Purchase order is created with less amount than the shipment cost amount.

Hi All,
Shipment has got 2 stages but the system wants to split the shipment cost to 3 parts (33% each) If we add the amount with manually to shipment cost document and we transfer it the PO will be created only for 2/3 (66%) part of the shipment cost.
What could be the reason?

from http://help.sap.com/saphelp_40b/helpdata/fr/dd/2d547bb435d1118b3f0060b03ca329/content.htm
User exit M06E0004 is provided to enable you to adapt the release strategy determination process to meet your requirements.
This user exit allows you to change the communication structure for determining the release strategy for purchasing documents.
The following user fields are available:
USRC1
USRC2
USRN1
USRN2
In addition, communication structure CEKKOZZ is available, allowing you to use your own fields.

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Invoice created with value highier than the PO value

Hello,
I would like to know what should happen if an Invoice is created in the R/3 backend with a value higher than the PO value.
Regards,
Lina

Hi
"If you do not define any tolerances, this means that it is not possible to enter a delivery/incoming invoice in EBP where quantity or value has been exceeded" So, this works different in SRM, that we do in R/3.
Please go through the following links / SAP OSS Notes ->
Note 835073 Enhancement of the tolerance checks
Note 496901 Tolerance check - back-end service PO with/without limit
Re: GR tolerance problem
Tolerance Check for Price Variance is not working
Re: Tolerance in SRM and ECC (BE R/3)
Re: Tolerance Groups
SRM: many confirmation for PO
Re: MM-SUS Scenario---Error in R/3 IDOC when i change the Quantity in SUS
TOG parameter and tolerance checks better understanding
Hope this will definitely help.
Do let me know, incase you need any other details.
Regards
- Atul

Item text in Purchase Order getting updated with info. record Purchase Order Text

Hello All,
I am working in a roll out project and facing issue in text repeating twice for the line item in the Purchase Order for the new company code for which rollout is happening
Issue:
Item text in Purchase Order getting updated with info. record Purchase Order Text
01) PO Text is maintained in the material master under "Purchase Order Text" tab
02) The PO text that is maintained in material master is getting updated in the Purchase Info. Record
03) When Purchase Order is created, the "Item Text" gets updated in the Purchase Order automatically only for the new company code for which rollout is happening. when printed, this results in the text getting duplicated twice
03.1) this behavior is not observed in the Plants/ Company code that is already Live
Configurations in the system:
The copying rules for the "Texts for Purchase Orders" is
Source Object = "Info Record", Source Text="Purchase Order Text", Fix="*"
We have modified the Purchase Order form to print one of the condition types maintained for calculating the tax. Other than this there is no change to the plants that are already live.
I could not locate any "Purchase Organization" / "Company Code" / "Plant specific configuration.
Am I missing any configuration or where can I look in what is causing this error.
Request help from the experts in the forum.
with Regards,
Dhandapani R

There is no company/purchasing/plant specific customizing for purchase order text.
The customizing copying rules for the "Texts for Purchase Orders" affects all equally .
If the text in the purchase order in ME23N is already filled different to other plants, then you either have a modification in place, or the texts are differently maintained in the referenced data (vendor, material, info record, contract)

Purchase Order Release Strategy with Dependency Condition

Hi
We have a scenario where we have to set up Purchase Order Release based on a combination of the following
Vendor + Purch Org + Dollar Value.
We have successfully set up the release strategy for which we have done the following
1) Create Characterstics for Vendor, Purch Org and Net Order Value
2) Assign the above characterstics to a Class
3) Assign Class to the Release Strategy in SPRO.
So far everything is good.
Now we try to define a Condition. With a Fourth Characterstic (TRIG_RELEASE ) attached to the same class.
And attached a Dependency condition to it.
$SELF.TRIG_RELEASE = 'Y' IF VENDOR = '1000' and PURC_ORG ='8500' and NET_VALUE > 1000.
When this dependency is set, the release doesnt trigger.
but modifying the condition to
$SELF.TRIG_RELEASE = 'Y' IF VENDOR = '1000' and PURC_ORG ='8500' .
Trigger the Release for that condition.
How can we base the dependency on Net Value also ? What are we doing wrong or missing ?
Regards
Aju Paul

Hi Paul,
I'm not sure why you really need that fourth characteristics. In my opinion, the three characteristics are good enough to achieve the desired release strategy. Why don't you just create a strategy that has those specifc characteristics value in your classification.
You can do that from SPRO or CL24N.
Define a new strategy in SPRO e.g "Vendor 1000 Porg 8500 > 1000"
In CL24N, enter the class name; e.g Z_PO_RELEASE.
class type 032
Hit the enter key for existing release strategies to be displayed. Select the one you one just created above. Then click on detail and your characteristics/Value is displayed below.
Then maintain the different values for the charateristics and then test with PO creation
Xtic                  Value
Vendor                1000
P.Org                  8500
Value                  > 1000

Need to control Closure of Purchase Order on Creating GRPO or A/P Invoice

Hi All,
         I have created a single Purchase Order with multiple Line Items. This Purchase Order is to be executed every Much. We do not wish to give the Vendor a new Purchase Order Every month and want to use the first Purchase Order for reference purposes.
         Can I create a GRPO or a A/P Invoice for the Whole Purchase Order without closing the Purchase Order.
         So when my service is completed I can Close the Purchase Order Manually.
         My Purchase order is Item Type.
Please Assist.

