Regarding absence of notification workflow

hi all experts,
i have a issue on workflow. suppose sender leaves a approval.now recipient decide whether he will approve it or not...absence of notification workflow.now i have to do that if recipient's absence reach beyond 5days,approval will be automatically approved. i need to know what steps r to be used for this?plz send the steps...

This can be done using the deadline monitoring. Give deadline for 5 days and in case deadline is reached, give a step process control and remove the work item. This will give you a different path altogether in the workflow. In this path, just approve the absence notification through the background.
Hope this clarifes your question.
Regards,
Hari

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PM notification Workflow

Dear i want to implement the PM notification Workflow means if a user creates notification and release and save immediately one email should trrigered and will come to outlook is there any customizing setting required for this event or only through ABAP that can be possible if customizing required through which options i can do this settings
regards

hi,
You can look at BO BUS2038 & template WS20000317.
http://help.sap.com/printdocu/core/print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
The business object Maintenance notification is a means by which internal company notifications are entered and managed in Plant Maintenance.
Structure
The following types of maintenance notification exist:
o malfunction report (notification of a malfunction or problem)
o maintenance request (request for tasks to be carried out)
o activity report (documentation of actions that were carried out)
A maintenance notification contains one or more items. An item describes the symptoms that have arisen, the cause of the problem, the part of the object affected, as well as the tasks and actions that were performed.
If this doesnt solve your requirement.you can enhance this BO & delegate to a zbo.
Regards
Keerthi

Cancelling notification from Mailer notification workflow

Hi,
can a notification be cancelled from Mailer notification workflow based on item_key or notification_id?
thanks,
Durga

can a notification be cancelled from Mailer notification workflow based on item_key or notification_id?yes,
Workflow Adminstrator --> Status Monitor --> Provide 'Internal Name'(check wf_notification table to get it against nid) and Item Key
Click workflow Detail tab and if workflow is active then you will see cancel workflow tab at bottom left.
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JD

Service notification workflow

Hi guys,
I need to work with a service notification workflow but actually I know nothing about what method and task I can work with.
I managed to create the service notification but this notification must be approved by a superior, this later can either validate it or reject it, if rejected the user can modify it and if the notification is validated the user can create the sales order.
The most important is that the user MUST NOT have the possiblity to create the sales order unless his superior validate his notification. How can I avoid user to create sales order while he is creating service notification??
I have a short deadline so any help would be useful.
Thanks.
Edited by: Alvaro Tejada Galindo on Apr 9, 2008 4:28 PM

Look for a standard workflow for service notification in tcode PFTC.
If there is not one, check tcode SWO1 for business object BUS2038 and make a workflow using the methods in that object.
activate the triggering event in the workflow (bus2038.created or something like that.
activate the event trace in tcode SWELS.
Make a notification.
Check tcode SWEL if a workflow is started by the event.
Be sure to do the agent assignment.
Good luck,
Bert

To stop email notification for a user regarding PR release in workflow

Hi All,
I am new to workflow.
I need to stop an email notification for a user who receives it for PR release.
I checked earlier posts which stated some send email steps in workflow and extended notifications.
But I am not aware of any of this things.
Can you all please help me in resolving this? As i hardly know anything about workflow.
How can i check where this email notification gets triggered or from where it picks the user id?
Your help would be appreciated.
Thanks.

Hi Dharmin
Identify which workflow is for PR:
Go to T Code SWI2_FREQ
Select the appropriate date range
Work item Type should be (Sub-)Workflow
Execute
You will get the list of ALL workflows triggered during the given time interval
Hopefully, the developers in your system have maintained the correct Work item text and you can identify the PR workflow . Pick the WSxxxxxxxx number from the "task" Column for the PR Workflow
Go to SWDD and analyze this workflow, check for steps which are sending the emails.
(simplest possibility)
Once you find the step, see if this can be blocked for a given user or not (or will it block for everyone).
Reach there and give us the details of the email step and we shall work out a way.
BTW - did you try to ask for the Functional and Technical Specs for this ?
It should contain some details to help you.
Regards,
Modak

Better way of Sending E-Mail Notifications -- Workflow or Function Module ?

