice Validation.>
Hope it helps ;°)
I'll keep you inform if I have further info about my case
Xavier

Payables Invoice -- Apply Prepayment Invoice

Hi,
I have a pre-payment invoice applied to a standard invoice. I need to identify the pre-payment invoice number which is applied to the invoice. I found the prepay invoice number is not there in the AP_INVOICES_ALL table. Please could anyone advise as to from which table I can get the Prepay Invoice Number.
Thanks,
Genoo

Hi Geno,
The link is PREPAY_DISTRIBUTION_ID in ap_invoice_distributions_all table. When an invoice is applied to a prepayment, this information is recorded at distributions lines of invoice.
Below query provides you with prepayment number for a given invoice. You may have to change it little bit to suit your requirements.
This works for one invoice matched to one prepayment.
SELECT AI2.INVOICE_NUM FROM AP_INVOICES_ALL AI2, AP_INVOICE_DISTRIBUTIONS_ALL AID2
WHERE AID2.INVOICE_ID=AI2.INVOICE_ID
AND AID2.INVOICE_DISTRIBUTION_ID IN (
SELECT DISTINCT PREPAY_DISTRIBUTION_ID FROM AP_INVOICES_ALL AI1, AP_INVOICE_DISTRIBUTIONS_ALL AID1
WHERE AI1.INVOICE_ID=AID1.INVOICE_ID
AND AI1.INVOICE_NUM='&INVOICE')
Thanks,
-Naveen.

What is the difference between prepayment invoice & down payment

Can anybody tell me the whole process for creating prepayment invoice with T-Codes & difference between prepayment vendor invoice & down payment.
thanks in advance
shailesh

Hi Surya,
The petroleum industry is usually divided into three major components: Upstream, midstream and downstream, though midstream operations are usually included in the downstream category.
Upstream - Upstearm oil sector is a term commonly used to refer to the searching for and the recovery and production of crude oil and natural gas. The upstream oil sector is also known as the exploration and production (E&P) sector.
The upstream sector includes the searching for potential underground or underwater oil and gas fields, drilling of exploratory wells, and subsequently operating the wells that recover and bring the crude oil and/or raw natural gas to the surface.
MiddleStream - The midstream industry processes, stores, markets and transports commodities such as crude oil, natural gas, natural gas liquids (LNGs, mainly ethane, propane and butane) and sulphur.
DownSTream - The downstream oil sector is a term commonly used to refer to the refining of crude oil, and the selling and distribution of natural gas and products derived from crude oil. Such products include liquified petroleum gas (LPG), gasoline or petrol, jet fuel, diesel oil, other fuel oils, asphalt and petroleum coke.
Regards
Sunil

Prepayment invoice shows unpaid already paid prepayment

Unable to apply prepayment to invoice. Payment workbench shows prepayment paid
by cheque thro' quick payment. But the Prepayment is showed with status unpaid
in the invoice workbench which should show available.Help me How to resolve it.
Regards
Gajarao Phani

Hi,
This could be a data corruption for which we have a generic data fix. I recommend that you run the data fix master script from note 1360390.1. The resulting file will show any known generic data fixes that you should apply, such as the following:
1370096.1: R12 Generic Data Fix (GDF) Patch for PAY HAS INCORRECT ACCTG IF RELATED INVOICE IS FULLY PAID AND HAVING PAY AWT
1188825.1: R12 Generic Data Fix (GDF) Duplicate AWT Distributions Created During Payment
Regards,
Cheryl

How to import the 'PREPAYMENT' type invoices in R11i

Hi,
We are on 11.5.10.2, Patch Set Level AP.O
I am looking for an automated solution to import the AP Invoices of type 'PREPAYMENT'. The process throws up an error saying that the invoice type is not valid, even though 'PREPAYMENT' is in the Invoice Type Lookup.
Couple of solution pointers were advising to build a customization, by taking the code of AP INVOICE IMPORT and other related programs, but the effort to develop and maintain the customization is not worth the business need, as there will be only 20 - 30 Prepayments every month and business users can create them manually. Thus we would like to explore the option using the standard interface to import prepayments in 11i.
According to the following note, it is not possible to import prepayment invoices in 11i:
Note 430493.1 - Unable To Import Prepayment Type Invoices.
But if we are importing a standard invoice and if we have available prepayment to that supplier, then we will be able to apply it in import process (
Note 1280716.1 - How To Apply a Prepayment to an Invoice During Payables Open Interface Import)
Note that the feature has been implemented in R12 (see Note 460572.1)
Thanks,
Jayaram.

Hi
I have had the same issue in the past and resolved it using a customisation.
It is a tiny customisation, in the standard program, the invoice types for standard invoice and credit memo are hardcoded. All you need to do is add 'PREPAYMENT' to this list and the custom version will work (assuming you take a copy of the standard as your starting point)
Regards

Prepayment request and final invoice

Can anyone help with a question about posting payments to a prepayment request and then reconciling the final invoice. We create a sales order and then a prepayment request for 100% of the sales order. The customer then pays for the goods. We put in the payment under the incoming payment screen against the prepayment invoice. This then closes the prepayment request.
We then ship the goods to the customer creating a delivery note from the sales order. Then we create a final invoice for the customer. All OK so far I think. Then the help page tells me to go again to the incoming payment screen, select the business partner and then select the prepayment invoice and the final invoice and all will be OK. BUT we cannot add the incoming payment because we get a message " Confirmation amount must be > zero".
What are we doing wrong. We have tried to do a standard reconciliation in the banking module, but this leaves a double posting amount in the VAT account.

By Pre Payment I believe you are referring to Down Payment Invoice. After you have processed an Incoming Payment for the Downpayment invoice there is no need to go to the Incoming Payment again to reconcile the downpayment.
You would link the downpayment from the AR Invoice itself. Please read this document https://websmp107.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000738282007E
Suda

Prepayment exceeded invoice amount, a refund is received. How 2 handle this

I made a prepayment of $100 to a vendor. The invoice I later received from the vendor was $70. The vendor then sent me a refund for the difference between the prepayment amount and the invoice amount (that is $30).
1) How can I treat this refund from the vendor in Oracle Payables?
2) Is the refund going to be a check sent to me?

Hi
Please follow the following steps:
1. Raise a standard invoice for $30 against the vendor and apply it to the prepayment (This is required as the prepayment invoice needs to be knocked off).
The accounting generated will be
Std invoice - Clearing A/c dr and liability a/c Cr.
Prepayment matching - liability a/c dr. and Prepayment A/c cr
2. Raise a credit memo for $30 against the vendor and receive a refund against the credit memo.
The accounting generated will be
Credit Memo - liability a/c Dr. and Clearing A/c Cr.
Refund - liability a/c cr. and Cash A/c dr
Note: The distribution account selected in both the standard invoice and credit memo should be the same (this is generally taken as a clearing account)
Another way (not generally recommended, and used in case you do not use cash management):
1. Raise a standard invoice debiting the cash account for $30 and crediting the liability account. Then apply the invoice to the prepayment invoice
Note: in this scenario, you select the cash account in the invoice distribution. But you will not be able to do cash management reconciliation
Hope this clarifies.
Vinit

Prepay invoices

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