Reorganizing mail folders, change order?

In my mail (Apple's Mail program) I have 21 folders.some of these have sub folders. When nali is open I can al least close folders to "hide" the the sub folders, but ON my iPhone every folder hierarchy is open.
SO when I want to file an email from my phone, to for example my "Work" folder, I have to "Scroll" down to "Work" I have to go past 30 or more other folders. in the process, invariably while scrolling (requires touch screen) one of the folders (the subfolders stick out to the right in the screen) gets touched and the
mail goes in the wrong folder (Unless I am Very careful). In my mail with my computer open I can reorder the folders s I could put the 4 folders that 90% of my mail needs to be filed in, at the top, I think default is alphabetical but you can rearrange by dragging. And since everything syncs up I just figured my other computers would change accordingly and then the iphone, but this does not occur, the other .mac computers dont make that change and so neither does the iPhone.
So is there any way I can change the order of the mail folders in iPhone or at least close the subfolders?
roger

There still is no way to do this, even in OS6. My work-around is to simply put a number before the folder names. 1_ 2_ 3_ etc. That way the OS will arrange folders numerically in the determined order you specify.

Similar Messages

Mail keeps changing order to subject

This just started today. I have two mailboxes, one for my verizon mail and one for my mac account. After I go back my verison mailbox, it is ordered by subject not date anymore. This happens no matter how many times I change it back. I tried restarting mail and that did not work. I tried fixing the permissions, but that didn't do anything. Very strange! Any ideas?
thanks,
Joe

This has become a big problem for me but it is inconsistent.
I have a MAC Pro with MAC OSX 10.6.8 that is experiencing this problem.
It sees an invite from an outlook user as a -.IFB file and not a -.ICS file.
I can save the .IFB file to a file folder, change the extension to .ICS and open it so that it is then loaded into iCAL properly as was suggested previously.
However on my old Macbook (32 bit) with the same software, it sees the same email message but with the -.ICS extension. It is properly automatically loading the event onto its iCAL calendar.
One person suggested turning OFF the autoloading of events into the iCAL calendar. However, the MacBook had this feature turned on and was working properly.
I am wondering if the bug was fixed in the 32 bit version but not the 64 bit version of the software.
For those wondering, the version of ICAL is 4.0.4 (1395.7) and the version of Mail is 4.5 (1084) on each computer with the latest version of MAC OSX 10.6.
I admit I have yet to move to LION MAC OSX 10.7 because I am not an iPAD or iPHONE user and prefer using a computer keyboard. I wonder if anyone with MAC OSX 10.7 is having the same problem.

Mail 'accountinfiormation' - Changing order?!

hi,
i cant change the "ordered by" in the accountinformation window (you get it via click on a postbox in the left side, the last point in the menue that pops up - i am not talking about the accountinformations in the settings). it is always ordered by "size", click on a different topic e.g. date changes nothing.
any idea how to fix it?
takk
claus
<Edited by Host>

Dear,
Thanks for your help, but I actually mean the subject title of the mail.
A purchase order number, for example, can be added by "ekko_ebeln"
I would like to add the status new or changed in my subject title without a manual intervention.
Regards,
Lien

Reorder AOL Mail folders?

Is there a way to reorganize the AOL mail folders on the iPad?
I have a client that has reorganized his folders through webmail and in Mail.app, but is not seeing the same folder order in the iOS Mail's view.
The client says that he could re-order these folders in the past, but is not seeing that order after a maintenance window at AOL. AOL is denying that they changed anything in the maintenance window, but the timing is uncanny.
Thanks.

I know nothing abou the ability to change the order of the folders in webmail or in the Mail app on a Mac - but I don't see any way to change the order of the folders on the iPad.
You can add folders/mailboxes if the AOL account is configured as an IMAP account - and place the new folder inside of another folder - if that counts as reorganizing.

Why cannot I not see my mac mail folders?

Why can I not see my mac mail folders on my iPad?

