Purchase order workflow generating mails to invalid peron for one plant

Hi,
I have a situation, where the user is receiving workitem mails to approve to outlook, even though he is not an approver. This is the case with only one plant. One more point is even in non-PO workflow, he is receiving the woritem mail execution mails, and plant is same as in PO workflow. Can anyone explain, where I can find the plant and this user relation and how it is happening.

Hi,
Check wrong user ID assigned release code in basis side in authorization(SU01 & PFCG) and also check wrong user ID assigned release code to following path:
SPRO ---> MM -> Purchasing- > Purchase Order- > Release Procedure for Purchase Orders- > Define Release Procedure for Purchase Orders--- > Workflow ---> Here against each release code assign OT as US and respective User ID's for Release
Regards,
Biju K

Similar Messages

Purchase Order Workflow - getting de-activated

Hi All,
We have a Purchase Order workflow that has been working well for quiet some time now. Over this weekend, we installed Enhancement Packs 1 to 3 and in the midst of testing in QA, I have noticed that, each time a PO workflow gets triggered, it de-activates the workflow causing other instances of the workflow to not be triggered.
Each time, I have to go and re-activate the workflow.
Has anyone faced such an issue and if so, what did you do to prevent them occuring.
Thank you,
Satish

I think the person who is creating the PO do not have the Proper authorization hence this deactivating. This deactivating thing can be avoided by going to SWE2 and changing the Error on Feedback field to Do not change Linkage. I hope this will solve your issue. You can also try to find the event that have not triggered from Event Queue SWEQADM
Thanks
Arghadip

Rg: Issues in Purchase order workflow.

Hi All,
I need to configure my workflow for purchase order to recive mail(SAP Inbox). These are the configuration I hvae done but still i am unable to recive mail.
1. Created Characteristic.
2. Created Class.
3. Created Release group, Approval is 2 level , done with release strategy.
4. The worklfow for release group is 1(Workflow bia plant,group) and agent is user
The release strategy are wotrking fine.
Now for configuration of recieving mail.
1. I have created a role and in the authorization tab i have maintained the release group and release code and in user tab i have maintained the user.
2. In SWDD i have copied the existing Release purchase order
in task i have given release pur order task TS20000166 and in agent i have given rule 20000027.
3. In PFTC i have given task which i have created in swdd and created the trigerring events.
Apart from this is there any configuration to be done.
Please help regarding this.
Thanks,
Srivatsan

Hi,
Check the settings in t-code SO13
you need to have an entery in automatig forwarding
Good luck
Shachar

How can I send purchase order through SAP mail ?

How can I send purchase order through SAP mail ? Can any one explain whts the NACE settings?

