Query regarding POs in bid invitation

Hi Experts,
   Just a quick question if I can combine multiple bid responses i.e Bid Accepted status from one vendor into a single Purchase order.
Bid 1 -
Vendor 1 - Bid accepted
Bid 2  -
Vendor 1 - Bid accepted -
Create one PO.
Bid 3 -
Vendor 1 - Bid accepted
Regards,
Rajeshree

Rajeshree,
As far as i know, PO's are created automatically when the Bid is accepted...
So, what i think is that if you still wanting to develop this function, you will need to create a program that concentrates bids by vendor, something like find vendors bid's and group them to create single PO's for multiple Bids.
I don't know if there's some customizing to achieve this, what i suggest is to develop some programs to make it happen.
BR,
Gerardo.

Similar Messages

  • Queries regarding fields in Bid invitation

    Hi,
    I am in bid invitation screen -> Header data -> Documents section. If I attach a document I can see the following buttons.
    check-out, check-in, check in new version, terminate check-out, edit description, delete, activate.
    what purpose does the check-in, check-out & check in new version serve ?? I am bit confused on this...please guide.Also is there any link where I can get info about these fields ?
    Regards,
    Rajeshree

    Hi Rajeshree,
    This is a new doc management feature of SRM 5.0.
    You can now create versions, lock the document for local modification (check-in/out).
    This requires an applet.
    You can de-activate it in SPRO.
    Rgds
    Christophe
    PS: please reward points for helpful answers

  • Transfering several PR's from R3 to one SRM bid invitation

    Good morning,
    We are using Plan driven procurement and bidding with Extended classic
    scenario (SRM 5.0).
    Indicator IMG sourcing is
    "Sourcing via automatic bid invitation for items without a source of
    supply"
    Is it possible to transfer several PR's from R3 to one SRM bid
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    Thanks in advance.
    Alexey

    Thanks, i think it is possible whis IMG sourcing indicator:
    "Automatic grouping and creation of a bid invitation in the case of items without assigned source of supply"
    If a source of supply is not assigned, the report Automatic Grouping of Requirements for POs and Bid Invitations automatically attempts to create a bid invitation from several requirement items. If is unable to do so, this is recorded in the error log of the report.

  • Grouping functionality for Bid Invitations.

    Is there any way to group external requirements to Bid invitations.

    Hi,
    When you press the Submit to Grouping button in the Carry Out Sourcing option ,report BBP_SC_TRANSFER_GROUPED must be executed.
    Read the Documentation given in the report BBP_SC_TRANSFER_GROUPED .
    Short text
    Automatic Grouping of Requirements for POs and Bid Invitations
    Purpose
    This report groups together requirement items to which a valid source of supply has been assigned (for grouping into purchase orders) and whose product category has been enabled for grouping (sourcing option in Customizing).
    In cases where assignment is automatic, the system sets the requirement as Transferred to Grouping.
    In cases where a source of supply is assigned manually, the purchaser has to choose the function Transfer to Grouping in the sourcing application for the requirements.
    You should schedule this report periodically, and make sure that the report is run separately for each document type (purchase order, bid invitation).
    Prerequisites
    You have assigned each relevant product category to a sourcing option for grouping, for example, Automatic Grouping, Sourcing for Item Without Assigned Source of Supply.
    For more information, see the Implementation Guide (IMG) for Supplier Relationship Management: SRM Server -> Sourcing -> Define Sourcing for Product Categories.
    Features
    Report BBP_SC_TRANSFER_GROUPED provides the following functions:
    For automatically grouping requirements into purchase orders:
    It selects all requirements that have a unique valid source of supply, and have been set up for grouping. You can use selection criteria to further restrict the requirements that are selected.
    It groups requirements by vendor. In other words, it groups together all of the requirements that can be sent to the same vendor.
    You can use a Business Add-In (BAdI) to make additional groupings. If the standard system groups together certain requirements, but you want to create them in separate local purchase orders, use the BAdI BBP_GROUP_LOC_PO for this purpose.
    Note that there are some limitations to creating purchase orders this way. For example, it is not possible to group together requirements with different vendors in the same purchase order. This report uses the same differentiation criteria as the sourcing application (for example, business partner, company code, product type).
    It uses function module BBP_PD_PO_CHECK to check the assignment to a source of supply. The report passes on requirements to function module BBP_PD_SC_TRANS_MULTI_LOC_PO, where they are grouped, and converted into a purchase order.
    In a production run (that is, not a test run), the system issues error messages to the Application Monitor. Example: A contract item assigned during sourcing is no longer valid when grouping is about to occur. This error appears in the Application Monitor. The system moves the requirement item to the worklist of the sourcing application.
    The Application Monitor assigns errors to one of the following categories:
    Shopping Cart: Automatic Grouping
    Purchase Order: Automatic Grouping
    If necessary, you can copy this report, and change the selection criteria to suit your needs. You can start the report in test mode.
    Note: In the sourcing application, you can determine which requirements are planned for the next report run by choosing Find -> For Grouping.
    For automatically grouping requirements into bid invitations:
    It selects all requirements that have been set up for grouping. A source of supply is not required. You can use selection criteria to further restrict the requirements that are selected.
    You can use the BAdI BBP_TRANSFER_GROUP to take bid invitations that have been grouped by the system, and then split them up on the basis of your own customer-specific criteria. You can use the BAdI BBP_SAVE_BID_ON_HOLD to determine whether or not a bid invitation should be published automatically.
    The report passes on requirements to function module BBP_PD_SC_TRANSFER_MULTI_RFQ, where they are grouped, and converted into a bid invitation.
    In a production run (that is, not a test run), the system issues error messages to the Application Monitor.
    If necessary, you can copy this report, and change the selection criteria to suit your needs. You can start the report in test mode.
    Note: In the sourcing application, you can determine which requirements are planned for the next report run by choosing Find -> For Grouping.
    Output
    The report displays the purchase orders or bid invitations resulting from the grouping of the requirements. It also shows incorrect requirements that the system was unable to group into a purchase order or bid invitation.
    Related thread:
    SOCO Submit to Grouping functionality?
    Re: Bid invitation
    BR,
    Disha.
    <b>Pls reward points for useful answers.</b>