I also use MobileMe and yes it uses IMAP by default.
Okay, it's simple than. The folders you've created are local folders which are not stored on the server.
In order to change that open Mail.app select Mailbox->New Mailbox and make sure you choose MobileMe at Location.
Now drag&drop your "On my Mac" mails into that new "MobileMe" folder. After a few min. they should be synced.

Move mail folders from one mac to another

How to move my mail folders from one mac to another.
The foldera re on my mac. See below the attached image.

Some possible options in no particular order:
(1) Copy the folders to a SUB Thumb Drive.
(2) Use Dropbox
(3) If your Macs are compatible with AirDrop see list:
MacBook Pro (Late 2008 or newer)
MacBook Air (Late 2010 or newer)
MacBook (Late 2008 or newer)
iMac (Early 2009 or newer)
Mac Mini (Mid 2010 or newer)
Mac Pro (Early 2009 with AirPort Extreme card, or Mid 2010)
Activate AirDrop on both Macs to Move/Copy your Mail Folders.

Cannot open your default e-mail folders. You must connect to Microsoft Exchange with the current profile before you can synchronize your folders with your Outlook data file (.ost)

Fresh installation of Exchange Server 2013 on Windows Server 2012.
Our first test account cannot access their email via Outlook but can access fine through OWA. The following message appears - "Cannot open your default e-mail folders. You must connect to Microsoft Exchange with the current profile before you can synchronize
your folders with your Outlook data file (.ost)" is displayed.
If I turn off cached Exchange mode, setting the email account to not
cache does not resolve the issue and i get a new error message - "Cannot open your default e-mail folders. The file (path\profile name).ost is not an Outlook data file (.ost). Very odd since it creates its own .ost file when you run it for the first
time.
I cleared the appdata local Outlook folder and I tested on a new laptop that has never connected to Outlook, same error message on any system.
Microsoft Exchange RPC Client Access service is running.
No warning, error or critical messages in the eventlog, it's like the healthiest server alive.
Any help would be greatly appreciated. I haven't encountered this issue with previous versions of Exchange.