just do it as Anji reddy said to you ...or else ... in the purchase order trascation ...print it ... so that it will generate the spool request for that purchase order ....
so the the belwo program is for sending the Spool Request data as Email to any Email id ...
The code below demonstrates how to retrieve a spool request and email it as a PDF document. Please note for the below program to process a spool request the program must be executed in background otherwise no spool request will be created. Once you have had a look at this there is an modified version of the program which works in both background and foreground. Also see transaction SCOT for SAPConnect administration.
*& Report ZSPOOLTOPDF *
*& Converts spool request into PDF document and emails it to *
*& recipicant. *
*& Execution *
*& This program must be run as a background job in-order for the write *
*& commands to create a Spool request rather than be displayed on *
*& screen *
REPORT zspooltopdf.
PARAMETER: p_email1 LIKE somlreci1-receiver
 DEFAULT '[email protected]',
 p_sender LIKE somlreci1-receiver
 DEFAULT '[email protected]',
 p_delspl AS CHECKBOX.
*DATA DECLARATION
DATA: gd_recsize TYPE i.
* Spool IDs
TYPES: BEGIN OF t_tbtcp.
 INCLUDE STRUCTURE tbtcp.
TYPES: END OF t_tbtcp.
DATA: it_tbtcp TYPE STANDARD TABLE OF t_tbtcp INITIAL SIZE 0,
 wa_tbtcp TYPE t_tbtcp.
* Job Runtime Parameters
DATA: gd_eventid LIKE tbtcm-eventid,
 gd_eventparm LIKE tbtcm-eventparm,
 gd_external_program_active LIKE tbtcm-xpgactive,
 gd_jobcount LIKE tbtcm-jobcount,
 gd_jobname LIKE tbtcm-jobname,
 gd_stepcount LIKE tbtcm-stepcount,
 gd_error TYPE sy-subrc,
 gd_reciever TYPE sy-subrc.
DATA: w_recsize TYPE i.
DATA: gd_subject LIKE sodocchgi1-obj_descr,
 it_mess_bod LIKE solisti1 OCCURS 0 WITH HEADER LINE,
 it_mess_att LIKE solisti1 OCCURS 0 WITH HEADER LINE,
 gd_sender_type LIKE soextreci1-adr_typ,
 gd_attachment_desc TYPE so_obj_nam,
 gd_attachment_name TYPE so_obj_des.
* Spool to PDF conversions
DATA: gd_spool_nr LIKE tsp01-rqident,
 gd_destination LIKE rlgrap-filename,
 gd_bytecount LIKE tst01-dsize,
 gd_buffer TYPE string.
* Binary store for PDF
DATA: BEGIN OF it_pdf_output OCCURS 0.
 INCLUDE STRUCTURE tline.
DATA: END OF it_pdf_output.
CONSTANTS: c_dev LIKE sy-sysid VALUE 'DEV',
 c_no(1) TYPE c VALUE ' ',
 c_device(4) TYPE c VALUE 'LOCL'.
*START-OF-SELECTION.
START-OF-SELECTION.
* Write statement to represent report output. Spool request is created
* if write statement is executed in background. This could also be an
* ALV grid which would be converted to PDF without any extra effort
WRITE 'Hello World'.
new-page.
commit work.
new-page print off.
IF sy-batch EQ 'X'.
 PERFORM get_job_details.
 PERFORM obtain_spool_id.
*** Alternative way could be to submit another program and store spool
*** id into memory, will be stored in sy-spono.
*submit ZSPOOLTOPDF2
* to sap-spool
* spool parameters %_print
* archive parameters %_print
* without spool dynpro
* and return.
* Get spool id from program called above
* IMPORT w_spool_nr FROM MEMORY ID 'SPOOLTOPDF'.
 PERFORM convert_spool_to_pdf.
 PERFORM process_email.
 if p_delspl EQ 'X'.
 PERFORM delete_spool.
 endif.
 IF sy-sysid = c_dev.
 wait up to 5 seconds.
 SUBMIT rsconn01 WITH mode = 'INT'
 WITH output = 'X'
 AND RETURN.
 ENDIF.
ELSE.
 SKIP.
 WRITE:/ 'Program must be executed in background in-order for spool',
 'request to be created.'.
ENDIF.
* FORM obtain_spool_id *
FORM obtain_spool_id.
CHECK NOT ( gd_jobname IS INITIAL ).
CHECK NOT ( gd_jobcount IS INITIAL ).
SELECT * FROM tbtcp
 INTO TABLE it_tbtcp
 WHERE jobname = gd_jobname
 AND jobcount = gd_jobcount
 AND stepcount = gd_stepcount
 AND listident <> '0000000000'
 ORDER BY jobname
 jobcount
 stepcount.
READ TABLE it_tbtcp INTO wa_tbtcp INDEX 1.
IF sy-subrc = 0.
 message s004(zdd) with gd_spool_nr.
 gd_spool_nr = wa_tbtcp-listident.
 MESSAGE s004(zdd) WITH gd_spool_nr.
ELSE.
 MESSAGE s005(zdd).
ENDIF.
ENDFORM.
* FORM get_job_details *
FORM get_job_details.
* Get current job details
CALL FUNCTION 'GET_JOB_RUNTIME_INFO'
 IMPORTING
 eventid = gd_eventid
 eventparm = gd_eventparm
 external_program_active = gd_external_program_active
 jobcount = gd_jobcount
 jobname = gd_jobname
 stepcount = gd_stepcount
 EXCEPTIONS
 no_runtime_info = 1
 OTHERS = 2.
ENDFORM.
* FORM convert_spool_to_pdf *
FORM convert_spool_to_pdf.
CALL FUNCTION 'CONVERT_ABAPSPOOLJOB_2_PDF'
 EXPORTING
 src_spoolid = gd_spool_nr
 no_dialog = c_no
 dst_device = c_device
 IMPORTING
 pdf_bytecount = gd_bytecount
 TABLES
 pdf = it_pdf_output
 EXCEPTIONS
 err_no_abap_spooljob = 1
 err_no_spooljob = 2
 err_no_permission = 3
 err_conv_not_possible = 4
 err_bad_destdevice = 5
 user_cancelled = 6
 err_spoolerror = 7
 err_temseerror = 8
 err_btcjob_open_failed = 9
 err_btcjob_submit_failed = 10
 err_btcjob_close_failed = 11
 OTHERS = 12.
CHECK sy-subrc = 0.
* Transfer the 132-long strings to 255-long strings
LOOP AT it_pdf_output.
 TRANSLATE it_pdf_output USING ' ~'.
 CONCATENATE gd_buffer it_pdf_output INTO gd_buffer.
ENDLOOP.
TRANSLATE gd_buffer USING '~ '.
DO.
 it_mess_att = gd_buffer.
 APPEND it_mess_att.
 SHIFT gd_buffer LEFT BY 255 PLACES.
 IF gd_buffer IS INITIAL.
 EXIT.
 ENDIF.
ENDDO.
ENDFORM.
* FORM process_email *
FORM process_email.
DESCRIBE TABLE it_mess_att LINES gd_recsize.
CHECK gd_recsize > 0.
PERFORM send_email USING p_email1.
* perform send_email using p_email2.
ENDFORM.
* FORM send_email *
* --> p_email *
FORM send_email USING p_email.
CHECK NOT ( p_email IS INITIAL ).
REFRESH it_mess_bod.
* Default subject matter
gd_subject = 'Subject'.
gd_attachment_desc = 'Attachname'.
* CONCATENATE 'attach_name' ' ' INTO gd_attachment_name.
it_mess_bod = 'Message Body text, line 1'.
APPEND it_mess_bod.
it_mess_bod = 'Message Body text, line 2...'.
APPEND it_mess_bod.
* If no sender specified - default blank
IF p_sender EQ space.
 gd_sender_type = space.
ELSE.
 gd_sender_type = 'INT'.
ENDIF.
* Send file by email as .xls speadsheet
PERFORM send_file_as_email_attachment
 tables it_mess_bod
 it_mess_att
 using p_email
 'Example .xls documnet attachment'
 'PDF'
 gd_attachment_name
 gd_attachment_desc
 p_sender
 gd_sender_type
 changing gd_error
 gd_reciever.
ENDFORM.
* FORM delete_spool *
FORM delete_spool.
DATA: ld_spool_nr TYPE tsp01_sp0r-rqid_char.
ld_spool_nr = gd_spool_nr.
CHECK p_delspl <> c_no.
CALL FUNCTION 'RSPO_R_RDELETE_SPOOLREQ'
 EXPORTING
 spoolid = ld_spool_nr.
ENDFORM.
*& Form SEND_FILE_AS_EMAIL_ATTACHMENT
* Send email
FORM send_file_as_email_attachment tables it_message
 it_attach
 using p_email
 p_mtitle
 p_format
 p_filename
 p_attdescription
 p_sender_address
 p_sender_addres_type
 changing p_error
 p_reciever.
DATA: ld_error TYPE sy-subrc,
 ld_reciever TYPE sy-subrc,
 ld_mtitle LIKE sodocchgi1-obj_descr,
 ld_email LIKE somlreci1-receiver,
 ld_format TYPE so_obj_tp ,
 ld_attdescription TYPE so_obj_nam ,
 ld_attfilename TYPE so_obj_des ,
 ld_sender_address LIKE soextreci1-receiver,
 ld_sender_address_type LIKE soextreci1-adr_typ,
 ld_receiver LIKE sy-subrc.
data: t_packing_list like sopcklsti1 occurs 0 with header line,
 t_contents like solisti1 occurs 0 with header line,
 t_receivers like somlreci1 occurs 0 with header line,
 t_attachment like solisti1 occurs 0 with header line,
 t_object_header like solisti1 occurs 0 with header line,
 w_cnt type i,
 w_sent_all(1) type c,
 w_doc_data like sodocchgi1.
ld_email = p_email.
ld_mtitle = p_mtitle.
ld_format = p_format.
ld_attdescription = p_attdescription.
ld_attfilename = p_filename.
ld_sender_address = p_sender_address.
ld_sender_address_type = p_sender_addres_type.
* Fill the document data.
w_doc_data-doc_size = 1.
* Populate the subject/generic message attributes
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle .
w_doc_data-sensitivty = 'F'.
* Fill the document data and get size of attachment
CLEAR w_doc_data.
READ TABLE it_attach INDEX w_cnt.
w_doc_data-doc_size =
 ( w_cnt - 1 ) * 255 + STRLEN( it_attach ).
w_doc_data-obj_langu = sy-langu.
w_doc_data-obj_name = 'SAPRPT'.
w_doc_data-obj_descr = ld_mtitle.
w_doc_data-sensitivty = 'F'.
CLEAR t_attachment.
REFRESH t_attachment.
t_attachment[] = it_attach[].
* Describe the body of the message
CLEAR t_packing_list.
REFRESH t_packing_list.
t_packing_list-transf_bin = space.
t_packing_list-head_start = 1.
t_packing_list-head_num = 0.
t_packing_list-body_start = 1.
DESCRIBE TABLE it_message LINES t_packing_list-body_num.
t_packing_list-doc_type = 'RAW'.
APPEND t_packing_list.
* Create attachment notification
t_packing_list-transf_bin = 'X'.
t_packing_list-head_start = 1.
t_packing_list-head_num = 1.
t_packing_list-body_start = 1.
DESCRIBE TABLE t_attachment LINES t_packing_list-body_num.
t_packing_list-doc_type = ld_format.
t_packing_list-obj_descr = ld_attdescription.
t_packing_list-obj_name = ld_attfilename.
t_packing_list-doc_size = t_packing_list-body_num * 255.
APPEND t_packing_list.
* Add the recipients email address
CLEAR t_receivers.
REFRESH t_receivers.
t_receivers-receiver = ld_email.
t_receivers-rec_type = 'U'.
t_receivers-com_type = 'INT'.
t_receivers-notif_del = 'X'.
t_receivers-notif_ndel = 'X'.
APPEND t_receivers.
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
 EXPORTING
 document_data = w_doc_data
 put_in_outbox = 'X'
 sender_address = ld_sender_address
 sender_address_type = ld_sender_address_type
 commit_work = 'X'
 IMPORTING
 sent_to_all = w_sent_all
 TABLES
 packing_list = t_packing_list
 contents_bin = t_attachment
 contents_txt = it_message
 receivers = t_receivers
 EXCEPTIONS
 too_many_receivers = 1
 document_not_sent = 2
 document_type_not_exist = 3
 operation_no_authorization = 4
 parameter_error = 5
 x_error = 6
 enqueue_error = 7
 OTHERS = 8.
* Populate zerror return code
ld_error = sy-subrc.
* Populate zreceiver return code
LOOP AT t_receivers.
 ld_receiver = t_receivers-retrn_code.
ENDLOOP.
ENDFORM.
Girish

