Process purchase orders

Hi all,
our's is extended classic scenario, one user is trying the open the PO through process purchase orders option, he entered the po number and then clicked on find. He is getting the message " no documents avail for search criteria".
Here the PO is exist and carte is created by that user only. Then why he is not getting the po details.
Please explain what might the cause for this?
regards,
Krish

Hi
One user raised this issue, when he tried to process the po she is not getting the po details,
After analysis, that particular user is moved to new organisation id from his previous one.
Normally whenever user moved to new org id then all his attributes will changes, in this case system will not allow him to do any changes in PO's which are created when he is in previous org id.
I don't know about your case, process PO is possible only for the po's created by you not possible for po's created by other users.
Regards
Krish

Similar Messages

Status Change for Purchase order in Process Purchase order

Hi All,
We have implemented SRM 4.0 with Extended Classic scenario.
SRM does provide standard status for Process Purchase order worklist (such as Ordered, Held, Error in Process etc.). Is there any BADI i can use to overright my own status message for the PO.
To give brief background of the requirement. Client wanted status to be changed to "Cancel" For POs whose all the line items we have deleted or "Close" when Last delivery or Final Invoice check is ticked.
I am aware that i can use BBP_DOC_SAVE_BADI as structure BBP_PDS_ITEM i can get items deletion indicator. But will i able to change the standard Status message?
Presently even though all line items marked delete still shows PO as "Ordered" status.
Kindly let me know if i can acheive with anyway.
Thank you
Ritesh

Hi Masa,
Thank you for your response. I have few doubts about the configuration which you have suggested.
- Define Status schema for User status will create a status Profile in which i have to include my own status. In the document of Define Status Schema it specifies that After creating User profile you have to assign same profile to transaction types. (I.e. BUS2201 or BUS2121 etc).
My concern is will my own status profile over-write the standard status which is coming? such as Ordered, Created, Transmission fail etc.
If so then do i have to create status profile to include all the Standard Status message in it as well?
- Other thing i found that Ordering PO goes through many standard status message (COMP, CRTD, CTRA, DCOM, ORDR) and always the last status in the Hearder will display on ITS level. Is my understanding right?
- I found that there is a standard system status message I1045 (BECN Cancel) Can i use this through BADI?
Kindly let me know.
Thank you once again.
Regards
Ritesh

Delete button in process purchase order

Hi All,
I need some informaiton on the "Delete" button in process purchase order screen.
Has it been enabled only for held POs? It is disabled in case of ordered POs. Can we enable it for ordered POs?
Also, I put an ordered PO on hold and after that I could see the delete button enabled in PO. When I delete it, it is giving me the message "Your order was deleted". But still I could able to see the Po in the system.
Is there a note or SAP help describing this? Plz help.
Thanks,
ss
Edited by: SRM Stranger on Aug 25, 2009 11:27 AM

Once the PO is published, you cannot delete it. If you have created a change version for the published PO, you can delete the change version but not already published PO.

Prevent changes to ship-to and vendor address in Process Purchase Orders

Hi SRM experts,
I have recently used BBP_UI_CONTROL_BADI to affect the displays of fields and buttons in the shopping cart. I now need to change the displayed fields in the Process Purchase Order screens (Vendor Address and Ship-To address) to prevent edit. I've debugged in method BBP_PO_UI_CTRL and see screens 1000, 2200... 3000 etc. but can't see the screens and fields I need to affect. I suspect that I might be at the limitation of using the BADI or am I looking in the wrong place?
Can anyone help?

Hey,
i believe you have filter for shopping cart (BUS2121) in BBP_UI_CONTROL_BADI. you need to do a seperate implementation for PO (BUS2201), Which should/must work for your requirement.
Cheers, Renga
**Award points for helpfull answers**

Default tab in Process Purchase order

Hi All,
We are in SRM 4.0 and we recently we upgraded our system to SP12.
After the upgrade, while entering into Process Purchase order transaction "Find" tab is showing by default. But before the upgrade it was showing Worklist as the default tab where we can see all the open work items in that tab.
Is there a way to set "Worklist" as the default tab?
Please advise.
Thanks.

Once the PO is published, you cannot delete it. If you have created a change version for the published PO, you can delete the change version but not already published PO.

Status (Outstanding Invoice) No working for Process Purchase Order(BBP_POC)

Hi All,
 We have the filter condition outstanding Invoice in the transaction BBP_POC (Process Purchase order) for the field Status....Can any one tell me which indicator is responsiable for this filter......
 i have observed that for the outstanding confirmation is relative to the Final Delivery(No confirmation required) indicator in the purchase order. But the Final invoice indicator is not affecting the filter....
 Is it a standard behaviour or something is missing...?????
Thanks
Dibya

Hi
Please go through the related pointers below ->
Note 995146 - BBP_POC: Preferred vendor + vendor w/o result when searching
Note 1104589 PO Search not returning all results
Note 1086891 BBP_POC search incorrect for user maintained in txn PFCG
Note 1082123 BBP_POC - saving search criteria fields
Note 953825 PO (BBP_POC) find get different version of same PO
Note 860886 Incorrect search results for deleted 'Preferred Vendor'
Note 1105922 Shopping Cart search in Po item screen-performance
Note 932291 Archived purchase orders are not displayed
Note 956108 Empty worklist after clicking button 'Find'
Note 825662 PO cannot be found by SC number
Hope this will help. Do let me know.
Regards
- Atul

No data in Process purchase order

Hi
we are in SRM4.0 classic scenario.
Purchaser would like to see all the POs which are created in R/3 backend system (ERP 2004) using shopping carts in SRM system.
When I logged in with Purchaser role and choose "Process Purchase Orders" link (BBP_POC), no POs are displayed.
Please let me know whether I am accessing the right lionk in SRM web application. If so why the POs are not appearing.
Thanks
Jagdish