So it looks like a lot of people are having this issue and seeing how Exchange 2013 is still new (relatively to the world) there isn't much data around to answer this. I've spend ALOT of time trying to figure this out.
Here is the answer. :) - No I don't know all but I'm going to try to give you the most reasonable answer to this issue, in a most logical way.
First thing I did when I was troubleshooting this issue is that I ignored Martina Miskovic's suggestion for Step4 http://technet.microsoft.com/library/jj218640(EXCHG.150)because it didn't make sense to me because I was trying to connect
Outlook not outside the LAN but actually inside. However, Martina's suggestion does fix the issue if it's applied in the correct context.
This is where the plot thickens (it's stew). She failed to mention that things like SSL (which I configure practically useless - anyone who ever worked in a business environment where the owner pretty much trusts anyone in the company, otherwise they don't
work there - very good business practice in my eyes btw, can confirm that...) are some sort of fetish with Microsoft lately. Exchange 2013 was no exception.
In exchange 2003, exchange 2007 and exchange 2010 - you could install it and then go to outlook and set it up. And when outlook manual Microsoft Exchange profile would ask you for server name, you would give it and give the name of the person who you setting
up - as long as machine is on the domain, not much more is needed. IT JUST WORKS! :) What a concept, if the person already on premises of the business - GIVE HIM ACCESS. I guess that was too logical for Microsoft. Now if you're off premises you can use things
like OutlookAnywhere - which I might add had their place under that scenario.
In Exchange 2013, the world changed. Ofcourse Microsoft doesn't feel like telling it in a plain english to people - I'm sure there is an article somewhere but I didn't find it. Exchange 2013 does not support direct configuration of Outlook like all of it's
previous versions. Did you jaw drop? Mine did when I realized it. So now when you are asked for your server name in manual outlook set up and you give it Exchange2013.yourdomain.local - it says cannot connect to it. This happens because ALL - INTERNAL AND
EXTERNAL connection are now handled via OutlookAnywhere. You can't even disable that feature and have it function the reasonable way.
So now the question still remains - how do you configure outlook. Well under server properties there is this nice section called Outlook anywhere. You have a chance to configure it's External and Internal address. This is another thing that should be logical
but it didn't work that way for me. When I configured the external address different from the internal - it didn't work. So I strongly suggest you get it working with the same internal address first and then ponder how you want to make it work for the outside
users.
Now that you have this set up you have to go to virtual directories and configure the external and internal address there - this is actually what the Step 4 that Martina was refering to has you do.
Both external and internal address are now the same and you think you can configure your outlook manually - think again. One of the most lovely features of Outlook Anywhere, and the reason why I had never used it in the past is that it requires a TRUSTED
certificate.
See so it's not that exchange 2013 requires a trusted certificate - it's that exchange 2013 lacks the feature that was there since Windows 2000 and Exchange 5.5.
So it's time for you to install an Active Direction Certificate Authority. Refer to this wonderful article for exact steps - http://careexchange.in/how-to-install-certificate-authority-on-windows-server-2012/
Now even after you do that - it won't work because you have to add the base private key certificate, which you can download now from your internal certsrv site, to Default Domain Policy (AND yes some people claim NEVER mess with the Default Domain Policy,
always make an addition one... it's up to you - I don't see direct harm if you know what you want to accomplish) see this: http://technet.microsoft.com/en-us/library/cc738131%28v=ws.10%29.aspx if you want to know exact steps.
This is the moment of ZEN! :) Do you feel the excitement? After all it is your first time. Before we get too excited lets first request and then install the certificate to actual Exchange via the gui and assign it to all the services you can (IIS, SMTP and
there is a 3rd - I forgot, but you get the idea).
Now go to your client machine where you have the outlook open, browse to your exchange server via https://exchang2013/ in IE and if you don't get any certificate errors - it's good. If you do run on hte client and the server: gpupdate /force This will refresh
the policy. Don't try to manually install the certificate from Exchange's website on the client. If you wanna do something manually to it to the base certificate from the private key but if you added it to the domain policy you shouldn't have to do it.
Basically the idea is to make sure you have CA and that CA allows you to browse to exchange and you get no cert error and you can look at the cert and see that's from a domain CA.
NOW, you can configure your outlook. EASY grasshoppa - not the manual way. WHY? Cause the automatic way will now work. :) Let it discover that exachange and populate it all - and tell you I'm happy! :)
Open Outlook - BOOM! It works... Was it as good for you as it was for me?
You may ask, why can't I just configure it by manual - you CAN. It's just a nightmare. Go ahead and open the settings of the account that got auto configed... How do you like that server name? It should read something like [email protected]
and if you go to advanced and then connection tab - you'll see Outlook Anywhere is checked as well. Look at the settings - there is the name of the server, FQDN I might add. It's there in 2 places and one has that Mtdd-something:Exchange2013.yourdomain.local.
So what is that GUID in the server name and where does it come from. It's the identity of the user's mailbox so for every user that setting will be different but you can figure it out via the console on the Exchange server itself - if you wish.
Also a note, if your SSL certs have any trouble - it will just act like outlook can't connect to the exchange server even though it just declines the connection cause the cert/cert authority is not trusted.
So in short Outlook Anywhere is EVERYWHERE! And it has barely any gui or config and you just supposed to magically know that kind of generic error messages mean what... Server names are now GUIDs of the [email protected] - THAT MAKES PERFECT
SENSE MICROSOFT! ...and you have to manage certs... and the only place where you gonna find the name of the server is inside the d*** Outlook Anywhere settings in the config tab, un it's own config button - CAN WE PUT THE CONFIG ANY FURTHER!
Frustrating beyond reason - that should be Exchange's new slogan...
Hope this will help people in the future and won't get delete because it's bad PR for Microsoft.
PS
ALSO if you want to pick a fight with me about how SSL is more secure... I don't wanna hear it - go somewhere else...

Can you move mail folders from an old .Mac account to a new .Mac account?