Error in Purchase Order Workflow

Hi,
I am facing an problem in Purchase Order Workflow. We are working on ECC6.0 Version. I activated the PO workflow WS20000075 (BUS2012) for the PO release strategy. I assigned an user for the task "Release Purchase Order effected" that is step 000107 and after that I deassigned that user from that step.
Now I am facing a problem, that the workflow is getting deactivated and unable to go further because it is getting an error in resolving the agent at that release effected step even after I deassigned the user. Every time I need to go to type event linkages to activate type event for the workflow.
The error it is raising is SWF_RUN 544.
So can anyone suggest me some solution for this and highly appreciated for the quick response.
Thanks & Regards,
Ramesh S

Hi Krishna,
Thanks for the reply. But here I donot want the agent to be assigned to that step. I already deassigned the agent from there but still it is giving me the error saying that unable to resolve the agent.
Thanks & Regards,
Ramesh S

MM Purchase order Workflow links

Dear friends,
I was working on MM Purchase order workflows.
Please specify Links for exploring MM workflows.
thanks and Regards,

Hi
Standard Workflow for Purchase Order is WS20000075(Access it via PFTC_DIS Tcode). The business Object for Purchase order is BUS2012(access it via SWO1 Tcode).
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee153f55c811d189900000e8322d00/frameset.htm
Reward points if useful

Purchase order by e-mail: changing the e-mail subject

Hello all,
We are sending are purchase orders to the vendors by e-mail.
I would like to know how can I change the e-mail subject to a subject of my choice (for instance the PO number, etc.).
Thanks for your help,
Sivan

Hi,
You can change the e-mail subject to a subject of your choice by following way.
If you want to send a purchase order as (external) mail, for example, to a
vendor, you have to maintain the mail title in the condition record for the
output type (for example in Transaction MN05) on the 'Communication method' tab
page. Enter the mail title in the 'Text for cover page' field. You cannot
maintain an additional mail text.
Hope this will help u,
Deepak

How to send purchase order via e-mail.

Please could someone let me know how to send purchase order via e-mail.
I am an BC.
e-mailing is functionning however I am not very familiar in settings for MM

No, you do not need to touch ME_PRINT_PO. You need to put code before and after ME_PRINT_PO in the print program.
Step 1 - Copy the standard print program SAPFM06P to make a Z version, lets call it ZSAPFM06P
Step 2 - Copy include FM06PE02 to make a Z version, lets call that ZFM06PE02.
Step 3 - ZSAPFM06P change the statement "Include FM06PE02" to read "Include ZFM06PE02".
Step 4 - In include ZFM06PE02 you will find a subroutine called "ENTRY_NEU". In this subroutine you will see it first calls ME_READ_PO_FOR_PRINTING then calls ME_PRINT_PO. Before it calls ME_PRINT_PO just put:
l_nast-nacha = 1.
CLEAR l_nast-dimme.
This means that ME_PRINT_PO will not e-mail, it will create a spool request.
Step 5 - Still in ZFM06PE02, after ME_PRINT_PO has been called, add new code. First check that ent_retco EQ 0. If it does not then exit.
Step 6 - Get the spool ID created by ME_PRINT_PO by either moving sy-msgv1 to a variable or select from NAST.
Step 7 - Call function CONVERT_OTFSPOOLJOB_2_PDF using the spool ID from step 6, and put the result from table PDF into an internal table you can use later. ALso store the export variable pdf_bytecount, you will need it later.
Step 8 - Call function SX_TABLE_LINE_WIDTH_CHANGE using the table from step 7 as content_in and put the results from content_out into a new internal table.
Step 9 - Add some text into a internal table of type solisti1, this will be the body text of the e-mail.
Step 10 - Add whatever receivers you want into an internal table of type somlreci1. If you just want it to go to the address that the PO would have gone to anyway, select the e-mail address from ADR6 where the address number = l_doc-xekko-adrnr, that is the data from the PO.
Step 11 - Populate an internal table of type sopcklsti1 with data relevant to your PDF table from step 8 and the text table from step 9. You will have to put the size of the PDF from step 7 (pdf_bytecount) on the PDF line and the size of the text will be the number of lines of text * 255.
Step 12 - Add info to a structure of type sodocchgi1. You can add the e-mail title in here, field obj_descr. Also add the size of the PDF and the size of the text from step 12 into doc_size, and give the doc a name in field obj_name. This can be anything, ZPDFPO for example.
Step 13 - Call SO_DOCUMENT_SEND_API1 using the tables from steps 8, 9, 10 and 11 and the structure from step 12. You can amend the sending e-mail also. Set commit_work to space.
Step 14 - That is all you need, but I actually call function RSPO_R_RDELETE_SPOOLREQ to delete the spool request created in step 4, then call NAST_PROTOCOL_UPDATE to add some more messages to the processing log of the PO.
That is all.