Hi All,
I have an implicit enhancement written in a t-code and based on some conditions I am creating event which inturn will trigger the workflow which inturn send e-mail notification via send mail step.
My question is:
Which one of the ways is better in terms of performance or overhead to send an e-mail notification. (There are no Approval processes in the workflow.. Just One Step E-mail Notification).
1) In the Implicit Enhancement, Trigger an event which inturn will trigger the workflow and e-mail is sent via send mail step.
2) In the Implicit Enhancement, Send the e-mail notification via standard function modules available... such as
"SO_OBJECT_SEND", "SO_DOCUMENT_SEND_API1".........
Would be grateful if someone can post the Advantages and Disadvantages in the above 2 ways of sending e-mail notifications..
Regards,
PR.

Just to throw in some additional factors, consider exception handling:
An event-based send mail step is decoupled and thus independent of your application. This means your exception handling is separate. It means you do not need to hold up the transaction if there is a failure. All this depends on how important the mail is. You could of course add validation code to ensure the mail address is valid and send it elsewhere if not.
Regarding performance, consider how often this happens. If it's an infrequent occurrence then I wouldn't worry about performance. Hundreds or thousands a day is a different story.
So the answer is:
Workflow for low-volume scenarios (low performance impact) that are important (better error handling in WF),
Direct mail for high volume and noncritical
In between these, use whatever you like
One more thing to perhaps consider the future. What are the chances of the mail being replaced by a work item in furture? Sometimes it's only by observing a process after go live that you can identify the best solution. e.g. you may decide to replace the mail with a "Please go fix this" work item because you need deadline monitoring

Calling standard quality notification workflow from portal

Hi
I have front end screen designed in webdynpro, which is for creating a CAPA request in QM. This creates a quality notificaiton in the system. When this notification is created, the standard workflow would be called and the recipient wold get a workitem in his inbox to work on that notification.
I am completely new to workflow, I am not able to understand, how do I merge the standard workflow to the portal. How do I know what exactly the standard workflow do and do I need to enhance it for my purpose? any 1 more queston is, is it possible to enhance standard workflow?
In my requirement, there are multiple user roles, after moving forth and back and with some approvals my notification would get closed.
Any pointers in this regard are verymuch helpful.
Thanks a lot.
Regards,
Pallavi.

Hi AM,
hope you have delegated your Z to your main BOR.
Check in SWO6 if that entry exists.
Go to SWO1 tcode enter your ZBOR (which you delegated above) and click the GENERATE button on the application toolbar.
Later go to your custom WF, check if the Basic Data has the main BOR and event as entry (since you have delegated ZBOR, no need to enter ZBOR and event as entry, you can use main BOR)
If this is also done, check with bindings as our friend RB said.
Hope it helps.
Aditya

Deadline notification workflow wizard

Hi All,
We had set up a modeled dead line notification using the workflow wizard.
We currently want to modify the same. The system is creating a new deadline notification instead of overwriting the existing one.
Could you kindly guide us as to how we can go about rectifying the same and keeping the new change.
Cheers,
Belinda Clarke

Hi,
Try testing with a fresh new object.
Save and activate.
Regards,
Punit.

E-mail notification - workflow

Could anyone help me to configure the simple email notification through Workflow? For example when new records are added then send an email to notify certain users that new records are added.
I am good with the notification step in the workflow but not sure what are the other configuration needed. Is there any email server configuration is needed?
Anyone can help me to list all the configuration steps for this?
Thanks
Mike

Hi there
Steps needed:
1. Mail server setting for enabling MDS to send emails. For this in the mds.ini file you need to add the mail server name and domain.
2. Define users in MDM with correct mail IDs active for the mail server defined in step1.
3. Use Notify step with users/roles which you have already done.
regards
Ravi

PM Notification Workflow - Notify orginator of notification when completed

Hi all,
I am new to workflow and I have a customer requirement to notify the creator of a notification when the order has been compelted. What is the best way to handle this request? Notification is created then coverted to Maintenance Order by techincian then the order is compelted by technician and this compeltes the Notification. I have activated workflow WS20000317 but I do not know how to modify WF to notify the originator of the notification when completed.