I hope someone can help since even the Mac Genius at the Apple Store nor Applecare seem to know.
Due to massive spam to my .Mac account & it's alias accounts I opened a new .Mac account before my old account died. However, without any answers my old account died last night. Which probably doesn't help.
1. Is there a way to move my mail folders in 'mail app' from my old .Mac account over to the new .Mac account?
2. In 'mail app' > preferences > add account > the pop-up box for the new account automatically shows my old .Mac account information, full name, description, user name. But, if I replace that information with my new .Mac account name and info no one can tell me if that automatically delete any mail folders/information from the old account.
Basically I'm lost because no one seems to understand how the system works, not even the Mac Genius.
Any ideas?

You're welcome.
Second, because I couldn't get any real answers somehow last night I managed to drag & drop my 'mail app' mail folders onto my desktop. At least I have it there, LOL.
What do you mean by Mail.app mail folders? There is a single Mail folder which contains all Mail.app data (account folders, mailboxes, rules, junk mail learned settings, etc.) except for the Mail.app preference file which stores all account information and is stored in your Preferences folder.
Did you place a copy of the entire Mail folder located at Home > Library > Mail on the Desktop?
The question is can that mail folder from the desktop be placed into mail with the new .Mac account? Some of the old folders were from "on my mac" and some with .Mac & the server so not really sure what moved to the desktop. But, at least it's something.
The answer to this question is no. User created "On My Mac" location mailboxes are stored locally on the hard drive and are not associated with any account. User created "On My Mac" location mailboxes are located in the Mailboxes folder at Home > Library > Mail > Mailboxes are are not deleted when deleting an account or changing existing account information with Mail.
When creating an account with Mail, an account named folder is created within the Mail folder at Home > Library > Mail named by the user name and incoming mail server for the account. The associated account mailboxes are located within the account named folder with the exception of locally stored mailboxes for a .Mac type account or IMAP account. Locally stored mailboxes for a .Mac type account or IMAP account are located in the Mailboxes folder at Home > Library > Mail > Mailboxes. This would be the account's Drafts, Sent, Trash and Junk mailboxes if these mailboxes are not stored on the server which is available under the Mailboxes Behaviors tab for the account preferences.
Since a .Mac type account is really an IMAP account and behaves in the same way, you have the option to store Drafts, Sent, Trash and Junk messages locally on the hard drive with Mail for the account preferences.
Were you accessing your old .Mac account as a .Mac type account with Mail and if so, what were/are your settings under the Mailbox Behaviors tab for the account preferences for Drafts, Sent, Trash and Junk messages - storing these messages on the server or locally on the hard drive?
Since a .Mac type account with Mail is really an IMAP account and behaves in the same way, messages in the account's Inbox mailbox remain on the server and since Apple/.Mac has now cancelled this account, messages in the account's Inbox mailbox on the server have been deleted.
When you open the 'mail app' >file>add account> the pop-up box automatically has the information in there from the expired .Mac account.
Is your old .Mac account information still available at System Preferences > .Mac under the Account tab?
If so, this is where the Mail.app is getting the old .Mac account information which needs to be changed to your new .Mac account information.
If you placed a copy of the Mail folder on the Desktop for backup purposes, you can can create your new .Mac account with Mail which should not change or affect your existing .Mac account with Mail but you cannot "merge" account named folders and mailboxes between two accounts.
You can use the Import Mailboxes feature to import the old account's Sent mailbox if you did not store Sent messages on the server for your old .Mac account preferences.

Have lost all my mail folders on Thunderbird, how do i get them back?

I lost my second search window for Thunderbird Mail so went to VIEW, TOOLBARS and selected all three options - MAIL, STATUS and QUICK FILTER. I got my search window back that enables me to search my emails for messages from a specific person. However, I then lost all of my folders (mailboxes) in my inbox - everything from A to Z bar two folders titled ALFIE and APPLE MAC EMAILS.
These folders contain everything email like from my clients that is relevant to my business. Each folder is a client name and each contains any number of emails and replies.
I clicked the REPAIR FOLDER option in order to try and do exactly that, repair the folders but so far that only appears to have been applied to the emails in my inbox, the ones that have not yet been filed in the individual folders.
I moved to Thunderbird because I was told it was a safe and easy to use system but I am struggling with this aspect of it.
Any help gratefully received!