Purchase Order Workflow message for previous level approver

Hi folks!!
We are implementing PO workflow through which we want to notify the next level releaser as well as we also want to notify the previous levels releaser as well as Purchase requisition creator (if PR has been used as reference document to create PO).
I have already successfully implemented the workflow, in which next level of approver gets the notification in his/her SAP Business Workplace as soon as the PO gets approved by the previous level.
But my requirement is on final approval of PO, notification should also send back to the previous levels approver of PO and Requisition creator.How can I achieve it, please help.
Best regards

Hi,
A check can be made during final level of approval for which e-mail will get triggered to the previous approver and the requisitioner. you would need to provide a Logic to your developer with the message body whihc will trigger an e-mail during final approver and mail recipients will be the previous approver and the Requisitioner which can be picked from Line item in Purchase Order.
Prashant

Need to add two activities in Purchase order workflow template

Hello,
I got a requirement for purchase order at workflow template level need to add two activities like below
a) p.o changed
b) p.o cancelled.
once p.o changed based on agent determination agent will receive the mail in his inbox same functionality for p.o cancelled.
also at work item level need to add attributes .
but currently standard workflow for PO release it WS200000075 have only release activity .
how to add activity types to be available workflow template also please let me how to do binding for above activities once created?

Hi vinoth,
yes this p.o workflow based on release strategy. i was copied the standard workflow template added activities
one is for changed and another is rejection.
once functional guy rejected the purchase order rejection activity not working properly
also same problem faced for changed step also while change the p.o value at item level.
i am using business object BUS2012 adding attributes for work item.
please guide me how to achieve above functionality also how to do binding for changing and rejection activities?

Purchase Order Workflow

I have Configured MM Purchase Order release procedure with Workflow.
Total three Release Hierarchies i.e. Buyer, Manager, director
Workflow is working fine and notifications are coming to SAP Business Work place (inbox)
I have added send mail step in my workflow to forward the mails form SAP Business Workflow to Lotus Notes.
I maintained the following binding in send mail step.
WORKFLOW.........................STEP u201CPO RELEASE PROCEDURE TO USERu201D
.............................................&EXPRESS&
G.......................................... &TYPEID&
&_WF_INITIATOR&.................&ADDRESSSTRINGS&
&_ATTACH_OBJECTS&..........&ATTACHMENTS&
&PURCHASEORDER&...........&PURCHASEORDER&
Iu2019m facing the following two issues:
1. Workflow is placing the mails correctly in SAP inbox, but mail is being sent to Workflow Initiator not Receiver.
Example:If Buyer releases the PO, workflow notification is going to Manager inbox, but mail is being forwarded to Buyer's email ID.
How to fix this problem, please suggest.
2. Attachments (I want to send sap GUI exe) are not going to lotus Notes, just plain mail is going to Lotus Notes.
Please suggest how to fix these problems.
Any immediate help would be highly appreciated.
SUNIL KUMAR
Edited by: SUNIL AKURATI on Aug 10, 2008 5:33 AM
Edited by: SUNIL AKURATI on Aug 10, 2008 5:33 AM
Edited by: SUNIL AKURATI on Aug 10, 2008 5:34 AM

Hi Martin
Your solution working fine, but I'm facing the following problem
In my work flow i have three hierarchies.
1.Buyer
2.Supply Chain Manager
3. Director
when buyer releases the PO, system sending the notification mail to Supply chain Manger.
but also sending one mail to Buyer
When Supply chain manger release the PO, system sending the notification to Director.
but it also sending mail to SCM
How to avoid this.
Please suggest
Thanks
SUNIL KUMAR

Sending purchase order through e-mail

Hi,
I need to send purchase order in PDF through e-mail. I know it is possible to automatically have it sent to the vendor, but my requirement is different. PO is created as conversion of PREQ, so I need to send it not to vendor directly, but to the PREQ creator first (for possible corrections etc.) Is this somehow possible? I'm using exit EXIT_SAPMM06E_020 where I'd like to paste call to the function module (in update task), which would send the e-mail.
Thanks in advance.
Tomas