Hi,
    Thanks For your reply , I do not wish to do that way reason is
I am giving a PO to the vendor for 10 QTY (this 10 QTY is for every month). so every month I will do a GRPO / A/P Invoice for 10 QTY. BUT to the Vendor i need to send a PO of only 10 QTY (and not a PO for 10 QTY per month)
e.g. 1 Jan 2012 create PO with doc number 1 for One Item with 10 QTY (I print it and send it to the Vendor)
         on 31 Jan 2012 i create a A/P invoice against the PO (this will close my PO)
         Again on 29 Feb 2012 i wish to create a new A/P Invoice using the Same PO Doc number as my reference (I DO NOT wish to close my PO of Doc number 1)
          I dont want to create a new PO for Feb 2012. (Reason is i want as my references with my Vendor to flow on PO number 1 and if I create a new PO for month of FEB 2012 there is a possibility of the vendor being given one more PO which i dont want to happen)
         I want all subsequent A/P invoices to use my First PO as my Based Doc.

Purchase Order E-mailing with Release Strategy

Hello,
We are experiencing an issue when e-mailing a Purchase Order which has a release strategy. When the order is released, the confirmation e-mails are going to the person who releases it when it is supposed to go to the person who has created the P.O. We are using a Smartform P.O. based on /SMB11/BL_MM_PO_L and print program /SMB40/FM06P. I must note that there was a bug found in the aforementioned print program and before that was fixed e-mailing would not work at all.
We have also attempted to use all combinations of standard unmodified print programs and standard unmodified smartforms and have had no luck at getting the confirmation e-mail to send to the correct person this way either.
SAP has recommended that we use program SAPFM06P with form Medruck. While this combination does work correctly, Medruck is not a Smartform. Has anybody here used a smartform Purchase Order with a release strategy and had the confirmation e-mail send to the created and not the releasor?
Below is a list of the print programs and forms we have tried in various combinations. We are running ECC6/Basis 7
Print Programs:
/SMB11/FM06P
/SMB40/FM06P
SAPFM06P (Sapscript Only)
Forms:
/SMB11/BL_MMPO_L
/SMB11/MMPO_L
/SMB40/MMPO_L

Hi,
Purchase order via e-mail in SAP sys,the configurations and pre-requisites are follow:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check SAP note:191470
Regards,
Biju K

Add purchase order in SAP with sdk

Hi Experts:
I am doing an aplication for to export a purchase order to SAP with the SDK and I need to read the document number of the last purchase order that was added.
Wich method can I use?
Thanks.

Hi Silvia,
You can use the GetNewObjectKey method right after you have created a new document. You can then get the DocNum using the GetByKey method.
Here an example in VB.NET (if you use C#, it is easy to translate):
'We declare a new document of type delivery
'and set all the necessary properties and values
'We then add the new delivery note
If oDeliveryNote.Add = 0 Then
     Dim tmpDel As Documents = vCmp.GetBusinessObject(BoObjectTypes.oDeliveryNotes)
     'Then using the GetByKey method together with the GetNewObjectKey method,
     'we can get all kinds of interesting info about the newly created delivery note
     If tmpDel.GetByKey(vCmp.GetNewObjectKey) Then
          'Let's populate some variables that we declared earlier
          DelNr = tmpDel.DocNum
          NumAtcard = tmpDel.NumAtCard
          CardCode = tmpDel.CardCode
          DocType = tmpDel.UserFields.Fields.Item("U_type").Value
    End If
End If
The same code applies to all document types.
Good luck,
Johan
Edited by: Johan Hakkesteegt on Feb 13, 2012 12:19 PM

VMI scenario: purchase order number created by supplier

Hi,
in a VMI scenario is there a way to let the supplier create the purchase order number which is then sent in the ORDRSP IDoc to the customer? And in the customer system the purchase order number from the ORDRSP is used when the purchase order is created from the ORDRSP IDoc.
Is this possible? What needs to be done for it? Any ideas?
Regards,
Robert

Hi Anand,
I'm sorry but I didn't understand it.
The vendor creates a sales order in his system and sends the order rensponse (IDoc ORDRSP) to the customer system. There a purchase order will be created out of the ORDRSP. That's the standard process. But as far as I know in the purchase order there will be no external purchase order number used from the vendor system but a purchase order number from the customer system instead. This purchase order number from the customer system could be sent to the vendor system in an ORDCHG IDoc if needed. I want to know whether or not it's possible to send an external purchase order number from the vendor system to the customer system and create a purchase order with this external purchase order number.
Regards,
Robert

Send purchase order e-mail with release strategy

Hi!!
I have a problem with sending e-mails in purchase order that are blocked with release strategy.
I create a purchase order that is block for the release strategy, then I release it. This is working OK, but I can't send an e-mail with this released puchase order, to do it, I have to modify something in the purchase order.
Somebody knows what is happening?
I would like to send e-mails without previous modification of the purchase order.
Thanks for your help.