No anti virus software running as far as I am aware, as in I didn't launch any before reinstating the search email function.
I was running a folder repair function on my inbox (which seemed to complete successfully for the emails in the inbox) when I noticed the majority of the mail folders had disappeared.

Morning, How can I sort my mail folders alphabetically?

Morning
I'm n the middle of a massive mail sort out & try as I might I cannot work out how to arrange my mail folders in alphabetical order
Any tips?
Many Thanks
THs

Preferences->Account panel. Drag your mailboxes to resort it.

"Rules will only be run on items in mail folders"

"Rules will only be run on items in mail folders"
I have a client that is trying to create rules in Outlook and she is the owner of a shared mailbox. Whenever she creates a rule for either one of the mailboxes she is also getting the "Rules will only be run on items in mail folders" error message and the
rules will not run. Previous rules did run Monday, but stopped on Tuesday.
The user deleted the rules and attempted to recreate them, but received the same error message. I noted the previous posts, copied the questions and answered them. Hope this helps.
1. How were the rules created? Was it created from Outlook or OWA or any 3rd party tool?
Created in Outlook, not in OWA or a 3rd party application.
2. Are these rules server side rules or client side rules
They are created client side and saved server side. Exchange Server is 2010.
3. Are these rules set for public folders or folders under mailbox
Rules are on a mailbox that the user owns and on a separate mailbox that the user has owner control on.
4. Were these rules working before?
The rules worked on Monday 11/19/2012, but stopped working the next day. The last software updates were on 11/15/2012
I also ran a repair on MS Office and the error message still comes up.

This thread is old but I thought I would add the information I have learned.
This problem all revolves around the option
“Enable Rules on all RSS Feeds”.
You have to check that in order to run any rules against RSS downloads but when you do, you get that message.
The option makes Outlook process the RSS Feeds folder which it normally skips (like Calendar,
Contacts, etc) and the RSS messages coming in. Although the RSS items look like regular Outlook e-mails, they are different and they are normally ignored unless that option is enabled. Because of those two
things, you get the pop-up message – which is not an error - it’s telling you that it’s can’t process non-mail folders and messages. You can usually fix it by setting your RSS Feeds to download into a SUB-FOLDER of the RSS Feeds folder.
Outlook actually want’s it that way and makes it hard to specify the root “RSS Feeds”.
You will still get the message less often but it will have a checkbox with, “Do not show this message again”.
Check that option because it’s just informative. and you should be all set.
I did the testing for this on Outlook 2007 not using Exchange. If someone else finds a situation where this doesn't apply or work, poke around non-mail folders and see why Outlook is processing them.

Recovering Snow Leopard notes from non-root mail folders.

I knew this was an issue and it was one of the things holding me back from updating my primary machine, but yesterday in a fit of forgetfulness when I upgraded some other software to my machine was more ready to move up to 10.8, I forgot about figuring out this issue and upgraded. Now I'm in a bit of a pickle trying to undersand how everything fits together and how I can make it work as desired.
The sort statement of the problem: In Mail.app from Mac OS X 10.6.8 I had a bunch of yellow "notes" stored in a variety of folders, both "On My Mac" as well as on various IMAP servers. These notes are not available from iOS or Mail.app on Mac OS X 10.8.2, except for those stored in the inbox of my iCloud account. How do I access them?
My understanding of "notes" in Mail.app from 10.6.8 is that they are merely a "special" email message that can be edited, and thus are easily stored on a mail server (IMAP and other protocols perhaps?) or in a local folder. With Mac OS X 10.8, I don't know if this format changed, but in any case, Mail.app no longer pays any attention to these files, and leaves them to Notes.app to deal with, but Notes.app does not traverse the regular mail folder hierarchy and so does not find the old notes. Is this understanding correct?
Does anyone know how I can access these old notes, stored in mail folders like "On my mac" > "Domestic" > "Finances" > "Bank of Bob". I have probably two or three dozen of these notes with records of phone numbers, contact names, transaction information, etc. They were very useful to have nicely stored next to related email messages, and don't know how I will best deal with no longer having them in one place, but first I need to find them all in the first place!
I suppose I might be able to fire up a copy of Mac OS X 10.6 and use it Mail.app from there to search through all the IMAP servers and recover/move the notes to iCloud's IMAP top level, and maybe do the same for those "On my mac" - but it would be nice if I could do it all within Mac OS X 10.8.
Any ideas?
- johann