Hi,
Use this program
*& Report YMSL_ORDER_ACCEPTANCE
REPORT YMSL_ORDER_ACCEPTANCE.
*********Variable Declarations *****************************
DATA: GV_FORM_NAME TYPE RS38L_FNAM, " Used to store the function module generated by Smartform
 GV_BIN_FILESIZE TYPE I, " Store the file size
 GV_POS TYPE I,
 GV_LEN TYPE I,
 GV_TAB_LINES TYPE I,
 gv_desc_lines type i.
********Constants *******************************************
DATA : GC_TEXT(11) TYPE C VALUE 'Form Output',
 GC_TST(3) TYPE C VALUE 'TST',
 GC_TESTING(20) TYPE C VALUE 'Order Acceptance'.
*********Work Area Declarations *****************************
DATA: GS_DOCDATA TYPE SODOCCHGI1, " Data of an object which can be changed
 GS_CTRLOP TYPE SSFCTRLOP, " Smart Forms: Control structure
 GS_OUTOPT TYPE SSFCOMPOP, " SAP Smart Forms: Smart Composer (transfer) options
 GS_OTFDATA TYPE SSFCRESCL, " Smart Forms: Return value at end of form printing
 GS_RECLIST TYPE SOMLRECI1, " SAPoffice: Structure of the API Recipient List
 GS_PDF_TAB TYPE TLINE, " Workarea for SAP Script Text Lines
 GS_OBJBIN TYPE SOLISTI1, " SAPoffice: Single List with Column Length 255
 GS_OBJPACK TYPE SOPCKLSTI1. " SAPoffice: Description of Imported Object Components
DATA : w_doc_chng typE sodocchgi1.
*********Internal tables Declarations *****************************
DATA : I_OBJTXT LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE.
DATA: GT_RECLIST TYPE TABLE OF SOMLRECI1, " SAPoffice: Structure of the API Recipient List
 GT_PDF_TAB TYPE TABLE OF TLINE, " SAPscript: Text Lines
 GT_OTF TYPE TABLE OF ITCOO, " OTF Structure
 GT_OBJBIN TYPE TABLE OF SOLISTI1, " SAPoffice: Single List with Column Length 255
 GT_OBJPACK TYPE TABLE OF SOPCKLSTI1. " SAPoffice: Description of Imported Object Components
DATA : BEGIN OF IT_ADR6 OCCURS 0,
 SMTP_ADDR TYPE ADR6-SMTP_ADDR,
 END OF IT_ADR6.
DATA : W_FILE_NAME TYPE STRING,
 W_FILE_PATH TYPE STRING,
 W_FULL_PATH TYPE STRING.
CLEAR : GV_FORM_NAME,
 GS_CTRLOP,
 GS_OUTOPT,
 GS_OTFDATA,
 GV_BIN_FILESIZE,
 GV_POS,
 GV_LEN,
 GV_TAB_LINES.
SELECTION-SCREEN: BEGIN OF SCREEN 1001 AS WINDOW TITLE scr_ttl .
SELECTION-SCREEN BEGIN OF BLOCK B1 WITH FRAME TITLE TXT_B1 NO INTERVALS.
SELECTION-SCREEN BEGIN OF LINE .
SELECTION-SCREEN COMMENT 1(15) TX_VBELN.
PARAMETER : P_VBELN TYPE VBAK-VBELN .
SELECTION-SCREEN END OF LINE.
SELECTION-SCREEN END OF BLOCK B1.
*SELECTION-SCREEN BEGIN OF BLOCK B2 WITH FRAME TITLE TXT_B2 .
SELECTION-SCREEN BEGIN OF LINE.
PARAMETERS: R_OUT RADIOBUTTON GROUP R1 DEFAULT 'X' USER-COMMAND RAD11 .
SELECTION-SCREEN COMMENT 5(20) TXT_OUT. " roles by t-code
SELECTION-SCREEN END OF LINE.
SELECTION-SCREEN BEGIN OF LINE.
PARAMETER R_PDF RADIOBUTTON GROUP R1 .
SELECTION-SCREEN COMMENT 5(20) TXT_PDF.
SELECTION-SCREEN END OF LINE.
SELECTION-SCREEN BEGIN OF LINE.
PARAMETER R_MAIL RADIOBUTTON GROUP R1 .
SELECTION-SCREEN COMMENT 5(15) TXT_MAIL.
*SELECTION-SCREEN END OF LINE.
*SELECTION-SCREEN BEGIN OF LINE.
SELECTION-SCREEN COMMENT 20(7) TXT_MAL1.
PARAMETER : P_MAIL TYPE ADR6-SMTP_ADDR MODIF ID M1 .
SELECTION-SCREEN END OF LINE.
*SELECTION-SCREEN END OF BLOCK B2.
SELECTION-SCREEN: END OF SCREEN 1001 .
CALL SELECTION-SCREEN 1001 STARTING AT 20 5 ENDING AT 105 10.
*SET PF-STATUS 'STATUS'.
INITIALIZATION.
TX_VBELN = 'Order'.
TXT_B1 = 'Selection Criteria '.
TXT_B2 = 'Output Criteria '.
scr_ttl = 'Order Acceptance'.
TXT_OUT = 'Print Output'.
TXT_PDF = 'Save To PDF'.
TXT_MAIL = 'Mail the Output'.
TXT_MAL1 = 'E-mail'.
AT SELECTION-SCREEN OUTPUT.
LOOP AT SCREEN.
 IF R_MAIL <> 'X'.
 IF SCREEN-GROUP1 = 'M1'.
 SCREEN-INVISIBLE = 1.
 SCREEN-INPUT = 0. " Disable for input.
 MODIFY SCREEN.
 ENDIF.
 ENDIF.
ENDLOOP.
AT SELECTION-SCREEN ON VALUE-REQUEST FOR P_MAIL.
PERFORM TABLE_HELP.
START-OF-SELECTION..
IF P_VBELN IS NOT INITIAL.
 PERFORM GET_SF.
 IF R_PDF = 'X' .
 PERFORM CONVERT_OTF.
 PERFORM SAVE_DIALOG.
 PERFORM DOWNLOAD.
 ELSEIF R_MAIL = 'X'.
 IF P_MAIL IS NOT INITIAL.
 PERFORM CONVERT_OTF.
 PERFORM SEND_MAIL.
 ELSE.
 MESSAGE 'Please Enter Email Address' TYPE 'S'.
 CALL TRANSACTION 'YMSL20'.
 LEAVE LIST-PROCESSING.
 ENDIF.
 ENDIF.
ELSE.
 MESSAGE 'Please Enter Order No' TYPE 'S'.
 CALL TRANSACTION 'YMSL20'.
 LEAVE LIST-PROCESSING.
*ENDIF.
END-OF-SELECTION.
*& Form TABLE_HELP
FORM TABLE_HELP .
IF R_MAIL = 'X'.
 SELECT SMTP_ADDR FROM ADR6 INTO TABLE IT_ADR6.
 SORT IT_ADR6.
 DELETE ADJACENT DUPLICATES FROM IT_ADR6 COMPARING ALL FIELDS.
 CALL FUNCTION 'F4IF_INT_TABLE_VALUE_REQUEST'
 EXPORTING
 DDIC_STRUCTURE = ' '
 RETFIELD = 'IT_ADR6-SMTP_ADDR'
 PVALKEY = ' '
 DYNPPROG = SY-REPID
 DYNPNR = SY-DYNNR
 DYNPROFIELD = 'EMAIL'
 STEPL = 0
 WINDOW_TITLE = 'SELECT MAIL ADDRESS'
 VALUE = ' '
 VALUE_ORG = 'S'
 MULTIPLE_CHOICE = ' '
 DISPLAY = ' '
 CALLBACK_PROGRAM = ' '
