Question re Create PDF from Word doc

Hi
I am trying to create a pdf from a Word document (Word 2007, Acrobat 8 Professional), and am having lots of trouble with images,fonts and document overhead. With the fonts, i generate the PDF by saying Create Pdf from the plugin in Word. I specify in the Preferences that fonts are not to be embedded. I then open the PDF and access PDF Optimiser -> Audit Space Usage, and it says that fonts take up like 20% of the document, however there are only like 10 lines of text in Arial (9pt), and 6 titles also in Arial (Bold). I dont understand why Font is taking up so much space considering that i have elected not to embed fonts (if i go to the Fonts section in the Optimiser, it shows both embedded and unembedded panes blank).
With the images, i have 2 jpegs in the footer, that are compressed (JPEG -> Low). The other thing i am struggling with is the headers and footers, if i generate the PDF from the Word doc with Headers/Footers, then images take up over 15% of the document. Not sure if there is a way to add headers and footers within minimum impact of filesize? I have tried checking everything in the 3 categories of Dicard Objects, Discard User data and Clean Up. but the Document Overhead remains at 35%.
What else can i do to get these filesizes reduced?I have been researching this for days and have not come across anything that has helped.I have tried to PDF print, i have changed the font to like Courier, ensured no thumbnails or bookmarks, ensured JPEGs are not embedded in the doc, tried Save As, Save As under a different filename - basically anthing you can find on the net i have found and tried, but still cant fix this!!!! please, if anyone knows acrobate 8 better than me / or knows what the problem is, please advise????
Thanks very much.

The colors and size in a graphic needs to be done in a graphics editor. What type of editor would depend on the use of vector graphics versus bitmap. Sometimes vector graphics are larger than bitmaps if you are using a lot of lines that would display better as just a splotch of color. Such are the variations between vector and bitmap graphics, but important if you are looking for size reduction. For a bitmap, I would do the sizing and color depth with IrfanView, but you should be able to do that with PhotoShop if you have it. Vector graphics can be adjusted in Illustrator. The size of vector graphics is not an issue since they are scalable, but the size of a bitmap is important since your are looking at individual pixels and that depends on size. The point is that if you can adjust the color depth and size for the desired pixel resolution, the bitmap is optimized for the conversion to PDF from WORD.
As I mentioned, the smallest file size job options should minimize font storage in the PDF. Checking with the PDF Optimizer does not always give you all of the fonts. I am not sure why. It is better to check the font tab in the document properties to see what has been embedded. There is a preflight macro to embed fonts, you might check to see if there is one to delete fonts (I have not checked on that). Sometimes you can play with the reprint of a PDF, but that is not an option that is generally recommended, particularly if you have any tagging or such. Of course, tagging can really bloat a PDF, but is needed for a variety of reasons such as format for saving back to WORD (not a great workflow), accessability, and related issues. In another topic, there is some discussion of the purposes of tagging and bookmarks. However, the tags and bookmarks take space if that is really an issue for you. The latter are avoided if you use the print to the Adobe PDF printer and do not use PDF Maker in the PDF creation process. Again, there is a trade-off here in terms of size and functionality, particularly accessibility compliance.
Not sure I am helping as I run on, but sort what might be useful for you.

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The TIFFs were created in Lr by exporting, and they are in the Lr catalog. So Lr is not the culprit for you rproblem.
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How to create pdf from word doc file

HI
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I don't have an answer, but you might get a better response in the scripting forum.

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Hi,
I'm facing the same problem, pdf maker hangs while "converting codes", this happens once in a while, i'm doing a .net batch conversion of about 2000 documents. (MS Word 2003 acro prof 7)
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Exception Code: c0000005
Exception Offset: 0003b36a
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Additional Information 2: 0a9e372d3b4ad19135b953a78882e789
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Additional Information 4: 0a9e372d3b4ad19135b953a78882e789
Read our privacy statement online:
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The PDF was not created. I actually did try creating a PDF of just the first 5 pages of the document which included no graphics at all, just straight text, and I got the same exact error with no PDF created. I've also tried removing the headers and footers and choosing another section of the document and still I get the exact same error with no PDF.
If I create an entirely new document and type a bunch of text and try saving that as a PDF, it saves without a problem. But retyping my 200 paged document is not exactly an option. Merely removing a portion of the document, resaving it, and trying to create a PDF out of it doesn't seem to work either. I feel like it would be a whole lot of work involving a whole lot of time I currently don't have to track down the issue within the document. I would be happy if the software would simply replace the font, at least then I'd have an idea of where the problem lies. I believe there is also a setting to tell the program to warn of problems but create the PDF anyway. I marked that as well and it still failed to create a PDF. So far I can't seem to get any other error other than what I posted above no matter what I try.
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[thread title updated by moderator]