OK, you all solved my problem (or at least part). How did you do it? By making me wait. Today I opened up Notes and it said something like "Hey, you've got a bunch of notes on your local machine - should I upload them to iCloud?" It then proceeded to move all of the notes in the various local folders up to matching named folders in iCloud.
I still have notes in subfolders on some IMAP servers that are MIA, so if you have any idea how to access to them in Mac OS X 10.8 Mountain Lion, feel free to pipe up.

Mail folders in Library are a Mess!

1) I have a G5 and a G4 laptop both with the same Mail POP accounts set up in Mac Mail of each computer. The only way I have found to sync the two is manually (I do have .mac I don't use it as I have never figured out the syncing) - I go through the same manual process with regular folders as well as with mailboxes in the Library folder under Mail.
2) I literally transfer the .emix messages from one computer to another and checking the dates they were created helps me to identify which ones I move.
3) I keep track of all of this in my head and it has basically all worked up until recently when it seems to be getting the better of me. When I rebuild my mailboxes on the laptop they no longer seem to contain all the messages I need or they appear but say "download from server"
4) Also, when I push the Sent Mail airplane icon on the G5, it takes about 3 minutes for my messages to appear and I have 29, 714. What I don't understand is where they are stored. The ones which appear in the mail Application I cannot find as .emix messages. And in the Mail folder(in Library) in SENT in Messages it says there are 118, 398. So why can't I see all these in the Mail app.
5) My question is - what do I do now and how do I sync in the future. Would Smart Mailboxes help me - I can't figure out how?
6) And last - I have 4 duplicates of each message - so how do I get rid of these (maybe this why I have 118,000) . I have Duplicate annihilator and it doesn't work - I think it would take 3 weeks for it to go through them all..
Any help would be much appreciated...