  • Query regarding supplier bids

    Hi,
       Can anyone confirm the following ??
    There is no provision in SRM for suppliers to add items in addition to those proposed in the Bid invitation.
    BR,
    Rajeshree

    Hi,
    I have checked in the online help and yes it is an option to define in the bid invitation.
    http://help.sap.com/saphelp_srm50/helpdata/en/67/c3833cfa3dbc2ce10000000a114027/frameset.htm
    "Further items, if this option has been granted in the bid invitation"
    Kind regards,
    Yann

  • Bid invitation query

    Hello Folks
    In EBP, there is a list of suppliers maintained.  When users create a Shop cart, where he donu2019t have source of supply. Now, he creates a bid invitation, now my question is how the suppliers will receive the bid invitation in version SRM 5.0 / SRM 6 and SRM 7. And their way of response to the received bid and how the bid invitation comes from the supplier into purchaser SRM system in all  the versions.
    Please let me know, looking for your reply.
    Thanks
    Edited by: santhosh.s on Mar 5, 2012 12:03 PM

    Hello Yanvi / Sahil
    Thank you for the replies.
    But my question here is, how the supplier (contact person) receives the bid is it via email and what all the possible ways the supplier can get it.
    second, how the supplier respond to the bid invitation received, is it again via mail or directly via portal (if so, he might need login details etc.).
    Can you all please tell me how this can be achieved in detail.
    Thank you in advance.
    Edited by: santhosh.s on Mar 5, 2012 1:25 PM
    Edited by: santhosh.s on Mar 5, 2012 1:25 PM

  • Url for public tender/bid invitation?

    Dear Gurus,
    We are configuring public tender/ bid invitation document in our SRM server 7.01 (SRM 7 enhancement pack 1).
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    Any inputs will be highly appreciated.
    Thanks and regards,
    Ranjan
    Ranjan Sutradhar

    Dear Ranjan,
    Your requirement can be achieved with the press tendering(paper add or advertisement on company website), where the client will be giving the details related to the Bid invitation so that the suppliers can view them and if interested they can register themselves to access the bid invitation and proceed with the follow on activities for response submission.
    As you have mentioned , you can publish a link in the client main page referring to the Bid invitation with details and asking the interested suppliers to registered themselves via supplier registration url , so that a corresponding business partner will be generated for them in the SRM system and at the same time purchaser will be notified with the interested suppliers.
    Once the supplier is registered, then they can access the bid invitation with there login credentials.
    But at no point of time suppliers without registering in the SRM system can access the Bid invitation.
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    Thanks & Best Regards,
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  • Bid Invitation Responses tables

    Dear Gurus,
    Please let me know how to retrieve Bid Invitation Responses for a given Bid Invitation (RFx)? Appreciate all your help.
    Sincerely,
    GSM

    Hi,
    You can use table- bbp_pdhgp to know the bids agains a bid invitation. Query this table for fields src_object_type as 'bus2200' and src_guid with bid invitation guid no. src_guid is the bid invitation no. guid.This guid you can get from table crmd_orderadm_h.
    Regards,
    Sanjeev

  • Finding Published date of bid invitation

    Dear All,
    I Want to know which table/ Function module stores the 'published date' of a bid invitation. Table CRMD_ORDERADM_H stores only created date and changed date. We are using SRM 4.0
    Thanks.
    Regards
    Amit

    Hi Amit,
    Try using the following FM
    BBP_PD_BID_GETDETAIL
    see this link too
    Publish date of a bid invitation
    Hope this solves ur query
    Thanks,
    Pradeep.
    Edited by: Pradeep Purushottam on Sep 11, 2008 8:40 AM

  • Add a new button to BID Invitation screen

    Hi,
    How to Add a new button to Bid Invitation Screen in SRM?
    Thanks,
    Raveendra