 CALLBACK_FORM = ' '
 MARK_TAB =
IMPORTING
 USER_RESET =
 TABLES
 VALUE_TAB = IT_ADR6
 FIELD_TAB =
 RETURN_TAB =
 DYNPFLD_MAPPING =
EXCEPTIONS
 PARAMETER_ERROR = 1
 NO_VALUES_FOUND = 2
 OTHERS = 3
 IF SY-SUBRC <> 0.
 MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
 ENDIF.
ENDIF.
ENDFORM. " TABLE_HELP
*& Form GET_SF
FORM GET_SF .
*u2022 Generate Function Module name
CALL FUNCTION 'SSF_FUNCTION_MODULE_NAME'
 EXPORTING
 FORMNAME = 'Z_CHK'
 IMPORTING
 FM_NAME = GV_FORM_NAME
 EXCEPTIONS
 NO_FORM = 1
 NO_FUNCTION_MODULE = 2
 OTHERS = 3.
IF SY-SUBRC <> 0.
 MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
*u2022 Assigning values to Form Control Structure and Form Composer
IF R_OUT <> 'X'.
 GS_CTRLOP-GETOTF = 'X'.
 GS_CTRLOP-NO_DIALOG = 'X'.
 GS_OUTOPT-TDNOPREV = 'X'.
ENDIF.
*/1BCDWB/SF00000368
CALL FUNCTION GV_FORM_NAME "'/1BCDWB/SF00000368'
EXPORTING
ARCHIVE_INDEX =
ARCHIVE_INDEX_TAB =
ARCHIVE_PARAMETERS =
 CONTROL_PARAMETERS = GS_CTRLOP
MAIL_APPL_OBJ =
MAIL_RECIPIENT =
MAIL_SENDER =
 OUTPUT_OPTIONS = GS_OUTOPT
 USER_SETTINGS = 'X'
IMPORTING
DOCUMENT_OUTPUT_INFO =
 JOB_OUTPUT_INFO = GS_OTFDATA
JOB_OUTPUT_OPTIONS =
EXCEPTIONS
FORMATTING_ERROR = 1
INTERNAL_ERROR = 2
SEND_ERROR = 3
USER_CANCELED = 4
OTHERS = 5
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
CALL FUNCTION GV_FORM_NAME
 EXPORTING
ARCHIVE_INDEX =
ARCHIVE_INDEX_TAB =
ARCHIVE_PARAMETERS =
 CONTROL_PARAMETERS = GS_CTRLOP
MAIL_APPL_OBJ =
MAIL_RECIPIENT =
MAIL_SENDER =
 OUTPUT_OPTIONS = GS_OUTOPT
 USER_SETTINGS = 'X'
 TEMP_VBELN = P_VBELN
IMPORTING
DOCUMENT_OUTPUT_INFO =
 JOB_OUTPUT_INFO = GS_OTFDATA
JOB_OUTPUT_OPTIONS =
EXCEPTIONS
 FORMATTING_ERROR = 1
 INTERNAL_ERROR = 2
 SEND_ERROR = 3
 USER_CANCELED = 4
 OTHERS = 5
IF SY-SUBRC <> 0.
 MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
ENDFORM. " GET_SF
*& Form CONVERT_OTF
FORM CONVERT_OTF .
*u2022 Assigning the OTFDATA to OTF Structure table
CLEAR GT_OTF.
GT_OTF[] = GS_OTFDATA-OTFDATA[].
*u2022 Convert the OTF DATA to SAP Script Text lines
CLEAR GT_PDF_TAB.
CALL FUNCTION 'CONVERT_OTF'
 EXPORTING
 FORMAT = 'PDF'
 MAX_LINEWIDTH = 132
ARCHIVE_INDEX = ' '
COPYNUMBER = 0
ASCII_BIDI_VIS2LOG = ' '
PDF_DELETE_OTFTAB = ' '
 IMPORTING
 BIN_FILESIZE = GV_BIN_FILESIZE
BIN_FILE =
 TABLES
 OTF = GT_OTF
 LINES = GT_PDF_TAB
 EXCEPTIONS
 ERR_MAX_LINEWIDTH = 1
 ERR_FORMAT = 2
 ERR_CONV_NOT_POSSIBLE = 3
 ERR_BAD_OTF = 4
 OTHERS = 5
IF SY-SUBRC <> 0.
 MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
*t_otf[] = t_otf_from_fm-otfdata[].
Function Module CONVERT_OTF is used to convert the OTF format to PDF
*CALL FUNCTION 'CONVERT_OTF'
*EXPORTING
*FORMAT = 'PDF'
*MAX_LINEWIDTH = 132
ARCHIVE_INDEX = ' '
COPYNUMBER = 0
ASCII_BIDI_VIS2LOG = ' '
PDF_DELETE_OTFTAB = ' '
*IMPORTING
*BIN_FILESIZE = W_bin_filesize
BIN_FILE =
*TABLES
*otf = T_OTF
*lines = T_pdf_tab
*EXCEPTIONS
*ERR_MAX_LINEWIDTH = 1
*ERR_FORMAT = 2
*ERR_CONV_NOT_POSSIBLE = 3
*ERR_BAD_OTF = 4
*OTHERS = 5
*IF sy-subrc <> 0.
*MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
*WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
*ENDIF.
ENDFORM. " CONVERT_OTF
*& Form SAVE_DIALOG
FORM SAVE_DIALOG .
To display File SAVE dialog window
CALL METHOD CL_GUI_FRONTEND_SERVICES=>FILE_SAVE_DIALOG
 EXPORTING
 WINDOW_TITLE = 'Download to PDF '
DEFAULT_EXTENSION = '(*.PDF)'
 DEFAULT_FILE_NAME = 'file.pdf'
 FILE_FILTER = 'PDF Format(*.PDF)'
 INITIAL_DIRECTORY = 'C:\Documents and Settings\Administrator\Desktop'
WITH_ENCODING =
 PROMPT_ON_OVERWRITE = 'X'
CHANGING
FILENAME = W_FILE_NAME
PATH = W_FILE_PATH
FULLPATH = W_FULL_PATH
USER_ACTION =
FILE_ENCODING =
EXCEPTIONS
CNTL_ERROR = 1
ERROR_NO_GUI = 2
NOT_SUPPORTED_BY_GUI = 3
OTHERS = 4
IF SY-SUBRC <> 0.
 MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
ENDFORM. " SAVE_DIALOG
*& Form DOWNLOAD
FORM DOWNLOAD .
Use the FM GUI_DOWNLOAD to download the generated PDF file onto the
presentation server
CALL FUNCTION 'GUI_DOWNLOAD'
EXPORTING
BIN_FILESIZE = GV_BIN_FILESIZE
FILENAME = W_FULL_PATH
FILETYPE = 'BIN'
APPEND = ' '
WRITE_FIELD_SEPARATOR = ' '
HEADER = '00'
TRUNC_TRAILING_BLANKS = ' '
WRITE_LF = 'X'
COL_SELECT = ' '
COL_SELECT_MASK = ' '
DAT_MODE = ' '
CONFIRM_OVERWRITE = ' '
NO_AUTH_CHECK = ' '
CODEPAGE = ' '
IGNORE_CERR = ABAP_TRUE
REPLACEMENT = '#'
WRITE_BOM = ' '
TRUNC_TRAILING_BLANKS_EOL = 'X'
WK1_N_FORMAT = ' '
WK1_N_SIZE = ' '
WK1_T_FORMAT = ' '
WK1_T_SIZE = ' '
IMPORTING
FILELENGTH =
TABLES
DATA_TAB = GT_PDF_TAB
FIELDNAMES =
EXCEPTIONS
FILE_WRITE_ERROR = 1
NO_BATCH = 2
GUI_REFUSE_FILETRANSFER = 3
INVALID_TYPE = 4
NO_AUTHORITY = 5
UNKNOWN_ERROR = 6
HEADER_NOT_ALLOWED = 7
SEPARATOR_NOT_ALLOWED = 8
FILESIZE_NOT_ALLOWED = 9
HEADER_TOO_LONG = 10
DP_ERROR_CREATE = 11
DP_ERROR_SEND = 12