Mike,
This standard WF might not be suitable for your requirement. There are various ways to satisfy your requirement.
You could use the the user exit IWO10004(Maintenance order: Customer check for order completion) or IWO10009 (Maintenance order: Customer check for "Saving") to send a email to the originator using the FM SO_NEW_DOCUMENT_SEND_API1(or other send email FM).
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Narasimhan

Regarding Planning Email notification.

Hi Experts,
I am testing Hyperion planning 9.3.1 workflow to give some demo to clients. I am getting the e-mail notification for the flow but I am not able to find URL in email notification for URL to check Status. Can any one help me what is the mistake. Below the mail content
URL to Check Status:
Application Name: TESTAPP
Planning unit: (Plan, Working, TotalGeography)
Current Owner: user1
Previous Owner: user1
Last Action: Promote
Current Status: Under Review
Time: 9/15/10 4:56 PM
Annotation Title: Check Status - Under Review
Annotation Text: review
Regards
PrakashV

Hi Jhon,
Sorry for the delay response.
I tested the same whether my mail box blocking URL by sending Test mail having URLs, but i am able to get the mails with url. Only the mails having Planning workflow URL are not coming.
Regards
PrakashV

Extended Notifications - Workflow Inbox link not working

Hi,
I have configured SWNCONFIG to send Extended Notifications. E-mails are being sent but the link for Workflow Inbox (configured in Subscription Settings - SHOW_INBOX_AS = LINK1) only takes to the enterprise portal home page not the inbox. I have search to have this fixed but with no luck. Does anyone know how to solve this?
Thanks in advance.

I have follow the configuration in this links:
Configuring Notifications (View Cluster) (SAP Library - Embedded Processes (SAP Business Workflow))
Subscription (SAP Library - Embedded Processes (SAP Business Workflow))
It does not refer any specific link to the inbox. Only to activate the service: default_host → sap → bc → workflow → shortcut
And to use SHOW_INBOX_AS = LINK1 and define the portal url in parameter WG_HOST in General Settings. In addition the url while navigating in the portal is always the same (e.g either on the home page or in the workflow inbox), so I guess its the system job to re-direct to the Workflow Inbox, but this does not seem to be happening for some reason.

Help needed Regarding Project Server - 2013 Workflow

Hi All,
I am new to Project server 2013 Workflow, hence please help me regarding this. Pardon me if this question is too trivial.
I have created a project type associated with a workflow and my workflow is as follows :
So I am not doing anything here, I am just testing the workflow as mentioned by technet site : http://technet.microsoft.com/en-us/library/dn458865(v=office.15).aspx
But it is mentioned that, after a minute or 2, the workflow state will change, also they have mentioned to press the Submit button.
But in my case, the workflow is not moving to next stage [It just says 'The workflow is still processing - which never changes after hours] or I am getting the submit button (Submit button is disabled on the ribbon). Below is the state of my workflow :
PS : I have made the user added to Portfolio managers group as well. But still I am having this same issue.
The Workflow manager is installed properly, and it is working fine in case of List workflow. I am facing the issue only wrt Site workflow for Project server 2013.
Please help me to solve this issue.
Thanks,
shanky