    Hi
    Which SAP Version you are currently on ? What is the exact requirement ?
    If i understand you right, Incase you want to add a button to the existing screen template then it will require standard code change and also you need to plan out how will you will code the logic to activate the button.
    There is no BADI which can do this as this is not a SAP funtionality. You need to do a little bit of research on this to get the job done.
    Regards
    - Atul

  • Fill the custom fields of backend PO from bid invitation

    Hi all,
    From bid invitation I am generating a purchase order. A PO is getting created in the backend. But when I save the PO in the backend it gives an error because a custom field (created in both backend PO and bid invitation) is mandatory for creating a PO is not filled.  I have to map the Z field created in bid invitation to the custom field in backend. But in the badi ‘BBP_CREATE_PO_BACK’ there is no information regarding the quotation or bid invitation. Is there any way to get the bid or bid invitation details like bid guid or bid invitation guid or any other field which related the PO to bid in the badi ‘BBP_CREATE_PO_BACK’?
    Regards,
    Asha

    Hi Sundeep,
    This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
    The related OSS notes are as under :
    <b>Note 1000184 - Account assignment error when document transfer to back end</b>
    <b>Note 966323 - Service Item: Not able to create PO in ERP backend</b>
    The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
    Hope this note will definitely come to your help.
    Please let us know the outcome for further help.
    Rgds,
    Teja

  • Help needed in SRM-Bid Invitation creation

    Can any one send me steaps to create Bid Invitation in SRM.
    Thanks in Advance.
    Regards
    Uday

    www.sap.com/solutions/business-suite/srm/pdf/BWP_SID_Sourcing_SRM.pdf
    http://help.sap.com/saphelp_srm30/helpdata/en/5a/4cc5376848616ae10000009b38f889/frameset.htm
    refer the above links
    regards
    vivek
    <b>please reward points for all the useful answers</b>

  • PO Creation error after processing bid invitation

    Hi Guys,
    I need small help from you. I have created one bid invitation with out shopping cart. I had processed the bid invitation. Few vendors have submitted their bids. Purchaser had accepted those bid and approver had approved those bids. Now I have the option to "Generate PO" and "Create contract". If I click on Generate PO button I am getting an error that “Purchase order has not been created”.
    I am unable to process further. Please help me. I have maintained PO number range in both the systems means in R/3 and SRM. Transaction types are also maintained in both the system. What else settings I need to configure?
    if i click on "Create contract" buttion then I am able to create Contract in SRM system in held state. When this Purchasing contract will be copy to Backend system?  once I chance the Contract status to release then this will be copied to backend?
    My requirement is to create Purchase Order ?
    Regards
    Apparao a

    Hi
    Please provide your system version details.
    In the bid invitation, the Follow-On Document field must contain the entry Purchase Order or Contract.
    · In the case of bid invitations that are created manually, purchase orders are local only (product category is not relevant). In the case of direct material purchase orders, a copy (that cannot be changed) is created in the backend. Whether or not it concerns direct material needs to be stated in the item details in the bid invitation. You must specify the goods recipient and purchasing group. Also:
    -> Outline levels can be displayed in a local purchase order
    -> Bid invitation texts, bid texts, and documents are transferred to the purchase order (however not internal notes).
    Also refer to this link for configuartion settings ->
    http://help.sap.com/saphelp_srm50/helpdata/en/d3/133dcd5641b244a60578baa996a597/frameset.htm
    http://help.sap.com/saphelp_srm50/helpdata/en/38/4cc5376848616ae10000009b38f889/frameset.htm
    Hope this will help.
    Please reward suitable points, incase it suits your requirements.
    Regards
    - Atul

  • NO quote for some line items in a Bid Invitation

    Hello Experts,
    We have implemented SRM 5.0/Bidding Engine.
    For example, When we create bid invitation with 10 line items, and invited about 5 bidders to participate.
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    If one of the bidder is not interested in bidding for about 3 line items and standard functionality is - the bidder will make submittied quantity field to zero, so it will be ignored for any further checks.
    But this is functionality is not working in our production system.
    Please help me to resolve this.
    Vijay

    Hi Vijay
    I do not think it works the way you suggested.
    If you make dynamic attr required, they will be required and making 'submitted quantity' as '0' will not change that.
    Pl create a OSS message, if you feel strongly about it but I doubt you get a solution as it's not a bug.
    Instead of using 'Required' field in Dynamic attributes, you may try to use BBP_DOC_CHECK_BADI to control the required checks.
    Best regards
    Ramki

  • Report to find Bid Invitation against an item code

    I have an item code(product master) in SRM. I want to find whether any Bid Invitation exists against this item code? Is there any report or function module to find??
    regards
    Harshb

    Hi,
    YS,
    I must thank you for taking interest in my question.
    I tried to test the FM BBP_PD_BID_GETLIST; I put product-id in the Import parameter  I_ITEM_ORDERED_PROD; But it is not bringing any result, where as Bid inviation exists against the product. Then  I put product id in import parameter I_ITEM_PRODUCT, but still no result. Can you pl. suggest what is wrong?
    regards
    HARSHB

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