1) In my desktop Mail app I have 3 pop accounts set up and including my .mac account which is set up as a POP - does this make any sense? I want all 3 of these accounts synced - is this possible?
You cannot sync POP account mailboxes with the server. Received messages with a POP account are downloaded from the server by the email client used to access the account. The account settings in Mail and with other email clients such as the Mail.app provide for removing received messages from the server when downloaded but the account's Inbox mailbox in Mail or with any email client is not and cannot be synchronized with the server. Synchronization with the server is available with a .Mac type or IMAP account with Mail or as an IMAP account with other email clients.
http://en.wikipedia.org/wiki/PostOfficeProtocol
http://en.wikipedia.org/wiki/IMAP
To utilize the IMAP account sync function with the server requires accessing your .Mac account as either a .Mac type account or as an IMAP account with Mail. To change the account type for the account will require deleting and then recreating the account in Mail selecting .Mac or IMAP as the account type when recreating the account.
Before deleting the account, create an "On My Mac" location mailbox in Mail - one to be used for the account's Inbox messages and one for the account's Sent messages. At the menu bar go to Mailbox and select New Mailbox. Since you are accessing POP accounts only with Mail at the present time, "On My Mac" will be the only location choice available. Enter a name for the mailbox and select OK. Repeat for the additional mailbox or mailboxes.
Transfer/move messages from your .Mac account's Inbox mailbox to the user created mailbox designated for the account's Inbox messages and do the same for the account's Sent messages.
When deleting an account with Mail, the account's mailboxes in Mail are also deleted at the time.
2) When I turn on the Sync with mac options - it works for my address book but not for my mail accounts?
Don't confuse the two sync functions - really 3 different sync functions available with a .Mac account.
1) .Mac or IMAP account access with Mail and/or with IMAP account access with other email clients such as Mail on your Mac or on a different computer.
2) Syncing Bookmarks, Calendars, Contacts, Keychains, Mail Accounts (Mail account information only) and Mail rules, signatures and smart mailboxes. This provides for keeping the same information available and kept synchronized with multiple Macs. I also have an old TiBook G4 and all this information is kept synchronized for me on both Macs.
3) Keeping iDisk storage information synchronized.
All 3 are different and separate functions.
3) And what I don't understand is that nowhere does it say it will sync my folders/mailboxes - simply my account settings, rules etc...
True because what is says is all that it does. You cannot keep the mailboxes for different email accounts or user created "On My Mac" location mailboxes in Mail (which are stored locally on the hard drive) kept synchronized with the .Mac account server. You can keep .Mac account server stored mailboxes synchronized with the server only.
4) I bought SyncTogether which is a syncing software only to realize that it wouldn't sync my MAIL FOLDERS/MAILBOXES ( like SENT MAIL and the dozen or other folders I have) - it does the same as .mac sync and syncs simply the settings and accounts and smart mailboxes which I don't understand how to use...
Sounds like you wasted money on software for features included with a .Mac account.
5) I separate all my incoming mail into folders/mailboxes and then either have rules sort it or sort it myself..I need my mailboxes and I need to be able to access them from both my macs...I never use the online .mac mail - I just use it from my desktop -
When accessing a .Mac account as a .Mac type or IMAP account with Mail, you can also create server stored mailboxes for the account with Mail. When creating a new mailbox with Mail, you will also have the account name to choose from as a location choice (in addition to "On My Mac") when creating a mailbox. You can choose .Mac account location (server stored) mailboxes for your rule criteria.
You can also move/transfer existing "On My Mac" location mailboxes to the server.
After deleting and then recreating your .Mac account as a .Mac or IMAP account with Mail, you will also have a .Mac account icon in the mailboxes drawer. This is for server stored mailboxes with the exception of the account's server stored Inbox mailbox which will be located and remains under Inbox in the mailboxes drawer.
When creating a server stored mailbox for your .Mac account, it will be created and located under your .Mac account named icon in the mailboxes drawer. You can select/drag an existing user created "On My Mac" location mailbox under your .Mac account named icon in the mailboxes drawer which will copy the mailbox and contents within to the server.
All account mailboxes under your .Mac account icon in the mailboxes drawer in addition to the account's Inbox mailbox under Inbox in the mailboxes drawer will be available and kept synchronized automatically with Mail on both Macs and when accessing the account as an IMAP account with another email client on your Mac or on a different computer.
I access my .Mac account as a .Mac type account with Mail on my Mac and as an IMAP account with Outlook Express on my PC notebook running Windows XP at work. All server stored account mailboxes including any user created server stored mailboxes created with Mail or with OE are available and kept synchronized automatically with both email clients and all server stored mailboxes are also available when accessing the account via webmail using a browser. Any server stored mailboxes created via webmail access will also be available with Mail.
5A) Should I be creating Smartmailboxes instead of Mailboxes? From what I could understand, this won't really help me as it just virtual.
Smart Mailboxes will not help in this regard. Smart Mailboxes are virtual mailboxes only but any new Smart Mailbox created with Mail on one Mac will also be available with Mail on the other Mac automatically as part of the .Mac sync function for Mail Rules, Signatures and Smart Mailboxes.
6) and last - how do I upload to my .mac account? Is syncing through .mac different than Idisk - where does Idisk come in?
First part of this question already answered - select and drag an existing "On My Mac" location mailbox to/under your .Mac account named icon in the mailboxes drawer which will copy the mailbox and messages within to the server.
Think of iDisk as a separate server stored hard drive which includes .Mac account server stored mailboxes and messages which go against your total available iDisk storage space. Check .Mac account Help on the server when logged in to your .Mac account via webmail access using a browser or search the Help function locally on your hard drive.
7) Thought I was finished but - one more question - .mac sync only has a certain amount of storage on it - is the only way I can have all my stuff in sync to spend lots of money on more storage space...I have thousands of messages in my mailboxes...so what do I have to archive those somewhere? And how do I do it?
A .Mac email account has a default amount of server storage space allocated which you can change/adjust. You have 1 GB total iDisk server storage space available to you as part of a .Mac account which includes email account storage.
I have 120 MB of storage space allocated to my .Mac account but I can allocate more or less as I need and see fit but this goes against your total 1 GB of total iDisk storage space available.
Since I have 120 MB allocated to my .Mac account, this leaves me 880 MB of iDisk storage space available for other such as for Apple's Backup software to keep backup data stored on the server, iWeb for iWeb created websites and for your .Mac account Public folder which you can use to place large files, etc. for others to access and download which are too large to send via email.
You probably don't need to store every single message that you received and sent not deleted on the server so at some point you may need to decide which messages need to remain on the server and if you want to keep all messages on the server, you will need to purchase additional .Mac server storage space when you exceed 1 GB total for everything stored on your iDisk combined.
When I reach my allocated 120 MB, I transfer received messages that I want to keep but no longer need on the server from the account's Inbox mailbox to a user created "On My Mac" location mailbox. This process stores the transferred messages locally on the hard drive AND also removes the messages from the server at the same time.
Log in to your .Mac account via Safari and check your .Mac account preferences there. I believe it is under the same area as your billing information, etc. where you can adjust your total 1 GB iDisk storage space between email and iDisk up or down.