Hi Kiran,
I am now facing issue while assigning a task to a person in the workflow.
I am having a person named say 'John' , who is included in Project Manager as well as Portfolio Manager.
And I am using a workflow as :
Stage : Conceptual
Assign a task to John (Task outcome to Variable: Outcome5 | Task ID to Variable: TaskID3 )
Transition to stage
Go to Approval
But this is again giving issue as :
Workflow Internal status : Cancelled
Details: System.ApplicationException: HTTP 401 {"error":{"code":"-2147024891, System.UnauthorizedAccessException","message":{"lang":"en-US","value":"Access denied. You do not have
permission to perform this action or access this resource."}}}
PS : I have used the same Sharepoint admin account for 'Account Name' in ‘User Profile Sync' , Is this causing the issue? Please let me know.
Thanks,
Shanky

Regarding the payment block workflow trigger

Hi Gurus
1. All the invoices should be posted with payment block u201CZu201D (customized) where it is not already populated by MIRO with standard u201CRu201D.
2.Everyday the accountant of the concerned section will run the payment proposal (Automatic Payment Program). All the invoices that are due will be selected in the proposal with payment block u201CZu201D or u201CRu201D. Then the accountant manually replaces payment block u201CZu201D or u201CRu201D with u201CSu201D (customized) (signifying start of workflow) in the invoices picked up in the proposal.
3.Once the payment block changes to u201CSu201D, workflow event should trigger to alert the Section head.
4.The Section Head then scrutinizes the proposal and wherever he approves the payment block u201CSu201D should be removed in the proposal list. The payment block in all other invoices not approved by the Section Head should be changed from u201CSu201D to u201CZu201D or u201CRu201D again.
5.The information of rejected invoices should pass to the accountant.
Roles: 2
1.Accountant (who has authorization to change the payment block from u201CZu201D or u201CRu201D to u201CSu201D only)
2.Section Head (who has authorization to approve or to reject)
Even I given the BOR as BSEG and event as created (Posting item with Payment Block ) .
I configured as follows.
1) defined the workflow variant,
2) assigned the workflow variant to company code
3) defined the payment block as blank
But In Event simulation i got workflow get started but it not started. But there is nor event logs too.
Please help me if you know anything regarding this..
regards
vel
Edited by: Mike Pokraka on Jun 27, 2008 5:27 PM
Edited by: Velmurugan on Jun 27, 2008 5:45 PM

Hi Vel
Did you fix your problem already? recently, I have got a same request from user. The requirement is that after the payment proproal has been confirmed, the workflow should be started by this change and triggers it to send out an email for those vendors by their email address. If you or anybody know about the solution for creating this workflow, please kindly instruct me how to do it, since I am a fresher.
Thanks
Jc

Urgent: Regarding Sending Email Notifications

Hi all,
We have scenario in which we have to search those users who has not accessed their accounts from last 2 years and then send them an email notification and after one month of notificatio we have to search those users who have been notified but yet not accessed their account and delete those accounts from LDAP.
For this we are using JNDI to search users. Now we are facing two problems:
1. The users email ids are in the form of List. When we refer this list in To address of Email Template then it gives us an exception: Saying that service not responding, No recepient addresses while in case of hard coded values it runs successfully. I think this is due to that it requires a semicolon(;) seperated list to send email notification. Thats why we thought that we have to use some looping to send the notifications to one user at a time. But if there is any other solution, please suggest.
2. For the scenario of the users to be deleted, how will we come to know whether after two years the users have been notified successfully??
This is really urgent. Please suggest any idea regarding the above issues.
Thanks & Regards
Gaurav Jain

The way to do it would be to put your human task inside a while loop. This while loop would set a variable to the approver's userid and would continue till all the four approve it. In your human task you need just one approver and that would be the variable which the while loop sets.
If you do it this way, then you can use the OOTB notification tab in the .task and select the 'Assignee' as the email notification receiver and you won't have to worry about getting the email ids as well.
As for the current approach which you have, that is of using the sequential approvers in the human task, I haven't tried it, but just try setting the notification tab in the .task to 'Assignee' and event 'On Assignment'. That should do it as well.
-Bikash

Regarding absence of notification workflow

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