Purchase order approvals for Negative amount

Hello All,
Want your assistance on the above mentioned topic.
We have a business requirement to have Purchase order approvals for Negative amount. I understand from the Below SAR that JD Edwards 9.1  doesn't support PO approvals on Negative amount
Bug 11022294 : APPROVAL ROUTES FOR DEBIT MEMO - SAR: 8940968
Appreciate if you can suggest best practice or workaround to meet this requirement.
Thanks & Regards
Nikhil M. Pawar.

Dear Ashutosh,
Couple of points from my side. We have a similar scenario at a client where I am working. In construction, there are three stages.
a) Practical Completion
b) Partial Completion and
c) Final Completion.
In the case above, you are not deducting an amount from existing PO, you would be applying a penalty on the Vendor for Failure for not meeting the Practical/Final Completion Certificate requirements. Based on the legal understanding, usually the penalty may vary above and beyond of 10% of value of work not done/ delivered. (This is company to company)
So we establish that the scenario above is not a case for PO, but for Penalty. Now penalty in construction business again is of three types (My understanding again from experiences)
a) Time/Schedule based penalty - Levied on vendor due to delays (Ranging for 100 SAR/ Day to 400 SAR/Day - if you are in Saudi)
b) Cost/ Quantity Based penalty - Deviation from Standard Plan/ over consumption against budgeted quantity in Bill of Ladding
c) KPI/ Quality Based Penalty - This can be a levied for number for reasons, including non completion of agreed deliverable in Contract. (This can be even 150% of contract value)
Now, penalty is a revenue to the Organization so this needs to be accounted differently. You apply a Penalty against a PO and create a Debit memo and show the penalty as revenue in the books. This cannot be done if this is entered as a PO.
So, my point is, you need a customization to capture the penalty and apply it against the PO and account it as a debit memo in Finance side.
Please let me know your thoughts, I will be glad to hear if I need to be corrected.
Rgds,
Abhi

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