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When creating PDFs from WORD 2010 I cannot get the TOC heading entries as hyperlinks

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The PRN file is actually a PS file that can be processed by Distiller. Acrobat should not open when you process a file in Distiller unless you set some of the preferences in Distiller to open a completed PDF. To resolve your problem, I am taking you to the most basic aspect of creating a PDF with Acrobat. The process is to print to file using the Adobe PDF printer. Then start Distiller and open that file (labeled PRN but actually a PS file) to process. If a PDF is created you are on your way. Printing to the printer without using the print-to-file just automates the process so that you do not have to do the extra step of opening Distiller yourself.
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As far as updates go, I never do them through the Acrobat menu, but download them directly from Adobe (at downloads>updates). I have the auto update turned off in every version I have.

Can't create PDF from Word file

I may be missing some functionality or that functionality may not exist.
I'm running Acrobat Pro 9.2 and MS Word 2004 (11.5) on OSX Leopard 10.5.8. I want to create a PDF from a Word file but NOT using the Print dialog. I want to either create it in Acrobat using File > Create PDF > From File or create it from within Word using the Acrobat menu/toolbar. This is so that it will end up as a tagged PDF.
However, I don't have an Acrobat menu or toolbar in Word. I thought Acrobat was supposed to have installed these into MS Office when I installed Acrobat. And when within Acrobat if I select File > Create PDF > From File and choose a Word file, I get a message "Acrobat could not open 'filename.doc' because it is either not a supported file type or because the file has been damaged". This happens for all Word files.
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Keep your Office2004. But Office 2008 does have a way to create PDF's from within the word and excel Programs.
It works better than through the AdobePDF Printer, or through the Apple Print menus save as PDF. (Unless you have X.6.x Snow leopard)
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Acrobat 9 Pro - Create PDF from Word doesn't start

I have Word 2007 and Acrobat 9 Pro installed on Windows 7. I can print a Word file to PDF, but using Create PDF on the Acrobat toolbar does almost nothing. A dialog opens and asks what to name the file, but when I click Save nothing happens. The PDF Maker doesn't even start.
When I go into Acrobat and try to Create PDF from File and select a Word file, I see a message about "starting" but then I get "An unexpected error occurred. PDFMaker was unable to produce the Adobe PDF."
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Hi Bill,
Can you tell me a little more about PDF Maker not working in Word? It worked fine for me on my Windows XP machine with Word 2003 and Acrobat 8 (or maybe 9). It sounds like you've had a different experience. I currently have version 9.3.1, but the updater is running right now to update that. Is there another way to install the updates besides with the built-in updater? I don't seem to have control over the order of the updates when I use it.
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Why do I see incorrect fonts when I create PDFs from Word

When I first started using Acrobat (versions 3 through 5), it was an incredible product because it could create an exact copy of a document I created with a DTP program. I could send that PDF to someone who did not have the DTP program, yet the recipient saw exactly what I created in the DTP program. That's what made Acrobat great. It worked flawlessly.
Now I have Acrobat Pro XI, and I can't create a PDF from Word and get the correct fonts. I've seen quite a few messages on this forum and elsewhere indicating that other people have this problem, too. But I haven't found a solution. I've tried many things that are suggested--embed fonts, don't embed fonts, and different settings. Nothing seems to work. I've spent hours on this insted of doing the job I am paid for (writing). So I'd be very glad if anyone knows how to fix this.
A few specifics:
- Using Word 2010 and Acrobat XI Pro 11.0.3. Windows 64 bit.
- Most fonts are OK, but some appear to be substitutes. For example, some headings that are supposed to be Tahoma bold-italic come out as something different. It's a lighter weight font. I don't know what it is.
- Creation method from Word: Acrobat Tab, Create PDF or File > Save As PDF. Either way I get the wrong fonts.
- Print to Adobe PDF printer DOES produce the correct fonts, but this doesn't help because you don't get bookmarks (which are a critical part of our final PDF product).
- At one point it seemed that a Word setting, File > Options > Save > Preseve fidelty when sharing this document, but it didn't always work.
- I've seen this same problem on four computers, all using Word 2010 and Acrobat Pro XI.
Some messages suggest that rolling back to Acrobat 8 will solve this problem. It's hard to believe that's the only solution.