How can I create additional "Sent Mail" folders so that I can organize my sent mail along the same lines as the inbox? I use Mail v 4.5

How can I create additional or sub "Sent Mail" folders so that I can organize my sent mail along the same lines as the inbox? I use Mail v 4.5.

Thank you for your reply Don, but I had already gone through that procedure and it will only create new mailboxes for received mail. I want to create new mailboxes for sent mail, i.e. the first column being "to" not "from". Under the Mailbox menus there is an option "Use This Mailbox For" but all the options under that (including Sent) are greyed out. Unfortunately the View/Columns option to change from "From" to "To" changes all mailboxes not just the active one.

Can I use Unix symbolic links between Mountain Lion and Snow Leopard Mail folders?

After upgrading to Mountain Lion, I partitioned my iMac HD to have two partitions: Macintosh HD has Mountain Lion; I reinstalled Snow Leopard on Macintosh HD 2. Best part: you can access your user-created files from EITHER disk partition. But not so OS X Mail. I wanted to revert to Snow Leopard, since I don't like the iOS-like Mountain Lion (swipe THIS!), but Mail is a problem since all my Snow Leopard Mail was successfully migrated over to Mountain Lion during upgrade.
Is there a way to use Unix symbolic links between actual OS X Mail folders in Mountain Lion and OS X Mail in Snow Leopard?
It seems the (trial) symbolic link created pointed to a blank file.

It's not a matter of "letting" each maintain its own database, William. By default, I believe, I have no control over what gets written. In fact, if there were a way to set a preference that says, use this index named "spotlightindexSL' only [while in SL], that might solve my problem. Then when booting up in ML, it would just go after the index it last made.
My guess is that while I am in ML or SL and not the other, there are all sorts of changes to files and the system freaks and says "Oh, now look at what a mess I've made — there are all sorts of files unaccounted for. Now I have to rebuild the whole thing."
I have 2 had drives in my Mac, both 500GB. One (Working Disk) has no operating system and all my files, and the other drive is partitioned 470/30gb with SL on the 470 and ML in the 30. When I restart in either OS, the auto-start Indexing as if for the very first time, and do both hard drives (in total: 3 partitions of files, not counting the ML Restore partition).
I know it all uncoventionally — just wanted to see what my $20 new OS will cost me in software upgrades, in particular my $1800 Adobe Design Suite CS4 and a few others.

Reorganizing mail folders, change order?

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