DP_ERROR_WRITE = 13
UNKNOWN_DP_ERROR = 14
ACCESS_DENIED = 15
DP_OUT_OF_MEMORY = 16
DISK_FULL = 17
DP_TIMEOUT = 18
FILE_NOT_FOUND = 19
DATAPROVIDER_EXCEPTION = 20
CONTROL_FLUSH_ERROR = 21
OTHERS = 22
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
ENDFORM. " DOWNLOAD
*& Form SEND_MAIL
FORM SEND_MAIL .
***changes by rajan
*DATA : v_first TYPE USER_ADDR-NAME_FIRST,
 V_LAST TYPE USER_ADDR-NAME_LAST.
DATA : detail TYPE STRING.
*SELECT SINGLE NAME_FIRST NAME_LAST FROM
USER_ADDR INTO (V_FIRST,V_LAST)
WHERE BNAME = syst-UNAME.
CONCATENATE v_first V_LAST INTO detail SEPARATED BY space.
data : v_po_no TYPE vbkd-bstkd,
 v_po_date TYPE vbkd-bstdk.
data : day TYPE STRING,
 month type STRING,
 year TYPE STRING.
data : date TYPE STRING.
SELECT SINGLE BSTKD BSTDK
FROM VBKD
INTO (v_po_no,v_po_date)
WHERE VBELN = P_VBELN.
day = v_po_date+6(2).
month = v_po_date+4(2).
year = v_po_date+0(4).
CONCATENATE day '/' month '/' year INTO date.
CONCATENATE 'Please Find attached Order Acceptance against your P.O.No.' v_po_no 'dated' date '.' INTO detail SEPARATED BY
space.
**u2022 Assigning the Description of the object sent in the mail
CLEAR GS_DOCDATA.
GS_DOCDATA-OBJ_NAME = GC_TST.
GS_DOCDATA-OBJ_DESCR = GC_TESTING.
*u2022 Assigning the email id to Structure of the API Recipient List table
CLEAR : GT_RECLIST, GS_RECLIST.
GS_RECLIST-RECEIVER = P_MAIL. "
GS_RECLIST-REC_TYPE = 'U'."'G' ."'O'. "'B'. "'U'.
APPEND GS_RECLIST TO GT_RECLIST.
mail body rajan
I_OBJTXT = 'Dear Sir/Madam.'.
APPEND I_OBJTXT.
I_OBJTXT = detail.
APPEND I_OBJTXT.
I_OBJTXT = ''.
APPEND I_OBJTXT.
I_OBJTXT = 'Thanks.'.
APPEND I_OBJTXT.
I_OBJTXT = 'Best Regards,'.
APPEND I_OBJTXT.
I_OBJTXT = 'For Bilcare Ltd.'.
APPEND I_OBJTXT.
DESCRIBE TABLE i_objtxt LINES gv_desc_lines.
*DESCRIBE TABLE i_objtxt LINES v_lines_txt.
CLEAR I_OBJTXT.
READ TABLE I_OBJTXT INDEX gv_desc_lines.
if sy-subrc = 0.
Document information.
GS_DOCDATA-obj_name = 'ord_accept'.
GS_DOCDATA-expiry_dat = sy-datum + 10.
GS_DOCDATA-obj_descr = 'Order Acceptance'.
GS_DOCDATA-sensitivty = 'F'. "Functional object
GS_DOCDATA-doc_size = gv_desc_lines * 255.
CLEAR Gs_OBJPACK-transf_bin.
Start line of object header in transport packet
 GS_OBJPACK-TRANSF_BIN = 'X'.
 GS_OBJPACK-doc_size = gv_desc_lines * 255.
 GS_OBJPACK-HEAD_START = 1.
 GS_OBJPACK-HEAD_NUM = 0.
 GS_OBJPACK-BODY_START = 1.
 GS_OBJPACK-BODY_NUM = gv_desc_lines.
 GS_OBJPACK-DOC_TYPE = 'RAW'.
 GS_OBJPACK-OBJ_NAME = 'ORDER_ACCEPTANCE'.
 GS_OBJPACK-OBJ_DESCR = 'ORDER_ACCEPTANCE.PDF'.
 APPEND GS_OBJPACK TO GT_OBJPACK.
GS_OBJPACK-HEAD_START = 1.
 GS_OBJPACK-HEAD_NUM = 0.
 GS_OBJPACK-BODY_START = 1.
GS_OBJPACK-doc_type = 'RAW'.
*APPEND GS_OBJPACK TO GT_OBJPACK.
ENDIF.
*u2022 Passing the SAP Script text lines to SAPoffice: Single List with Column Length 255 table
CLEAR : GS_OBJBIN, GS_PDF_TAB.
LOOP AT GT_PDF_TAB INTO GS_PDF_TAB.
 GV_POS = 255 - GV_LEN.
 IF GV_POS > 134. "length of pdf_table
 GV_POS = 134.
 ENDIF.
 GS_OBJBIN+GV_LEN = GS_PDF_TAB(GV_POS).
 GV_LEN = GV_LEN + GV_POS.
 IF GV_LEN = 255. "length of out (contents_bin)
 APPEND GS_OBJBIN TO GT_OBJBIN.
 CLEAR: GS_OBJBIN, GV_LEN.
 IF GV_POS < 134.
 GS_OBJBIN = GS_PDF_TAB+GV_POS.
 GV_LEN = 134 - GV_POS.
 ENDIF.
 ENDIF.
ENDLOOP.
IF GV_LEN > 0.
 APPEND GS_OBJBIN TO GT_OBJBIN.
ENDIF.
*u2022 Filling the details in SAPoffice: Description of Imported Object Components table
DESCRIBE TABLE GT_OBJBIN LINES GV_TAB_LINES.
CLEAR GS_OBJBIN.
READ TABLE GT_OBJBIN INTO GS_OBJBIN INDEX GV_TAB_LINES.
 IF SY-SUBRC = 0.
 GS_OBJPACK-DOC_SIZE = ( GV_TAB_LINES - 1 ) * 255 + STRLEN( GS_OBJBIN ).
 GS_OBJPACK-TRANSF_BIN = 'X'.
 GS_OBJPACK-HEAD_START = 1.
 GS_OBJPACK-HEAD_NUM = 0.
 GS_OBJPACK-BODY_START = 1.
 GS_OBJPACK-BODY_NUM = GV_TAB_LINES.
 GS_OBJPACK-DOC_TYPE = 'PDF'.
 GS_OBJPACK-OBJ_NAME = 'ORDER_ACCEPTANCE'.
 GS_OBJPACK-OBJ_DESCR = 'Order Acceptance'.
 APPEND GS_OBJPACK TO GT_OBJPACK.
ENDIF.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
 EXPORTING
 DOCUMENT_DATA = GS_DOCDATA
 PUT_IN_OUTBOX = 'X'
 COMMIT_WORK = 'X'
IMPORTING
SENT_TO_ALL =
NEW_OBJECT_ID =
 TABLES
 PACKING_LIST = GT_OBJPACK
OBJECT_HEADER = I_OBJTXT
 CONTENTS_BIN = GT_OBJBIN
 CONTENTS_TXT = I_OBJTXT
CONTENTS_HEX =
OBJECT_PARA =
OBJECT_PARB =
 RECEIVERS = GT_RECLIST
 EXCEPTIONS
 TOO_MANY_RECEIVERS = 1
 DOCUMENT_NOT_SENT = 2
 DOCUMENT_TYPE_NOT_EXIST = 3
 OPERATION_NO_AUTHORIZATION = 4
 PARAMETER_ERROR = 5
 X_ERROR = 6
 ENQUEUE_ERROR = 7
 OTHERS = 8
IF SY-SUBRC <> 0.
 MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ELSE.
 WRITE 'Sent Successfully'.
 MESSAGE 'Sent Successfully' TYPE 'I'.
 CALL TRANSACTION 'YMSL20'.
 LEAVE LIST-PROCESSING.
ENDIF.
SUBMIT RSCONN01
WITH MODE EQ 'INT'
AND RETURN.
ENDFORM. " SEND_MAIL
Thanks
Ankur Sharma