I was starting to think this might be an issue with font fauxing (I think that's the tech term). You've confirmed it.
Here's what can happen.
Font designers design a font, and (if they have the enthusiasm) bold and italic and bold-italic versions of the font. If you compare carefully, you will see that they are often quite different designs (look at lower case "a" for example, you'll often see that different in italic). Anyway, in an ideal world the font designer has provided four font files. Choose the bold/italic buttons in Word and it (well, actually Windows) picks the right font file.
But Word never forbids you from choosing those buttons even if the font files aren't there. (As an aside, pro design tools like InDesign WILL stop you choosing a style for which there is no font file, because what happens next in Word is considered evil).
If you ask Windows (or Mac OS) to show you a font in italic and there is no italic font file, it will take the regular file and slant each character. This may look different from the italic design font, it may also have different spacing. But to the casual word processor user, all is fine. (The pro designer says "oh my, look at that"). No bold? The font letters get thickened up somehow, often with ugly results, but the casual user is happy, because it's clearly the same font and clearly bolder. These processes are called "fauxing" (from making a faux or fake font).
But what happens in a PDF? PDFs will not faux fonts, and they don't have to. If you make a PDF it's like printing. To print a faux italic font, a slanted font prints. Generally looks no worse than the screen font. To print a faux bold font there are several different techniques, all ugly. One is to print several copies of each letter, slightly set off from each other but overlayed. This isn't only ugly, copy/paste often yields something like BBBOOOLLLDD TTTEEEXXXTTT. Often the printed bold faux font doesn't look much like the screen bold faux font. And here we have your situation exactly.
Now, I see only Tahoma and Tahoma-Bold on my computer too. You could see if anyone seels an Italic/BoldItalic version, or if they are bundled with some Microsoft software (which you'd need to own, the fonts can't be freely copied). But really this is sending the message - use a different font. I'd use Arial, where Windows has had all four files included since Windows 3.1 was released.

Unwanted background color creating PDf from Word 2010

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It's probably related to a transparency issue. Try selecting the background and deleting it using the editing tools - depending on what version of Acrobat you're using, you may find it easier to do this using the Content Navigation pane.

Windows 7, Office 2007, Adobe Acrobat cs3 - will not create a .pdf from word doc

I can not create a .PDF file from a 2007 word.docx file. I have tried a few different word docs, including a document I created just to trouble shoot with.
I tried opening the .docx in Word and then going PRINT - ADOBE PDF. When I do this 'nothing' happens. No dialogue box opens, nada.
When I open Adobe Acrobat and try to 'create' I get this error: "Adobe acrobat could not open"name.docx" because it is not a supported file type or because the file has been damaged...".
New Dell, Windows 2007, Adobe Acrobate pro 8 from CS3, Word 2007.

Something to check.
Help > About Adobe Acrobat...
See what dot version is in place.
Support for Office 2007 applications began with Acrobat 8.1; so, you want that or better.
As to Windows 7 — some Adobe information:
--| Installing and using Windows 7 with Adobe Creative Suite applications
http://kb2.adobe.com/cps/508/cpsid_50853.html
--| Adobe product operating system compatibility
http://www.adobe.com/support/OScompatibility.html
--| Adobe Reader/Acrobat – Windows 7 FAQ
http://www.adobe.com/products/acrobat/faq/
From the FAQ page.
--| Adobe supports Windows 7 with Adobe Reader/Acrobat 9; specifically, this starts with the 9.2 dot release.
--| Adobe does not support Acrobat 8, Adobe Reader 8 or prior versions on Windows 7
and does not plan to release updates to those versions for Windows 7 compatibility.
Be well...

Question re Create PDF from Word doc

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