Hi
Thanks a lot for your inputs.
That means in Classic scenario there is no option for a purchaser to view list of all POs in SRM without going to R/3 system.
One of my client's requirement was to view all POs in SRM classic scenario without login to backend R/3 system.
Now it seems only the customized report development can serve the purpose.
If you have any round about solutions for this please let me know.
Thanks
Jagdish

Customization to "Carry Out Sourcing" & "Process Purchase Order" Screens

Hi, we are using SRM 4.0 and wondering if following screen customizations are possible
Carry Out Sourcing queue
Is it possible to use some of the existing Fields/Area to show key information within the queue that are important to Buyers such as Total PR Value, Required Date, Comment Field (for Buyer to write notes or status)? The fields Category and Quantity are not that important to us than the other fields mentioned above.
Process Purchase Order queue
Is it possible to use some of the existing Fields/Area to show key information within the queue such as Requestor Name, Required Date, Comment Field (for Buyer to write notes/status)? These are more important to us than the Purchasing Org. and Purchasing Group fields.
The above requested fields will tremendously help the Buyer in managing the queue by making it easier to assign low value orders; by enbaling other Buyer/s to view cart status when covering for someone without drilling down per requisition/line. The comment field within the queue will help to immediately show why the order is on hold, etc.
I would be interested to know as well if you have any suggestions on how we can assign low value orders to junior buyers faster and more efficiently and if there is an automated way to do it.

Thanks - Here is the quick clarification. We are not using Sourcing Cockpit (eSourcing, Bidding) functionality in SRM. By "Carry Out Sourcing", I meant the area where Buyers look for workload and add approved requisitions to their work area. That is the screen we are trying to customize. Is there a template for that as well and is it easy to customize without breaking the code.
Also please advice on customizing "Process Purchase Order" screen.
Lastly, is there an option to autoamtically assign the Approved Shopping Cart to a Buyer based on the dollar amount?
Thanks in advance;
A

Disabling the cost distribution button on the Process Purchase Order Screen

This is probably a simple question, but we have been unable to find the place to disable cost distribution on the SRM Process Purchase Order screen for limit orders ONLY. Basically, we just want this functionality to not be available to users. Can anyone direct us to the correct configuration for this? Or do we need to edit the BADI?
Thanks in Advance!

Hello,
You can hide this field by creating a screen variant through SHD0 transaction. I have tested here and I
could hide it (GV_DIST_IND in Program SAPLBBP_PDH_ACC screen 1000).
In the screen variant you should mark the output of GV_DIST_IND field.
However, this option would hide this button for all documents.
Kind regards,
Ricardo

Process purchase order not displaying PO.

Hi,
We have assigned role "SAP_EC_BBP_OP_PURCHASERu201D to the user so that she can process purchase orders.But when she is seraching for PO using process purchase order she is getting teh message "no documents corresponding to the serach criteria".Where as other user if they give the same parameters the system is giving the details of PO.
where is the problem? how to solve it?
If i remove all the roles and if add it again whether it will help?
Thank you.

Hi,
Which version and SP are you running?
Best regards

Upgrade Change History (Process Purchase order)

HI All,
We have upgraded our system from SRM_SERVER 550 SAPKIBKT10 to SAPKIBKT12 (10 to 12)
Is there any way to see what changes happened in the "Process purchase order" screen after upgrade
i.e old history and new changes
Thx
Jai

transaction code :SO99
got the required information
Thx
Jai

'User already processing Purchase order' error while creating multiple SES

Hi Experts,
Error 'User XXX already processing Purchase order XXX' is thrown while creating multiple service entry sheets using FM 'MS_CREATE_SERVICE_ENTRY_MULTI'.
This error is not occurred for every entry sheet.Its occurring randomly for few records.
Kindly help me out to solve this issue...
Thanks in Advance...
Edited by: saibandar on Mar 1, 2012 8:09 AM
Edited by: saibandar on Mar 1, 2012 9:51 AM

u have to call like this
call dequeue_all
after the COMMIT work.
if i_return[] is initial.
commit work and wait.
call function 'DEQUEUE_ALL'.
Regards
Prabhu

Cancel a In-Process Purchase Order

Hi All,
We have a issue in which a user raised a PO with a user id which was linked to a wrong HR record.
We corrected that issue but the PO is following old Approval Hierarchy. Currently the PO is in "In Process Status" and user is not able to open that PO and needs to be cancelled. Kindly let us know if there is a way to cancel the PO
Regards
Aryan

Hey Aryan,
check out following metalink note:
How To Reset a Purchase Order or Requisition From In Process or Pre-Approved To Incomplete/Requires Reapproval For Isolated Cases [ID 390023.1]
There are scripts listed that can be used to resubmit the document for approval by resetting the authorization status.
Regards,
David.

Renumber Items - Process Purchase Orders

When you are in the change mode for a Purchase order, I see Renumber items button next to the Add items button
Does anybody know what is the functionality of this button
1) Does it renumber and sort the items in the descending order compared to the ones from shopping cart?
or
2) Some other functionality

Sorry, got the answer from the following link
The Purpose of "Renumber Items" button at PO Item data

Outbound delivery for external processing Purchase order

Hi all ,
In external processing, I have an external activity.
The PR and then the PO are created with acct *** F and no material.
In that case the shipping tab is not opened in the PO line details and thus
I can not create an outbound delivery in order to print a shipment doc for that PO .
Is ther any workaround for creating such outbound delivery or at least
print a shipment document ?
Reagrds
Amnon

Hi,
As of my knowledge, STO (intracompany sto) is not possible without material code. For the item category U, the material code is mandatory. You may check in OLME - External Representation of item categories.
Regards,
AKPT

Process purchase orders

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