Purchase order thru E mail

My client wants to send the Purchase oredr to Vendor thru E mail.So how to configure this.Also what is EDI.
Pl. help urgently.
Thanks

hi,
PO can be sent to using Outlook email or the Internal send within SAP.
Message via E-Mail
Use
You can send purchasing documents to a vendor by e-mail.
You can also send memos to an internal user from within the purchasing document, in which case the recipient can directly access the relevant document when processing the e-mail (executable mail).
Prerequisites
External Transmission
Make the necessary Customizing settings
The SAP system is configured for the transmission of external mails.
The message determination facility has been set up in Customizing for Purchasing.
You have defined a communication strategy in Customizing under Messages Output Control -> Message Types -> Define Message Types for <Purchasing Document> -> Maintain Message Types for <Purchasing Document> on the Default Values tab page, so that if no e-mail address can be found, for example, the system sends a fax.
The following information is necessary:
1.Data
2.Value
3.Comment
Message type:
Communication strategy
E.g. NEU
Choose a communication strategy or create a new one. Via the input help, you can branch to the maintenance function for communication strategies. Choose in the following window.
Enter the necessary data on the Default Values tab page on the detail screen for the message type ().
Processing routines
Medium
Program
FORM routine
5 (external transmission)
SAPF06P (e.g. for PO)
ENTRY_NEU
The entries are identical to those of the print output.
Partner roles
E.g. external transmission/LF
Maintain master data
Message records must have been created through master data maintenance (Purchasing menu). (See Creating Message Records)
Enter the necessary data u2013 for example, role LF (vendor), medium 5 (external transmission) and time spot 4 (send immediately upon saving).
SAP recommends that you work with time spot 4, so that the e-mails generated are sent immediately.
If you work with processing time spot 1 (send via periodically scheduled job), you must schedule the program RSNAST00 periodically for message output, so that messages are generated and e-mails sent.
An e-mail address is stored in the vendor master record.
An e-mail address is stored in the user master record.
Please note that you must also maintain an e-mail address for user IDs with which batch-jobs are carried out.
Internal Transmission
Make the necessary Customizing settings:
You have maintained the Customizing settings for Purchasing under Messages, Output Control -> Message Types ->Define Message Types for <Purchasing Document> -> Maintain Message Types for <Purchasing Document>.
The following information is necessary:
1.Data
2.Value
3.Comment
Message type:
Time-spot
Transmission medium (output medium)
Partner role
E.g. MAIL
E.g. 4 (send immediately upon saving)
7 (SAPoffice)
MP (mail partner)
Enter the necessary data on the Default Values tab page on the detail screen for the message type ().
Mail title and texts
E.g. mail from purchase order
Processing routines
Medium
Program
FORM routine
7 (SAPoffice)
RSNASTSO
SAPOFFICE_AUFRUF
Partner roles
E.g. SAPoffice/MP
SAPoffice/LF
Maintain master data
Message records must have been created for the message type MAIL through master data maintenance (Purchasing menu). (See Creating Message Records)
For more information on the internal and external transmission of e-mails, refer to the Basis documentation under Business Workplace (BC-SRV-GBT).
Further information on external transmission is available in the Basis documentation under SAPconnect and in the section External Sending in the SAP System.
Activities
External Transmission
If you have specified the processing time-spot 4 (send immediately upon saving), the system will immediately generate and transmit a message when you save the purchasing document.
If you have specified the processing time-spot 1 (send via periodically scheduled job), you must initiate the output of e-mails manually.
Result
You see the documents generated in the SAP system under Office ->Work center -> Outbox -> Documents.
Internal Transmission
On the message screen of the Purchasing application (e.g. in the purchase order), enter the message type, the medium (SAPoffice) and the role (MP = mail partner).
Choose Means of communication and enter your text on the following screen (<Purchasing document>: Send with note). Enter the useru2019s first and last names, for example, in the Recipient field.
Executable mail
If you wish to insert a transaction (because you want the recipient to view a purchase order, for example), choose Goto -> Execution parameters. Enter the necessary data, such as execution type (T = transaction), execution element (ME22N = Change Purchase Order), execution system, and the SET/GET parameters (BES for purchase order).
Result
If you have specified send immediately as the processing time-spot, the user will immediately receive a message or document when the purchase order is saved.
The user can view the message sent to him or her via Office -> Work center -> Inbox.
If the document in your inbox is an executable mail, you can click the right-hand mouse button and directly access the relevant purchase order, for example, via the menu thus displayed.
Hope it works...
Regards,
Priyanka.P
AWARD IF HELPFULL

Purchase requisition & Purchase order Workflow

Hi,
We have activated workflow for Purchase requistion & Purchase order. Workflow is working fine but the client requirement is to have mail to be triggered to the person who creates purchase requisition or purchase order through workflow to go ahead for sending to vendor i.e it should trigger message through workflow to the user saying he/she can forward this PR or PO to vendor.
The following workflow objects are used.
WS20000075
WS20000076.
Can anybody let me know how this can be achieved through workflow.
The message should be like your purchase order has been approved & you can send it to vendor.
Regards
Ravi Shankar.

Hi,
We have used user exist in the release strategy after release of PO/PR mail will be sent to PO/PR creator with required text.
These text are maintained through SO10 by technical team.
Regards
Ravi Shankar.

Freight cost in a purchase order when generating automatic freight cost

Hi Experts,
when i generate automaticly a Purchase Order whith a freight cost, in the PO it keeps the first freight in the Item Overview.
When it generate more freight cost in the same PO, the first Freight Cost stay in the Item Overview, and the freight cost is increasing in the Item : PO History. right.
Is it possible to remove the first entry from the Item Overview or put the total of the freight cost who are incresing in the PO??
Thanks in advance.
Dom.

Hi dev,
We did something similar last week. To charge the freight cost to the receiving party we did a manual service entry sheet for that.
We created a separate Po with Transport vendor and the receiving plant and account type is Z shipment costing and service item description as intercompany freight.
You will specify the limit of the amount here, and specify the G/L account here. Now create the service entry sheet withthe freight amount and settle.
I think you can follow the similar thing with additional lines for your requirement for other charges.
Since we want let the receiving plant pay the freight we didn't create the shipment cost document of LE-TRA.
Let see if any other suggestions comes.
Regards,
ratna

Purchase order workflow generating mails to invalid peron for one plant

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