Hi,
Purchase order via e-mail in SAP sys,the configurations and pre-requisites are follow:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on). The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
For more details, check SAP note:191470
Regards,
Biju K

Purchase order to create sales order and delivery

Hello all,
I am planning to create sales order and since i require customer Purchase order to create sales order, i am also planning to create purchase order.
My question is who should i mention as vendor or who would be the vendor when i create a purchase order that would be used to create sales order.
should it be the customer who orders the material or should it be the plant from which the material is going to be supplied.
and also in the line item for the field "plant", should i enter the supplying plant or should i enter the ship to plant.
Thanks,
Maxx

The moment you mention 'Vendor', the SAP synonym for it is 'Supplier' hence it would be the supplier (and not customer), that is the plant from which the marerial is supplied. Hence your vendor in customer PO will be the supplying plant.
The 'Plant' in the line item in case of PO will be the receiving plant (the customer's Plant).
I hope this answers your doubt.
Amit G

Help:the sales order is created with a 0 quantity

I am able to create the sales order now. and it is showing up in SAP too.
But i have one more problem.
The sales order is created with a 0 quantity.
I was passing quantity in the field COMP_QUANT of the table ORDER_ITEMS_IN.
Can anyone help me with this, as to what field of the table ORDER_ITEMS_IN should be updated to show the quantity in the sales order
Thanks

This is the mistake...
ORDER_ITEMS_IN-COMP_QUANT you populated, but you missed
ORDER_ITEMS_INX-COMP_QUANT = 'X'.
because of this it is not updated.
try this..
regards
vijay

Any event which is raised when we save Purchase order after creating a new?

Hi
I need to know any event which is raised whenever we save a purchase order after creating a new one. I know event 'change' of object type BUS2012 is raised whenever we change a PO. Please help in this regard.
Regards
Swetabh

Create event doesnt exist in BUS2012.check if custom business object exists for this by using 'where used list',probably it may have created event.

CVI7 initial partial order is created with status SY but it is not distrib.

hi,
In CVI7 initial partial order is created with status SY but it is not distributed to recepient list attached with documnet which required to be sent,
Please any one can let me know the process flow for this,

hi,
In CVI7 initial partial order is created with status SY but it is not distributed to recepient list attached with documnet which required to be sent,
Please any one can let me know the process flow for this,
Hi guru's,
the above problem is sorted with help of workflow and basis consultant as in SWU3 RFC destination was not enabled,
as now it is enabled, workflow is getting triggered but after creating distribution package it is generating error saying no receipient found,
the mail is not reaching the SAP INBOX,
Kindly let me know whether i missing any config.

Function module to get Service Order details created with a Sales Order

Hi,
Could anyone tell me if there is any function module to get the details of the Service order that is created automatically for a line item in a sales order. Let me explain my requirement clearly.
When a sales order is created with specific line item, a service order is automatically created for that line item. I need to get the information about the associated service order. I can't find this information in VBAK, VBAP or VBEP tables obviously. But, i can see the link between the service order created and related Sales document # and item # in the DB view CAUFV. But, the key field here is Service order #. But my requirement is to get the service order details from the key field of Sales document.
I tested the FM SD_SALES_DOCUMENT_READ_POS that reads the sales document header and item material tables, but this doesn't help me in getting the service order details associated with the material line item.
Your early response is greatly appreciated.
Thanks in advance,
venu

Hi Akshay,
I actually saw this , but surprisingly, there is nothing stored in this field in either of the tables VBAK or VBAP. I mean, even for the sales orders which have associated service orders, nothing is stored in either of the above tables.
Can you please tell me if there is anyother way.
Thank you,
venu

Can we find the material code against whom no purchase order is created.

Guru's
Can we find the material code against whom no purchase order is created.
I want to collect only those material against whom no PO is created.
Plz guide how to do so?
Regards,
Vibhuti

Hi,
Table EKPO id Purchase order detail table,
write a select query on this table, if that particular material is ther in ekpo it means PO is done for that.
Take one internal table and select all materials from MARA table , then loop it
and for each material got the table EKPO.
select single * from EKPO where matnr = wa-matnr.
if sy-subrc <> 0.
append wa to it_table.
endif.

Purchase order is created with less amount than the shipment cost amount.

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